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From:Mncam p578[9�mcamp578@rogers.com>0
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To:ZlerksExternaIEmailRderks@clarington.net>M
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You don't often get email from mcamp578@rogers.com. Learn why this is important
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Mayor Foster and Members of Council
In the view of our ACO Clarington branch, a ditch along the west side of Lambs Road
from Concession Street to the natural waterway north of the north gate would be helpful
in deterring larger vehicular trespassers. Since the property owners have been delaying
any attempts to protect this property, in our view it makes sense to take some action on
the municipalities part to curb this behaviour.
People have been walking both the Ehrenwort Trail and the ring road regularly, whether
condoned or not. Cars, motorcycles and ATV'S have been entering the property from all
directions but mostly from Lambs Road. Especially during summer hours, both of these
passage ways have been very busy with people. We have witnessed people who have
almost been hit by cars driving on the ring road. I have seen mini bikes and motorcycles
drive the ring road and 1 motorcycle drove down to the dam then around the ring road.
All these infractions have been reported to Bylaw. Something needs to be done before
someone is seriously hurt or killed. ,1jT1RCQWVAJ11W❑C4IDEL R❑GIE11 t =11EDOS❑A/ID
but no one wants to see this kind of behaviour as its so risky and the walkers using the
trail legitimately, do not anticipate sharing it with vehicles.
Digging the ditch out and creating a berm, with boulders added if needed next summer
when the behaviour could increase again, would be supported and appreciated by the
ACO.
Thank you for your consideration,
Bernice Norton
ACO Clarington Branch President
22 Liberty St. North
Bowmanville, Ontario
L1C 21-6
Bernice_norton@hotmaiI.com
3 T
Nov 4, 2021
Mayor Foster and Council Members
The Jury Lands Foundation would like to express our support for the motion before you Nov 8, 2021 at
the General Governance meeting regarding ditching along the west side of Lambs Road adjacent to the
Jury Lands/Camp 30/Training School for Boys property.
The impact of the ditch and berm as requested would be most impactful stretching from Concession
Street in the south to the natural waterway north of the North Gate on the property along Lambs Road
at a minimum. There has been increasing vehicular traffic on the site causing damage and potential
liabilities due to injuries that could occur to legitimate trail users. Besides the physical damage caused,
this is very worrisome behaviour.
We would propose that the better option would be a 24 hour security guard who can prevent
trespassing and damage by their on -the -ground -presence, but the cheaper option is ditching which
should prevent most stunt driving, racing and 4 -wheeling.
We appreciate that the ditch and berm would be most helpful in limiting easy access by cars and trucks.
We believe though that it would also make a visible and significant statement that unauthorized use of
this private property is unwelcome. Any way of minimizing further damage, and destructive and
disrespectful behaviour would be helpful so after much thought, the idea of ditching as a deterrent
seemed the most effective and cost-effective way of making a difference. By creating a berm with the
dirt, trucking it away would be a cost that would not have to be realized as is often the case when
ditches are improved.
We appreciate your consideration on this matter and would be satisfied with deferring the use of
boulders to the following year pending how effective the ditching was in reducing vehicle use on the
property.
Respectfully,
Marilyn Morawetz
On behalf of the Jury Lands Foundation Board.
MUNICIPALITY OF CLARINGTON
JOINT COMMITTEE
Resolution #
DATE: October 25, 2021
MOVED BY: Councillor Corinna Traill
SECONDED BY: Councillor Granville Anderson
WHEREAS while negotiations and the Official Plan Amendment proceed, trespassing
continues at the Jury Lands site;
WHEREAS vehicular and All -Terrain Vehicle access to the site are causing damage;
WHEREAS the Jury Lands Foundation believes that ditch within the municipal road
allowance along Lambs Road and a berm constructed with material from the ditch will
stop vehicular and ATV access to the site, and discourage trespassing from this
boundary; and
WHEREAS Clarington Council wishes to take any and all steps to preserve the integrity
of the Jury Lands site pending a final resolution of the outstanding issues with the
owners;
NOW THEREFORE BE IT RESOLVED THAT
1. That Clarington Staff immediately clear the ditch of debris along Lamb's Road
and that the clearance be prioritized;
2. The cost of enhancing the existing ditch along Lambs Road within the
municipal road allowance and construction of a berm with materials extracted
from the ditch be referred to the 2022 budget; and
3. The cost of placing boulders to prevent vehicular access also be referred to the
2022 budget
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DURHAM
REGION_
The Regional
Municipality
of Durham
Corporate Services
Department
Legislative Services
605 Rossland Rd. E.
Level 1
PO Box 623
Whitby, ON L1 N 6A3
Canada
905-668-7711
1-800-372-1102
Fax: 905-668-9963
durham.ca
Don Beaton, BCom, M.P.A.
Commissioner of Corporate
Services
THIS LETTER HAS BEEN FORWARDED
TO THE EIGHT AREA CLERKS
October 27, 2021
J. Gallagher
Clerk
Municipality of Clarington
40 Temperance Street
Bowmanville ON L1 C 3A6
Dear June Gallagher:
RE: Proposed Study of the Current Policy/Practice for
Streetlighting on Regional Roads (2021-W-36), Our File:
T02
Council of the Region of Durham, at its meeting held on October 27, 2021,
adopted the following recommendations of the Works Committee:
"A) That the Draft Terms of Reference outlined in Report #2021-W-36
of the Commissioner of Works for a Consultant Study of the
Current Policy/Practice with respect to Streetlighting on Regional
Roads, be circulated to the Durham Local Area Municipal Councils
for endorsement no later than December 10, 2021; and
B) That the Current Policy/Practice with respect to Streetlighting on
Regional Roads (Attachment #1 to Report #2021-W-36) continue
to prevail until the proposed Consultant Study is completed and
any changes on a consensus basis are approved and
implemented".
Please find enclosed a copy of Report #2021-W-36 for your information.
As noted in the resolution please endorse the Draft Terms of Reference
outlined in Report #2021-W-36 no later than December 10, 2021.
1zatphl Watty-w
Ralph Walton,
Regional Clerk/Director of Legislative Services
RW/sg
c: S. Siopis, Commissioner of Works
If you require this information in an accessible format, please contact 1-800-372-1102 extension 2097.
3 TF1
If this information is required in an accessible format, please contact 1-800-372-1102 ext. 3540.
The Regional Municipality of Durham
Report
To: Works Committee
From: Commissioner of Works
Report: #2021-W-36
Date: October 6, 2021
Subject:
Proposed Study of the Current Policy/Practice for Streetlighting on Regional Roads
Recommendation:
That the Works Committee recommends to Regional Council:
A) That the Draft Terms of Reference outlined in this report for a Consultant Study of
the Current Policy/Practice with respect to Streetlighting on Regional Roads, be
circulated to the Durham Local Area Municipal Councils for endorsement no later
than December 10, 2021; and
B) That the Current Policy/Practice with respect to Streetlighting on Regional Roads
(Attachment #1) continue to prevail until the proposed Consultant Study is
completed and any changes on a consensus basis are approved and
implemented.
Report:
1. Purpose
1.1 The purpose of this report is to provide details of the Current Policy/Practice
governing Streetlighting on Regional Roads (SLRR) and outline a Draft Study
Terms of Reference for a review of the Policy/Practice. The report also seeks
approval for the circulation of the Draft Terms of Reference to all Local Area
Municipal (LAM) Councils for comments and endorsement no later than
December 10, 2021.
3 TFI
Report #2021-W-36
2. Background
Paae2of8
2.1 The purpose of streetlighting on a roadway is to increase the visibility of roadway
and sidewalk users during hours of darkness, including motorists, cyclists, and
pedestrians, and thereby improve road safety. There is widespread industry
consensus and statistical evidence that streetlighting substantially decreases
night-time collision rates. Streetlighting is therefore a valuable countermeasure in
achieving the Regional Municipality of Durham's (Region) and LAM's Vision Zero
aspirations.
2.2 In Durham, as per Current Policy/Practice, LAMs are primarily responsible for
SLRR. This includes the planning, design, operation, construction and
maintenance of all related assets. The basis for the Current Policy/Practice is the
original 1975 Regional policy, subsequently amended in 1991 and 1996 to
introduce Regional cost-sharing and to clarify operating and maintenance
responsibilities for SLRR installations in rural locations. An outline of the Current
Policy/Practice is provided in Attachment #1.
