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Planning and Development Committee
Minutes
Date: December 6, 2021
Time: 6:30 p.m.
Location: Council Members (in Chambers or MS Teams) I Members of
the Public (MS Teams)
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper,
Councillor J. Jones, Councillor J. Neal, Councillor C. Traill,
Councillor M. Zwart
Staff Present: A. Allison, J.P. Newman, L. Patenaude, R. Maciver, R. Windle,
F. Langmaid, K. Richardson,
Other Staff Present: S. Parish, C. Salazar, L. Backus, M. Jull, A. Tapp, E. Schaefer,
T. Gamble, J. MacLean
1. Call to Order
Councillor Anderson called the meeting to order at 6:30 p.m.
Councillor Jones joined the meeting at 8.04 p.m.
2. Land Acknowledgment Statement
Mayor Foster led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
5. Public Meetings
5.1 Public Meeting to Initiate the Farewell Heights Secondary Plan
Sarah Parish made a verbal presentation to accompany an electronic
presentation.
Libby Racansky was called upon and was not present.
John McCabe was called upon and was not present.
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Planning and Development Committee Minutes December 6, 2021
Mike Krane was present in opposition to the application. Mr. Krane expressed his
concerns regarding the environment, sustainability, and lack of forest in
Clarington. He stated that he purchased his house because of the forestation and
is disappointed that the land is being considered for development.
William Levine was present in opposition to the application. Mr. Levine expressed
his concerns regarding maintaining and protecting the history of urban areas and
stated that the quality of life for current residents has become an integral part of
all development in the Province of Ontario. He suggested the following to
minimize future impacts of a major high -density residential development adjacent
to the estate homes on Timberlane Court:
• Create a buffer zone along the west property line of the proposed
development area, adjacent to the properties on the east side of Timberlane
Court;
• The buffer zone should be naturalized with evergreen trees and be a
minimum of 6-8 feet in height at the time of planting;
• All structures such as houses should be set back a minimum of 60 feet from
the buffer zone and a minimum of 120 feet from the west property line;
• All structures built adjacent to the west property line should be detached
houses, not townhome complexes;
• A 10 foot high, highway style barrier, be created to help with noise, privacy,
and nighttime vehicle lights coming east -west along the street; and
• The development should include a water main access on Timberlane Court,
for the purpose of addressing water well failure, and for the purpose of
addressing increased risk of residential fire due to the proximity of high -
density housing.
Ananda Pericherla questioned what the future plan is for the area, and the kind of
development being proposed.
Kerri Meydam was present in opposition to the application. Ms. Meydam
expressed her concerns regarding the zoning change and questioned why the
land is being developed. She stated that she moved here because of the natural
areas and limited traffic. Ms. Meydam explained the importance of the forested
areas and why the development should be low density.
Michael May, General Manager, Delta Urban Inc., was present on behalf of the
Landowner's Group. Mr. May highlighted that the Landowner's Group support the
Staff recommendations and confirmed that they are committed to 100% funding
for the project. He thanked Staff in the Planning and Development Services
Department for their work and answered questions from Members of Committee.
The Public Meeting concluded at 7:14 p.m.
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Planning and Development Committee Minutes December 6, 2021
5.1.1 PDS-063-21 Public Meeting to Initiate Farewell Heights Secondary Plan
Resolution # PD-249-21
Moved by Mayor Foster
Seconded by Councillor Neal
That Report PDS-063-21 and any related correspondence be received;
That Planning and Development Services staff be authorized to commence the
preparation of the Farewell Heights Secondary Plan;
That Staff be authorized to finalize the draft Terms of Reference and issue a
Request for Proposal to retain the necessary consultants through the current
roster of Consulting Firms established for Secondary Plans;
That the Director of Planning and Development Services be authorized to
execute the necessary cost recovery agreements with the Farewell Heights
Landowners Group for the preparation of the Farewell Heights Secondary Plan;
That the cost recovery agreements with the Farewell Heights Landowners Group
require payment of 100% of the costs of the preparation of the Secondary Plan,
including consultants and municipal resources such as review time from various
departments, project management and administration costs; and
That all interested parties for Report PDS-063-21 and any delegations be notified
of Council's decision regarding this report to initiate the Farewell Heights
Secondary Plan.
