HomeMy WebLinkAbout2021-11-09Newcastle Memorial Arena Manazement Board
Municipality of Clarinaton
Minutes ofMeetinz — Tuesday,November 9, 2021
(Not vet approved by committee)
In Attendance — Dave Bouma - Chair Bryan Wiltshire — Arena Manager Councillor
Granville Anderson, Shane Armstrong, Shea -Lea Latchford, Gary Oliver, Todd Taylor, Jim
Vison, Councillor Margaret Zwart
Regrets — Sue White
Meeting opened at 7:01 withthe Land Acknowledgement
1. Agenda - Motion #21-026
Moved by Todd Taylor, seconded by Gary OliverTHAT:The Agenda be accepted
as proposed.
CARRIED
2. Acceptance of Minutes- Motion #21-027
Moved by Dave Bouma, seconded by Jim Vison THAT: The minutes of October 19, 2021, be
approved.
CARRIED
Manager's Report — Safety: Staff was trained on winter protocols such as snow removal
from exits and salting walkways and how to completethe documentation of all work
completed. Risk Management:Bryan will resend the email (work order) for the replacement
of the dressing room hallway exit and lobby doors. A sensor on the furnace has been
replaced. Rentals/Revenue: We have full capacity for our public skating, but users still
must be booked through the website to be in compliance with contact tracing. Two free
public skates will take place during the Christmas holidays with funds received from the
Municipal grant.The outstanding issues with Futuresign and Tim Hortons have not yet been
resolved.
4
Manager Report continued:
Repairs/Maintenance: Cimco replaced the condenser belts on November 51h. The
Municipality has informed the Board that they will be taking over the cost of our snow
removal as well as the lawn maintenance for the upcoming season.
Staff. Bryan wanted the Board to be aware that his staff is doing an excellent job especially
with the added responsibilities and cleaning protocols. Inspections/Municipal Operations:
No inspections for November 2021. Other: The website has been updated with the ice
schedule to the end of March 2022. We also have booked the Home & Lifestyle show and the
Sea Cadets for the summer of 2022. Men's ball hockey league has also indicated they will be
returningfor the summer of 2022.
3. Financial Report
Todd Taylorpresented a financial update. Q4 revenues — Ice rental currently sufficient to
support operations. Further ice rental capacity reductions due to covid-19 will impact our
2021 & 2022 financials.
4. Risk Management— No report currently.
5. New Business -GIC - Motion #21-028— Moved by Gary Oliver, seconded by Jim Vison
THAT: the GIC be rolled over for another term.
CARRIED
Olympia — Deferred until the floor is replaced. Christmas Dinner —A dinner will be planned
for the Board members and guests at a local restaurant.
6. Round Table — A round table discussion followed.
7. Adiournment —Motion #21-029 -Moved by Todd Taylor, seconded by Shane Armstrong
THAT: the meeting be adjourned.
CARRIED
Next Board Meeting — Tuesday, December 14, 2021
Meeting adjourned at 7:30 p.m.