2.3 In recent years, the LAMs have requested a review of the Current Policy/Practice
and specifically for the Region to assume increased levels of responsibility for
SLRR. The request is driven by the following perspectives:
x Streetlighting is a benefit to all users of the Regional road, including motorists,
cyclists, and pedestrians, leading to the notion that the Region should assume
increased responsibility for SLRR.
x Streetlighting assets on the Regional road allowance cater solely to users of
the Regional roadway.
x The growing public demand for streetlighting on all roads including Regional
roads is causing increasing financial burden on the LAMs' financial resources.
2.4 In response to LAM requests, as part of the 2017 Durham Transportation Master
Plan (TMP) study, the Current Policy/Practice was reviewed albeit in a cursory
manner. Specifically, the TMP study reviewed and compared municipal practices
and jurisdiction for streetlighting on upper -tier roads throughout the Greater
Golden Horseshoe (GGH). The review found that a majority of the lower -tier
municipalities continued to maintain responsibility for streetlighting on their upper -
tier roads, however, acknowledged that the practices were evolving and
discussions under way to rationalize jurisdictional responsibilities. The TMP study
concluded that there was no rationale at that time for considering any changes to
the Region's Current Policy/Practice.
3 TFI
Report #2021-W-36 Page 3 of 8
3. LAM Request for Review of the Current SLRR Policy/Practice
3.1 In early 2019, through the forum of Region/LAM Chief Administrative Officers
(CAOs), there were further requests of the Region to review the Current
Policy/Practice. In response, the Region advanced discussions with LAM staff to
gain an understanding of the LAM inventory of SLRR and their areas of concern
with the Current Policy/Practice.
3.2 Although not all LAMs were able to provide the same level of information with
respect to SLRR, it is estimated that together they operate and maintain
approximately 10,000 luminaires on Regional roads, in addition to the
approximately 50,000 luminaries on their local roads. Approximately 80% of these
luminaries are low-energy consuming LED fixtures.
3.3 To assess LAM requests, in 2019/20, a brief survey of the ten upper -tier
municipalities in the GGH (Counties of Dufferin, Northumberland, Peterborough,
Simcoe and Wellington, and the Regions of Halton, Peel, Niagara, Waterloo and
York) was conducted about their practices pertaining to streetlighting on the
upper -tier roads. The survey showed that all upper -tier municipalities in the GGH
share responsibility for some aspect of streetlighting with their lower -tier
jurisdictions.
3.4 Design is the responsibility most often shared by upper -tier municipalities, with
about 75% of them dividing up the task and/or cost. This typically depends on
which jurisdiction is leading the capital project. By contrast, only half of the upper -
tier municipalities share responsibility for assessing need with their lower -tier
jurisdictions. The construction of streetlighting is a shared responsibility in most
two-tiered municipalities, although the lead agency and/or cost apportionment
varies. The jurisdiction responsible for the capital project typically takes the lead,
with the other municipality reimbursing for all or a portion of the cost.
3.5 Some of the GGH Regional Municipalities appear to have (Halton, Waterloo, and
Peel) or are working towards (Niagara) assuming sole responsibility for
streetlighting on their roads. Counties tend to share the responsibility more, likely
due to the more isolated instances of streetlighting consistent with the rural
character of their communities.
3.6 The Current Policy/Practice on streetlighting in place with the Region appears
more detailed than others, with more specific provisions for cost sharing.
3 TFI
Report #2021-W-36 Page 4 of 8
4. Discussion
4.1 The Municipal Act does not define jurisdictional responsibility for streetlighting.
Whereas, sidewalks, for example are defined as a lower -tier responsibility
regardless of whether they are on an upper -tier or lower -tier road allowance,
unless the municipalities agree otherwise.
4.2 There is no reliable estimate of the current SLRR asset inventory or its
replacement value. Capital costs would depend on new streetlighting
requirements, replacement needs and extent and locations of the Region's road
capital programs. This cost is estimated to be in the $3-5M range annually.
Current annual operating and maintenance costs for SLRR appear to be in the
$2-3M range depending on the confirmed size of inventory, their energy
efficiencies and third -party (e.g. utility companies) cost obligations. Based on
community requests for additional streetlighting and lagging investment history,
there is conceivably a latent demand for additional SLRR which has the potential
to further increase planning, capital, operating and maintenance cost obligations.
4.3 Primary LAM sources of current financing for SLRR include development charges
(capital) and property taxes (capital, operations, maintenance). Transfer of all or
any increased level of responsibility for SLRR to the Region would therefore result
in financial, staffing and related logistics implications at the Regional level.
Therefore, a decision to alter the Current Policy/Practice to any significant level
requires careful due diligence.
5. Recommended Next Steps
5.1 Based on discussions between the Regional and the LAM CAOs, it is
recommended that a Study of the Current Policy/Practice be undertaken to:
x thoroughly examine the current jurisdictional responsibilities at the LAM
and Regional levels, as per the Current Policy/Practice;
x propose and document potential changes to the Current Policy/Practice
based on larger community interest and the financial impact at the LAM
and Regional levels; and
x if appropriate, develop an implementation plan that provides for a transition
from the Current Policy/Practice towards an updated "who does what"
framework.
3 TFI
Report #2021-W-36 Page 5 of 8
5.2 The proposed Study shall examine the following alternatives:
x Continuation of the Current Policy/Practice, which would result in further
documentation as necessary to clarify the Regional and LAM roles,
ownership, responsibilities, and obligations with respect to planning,
design, construction, operations, maintenance, asset management,
financing and risk management of liabilities associated with all aspects of
SLRR;
x Variations to the Regional and LAM roles as per the Current
Policy/Practice;
x Variations in delivery models and levels of service, taking into
consideration the broader interest to avoid duplication of services between
the Regional and LAM levels:
(a) LAM delivery (status quo)
(b) Regional delivery (in-house; outsourced to vendors; outsourced to
LAMs; hybrid)
(c) Other (e.g. outsource all);
x Distinction in Regional and LAM roles for inside and outside the urban
boundaries; or
x Combinations of the above models
5.3 The proposed Draft Terms of Reference for the Study include:
x Engagement of Regional and LAM staff to compile the necessary
background SLRR data for the evaluation of alternatives, including but not
limited to asset quantities and categories, replacement values, annual
operating and maintenance costs, development charges or other funding
set aside for SLRR, asset history, asset condition and estimates of current
(latent) and future demands;
x Based on a gap analysis, gathering and collection of missing data as
necessary to effectively complete the analysis of alternatives;
x Development and evaluation of potential alternatives through best
practices review, and analysis of legal implications (Municipal Act, case
law), financial implications, road user and safety impacts, risk management
considerations, taxpayer impacts, cost-effectiveness, and business
efficiencies;
3 TFI
Report #2021-W-36
Paae 6 of 8
x Conducting interviews with Regional and LAM staff as required to evaluate
the alternatives, including the assessment of business implications of
related changes to the Current Policy/Practice;
x Recommending the preferred alternative; and
X Developing a plan for the implementation of the preferred alternative,
including transition provisions as required.
5.4 It is recommended that the proposed next steps acknowledge and be guided by
the following principles:
x Any recommended changes to the Current Policy/Practice that could
emerge from the Study should remain cost -neutral to the overall Regional
tax base.
x The estimated time for the completion of the proposed Study and
implementation of any changes to the Current Policy/Practice is 1-2 years.
It is anticipated that any substantive changes that may require significant
realignment of the current Regional and/or LAM roles would get the
timeframe closer to the upper end of this estimated duration.
X The Study shall be led jointly by the Region and the eight LAMs.
x The preferred alternative should emerge from this Study through an
objective review. It is therefore recommended that an independent external
consultant be engaged for the Study.
x The consultant engagement should include expertise in legal/risk analysis,
finance, management, and transportation/traffic engineering.
x The estimated cost for the consultant Study is in the range of $150-200K.
The actual cost will depend on the data gaps, and complexity (or simplicity)
involved in the implementation of the preferred alternative.
x The actual incurred cost of consulting services shall be shared between
the agencies (Region and the LAMs), with adequate resources and
Legal/Finance/Works staff representation committed to the Study from all
agencies.
x The Current Policy/Practice for SLRR will continue to be honoured until the
Study is completed and any changes are approved and implemented on a
consensus basis.
x The Study will consider road rationalization (i.e., transfer of candidate road
segments from/to the Region to/from LAMs, as per Attachment #2- Report
#2018 -INFO -138) as appropriate in the transition and implementation of
the preferred alternative for SLRR. Notwithstanding the timing of the Study,
3 TFI
Report #2021-W-36 Page 7 of 8
discussions on road rationalization between the Region and LAMs would
continue actively with a view to advancing priority road transfers.