Carried
6. Presentations/Delegations
6.1 Emma West, Bousfields Inc., Regarding Unfinished Business Item 11.1
PDS-044-21 Jury Lands (Camp 30) and Recommended Amendment No. 121
to the Clarington Official Plan
Emma West, Bousfields Inc., was present regarding Unfinished Business Item
11.1, PDS-044-21 Jury Lands (Camp 30) and Recommended Amendment No.
121 to the Clarington Official Plan. Ms. West provided an overview of the site,
including all four areas. She outlined what is included in the Regional Official
Plan, Clarington Official Plan, and the Municipality's Draft Official Plan
Amendment No. 121. Ms. West explained the landowner's proposed concept
plan, noting 4.6 hectares are to be designated as a municipal wide park and 25.2
hectares to be preserved as part of the natural heritage system. She stated that
the landowner's plan proposed a gross density of 69.6 units per hectare, outlined
the proposed modifications to OPA 121 for area four, and provided a comparison
between densities. Ms. West stated that the Municipality's OPA and Proposed
Concept Plan are consistent, and the landowners are supportive of OPA 121,
with the exception of the Land Use Designation of Area 4. She summarized key
points of the presentation and answered questions from Members of Committee.
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7. Reports/Correspondence Related to Presentations/Delegations
8. Communications
9. Staff Reports and Staff Memos
9.1 PDS-064-21 An application by LARKIN and Land Use Planners to Permit
Two 11 Storey Mixed -use Buildings at the South-West Corner of Green
Road and Highway 2 in Bowmanville, a Recommendation Report for
ZBA2021-0002.
Resolution # PD-250-21
Moved by Mayor Foster
Seconded by Councillor Hooper
That Report PDS-064-21 and any related correspondence, be received;
That the application to amend the Zoning By-law by LARKIN+ Land Use
Planners Inc. be approved and that the Zoning By-law contained in Attachment 1
be passed;
That once all requirements as identified in the Staff report are satisfied, the By-
law authorizing the Removal of the (H) Holding Symbol be approved;
That the Durham Regional Planning and Economic Development Department
and Municipal Property Assessment Corporation be forwarded a copy of Report
PDS-064-21 and Council's decision; and
That all interested parties listed in Report PDS-064-21 and any delegations be
advised of Council's decision.
Carried Later in the Meeting, see following motion
Resolution # PD-251-21
Moved by Councillor Neal
Seconded by Councillor Hooper
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #PD-250-21 for a second time.
Carried
The foregoing Resolution #PD-250-21 was then put to a vote and carried.
9.2 PDS-065-21 Heritage Incentive Grant Program Annual Report for 2021
Resolution # PD-252-21
Moved by Mayor Foster
Seconded by Councillor Hooper
That Report PDS-065-21 be received;
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Planning and Development Committee Minutes December 6, 2021
That the Heritage Incentive Grant Program grants of up to 50% of the costs of
eligible works be increased to a maximum of $4,000 for exterior projects and a
maximum of $2,000 for interior works, for an increased total maximum of $6,000
per property; and
That all interested parties listed in Report PDS-065-21 and any delegations be
advised of Council's decision.
Carried
9.3 CAO-012-21 Clarington Board of Trade Contract (2022 — 2023)
Resolution # PD-253-21
Moved by Mayor Foster
Seconded by Councillor Zwart
That Report CAO-012-21 and any related communication items, be received;
That the Mayor and Clerk be authorized to sign a Purchase of Service
Agreement with the Clarington Board of Trade (CBOT) substantially on the terms
set out in Attachment 1 of Report CAO-012-21; and
That all interested parties listed in Report CAO-012-21 and any delegations be
advised of Council's decision.
Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwa rt
No (3): Councillor Jones, Councillor Neal, and Councillor Traill
Carried Later in the Meeting on a Recorded Vote (4 to 3)
See following motions.
