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General Government Committee
Minutes
Date: November 8, 2021
Time: 9:30 a.m.
Location: Council Members (in Chambers or MS Teams) I Members of
the Public (MS Teams)
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper,
Councillor J. Jones, Councillor J. Neal, Councillor C. Traill,
Councillor M. Zwart
Staff Present: A. Allison, J. Newman, L. Patenaude, G. Acorn, S. Brake, R.
Maciver, T. Pinn, J. Gallagher, R. Windle, M. Perini
1. Call to Order
Mayor Foster called the meeting to order at 9:30 a.m.
2. Land Acknowledgement Statement
Councillor Hooper led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
Recess
Resolution # GG-481-21
Moved by Councillor Traill
Seconded by Councillor Hooper
That the Committee recess for 5 minutes to address technical issues related to
the livestream audio.
Carried
The meeting reconvened at 9:42 a.m. with Mayor Foster in the Chair.
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General Government Committee Minutes November 8, 2021
5. Presentations/Delegations
5.1 Maureen Campbell, Regarding Snow Clearing on Sidewalks on Concession
Road 3, Bowmanville, near Keeler Crescent
Maureen Campbell was present regarding snow clearing on sidewalks on
Concession Road 3, Bowmanville. Ms. Campbell expressed her concerns
regarding snow clearing and the implementation of the by-law. She explained
that she received a letter from the Public Works Department, which stated the
municipality would no longer be clearing the sidewalk along her house, on
Concession Road 3. Ms. Campbell stated that she does not have a driveway on
Concession Road 3 and that the sidewalk beside her house isn't bordering her
property. She added that the sidewalk is solely used by the neighborhood, dog
walkers, students, and people going to the church. Ms. Campbell noted that the
roads are getting busier which makes it harder to clear the snow. She expressed
her concerns regarding the timeline of the letter, as it is during a pandemic and is
now too late to apply, for the Senior Snow Clearing Program. She requested that
this matter be reviewed and reversed as she does not have a large home and the
Concession Road 3 section is more than triple the sidewalk she has. Ms.
Campbell answered questions from Members of Committee.
Resolution # GG-482-21
Moved by Councillor Neal
Seconded by Councillor Hooper
That Item 5.1, Delegation of Maureen Campbell, Regarding Snow Clearing on
Sidewalks on Concession Road 3, Bowmanville, near Keeler Crescent, be
referred to Staff.
Carried
5.2 Jury Lands Ditching Resolution
5.2.1 Delegation of Bernice Norton, ACO Clarington Branch President, Regarding
New Business Item 5.2.1, Jury Lands Ditching
Bernice Norton, ACO Clarington Branch President, was present regarding Jury
Lands Ditching. Ms. Norton explained that the ditch along the west side of Lambs
Road has been very busy with vehicular traffic. She expressed her concerns
regarding the safety of residents walking along the trails and noted a few
incidents of residents almost being hit. Ms. Norton stated that the summer
months are the busiest and stated that ditching and creating a berm with
boulders will decrease the vehicular traffic. She concluded by answering
questions from Members of Committee.
5.2.2 Correspondence from Marilyn Morawetz, Jury Lands Foundation Board -
Jury Lands Ditching Resolution
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General Government Committee Minutes November 8, 2021
5.2.3 New Business - Jury Lands Ditching (Councillor Traill)
Resolution # GG-483-21
Moved by Councillor Traill
Seconded by Councillor Anderson
Whereas while negotiations and the Official Plan Amendment proceed,
trespassing continues at the Jury Lands site;
And whereas vehicular and All -Terrain Vehicle access to the site are causing
damage;
And whereas the Jury Lands Foundation believes that ditch within the municipal
road allowance along Lambs Road and a berm constructed with material from
the ditch will stop vehicular and ATV access to the site, and discourage
trespassing from this boundary;
And Whereas Clarington Council wishes to take any and all steps to preserve the
integrity of the Jury Lands site pending a final resolution of the outstanding
issues with the owners;
Now therefore be it resolved that Clarington Staff immediately clear the ditch of
debris along Lamb's Road and that the clearance be prioritized;
That the cost of enhancing the existing ditch along Lambs Road within the
municipal road allowance and construction of a berm with materials extracted
from the ditch be referred to the 2022 budget; and
That the cost of placing boulders to prevent vehicular access also be referred to
the 2022 budget.