6. Preliminary Timeline
6.1 Following is an estimated preliminary timeline for the completion of the proposed
Study and the implementation of the preferred alternative:
x Regional Council approval for circulation of this report to LAM Councils for
comments and endorsement of the Terms of Reference (October 27, 2021)
X Comments and endorsement provided to Regional Council from all LAM
Councils (no later than December 10, 2021)
x Establishment of a Regional/LAM Study Working Group (December 2021)
x Procurement of consultant services (January 2022 — May 2022)
X Consultant Study completion (June 2022 — December 2022)
x Changes to Current Policy/Practice come into effect (mid -2023, earliest)
6.2 It should be noted that the estimated (targeted) mid -2023 timeframe for any
changes in the Current Policy/Practice to come into effect is subject to the Study
advancing and being able to inform and influence the 2023 Regional and LAM
budget deliberations in a timely manner, including any Regional/LAM Council
approvals as may be required, as well as addressing any Development Charges
implications.
7. Financial Implications
7.1 The completion of the proposed Study would require engaging external consultant
services at an estimated total Regional/LAM cost of $150-200K.
7.2 Once LAM Council comments/endorsement are received, staff will report back on
the status and as necessary at that time seek authorization for the Region's
financial contribution to the Study.
8. Conclusion
8.1 The Current Policy/Practice assigns the responsibility for SLRR primarily to LAMs.
In response to the LAMs' request for a review of this Policy/Practice, this report
outlines potential next steps and process towards the completion of an external
and independent Consultant Study that would recommend a preferred option for
future delivery of the SLRR function.
3 TFI
Report #2021-W-36
8.2 This report outlines a Draft Terms of Reference and a process for the proposed
Study. It is recommended that a copy of this report be circulated to all Durham
LAMs for comments and endorsement back to the Region no later than December
10, 2021.
8.3 This report has been reviewed by the Legal Services — Corporate Services and
the Finance Department.
8.4 For additional information, please contact Ramesh Jagannathan, Director,
Transportation and Field Services, at 905-668-7711, ext. 2183.
9. Attachments
Attachment #1: Streetlighting on Regional Roads — Current Policy/Practice
Attachment #2: Report # 2018 -INFO -138 (September 28, 2018 CIP)
Respectfully submitted,
Original signed by:
Susan Siopis, P.Eng.
Commissioner of Works
Recommended for Presentation to Committee
Original signed by:
Elaine Baxter-Trahair
Chief Administrative Officer
3 TFI
Attachment #1 to Report #2021-W-36
Streetlighting on Regional Roads — Outline of Current Policy/Practice
1. New Light Installations
1.1 All new light installations inside the Urban Boundary (as per the Regional Official
Plan), excluding those mounted on Regional traffic signal poles, are 100 percent
paid for by the Local Area Municipalities (LAM).
1.2 With respect to new light installations outside the Urban Boundary (i.e. Rural
Areas, as per the Regional Official Plan):
a. Installations on Regional approaches at intersections controlled by Regional
traffic signals are 100 per cent paid for by the Regional Municipality of
Durham (Region). Installations on LAM approaches at intersections controlled
by Regional traffic signals are 100 per cent paid for by the LAM. At
intersections controlled by LAM traffic signals, costs are 100 per cent paid for
by the LAM.
b. Installations along Regional roads are 100 per cent paid for by the Region at
locations where the Regional Warrant criteria are satisfied (limited to partial
lighting only).
C. Installations along Regional roads at locations requested by LAMs that do not
meet Regional Warrant criteria are 50 per cent cost -shared by the Region,
subject to a proven safety benefit.
2. Light Replacements/Relocations
2.1 Replacements/Relocations due to the impacts of a road construction project
initiated by the Region are cost shared at 50 per cent of labour and labour-saving
devices as per the PSWHA. In essence, streetlighting assets on a Regional road
allowance are treated like other third -party utilities on the Regional right-of-way.
a. Replacements/Relocations due to the impacts of hydro pole
replacements/relocations initiated by the utility company are 100 per cent
paid for by the LAM.
3 F❑❑
Attachment #1 to Report #2021-W-36
3. Operating and Maintenance Costs
3.1 LAMs cover all operating and maintenance costs (with the exception of a few sites
where the lights are mounted on Regional traffic signal poles that are powered
with a metered service, in which case the Region pays for the streetlighting hydro
consumption).
4. Other Implementation Elements
4.1 LED conversions are paid 100 per cent by the LAM.
4.2 On Regional Capital Projects, roadway lighting design is paid for by the Region as
part of the design assignment, and the Region recovers 10% of the LAM's share
of capital construction cost to cover a portion of the design and contract
administration costs.
3 TFI
If this information is required in an accessible format, please contact 1-800-372-1102 ext. 3540.
The Regional Municipality of Durham
Information Report
From: Commissioner of Works
Report: #2018 -INFO -138
Date: September 28, 2018
Subject:
Road Rationalization Discussions with Local Area Municipalities — Status Update
Recommendation:
Receive for information
Report:
1. Background and Purpose
1.1 In March 2018, Information Report #2018 -INFO -31 (Attachment #1) was issued to
update Regional Municipality of Durham (Region) Council on the findings to date
of the Region -wide Road Network Rationalization Study. On the basis of sound
transportation planning principles, the report identified candidate road segments
for jurisdictional transfer in the short -term (i.e. preliminary recommendation being
"transfer candidate") and highlighted segments recommended for future
consideration (i.e. preliminary recommendation being "no transfer, reconsider in
the future"). Candidates were identified in all Local Area Municipalities (LAM's),
with the exception of the Township of Uxbridge (Uxbridge). The report
acknowledged that transfer opportunities in each LAM have unique considerations
that will require further discussion.
1.2 Report #2018 -INFO -31 had identified the transfer of Regional Road 7 (Island
Road) to the Township of Scugog (Scugog) as the only candidate for the short-
term. Discussing the Region's report in May 2018, Scugog Council stated its
opposition to this transfer and asked this be re -assessed in future road
rationalization discussions. Considering potential changes in traffic volume levels
and patterns due to the proposed expansion of the Great Blue Heron Casino
which could influence the role of Island Road in the future, Regional staff deemed
3 E❑
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it reasonable to defer this to future road rationalization discussions. There were no
candidates identified for transfer to the Region in the short term.
1.3 Over the last few months, Regional staff met and exchanged correspondence with
staff representatives of the six impacted LAM's to specifically discuss the
feasibility, mutual interest and possible timing for the transfer of road candidates
that Report #2018 -INFO -31 identified for the short-term. At a high level, LAM staff
expressed consensus with the short-term candidates, therefore the meetings and
exchanges predominantly focused on implementation considerations. The
purpose of this report is to update Regional Council on these meetings/exchanges
and place on public record a summary of staff level views and consensus
elements on the proposed short-term transfers.
2. Town of Ajax
2.1 Table 1 details the short-term candidates that were identified in the Town of Ajax
(Ajax).
Table 1: Ajax — Road Transfer Candidates
Regional
Road #
Road
From
To
Length
km
Lane
km
Urban/Rural
Area
Preliminary
Recommendation
Westney
Harwood
Bayly
Transfer
31
Road
Avenue
Street
2.7
9.5
Urban
Candidate
Pickering/
Lake
Transfer
Local to
Rossland
Ajax
Ridge
Candidate
Regional
Road
Boundary
Road
7.2
14.3
Urban
2.2 To advance discussions, Ajax will be preparing a letter to the Region this fall
proposing a framework and key milestones for the two proposed transfers.
3. Township of Brock
3.1 Table 2 describes the short-term candidates identified in the Township of Brock
(Brock).
3 TF]
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Table 2: Brock — Road Transfer Candidates
Regional
Length
Lane
Urban/Rural
Preliminary
Road
Roads
From
To
km
km
Area
Recommendation
Shoreline
Winter
Simcoe/Durham
Transfer
47
Road
Mara Road
Boundary
2.1
4.3
Rural
Candidate
Local to
Portage
Highway
Regional
Transfer
50
Road
#12
Highway #48
4.3
8.8
Rural
Candidate
Talbot
Reg. Rd.
Simcoe/Durham
Transfer
51
Road
#50
Boundary
0.1
0.2
Rural
Candidate
Brock
Local to
Simcoe
Concession
Regional
Transfer
Regional
Street
#14
Highway #48
15.5
31
Rural
Candidate
Thorah
Local to
Concession
Highway
Transfer
Regional
Road 1
#12/48
Simcoe St.
6.8
13.7
Rural
Candidate
3.2 Brock staff advised/reminded Regional staff of their current boundary road
agreement for Simcoe Street with the City of Kawartha Lakes who would need to
be engaged in related transfer discussions.