Resolution # PD-254-21
Moved by Councillor Traill
Seconded by Councillor Neal
That Item 9.3, Report CAO-012-21 Clarington Board of Trade Contract (2022 -
2023) be deferred to the January 10, 2021, General Government Committee
meeting.
Yes (3): Councillor Jones, Councillor Neal, and Councillor Traill
No (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwa rt
Motion Lost on a recorded vote (3 to 4)
Later in the meeting, see following motion.
Councillor Jones joined the meeting at 8:04 p.m.
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Planning and Development Committee Minutes December 6, 2021
Suspend the Rules
Resolution # PD-255-21
Moved by Mayor Foster
Seconded by Councillor Zwart
That the Rules of Procedure be suspended to allow for a debate on a motion to
defer.
Yes (5): Mayor Foster, Councillor Anderson, Councillor Jones, Councillor Neal,
and Councillor Zwart
No (2): Councillor Hooper, and Councillor Traill
Motion Lost (5 to 2)
That the foregoing Resolution #PD-254-21 was then lost on a recorded vote.
Resolution # PD-256-21
Moved by Councillor Neal
Seconded by Councillor Traill
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #PD-253-21 for a second time.
Carried
The foregoing Resolution #PD-253-21 was then carried on a recorded vote.
9.3.1 Correspondence from Angelo Lyall, President, Clarington Board of Trade,
Regarding Support for Report CAO-012-21 Clarington Board of Trade
Contract (2022-2023)
This item was dealt with during Item 9.3, Report CAO-012-21 Clarington Board of
Trade Contract (2022 — 2023).
10. New Business — Consideration
11. Unfinished Business
11.1 PDS-044-21 Jury Lands (Camp 30) and Recommended Amendment No 121
to the Clarington Official Plan (Referred from the October 18, 2021 Council
Meeting)
Resolution # PD-257-21
Moved by Mayor Foster
Seconded by Councillor Hooper
That Item 11.1, PDS-044-21 Jury Lands (Camp 30) and Recommended
Amendment No. 121 to the Clarington Official Plan, be referred to the end of the
agenda after Item 13.2.
Carried
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11.2 Additional Dwelling Units
Resolution # PD-258-21
Moved by Councillor Neal
Seconded by Mayor Foster
That Items 11.2.1, 11.2.2, and 11.2.3 be approved.
Carried
11.2.1 By-law 2021-081 — Being a By-law to license and regulate additional
dwelling units in the Municipality of Clarington (Referred from the
November 22, 2021 Council Meeting)
Resolution # PD-259-21
That By-law 2021-081 — Being a By-law to license and regulate additional
dwelling units in the Municipality of Clarington, be approved.
11.2.2 By-law 2021-082 — Being a By-law to amend By-law 84-63 and By-law 2005-
109 (Referred from the November 22, 2021 Council Meeting)
Resolution # PD-260-21
That By-law 2021-082 — Being a By-law to amend By-law 84-63 and By-law
2005-109, be approved.
11.2.3 By-law 2021-086 — Being a By-law to Adopt Amendment No. 129 to the
Clarington Official Plan (Referred from the November 22, 2021 Council
Meeting)
Resolution # PD-261-21
By-law 2021-086, Being a by-law to Adopt Amendments No. 129 to the
Clarington Office Plan, be approved.
12. Questions to Department Heads/Request for Staff Report(s)
Members of Committee asked questions to Department Heads.
13. Confidential Items
Suspend the Rules
Resolution # PD-262-21
Moved by Councillor Neal
Seconded by Councillor Traill
That the Rules of Procedure be suspended to add Libby Racansky as a
delegation regarding Item 5.1.1.
Carried
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Recess
Resolution # PD-263-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 9:11 p.m. with Councillor Anderson in the Chair.
Libby Racansky was experiencing technical difficulties and stated she would
send in her presentation to the Clerk's Office.
Closed Session
Resolution # PD-264-21
Moved by Mayor Foster
Seconded by Councillor Hooper
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as
amended, the meeting be closed for the purpose of discussing matters that deal
with
• advice that is subject to solicitor -client privilege, including communications
necessary for that purpose.