Yes (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Neal,
and Councillor Traill
No (2): Councillor Jones, and Councillor Zwart
Carried on a recorded vote (5 to 2)
6. Reports/Correspondence Related to Presentations/Delegations
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General Government Committee Minutes November 8, 2021
7. Communications
7.1 Ralph Walton, Regional Clerk/Director of Legislative Services, Region of
Durham, Regarding Proposed Study of the Current Policy/Practice for
Streetlighting on Regional Roads (2021-W-36)
Resolution # GG-484-21
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Communication Item 7.1, from Ralph Walton, Regional Clerk/Director of
Legislative Services, Region of Durham, Regarding Proposed Study of the
Current Policy/Practice for Streetlighting on Regional Roads (2021-W-36), be
endorsed by the Municipality of Clarington; and
That a funding source for Clarington's share of the study (approximately $25 K),
be funded at the discretion of the Director of Finance/Treasurer.
Carried
7.2 Minutes of the Ganaraska Region Conservation Authority dated October 21,
2021
Resolution # GG-485-21
Moved by Councillor Zwart
Seconded by Councillor Neal
That Communication Item 7.2, Minutes of the Ganaraska Region Conservation
Authority dated October 21, 2021, be received for information.
Carried
8. Staff Reports, Staff Memos and New Business Consideration
8.1 Public Works
Councillor Hooper chaired this portion of the meeting.
Resolution # GG-486-21
Moved by Mayor Foster
Seconded by Councillor Zwart
That Items 8.1.1 and 8.1.2, be approved on consent in accordance with the
agenda.
Carried
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General Government Committee Minutes November 8, 2021
8.1.1 PWD-028-21 Northglen West Phase 6 Subdivision, Plan 40M-2578
Assumption By -Law
Resolution # GG-487-21
That Report PWD-028-21 be received; and
That the draft By-law, assuming certain streets within Plan 40M-2578,
Attachment 1, be approved; and
That all interested parties listed in Report PWD-028-21 and any delegations be
advised of Council's decision.
8.1.2 PWD-029-21 Northglen West Phase 7 Subdivision, Plan 40M-2579
Assumption By -Law
Resolution # GG-488-21
That Report PWD-029-21 be received; and
That the By-law assuming certain streets within Plan 40M-2579, Attachment 1,
be approved; and
That all interested parties listed in Report PWD-029-21 and any delegations be
advised of Council's decision.
8.1.3 Memo from Stephen Brake, Director of Public Works, Regarding
Information Regarding Recent Train Whistle Cessation Projects within the
Greater Toronto Area
Resolution # GG-489-21
Moved by Councillor Traill
Seconded by Councillor Anderson
That Item 8.1.3, Memo from Stephen Brake, Director of Public Works, Regarding
Information Regarding Recent Train Whistle Cessation Projects within the
Greater Toronto Area, be received for information.
8.2 Legislative Services
Councillor Jones chaired this portion of the meeting.
8.2.1 LGS-029-21 Snow Clearing
Resolution # GG-490-21
Moved by Mayor Foster
Seconded by Councillor Hooper
That Report LGS-029-21 and any related communication items, be received; and
That the By-law attached to Report LGS-029-21, as attachment 1, be approved;
Carried
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General Government Committee Minutes November 8, 2021
8.2.2 LGS-030-21 Review of Boards and Committees Appointment Policy
Resolution # GG-491-21
Moved by Mayor Foster
Seconded by Councillor Hooper
That Report LGS-030-21, and any related correspondence, be received;
That the draft Appointment to Boards and Committees Policy (Attachment 1 to
Report LGS-030-21) be approved, replacing the current Policy; and
That all interested parties listed in Report LGS-030-21, and any delegations, be
advised of Council's decision.
Carried as Amended Later in the Meeting
See following motion.
Amendment:
Resolution # GG-492-21
Moved by Councillor Neal
Seconded by Mayor Foster
That the foregoing Resolution #GG-491-21 be amended by adding the following:
That the policy be amended by changing Section 6 of the proposed policy
from:
The appointment shall be ratified by Council.
to
The appointment recommendation shall either (i) be ratified at
Council; or (ii) if pulled at Council, the vote shall proceed in the
same manner as if the vote were taking place at Committee.