3.3 Brock staff also expressed specific concerns about implications to their road
maintenance obligations in relation to Minimum Maintenance Standards (MMS). In
order to advance the Township's further consideration of the three Region -to -
Local transfer candidates, the Region has provided additional information
including Average Annual Daily Traffic volumes (AADT), MMS Service Class,
Pavement Condition Index (PCI), structure conditions, and snow plow routes.
4. Municipality of Clarington
4.1 Table 3 describes the short-term candidates identified in the Municipality of
Clarington (Clarington).
Table 3: Clarington — Road Transfer Candidates
Regional
Length
Lane
Urban/Rural
Preliminary
Road
Road
From
To
km
km
Area
Recommendation
Winter
Taunton
Transfer
17
Main Street
Road
Road
3
6.6
Urban
Candidate
Local to
Highway
Regional
Transfer
Regional
Holt Road
#401
Highway #2
3.2
6.3
Rural
Candidate
3 E❑
Paae 4 of 8
Regional
Length
Lane
Urban/Rural
Preliminary
Road
Road
From
To
km
km
Area
Recommendation
Local to
Boundary
Highway
Highway
Transfer
Regional
Road
#35
#115
1.8
3.6
Rural
Candidate
4.2 Clarington staff advised/reminded Regional staff of their current boundary road
agreement for Boundary Road with the City of Kawartha Lakes who would need to
be engaged in related transfer discussions.
4.3 The Region has provided additional information to Clarington for further
consideration of the Main Street transfer, including AADT, MMS Service Class,
PCI and structure conditions. Clarington staff will be reporting to their Council on
their assessment of the proposed transfers.
5. City of Oshawa
5.1 Table 4 describes the short-term candidates identified in the City of Oshawa
(Oshawa).
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Paae 5 of 8
Table 4: Oshawa — Road Transfer Candidates
Regional
Road
From
To
Length
Lane
Urban/Rural
Preliminary
Road
(km)
km
Area
Recommendation
2
Simcoe St.
Harbour
Wentworth
1.0
3.6
Urban
Transfer
Road
Street
Candidate
Winchester
Road East/
Harmony
Columbus
Transfer
3
Grandview
Road
Road
2.6
5.7
Urban
Candidate
Street
North
35
Wilson
Bloor
Taunton
6.2
17.7
Urban
Transfer
Road.
Street
Road
Candidate
Boundary
Wentworth
Philip
Transfer
52
Road
Street W
Murray
0.9
2.5
Urban
Candidate
Avenue
54
Park Road
Bloor
Rossland
4.3
15.8
Urban
Transfer
Street
Road
Candidate
Harmony /
Local to
Columbus
Winchester
Grandview
2.6
5.2
Urban
Transfer
Regional
Road
Street
Candidate
Road
Local to
King Street
Oshawa/Whitby
Centre
Transfer
Regional
(West)
Street
2 7
.
113
Urban
Candidate
Boundary
Local to
Bond
Centre
Transfer
Regional
Street
King Street
Street
1.8
6.1
Urban
Candidate
(West)
Local to
King Street
RitsonRoad
Townline
Transfer
Regional
(East)
Road
3.4
.
143
Urban
Candidate
North
Local to
Bond
Ritson
King Street
Transfer
Regional
St.(East)
Road
East
1.7
4.8
Urban
Candidate
North
5.2 Oshawa staff advised they will be reporting to their Council acknowledging
support in principle for the candidates identified for short-term transfer. It should
be noted that as a correction the previously referenced candidate (Region -to -
Local) of Townline Road South from Gord Vinson Avenue to Bloor Street (0.25 km
in length) in Report #2018 -INFO -31 was removed from further discussion as this
segment is already in the City's jurisdiction.
3 1❑
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6. City of Pickering
6.1 Table 5 describes the short-term candidates identified in the City of Pickering
(Pickering).
Table 5: Pickering — Road Transfer Candidates
Regional
th
Ik
Lane
Urban/Rur
Preliminary
Road #
Road
From
To
km
al Area
Recommendation
Previously
Mowbray
North limit of
Brock
Reg. Rd. 1
Street
Highway
Road
1.3
3.5
Urban
Transfer Candidate
#407
Regional
Lake
Previously
9th
Road 5 /
Ridge
0.1
0.2
Urban
Transfer Candidate
Reg. Rd. 5
Concession
Concession
Road #9
Road
Pickering/
24
Church
gayly Street
Ajax
0.9
2
Urban
Transfer Candidate
Street
Boundary
0.6 km South
38
Whites Road
of Oklahoma
0.9
2.6
Urban
Transfer Candidate
Street
Drive
Pickering/
West of
Local to
Third
Ajax
Valley
Regional
Concession
Boundary
Farm
1.7
3.4
Urban
Transfer Candidate
Road
Road
200m West
Local to
Whitevale
of Future
Brock
Regional
Road
Rossland
Road
1.7
3.4
Urban
Transfer Candidate
Road
Extension
Local to
Sideline 26
Taunton
Whitevale
2.1
4.1
Urban
Transfer Candidate
Regional
South
Road
Road
Local to
Sideline 26
Whitevale
Highway
-
-
Urban
Transfer Candidate
Regional
Middle
Road
#7
6.2 The transfer of Sideline 26 (South) to the Region was approved by Pickering in
June 2018. It was also noted that Pickering has drafted a Report to their Council
regarding the transfer of Third Concession Road (as per above table) to the
Region. To advance discussions, Pickering will be presenting a position paper
early next year to the Region on the transfer candidates.
3 7F]
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7. Town of Whitby
7.1 Table 6 describes the short-term candidates identified in the Town of Whitby
(Whitby).
Table 6: Whitby — Road Transfer Candidates
Regional
Length
Lane
Urban/Rural
Preliminary
Road #
Road
From
To
(km)
(km)
Area
Recommendation
Victoria
Street (old
0.7 km West of
0.4 km West of
Transfer
22
ali nment)
Thickson
Thickson Road
0.3
0.6
Urban
Candidate
Cochrane
Transfer
43
Street
Dundas Street
Rossland Road
2.1
6.1
Urban
Candidate'
Henry
Transfer
45
Street
Victoria Street
Burns Street W
1.2
3.3
Urban
Candidate'
Henry
Transfer
45
Street
Burns Street W
Dundas Street
0.9
2.6
Urban
Candidate'
Brock
Transfer
46
Street
Water Street
Victoria Street
1.0
2.7
Urban
Candidate'
Brock
South Limit of
Transfer
46
Street
Victoria Street
Highway #401
0.3
1.5
Urban
Candidate'
Lake
Ridge
Former
Road
Cresser
Transfer
23
North
Almond Avenue
Avenue
0.3
0.6
Urban
Candidate
Lake
Ridge
Former
Road
0.65 km N of
0.88 km N of
Transfer
23
South
Victoria Street
Victoria Street
0.2
0.6
Urban
Candidate3
Local to
Rossland
Lake Ridge
Cochrane
Transfer
Regional
Road
Road
Street
2.9
8.9
Urban
Candidate'
Local to
Dundas
Cochrane
Transfer
Regional
Street
Fothergill Court
Street
5.8
23.2
Urban
Candidate'
Whitby/
Local to
Dundas
Oshawa
Transfer
Regional
Street
Garden Street
Boundary
2.9
14.4
Urban
Candidate
' candidates for first phase of transfers
2 candidates for second phase of transfers
3 segments are under MTO's ownership/jurisdiction since 2012; to be dealt with
through discussions with MTO
3 F❑❑
7.2 A 2017 staff report to Council by Whitby staff on road rationalization interests
provided good guidance for our meetings and discussions. Whitby staff have
suggested the candidates identified in that report combined with a few other
strategic candidates can be advanced as the first phase of transfers (see footnote
1 in above Table), leaving the other segments that are influenced by pending
events (e.g. completion of Victoria Street realignment and planning studies for
Bus Rapid Transit on Dundas Street) to a subsequent second phase.
7.3 It should be noted that Champlain Avenue from future Stellar Drive to the
Whitby/Oshawa Boundary has been revised for reconsideration in the future to
match the recommendation for Champlain Avenue in Oshawa.
8. Conclusion and Next Steps
8.1 At the staff level, Local Area Municipalities are generally in agreement with the
candidates identified for transfer in the short-term in Report #2018 -INFO -31. As
anticipated, Local Area Municipal staff recognize and acknowledge that the timing
for these transfers should take into consideration implementation considerations.
8.2 Upon receipt of comments from the participating Local Area Municipalities,
specific to their candidates identified for transfer in the short-term, Regional staff
will report back on a recommended implementation plan and timeline for the
transfers.