• a proposed or pending acquisition or disposition of land by the municipality
or local board; and
• a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the
municipality or local board.
Carried
Rise and Report
The meeting resumed in open session at 9:37 p.m.
Councillor Anderson advised that two items were discussed in "closed" session in
accordance with Section 239(2) of the Municipal Act, 2001, as amended, and no
resolutions were passed.
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Planning and Development Committee Minutes December 6, 2021
13.1 Confidential Memo from Ryan Windle, Director of Planning and
Development Services, Regarding Potential Property Acquisition
Resolution # PD-265-21
Moved by Councillor Neal
Seconded by Mayor Foster
That the confidential memo from Ryan Windle, Director of Planning and
Development Services, Regarding Potential Property Acquisition, be received;
and
That Staff be directed to proceed with the reconstruction of the boat launch in its
current location.
Carried
13.2 Confidential Report LGS-032-21 Camp 30 Option Agreement
Resolution # PD-266-21
Moved by Councillor Neal
Seconded by Councillor Jones
That Report PDS-051-21 and any related communication items, be received;
That based on Council direction Staff finalize the recommended Official Plan
Amendment for Special Policy Area F, Jury Lands (Camp 30);
That the Block Master Plan be modified to designate Area 4 as "Low Density
Residential"; and
That all interested parties listed in Report PDS-051-21 and any delegations be
advised of Council's decision.
Yes (3): Councillor Jones, Councillor Neal, and Councillor Traill
No (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwa rt
Motion Lost on a recorded vote (3 to 4)
Resolution # PD-267-21
Moved by Mayor Foster
Seconded by Councillor Traill
That Report PDS-051-21 and any related communication items, be received;
That based on Council direction Staff finalize the recommended Official Plan
Amendment for Special Policy Area F, Jury Lands (Camp 30);
That the Block Master Plan be modified to designate Area 4 as "Medium Density
Residential - Heritage"; and
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Planning and Development Committee Minutes December 6, 2021
That all interested parties listed in Report PDS-051-21 and any delegations be
advised of Council's decision.
Yes (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Traill,
and Councillor Zwart
No (2): Councillor Jones, and Councillor Neal
Carried on a recorded vote (5 to 2)
Item 11.1, Report PDS-044-21 Jury Lands (Camp 30) and Recommended
Amendment No. 121 to the Clarington Official Plan
Resolution # PD-268-21
Moved by Mayor Foster
Seconded by Councillor Hooper
That Report PDS-044-21 and any related communication items, be received;
That the Official Plan Amendment No. 121 (Attachment 1) be referred back to
Staff for finalization based on any additional direction provided by Council and
included in a future Council agenda with a confirming by-law;
That the Director of Planning and Development Services be authorized to finalize
the form and content of OPA 121 and the Block Master Plan (Figure 1 of
Attachment 1) resulting from Council's consideration, public participation, agency
comments and technical considerations;
That the Urban Design Guidelines by DTAH dated April 12, 2019, as accepted in
November 2020 through Report PSD-051-20 be approved and used by Staff to
guide development applications and the Municipal Wide Park development;
That Clarington accept the pre -dedication of the Municipal Wide Park with the
understanding that any over -dedication of parkland will be resolved at the time of
draft approval of subdivisions within Special Policy Area F;
That upon adoption of OPA 121, the Official Plan Applications 2009-0006 and
2020-001 by LRSP Ltd. be refused and closed and any remaining monies from
the application fees be returned;
That the Region of Durham Planning and Economic Development Department
and the Municipal Property Assessment Corporation be forwarded a copy of
Report PDS-044-21 and a copy of the finalized OPA 121; and
That all interested parties listed in Report PDS-044-21 and any delegations be
advised of Council's decision.
Yes (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Traill,
and Councillor Zwart
No (2): Councillor Jones, and Councillor Neal
Carried on a recorded vote (5 to 2)
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14. Adjournment
Resolution # PD-269-21
Moved by Mayor Foster
Seconded by Councillor Hooper
That the meeting adjourn at 10:05 p.m.
Carried
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