Carried
Main Motion as Amended:
Resolution # GG-493-21
Moved by Mayor Foster
Seconded by Councillor Hooper
That Report LGS-030-21, and any related correspondence, be received;
That the draft Appointment to Boards and Committees Policy (Attachment 1 to
Report LGS-030-21) be amended by changing Section 6 from:
"The appointment shall be ratified by Council."
to
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General Government Committee Minutes November 8, 2021
"The appointment recommendation shall either (i) be ratified at Council; or
(ii) if pulled at Council, the vote shall proceed in the same manner as if the
vote were taking place at Committee";
That the policy, as amended, replacing the current policy, be approved; and
That all interested parties listed in Report LGS-030-21, and any delegations, be
advised of Council's decision.
Carried
8.2.3 New Business -Council Member Vaccine Disclosure (Mayor Foster)
Resolution # GG-494-21
Moved by Mayor Foster
Seconded by Councillor Hooper
Whereas the Durham Region Medical Officer of Health and the Durham Region
Health Department have encouraged employers to implement a workplace
vaccination policy to maintain a safe work environment for their workers and
members of the public;
And Whereas Clarington has established a Workplace COVID-19 Vaccine Policy
(Policy H37);
And Whereas all employees, including full-time, part-time, temporary, contract,
casual, and students, are required to comply with Policy H37;
And Whereas Members of Council are also physically present and active in the
workplace including, the Municipal Administrative Centre, and other Clarington
facilities;
Now therefore be it resolved that the Mayor and Members of Council shall
disclose, and provide proof of their COVID-19 vaccination status, to the Manager
of Human Resources, on or before November 23, 2021, using the form provided
under Policy H37, and shall comply with Policy H37 in the same manner as
Municipal employees.
Carried as Amended Later in the Meeting
See following motion.
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General Government Committee Minutes November 8, 2021
Amendment:
Resolution # GG-495-21
Moved by Councillor Neal
Seconded by Councillor Traill
That the foregoing Resolution #GG-494-21 be amended by adding the following
at the end:
"failing which, the Member of Council will not be permitted to enter
municipal facilities."
Carried
Main Motion as Amended:
Resolution # GG-496-21
Moved by Mayor Foster
Seconded by Councillor Hooper
Whereas the Durham Region Medical Officer of Health and the Durham Region
Health Department have encouraged employers to implement a workplace
vaccination policy to maintain a safe work environment for their workers and
members of the public;
And Whereas Clarington has established a Workplace COVID-19 Vaccine Policy
(Policy H37);
And Whereas all employees, including full-time, part-time, temporary, contract,
casual, and students, are required to comply with Policy H37;
And Whereas Members of Council are also physically present and active in the
workplace including, the Municipal Administrative Centre, and other Clarington
facilities;
Now therefore be it resolved that the Mayor and Members of Council shall
disclose, and provide proof of their COVID-19 vaccination status, to the Manager
of Human Resources, on or before November 23, 2021, using the form provided
under Policy H37, and shall comply with Policy H37 in the same manner as
Municipal employees, failing which, the Member of Council will not be permitted
to enter municipal facilities.
Carried
8.3 Financial Services
Councillor Neal chaired this portion of the meeting.
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General Government Committee Minutes November 8, 2021
8.3.1 FSD-050-21 2022 Interim Tax Levy
Resolution # GG-497-21
Moved by Councillor Zwart
Seconded by Mayor Foster
That Report FSD-050-21 and any related communication items, be received;
That the By-law attached to Report FSD-050-21, as attachment 1, be approved;
and
That all interested parties listed in Report FSD-050-21 and any delegations be
advised of Council's decision.
Carried
8.4 CAO Office
Mayor Foster chaired this portion of the meeting.
8.4.1 Memo from Andy Allison, CAO, Regarding COVID Support for Hall/Arena
Boards
Resolution # GG-498-21
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Item 8.6.1, Memo from Andy Allison, CAO, Regarding COVID Support for
Hall/Arena Boards, be received for information.