9. Attachments
Attachment #1: Information Report #2018 -INFO -31 dated March 2, 2018
Respectfully submitted,
Original signed by R. Jagannathan for:
S. Siopis, P.Eng.
Commissioner of Works
3 E❑
If this information is required in an accessible format, please contact 1-800-372-1102 ext. 3540.
The Regional Municipality of Durham
Information Report
From:
Commissioner of Works
Report:
#2018 -INFO -31
Date:
March 2. 2018
Subject:
Road Rationalization — Interim Report
Recommendation:
Receive for information.
Report:
1. Purpose
1.1 In January 2016, Regional Council authorized staff to retain a consultant to work
with Regional and local area municipal staff to undertake a region -wide Road
Network Rationalization Study ("Study") and develop a comprehensive Road
Network Rationalization Plan. The consulting firm of HDR was retained to
complete the study with direction and oversight provided by means of a joint team
consisting of staff from both the Works and Finance Departments. The purpose of
this report is to update Regional Council on the Study findings to date and to
promote further dialogue between the Region and the Local Area Municipalities
with respect to the current status and next steps.
2. Background
2.1 The Regional Municipality of Durham (Region) has been involved in road
rationalization reviews through inter -agency discussions since 1997 and the Who
Does What (WDW) initiative in 2002. The WDW was a cooperative effort between
the Region and Local Area Municipalities (LAMs) that identified roads and/or road
sections suitable for transfer.
2.2 Since the WDW initiative a limited number of transfers have been successfully
completed.
3 1❑
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2.3 The 2016 Transportation Servicing and Financing Study (S&F) identified a
preliminary list of Regional and local roads as potential transfer candidates and
recommended the Study.
2.4 This report details the objectives, methodology and findings of the Study to date.
3. Study Methodology
3.1 The scope of the Study is outlined below:
x Review and confirm proposed road rationalization criteria as well as
Regional and Local Area Municipal road transfer candidates.
x Identify current and future capital as well as the maintenance and
operational needs of transfer candidates and related cost estimates.
x Establish a conditional schedule for transfers.
3.2 Guiding principles for the Study were established to define the limitations and
assumptions to support the decision-making process. The following principles
provided a framework for the study:
x Establish criteria to evaluate the function and character of candidate roads
for transfer.
x Conduct a systematic and objective analysis based on 2031 planning and
forecast conditions in anticipation of major regional growth.
x Consult with the LAMs throughout the process.
3.3 Collaboration between the Region and LAMs provided regular opportunities for
discussion on the Study process, evaluation criteria, potential candidate roads for
transfer and draft Study findings.
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3.4 Table 1 summarizes the meetings with LAMs. Meetings were supplemented with
ongoing email and telephone communications.
Table 1: Consultation Overview
Local Area Municipality
Date
Purpose
Town of Ajax
21 -Apr -16
Initial discussions
Discussion of preliminary
Town of Ajax
09 -May -16
results
Township of Brock
05 -May -16
Initial discussions
Discussion of preliminary
Township of Brock
17 -May -16
results
Municipality of Clarington
27 -Apr -16
Initial discussions
Municipality of Clarington
Discussion of preliminary
20 -May -16
results
City of Oshawa
21 -Apr -16
Initial discussions
City of Oshawa
Discussion of preliminary
10 -May -1 6
results
City of Pickering
18 -Apr -16
Initial discussions
City of Pickering
Discussion of preliminary
11 -May -16
results
Township of Scugog
20 -Apr -16
Initial discussions
Township of ScugogDiscussion
of preliminary
17 -May -1 6
results
Initial discussions.
Township of Uxbridge
20 -Apr -16
Subsequently indicated no
further interest in transfers
Town of Whitby
26 -Apr -16
Initial discussions
Town of Whitby
Discussion of preliminary
06 -May -16
results
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3.5 An initial list of candidate roads for transfer from local to Regional jurisdiction and
from Regional to local jurisdiction was sourced from the 2016 Transportation S&F
Study report. Through consultations with the LAMs, new road transfer candidates
were identified and added to the list. The resulting road transfer candidates are
discussed later in this report.
3.6 Information sources from the Region and LAMs included:
x Official Plans and staff reports
x Road characteristics and condition reports
x Bridge and culvert inspection reports
x Storm sewer network maps
x Pavement management system bench mark costs
x 2016 Transportation S&F Study report
x Presentation from Regional Council education session on road
rationalization (April, 2011)
x Capital project and maintenance budgets
x Life cycle cost estimates (where available)
x Development charge background studies
3.7 The Region's Transportation Model was used to forecast future traffic volumes
and determine trip type attributed to the proposed road transfer candidates.
4. Criteria
4.1 The road rationalization process is supported by a set of criteria that describe the
role and function of the road within the context of the overall network, growth
management, and support for economic growth throughout the Region. These
criteria, described below, were subsequently confirmed through the recent
approval of the Transportation Master Plan (Section 6.4.3. — Regional Road
Definition).
4.2 Draft evaluation criteria were shared with the LAMs to obtain comments and
suggestions. Based on input received, the evaluation criteria were revised.
Transfer candidates were evaluated on a scale from 0 to 10, with 0 representing
complete local function and character and 10 representing complete regional
function and character. Each criterion is discussed in more detail below.
a) Road segment connects with provincial and/or inter -regional network
x One of the most important functions of a Regional road is to provide
regional and inter -regional connectivity. Therefore, the road transfer
candidate's connectivity to the provincial or inter -regional road network was
considered to be an important criterion in assessing the road function.
3 1❑
Paae 5 of 23
x The road transfer candidate's level of connectivity to the current and future
provincial/inter-regional highway networks (2031 conditions, considering
the Highway 407 ETR extension project) formed the basis of scoring this
criterion.
b) Road segment carries high volume of inter -municipal and regional traffic
x Another criterion relating to a road transfer candidate's significance in
providing regional connectivity is the extent and magnitude of inter-
municipal and inter -regional travel that it accommodates. This was
determined by running select link assignments for each road transfer
candidate using the Durham Regional Transportation Model.
c) Road segment attracts significantly higher volumes of traffic than adjacent
roads
x The relative volume of road transfer candidates to parallel roads (typically
within 3 km) of similar character and/or function was also used as a criterion in
the scoring system (using the Durham Regional Transportation Model). The
logic behind this criterion relates to facilitating one route through an area to a
regional standard (speed, volume, access control) and have local parallel roads
serving local or intra -municipal traffic.
d) Road segment's level of access control
x Considering that Regional roads tend to carry higher volumes and allow higher
speed limits than local roads, they typically require higher levels of access
control. A candidate road's level of access control was considered to be
another criterion in the scoring system. The Region's Official Plan (OP) which
outlines the network's future road classifications was used to assess expected
levels of access control.
e) Road segment supports regional goods movement/aggregate hauling
network
x Another important function of Regional roads is the movement of goods, as
goods movement travel tends to be of a regional and inter -regional nature.
Whether a road segment is well-positioned to accommodate goods movement
travel was considered to be a criterion in the scoring system. The Regional
OP's Strategic Goods Movement Network and the Regional Structure which
indicates major employment areas was utilized for this assessment.
f) Road segment supports major transit route and/or planned rapid transit
route
3 1❑
Page 6 of 23
x In light of the Region's Long Term Transit Strategy (LTTS) which aims to
achieve a transportation system that is focused on rapid transit to provide
excellent connections between the Region's municipalities and neighboring
municipalities, corridors were scored based on the level of support for these
significant transit routes.
g) Road segment supports region -wide economic and growth objectives
x Roads providing access to regional and urban growth centres are expected to
experience higher traffic volumes. The provision of access to such areas by
road transfer candidates was also considered to be a criterion.
h) Road segment affects corridor planning or planning of downtowns or mature
urban areas
x This criterion was identified as a result of consulting with LAMs.
x During consultation sessions with LAMs, concerns were raised regarding the
ability to plan and achieve a downtown vision should a road segment currently
serving a downtown area be transferred to the Region. This applied in
particular to Highway 2 in downtown Whitby, Oshawa, Bowmanville, and
Newcastle. As a result this criterion was added.
i) Road segment's environmental and community impact due to change in
road function
x Similarly, this criterion was added to the list as a result of consultation with
LAMs to reflect concerns of environmental and/or community impacts that
could result from a local to Regional transfer. Such impacts might include
higher traffic volumes, increased truck traffic, and/or the need for road widening
(which can have negative impacts on existing homes and environmental
features).
5. Road Transfer Candidate Evaluation
5.1 The product of the criteria evaluations resulted in a final overall score between 0
and 10 for each road candidate. Overall scores in the low end of the range (for
example, 0 to 3) represent roads with strong local function and character, while
scores in the high end of the range represent roads with strong Regional function
and character.
3 TFI
Page 7 of 23
5.2 The consultations with LAMs confirmed the need to distinguish road transfer
candidates between those in urban areas and those in rural areas of the Region.
x Urban area road candidates — For roads in urban areas, all nine criteria
apply, resulting in scores as high as 10 for those candidates with the
highest potential as Regional roads. Strong local road candidates for
transfer to the Region scored in the high end of the 0 to 10 range (for
example, from 7 to 10).
x Rural area road candidates — For roads in rural areas Criteria # 5, 6 and
7 generally do not apply resulting in scores for road transfer candidates
being capped around 7. Scores for strong local rural road candidates for
transfer to the Region, therefore, are in the high end of the 0 to 7 range (for
example, 5 to 7).
5.3 The above criteria and thresholds capture the technical aspects of a road's
function and character. The results of the analysis are summarized below by LAM
(in alphabetical order). The criteria and thresholds provide a good indication of
candidates for jurisdictional transfer on the basis of sound transportation planning
principles. It is however recognized that non-technical considerations (e.g.
financial impacts, resource constraints, etc.) will influence the final
recommendations and the timing of potential transfers.
6. Town of Ajax — Road Transfer Candidates
6.1 Table 2 details the road transfer candidates and preliminary recommendations in
the Town of Ajax based on the evaluation.
Table 2: Ajax — Evaluation of Road Transfer Candidates
Regional
Road
From
To
Length
Lane
Urban/Rural
Preliminary
Road #
(km)
(km)
Area
Recommendation
Westney
Harwood
Bayly
Transfer
31
Road
Avenue
Street
2.7
9.5
Urban
Candidate
Ajax/
Ajax/
Transfer
Local to
Rossland
Pickering
Whitby
Candidate
Regional
Road
Boundary
Boundary
7.2
14.3
Urban
Ajax/
No transfer,
Local to
Salem
Taunton
Pickering
reconsider in the
Regional
Road
Rd
Boundary
2.1
4.2
Urban
future
3 TF1
Page 8 of 23
6.2 Region to Local Transfer
x Westney Road (Harwood Avenue to Bayly Street) — Recommended for
transfer to Town of Ajax. This segment of Westney Road does not connect
Regional roads and does not provide a Regional function.
6.3 Local To Region Transfer
x Rossland Road (Ajax/Pickering boundary to Ajax/Whitby boundary)
Recommended for transfer from the Town of Ajax to Regional jurisdiction.
Rossland Road through Ajax is part of an important east -west arterial
across southern Durham Region and, as such, functions as a key Regional
east -west arterial road
x Rossland Road is part of the Town's Pedestrian and Bicycle Master Plan.
Accommodation of future cycling facilities needs consideration if Rossland
Road is transferred to the Region.
x Salem Road (Taunton Road to Ajax/Pickering boundary) — Not
recommended for transfer at this time from the Town of Ajax to the Region.
The justification for transfer can be re-evaluated during a future road
rationalization review and may be dependent on a future 407 interchange.
7. Brock Township — Road Transfer Candidates
7.1 Table 3 details the road transfer candidates and preliminary recommendations in
the Township of Brock based on the evaluation.
Table 3: Brock Township — Evaluation of Road Transfer Candidates
Regional
Length
Lane
Urban/Rural
Preliminary
Road
Roads
From
To
(km)
(km)
Area
Recommendation
Simcoe/
Shoreline
23 -Mara
Durham
Transfer
47
Road
Road
Boundary
2.1
4.3
Rural
Candidate
76 -
Portage
Highway
Highway
Transfer
50
Road
#12
#48
4.3
8.8
Rural
Candidate
Simcoe/
Old
50 -Portage
Durham
Transfer
51
Highway 12
Road
Boundary
0.1
0.2
Rural
Candidate
Transfer
Brock
Regional
Candidate
Local to
Simcoe
Concession
Highway
Regional
Street
14
48
15.5
31
Rural
Local to
Thorah
Highway
Simcoe
Transfer
Regional
Concession
12/48
St.
6.8
13.7
Rural
Candidate
3 TF]
Page 9 of 23
Regional
Length
Lane Urban/Rural Preliminary
Road Roads From To
(km)
(km) Area Recommendation
1
Local to River Road
Regional I (extension) I Highway 12 1 Highway 2
7.1
14.2 Rural No transfer
7.2 Region To Local Transfer
x Shoreline Road (Regional Road 57 between Mara Road and
Simcoe/Durham boundary) — Recommended for transfer from the Region
to Brock Township, reflecting its local function.
x Portage Road (Regional Road 50 between Highway 12 and Highway
48) — Recommended for transfer to Brock Township, reflecting its local
function.
x Old Highway 12 (Regional Road 51 between Portage Road and
Simcoe/Durham boundary) — Recommended for transfer to Brock
Township, reflecting its local function.
The Township expressed concern with the maintenance and capital costs associated with
any additional lane kilometres and made specific comment on the ability to deal with the
capital needs of the structures within these road segments.
7.3 Local To Region Transfer
x Simcoe Street (between Brock Concession 14 and Highway 48) —
Recommended for transfer from Brock Township to the Region. Simcoe
Street south of Concession 14 is already under Regional jurisdiction. The
transfer of the segment of Simcoe Street between Concession 14 and
Highway 48 would provide a continuous north -south Regional route to
Highway 48.
x Brocilownship currently has a boundary agreement for Simcoe Street
with Kawartha Lakes, and that Kawartha Lakes would therefore have to be
part of the discussion if the Simcoe Street segment is to be transferred to
the Region.
x Thorah Concession 1 (between Highway 12/48 and Simcoe Street) —
Recommended for transfer from Brock Township to the Region, either now
or after a future road rationalization review. It is a candidate for transfer to
Regional jurisdiction, as it is a continuation of Highway 48 to Simcoe
Street, is classified as a Type B Arterial in the Regional Official Plan, and
would provide an alternative route for traffic to bypass. There are
significant costs associated with both Simcoe Street and Thorah
Concession 1 to Regional standard.
x River Road extension from Highway 12 to Simcoe Street — Not
recommended for transfer from Brock Township to Regional jurisdiction, as
its low score reflects a local function.
3 TF1
Paae 10 of 23
8. Municipality of Clarington — Road Transfer Candidates
8.1 Table 4 details the road transfer candidates and preliminary recommendations in
the Municipality of Clarington based on the evaluation.
Table 4: Clarington — Evaluation of Road Transfer Candidates
Regional
Length
Lane
Urban/Rural
Preliminary
Road
Road
From
To
(km)
(km)
Area
Recommendation
Main Street/
Manvers
Winter
04 -Taunton
Transfer
17
Street
Road
Road
3
6.6
Urban
Candidate
No transfer,
Local to
Pebblestone
Townline
Courtice
reconsider in the
Regional
Road
Road
Road
2.9
5.7
Urban
future
Local to
Highway
Regional
Transfer
Regional
Holt Road
401
Highway 2
3.2
6.3
Rural
Candidate
No transfer,
Local to
King Street
Regional
reconsider in the
Regional
(Bowmanville)
Road 57
Haines St.
3.1
12.4
Urban
future
Local to
King Street
Baldwin
Regional
(Newcastle)
Street
Arthur St.
0.8
3.2
Urban
No transfer
Future
Darlington
Highway
No transfer,
Local to
Clarke
Taunton
407
reconsider in the
Regional
Townline (#2)
Road
Interchange
2.0
4.0
Rural
future
Local to
Boundary
Highway
Highway
Transfer
Regional
Road
35
115
1.8
3.6
Rural
Candidate
Local to
Taunton
Regional
Trulls Road
Road
Bloor St
6.4
12.8
Urban
No transfer
8.2 Region To Local Transfer
x Main Street / Manvers Street (Regional Road 17 from Winter Road to
Taunton Road) — Recommended for transfer to the Municipality of
Clarington. This road is serving a local function. Under local jurisdiction,
there would be a greater ability to achieve a "downtown" vision.