Carried
Recess
Resolution # GG-499-21
Moved by Councillor Neal
Seconded by Councillor Zwart
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 11:16 a.m. with Mayor Foster in the Chair.
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General Government Committee Minutes November 8, 2021
9. Unfinished Business
9.1 LGS-027-21 2022 Municipal Elections - Use of Corporate Resources for
Election Purposes - Policy F110 (Referred from the November 1, 2021
Council Meeting)
Resolution # GG-500-21
Moved by Councillor Neal
Seconded by Councillor Zwart
That Report LGS-027-21, and any related communication items, be received;
That the draft By-law containing an updated Policy F110, Use of Corporate
Services for Election Purposes, Attachments 1 & 2 to Report LGS-027-21, be
approved; and
That all interested parties listed in Report LGS-027-21 and any delegations be
advised of Council's decision.
Carried as Amended Later in the Meeting
See following motions.
Amendment:
Resolution # GG-501-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the foregoing Resolution #GG-500-21 be amended by replacing
recommendation two with the following:
That the redlined policy, attached to the November 8, 2021, General
Government Committee agenda, be approved.
Carried as Amended, see following motion
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General Government Committee Minutes November 8, 2021
Amendment to the Amendment:
Resolution # GG-502-21
Moved by Mayor Foster
Seconded by Councillor Zwart
That the foregoing Resolution #GG-501-21 be amended by adding the following
at the end:
That the redlined Policy, attached to the November 8, 2021, General
Government Committee agenda, be amended by removing Section 5.8 (ii)
emailed communications from the Municipality, as official statements from
the Municipality, including media inquiries; and
That the appropriate sections be renumbered.
Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwart
No (3): Councillor Jones, Councillor Neal, and Councillor Traill
Carried (4 to 3)
The foregoing Resolution #GG-501-21 was then put to a vote and carried.
Main Motion as Amended:
Resolution # GG-503-21
Moved by Councillor Neal
Seconded by Councillor Zwart
That Report LGS-027-21, and any related communication items, be received;
That the draft By-law containing an updated Policy F110, Use of Corporate
Services for Election Purposes, Attachments 1 and 2 to Report LGS-027-21, be
approved with the following amendments to Policy F110;
That the redline Policy F110, Use of Corporate Resources for Election
Purposes, attached to the November 8, 2021, General Government
Committee Agenda, be approved, with the exception of the following
Section:
(ii) emailed communications from the Municipality, as official
statements from the Municipality, including media inquiries;
and
That all interested parties listed in Report LGS-027-21 and any delegations be
advised of Council's decision.
Carried
10. Questions to Department Heads/Request for Staff Report(s)
Mayor Foster chaired this portion of the meeting.
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General Government Committee Minutes November 8, 2021
11. Confidential Items
11.1 Confidential Memo from Rob Maciver, Director of Legislative
Services/Municipal Solicitor regarding Anaerobic Digester — Mediation
Update
Suspend the Rules
Resolution # GG-504-21
Moved by Councillor Neal
Seconded by Councillor Anderson
That the scheduled one hour lunch break be delayed for 30 minutes until 12:30
p.m.
Carried
Closed Session
Resolution # GG-505-21
Moved by Councillor Neal
Seconded by Councillor Hooper
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as
amended, the meeting be closed for the purpose of discussing matters that deal
with:
• litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board;
• a matter that deals with advice that is subject to solicitor -client privilege,
including communications necessary for that purpose; and
• a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality
or local board.
Carried
Rise and Report
The meeting resumed in open session at 12:30 p.m.
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General Government Committee Minutes November 8, 2021
Suspend the Rules
Resolution # GG-506-21
Moved by Councillor Anderson
Seconded by Councillor Traill
That the Rules of Procedure be suspended to extend the meeting for an
additional 5 minutes.
Carried
Mayor Foster advised that one item was discussed in "closed" session in
accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions
were passed.
Resolution # GG-507-21
Moved by Councillor Neal
Seconded by Councillor Jones
That a Special Planning and Development Committee meeting be held to further
discuss Item 11.1, Anaerobic Digester - Mediation Update.
Carried
12. Adjournment
Resolution # GG-508-21
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the meeting adjourn at 12:33 p.m.
Carried
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