3 1❑
Page 11 of 23
8.3 Local To Region Transfer
x Holt Road (from Highway 401 to Highway 2) — Recommended for
transfer from the Municipality of Clarington to Regional jurisdiction. With its
existing Highway 401 interchange, Holt Road serves a Regional function,
connecting Highway 401 with Highway 2, as well as serving Darlington
Nuclear Generating Station.
x Boundary Road (between Highway 35 and Highway 115) —
Recommended for transfer from the Municipality of Clarington to Regional
jurisdiction. It has a Regional function in connecting these two provincial
highways. The Municipality of Clarington currently has a boundary
agreement for Boundary Road with Kawartha Lakes; Kawartha Lakes
would therefore have to be part of the discussion if this road segment is to
be transferred to the Region.
x King Street in Bowmanville (between Regional Road 57 and Haines
Street) — Not recommended for transfer at this time. The impetus for
transfer to Regional jurisdiction may be future enhanced transit service on
Highway 2 extending to downtown Bowmanville. Since enhanced transit is
a long-term initiative, there is less need for transfer at this time.
x The Municipality expressed concerns about transferring downtown King
Street to the Region, considering the various streetscaping and visioning
plans for the downtown, as well as seasonal road closures that the
Municipality implements for community events.
x In future road rationalization reviews, consideration should be given to
segmenting this part of King Street to distinguish the downtown core
(between Scugog Street and Liberty Street), so that future reviews can
separately evaluate the portions of King Street west and east of downtown
Bowmanville, as well as downtown Bowmanville.
x Darlington -Clarke Townline (from Taunton Road to future Highway
407 interchange) — Not recommended for transfer at this time. It should be
reconsidered during a future road rationalization review.
The remaining candidates are not recommended for transfer from local to Regional
jurisdiction. Future road rationalization reviews may revisit these and other candidates as
needed.
3 TF1
Paae 12 of 23
9. City of Oshawa — Road Transfer Candidates
9.1 Table 5 details the road transfer candidates and preliminary recommendations in
the City of Oshawa based on the evaluation.
Table 5: Oshawa — Evaluation of Road Transfer Candidates
Regional
Road
From
To
Length
Lane
Urban/Rural
Preliminary
Road
(km)
(km)
Area
Recommendation
Harbour
60
2
Simcoe St.
Road
Wentworth
1.0
3.6
Urban
Transfer
Street
Candidate
Winchester
Road East/
33-
Columbus
Transfer
3
Grandview
Harmony
Road
2.6
5.7
Urban
Candidate
Street
Road
North
Road
60-
2Street r
No transfer,
16
Road
Wentworth
Street
0.8
3.6
Urban
reconsider in the
Street
future
35
Wilson
22-Bloor
Taunton
6.2
17.7
Urban
Transfer
Road.
Street
Road
Candidate
2Street r
28-
Transfer
54
Park Road
Street
Ros land
4.3
15.8
Urban
Candidate
Road
Champlain
Oshawa/
Stevenson
No transfer,
25
Avenue
Whitby
Road
1.3
2.6
Urban
reconsider in the
Boundary
future
Boundary
Wentworth
Philip
Transfer
52
Road
Street W
Murray
0.9
2.5
Urban
Candidate
Avenue
Townline
Gord
Transfer
55
Road
Vinson
Bloor Street
0.25
0.5
Urban
Candidate
South
Avenue
Local to
Harmony /
Winchester
Grandview
Transfer
Regional
Columbus
Road
Street
2.6
5.2
Urban
Candidate
Road
Local to
Adelaide
Oshawa/
Thornton
No transfer,
Regional
Avenue
Whitby
Road
0.01
0.1
Urban
reconsider in the
Boundary
future
Local to
Rossland
Harmony
300m East
03
09
Urban
No transfer,
Regional
Road
Road
of Harmon
..
reconsider in the
3 [Ell]
Paae 13 of 23
Regional
Road
From
To
Length
Lane
Urban/Rural
Preliminary
Road
(km)
(km)
Area
Recommendation
Road
future
Local to
King Street
Oshawa/Whitby
Centre
Transfer
Regional
(West)
Street
2 7
.
113
Urban
Candidate
Boundary
Local to
Bond
Centre
Transfer
Regional
Street
King Street
Street
1.8
6.1
Urban
Candidate
West
Local to
King Street
Centre
Ritson
No transfer,
Regional
(Middle)
Street
Road North
1
4
Urban
reconsider in the
future
Local to
Bond
Centre
Ritson
No transfer,
Regional
Street
Street
Road North
1.1
4.1
Urban
reconsider in the
(Middle)
future
Local to
King Street
RitsonRoad
Townline
Transfer
Regional
(East)
Road
3.4
.
143
Urban
Candidate
North
Local to
Bond
Ritson
King Street
Transfer
Regional
St.(East)
Road
East
1.7
4.8
Urban
Candidate
North
Local to
Thornton
Taunton
Winchester
No transfer,
Regional
Road (new
Road
Road
4.2
8.4
Urban
reconsider in the
alignment)
future
9.2 Region To Local Transfers
x Simcoe Street (Regional Road 2 from Harbour Road to Wentworth
Street) — Recommended for transfer to the City of Oshawa, reflecting its
local function and character.
x Winchester Road (Regional Road 3) and Grandview (from Harmony
Road to Columbus Road) — Recommended for transfer to the City of
Oshawa, reflecting their local function and character. This transfer from the
Region to the City would mirror the transfer of Harmony Road and
Columbus Road from the City to the Region.
x Wilson Road (Regional Road 35 from Bloor Street to Taunton Road) —
Recommended for transfer to the City of Oshawa, reflecting its local
function and character.
x Park Road (Regional Road 54 from Bloor Street to Rossland Road) —
Recommended for transfer from the Region to the City of Oshawa,
reflecting its local function since the deletion of the Highway 401
interchange.
3 1❑
Page 14 of 23
x Boundary Road (Regional Road 52 from Wentworth Street to Philip
Murray Avenue) — Recommended for transfer to the City of Oshawa. This
short stub does not serve a Regional function. If this road is transferred to
local jurisdiction, then it may be subject to a boundary agreement between
the City of Oshawa and the Town of Whitby.
x Townline Road (Regional Road 55 from Gord Vinson Avenue to Bloor
Street) — Recommended for transfer to the City of Oshawa, reflecting its
local function, especially with the realignment of Bloor Street. If this road is
transferred to local jurisdiction, then it may be subject to a boundary
agreement between the City of Oshawa and the Municipality of Clarington.
x Ritson Road (Regional Road 16 from Wentworth Street to Bloor
Street) — Not recommended for transfer. Although it has received a
relatively low evaluation score, Ritson Road provides the only grade -
separated crossing of the CN mainline between Simcoe Street (Regional
Road 2) and Farewell Street (Regional Road 56). It is recognized that the
numerous driveways on this part of Ritson Road (similar to other parts of
Ritson Road) detract from its Regional function. It can be reconsidered in
the future as a candidate for transfer.
x Champlain Avenue (Regional Road 25 from Whitby/Oshawa Boundary
to Stevenson Road) — Not recommended for transfer but should be
reconsidered during a future road rationalization review.
9.3 Local To Region Transfers
x Harmony Road / Columbus Road (from Winchester Road to
Grandview Street) — Recommended for transfer from the City of Oshawa
to Regional jurisdiction. Despite its low score, this portion of Harmony
Road is a continuation of Regional Road 33 and has an interchange with
Highway 407, while Columbus Road is a continuation of Regional Road 3
connecting with Harmony Road. This transfer from the City to the Region
would mirror the transfer of Winchester Road and Grandview Street from
the Region to the City.
x King Street and Bond Street — The City of Oshawa outlined its planning
and urban design goals for King Street and Bond Street through downtown
Oshawa, and its desire to lead the planning efforts for these two streets.
From the Region's perspective, King Street and Bond Street are an
important part of the Long -Term Transit Strategy for Durham Region, as
they are planned to support high order transit service. Through the
consultation process with the City, King Street and Bond Street were
divided into three segments for evaluation purposes:
(a) King Street and Bond Street (from Whitby/Oshawa boundary to
Centre Street) — Recommended for transfer from the City to Regional
jurisdiction, reflecting their importance as east -west arterials and
planned high order transit corridor.
(b) King Street and Bond Street (from Centre Street to Ritson Road) —
Not recommended for transfer from the City to the Region. Can be
reconsidered in a future road rationalization review.
3 TF1
Paae 15 of 23
(c) King Street and Bond Street (from Ritson Road to Townline Road)
— Recommended for transfer from the City to Regional jurisdiction,
reflecting their importance as important east -west arterials and planned
high order transit routes.
x Thornton Road (from Taunton Road to Winchester Road) — Not
recommended for transfer but should be reconsidered during a future road
rationalization review after the deferred 407ETR interchange is
implemented.
x Adelaide Avenue (from Oshawa/Whitby Boundary to Thornton Road)
— Not recommended for transfer but should be reconsidered in conjunction
with the construction of the Manning/Adelaide interconnection.
x Rossland Road (from Harmony Road to 300 m east of Harmony Road)
— Not recommended for transfer but should be reconsidered in conjunction
with the construction of the Rossland Road extension to Townline Road.
10. City of Pickering — Road Transfer Candidates
10.1 Table 6 details the road transfer candidates and preliminary recommendations in
the City of Pickering based on the evaluation.
Table 6: Pickering — Evaluation of Road Transfer Candidates
Regional
Length
Lane
Urban/Rur
Preliminary
Road #
Road
From
To
(km)
(km)
al Area
Recommendation
Previously
Mowbray
North Limit of
Brock
1.3
3.5
Urban
Transfer Candidate
RR1
Street
Highway 407
Road
9th
Concession
Lake
5
Concession
Road 9
Ridge
0.1
0.2
Urban
Transfer Candidate
Road
Ajax/
24
Church
22-Bayly
Pickering
0.9
2
Urban
Transfer Candidate
Street
Street
Boundary
Whites Road
0.6 km South
22-Bayly
38
(South)
of Oklahoma
Street
0.9
2.6
Urban
Transfer Candidate
Drive
300 m North
No transfer,
38
Whites Road
of Third
Taunton
1.3
4.4
Urban
reconsider in the
(North)
Concession
Road
future
Road
29
Liverpool Rd
Highway 2
Finch
1.2
3.9
Urban
No transfer
Avenue
3 7F]
Page 16 of 23
Regional
Length
Lane
Urban/Rur
Preliminary
Road #
Road
From
To
(km)
(km)
al Area
Recommendation
Ajax/
West of
Local to
Third
Pickering
Valley
Regional
Concession
Boundary
Farm
1.7
3.4
Urban
Transfer Candidate
Road
Road
200m West
Local to
Whitevale
of Future
BrockBrock
Regional
Road
Road
1.7
3.4
Urban
Transfer Candidate
Road
Extension
Local to
Sideline 26
Taunton
Whitevale
2.1
4.1
Urban
Transfer Candidate
Regional
(South)
Road
Road
Local to
Sideline 26
Whitevale
Highway 7
-
-
Urban
Transfer Candidate
Regional
(Middle)
Road
Local to
Sideline 26
Highway 7
Concessio
2.2
4.4
Urban
No transfer
Regional
(North)
n Road 7
Local to
Seventh
Westney
Lake
No transfer,
Regional
Concession
Road
Ridge
4
8
Urban
reconsider in the
Rd. (East)
Road
future
Local to
Seventh
Brock
Regional
Concession
Sideline 26
Road
3.3
6.6
Urban
No transfer
Rd. (West)
Local to
Fifth
Seventh
No transfer,
Salem Road
Concession
Concessio
5.2
10.4
Urban
reconsider in the
Regional
Road
n Road
future
10.2 Region To Local Transfer
x Mowbray Street (from north limit of 407 to Brock Road) —
Recommended for transfer from the Region to the City of Pickering. No
longer part of Brock Road.
x 9t" Concession (from 9t" Concession to Lake Ridge Road) —
Recommended for transfer to the City of Pickering. This short section is no
longer part of Regional Road 5.
3 TF1
Page 17 of 23
x Church Street (Regional Road 24 from Bayly Street to Ajax/Pickering
boundary) — Recommended for transfer to the City of Pickering. It has a
local function and is only a short segment of Regional Road. Should the
Durham Live proposal require a partial interchange at Highway 401, this
could be reconsidered.
x Whites Road (south) (Regional Road 38 from 600 m south of
Oklahoma Drive to Bayly Street) — Recommended for transfer to the City
of Pickering. It has a local function and terminates within a neighborhood.
x Whites Road (north) (Regional Road 38 from 300 north of Third
Concession to Taunton Road) — Not recommended for transfer to the
City. After the new Whites Road is constructed, it may continue to function
as a key route from south Pickering to Toronto and York Region. This
segment may be a possible candidate for future road rationalization,
contingent on lower traffic volumes.
x Liverpool Road (Regional Road 29 from Highway 2 to Finch Avenue) —
Not recommended for transfer to the City. Its Regional function is
enhanced by its interchange with Highway 401 and its access to the
Pickering Urban Growth Centre.
10.3 Local To Region Transfer
x Third Concession (from west of Valley Farm Road to Ajax/Pickering
boundary) — Recommended for transfer from the City of Pickering to the
Region. Third Concession is the extension of Rossland Road and will be
an important arterial to serve the Seaton Community.
x Whitevale Road (from 200 west of future Rossland Road Extension to
Brock Road) — Recommended for transfer from the City of Pickering to the
Region. It will be an important east -west arterial serving the Seaton
Community.
x Sideline 26 (south) (from Taunton Road to Whitevale Road) —
Recommended for transfer from the City of Pickering to the Region. It will
be part of the future Whites Road extension (Regional Road 38) serving
the Seaton Community.
x Sideline 26 (middle) (from Whitevale Road to Highway 7) —
Recommended for transfer from the City of Pickering to the Region. It will
be part of the future Whites Road extension (Regional Road 38) serving
the Seaton Community. This section is currently unopened road allowance.
x Sideline 26 (north) (from Highway 7 to Concession Road 7) — Not
recommended for transfer from the City to the Region. It is located in the
future Pickering Airport lands.
x Seventh Concession (from Westney Road to Lake Ridge Road) — Not
recommended for transfer from the City of Pickering to the Region. Should
be re-examined in a future road rationalization study, after the deferred
407ETR interchange is constructed.
3 TF1
Page 18 of 23
x Seventh Concession (from Sideline 26 to Brock Road) — Not
recommended for transfer from the City to the Region. It is located in the
future Pickering Airport lands.
x Salem Road (from Fifth Concession to Seventh Concession) — Not
recommended for transfer at this time from the City to the Region. Should
be re-examined in a future road rationalization study, after the deferred
407ETR interchange is constructed.
11. Township of Scugog — Road Transfer Candidates
11.1 Table 7 details the road transfer candidates and preliminary recommendations in
the Township of Scugog based on the evaluation.
11.2 Table 7: Scuaoa — Evaluation of Road Transfer Candidates
Regional
Length
Lane
Urban/Rural
Preliminary
Road
Road
From
To
(km)
(km)
Area
Recommendation
Carnegie
Island
Highway
Beach
Transfer
7
Road
#7A
Road
11.6
24.1
Rural
Candidate
23 -Lake
Local to
Scugog
Ridge
Simcoe
Regional
Line 12
Road
Street
13.4
26.8
Rural
No transfer
23 -Lake
Local to
Scugog
Ridge
Highway
Regional
Line 14
1 Road
7/12
6.7
13.4
Rural
No transfer
Local to
Ashburn
Townline
Scugog
Regional
Road
Road
Line 4
5
10.1
Rural
No transfer
21 -
Local to
Marsh
Scugog
Goodwood
Regional
Hill Road
Line 4
Road
1.1
2.3
Rural
No transfer
23 -Lake
Local to
Scugog
Highway
Ridge
Regional
Line 6
1 7A
Road
9.6
19.2
Rural
No transfer
No transfer,
Local t0
Scugog
Highway
Simcoe
reconsider in the
Regional
Line 2
7/12
Street
3.6
7.2
Rural
future
11.3 Region To Local Transfers
x Island Road (Regional Road 7 from Highway 7A to Carnegie Beach
Road) — Recommended for transfer to the Township of Scugog. Island
Road does not serve a Regional function.
3 TF1
Paae 19 of 23
Similar to comments from other municipalities, Scugog staff expressed concern with the
maintenance and capital costs associated with taking on additional lane kilometres.
11.4 Local To Region Transfers
x There are no candidates recommended for transfer from the Township of
Scugog to the Region.
x Scugog Line 6 (from Highway 7A to Lake Ridge Road) has the potential to
function as a Regional Road, however, it is adjacent to major Regional
Roads on each side (Reach Street or Regional Road 8 and Goodwood
Road or Regional Road 21), and it would therefore be redundant.
x Scugog Line 2 (from Highway 7/12 to Simcoe Street) has the potential to
be a continuation of Shirley Road (Regional Road 19) could be
reconsidered as a candidate for transfer from the Township to the Region
in a future road rationalization review.
12. Town of Whitby - Road Transfer Candidates
12.1 Table 8 details the road transfer candidates and preliminary recommendations in
the Town of Whitby based on the evaluation.
Table 8: Whitby — Evaluation of Road Transfer Candidates
Regional
Length
Lane
Urban/Rural
Preliminary
Road #
Road
From
To
(km)
(km)
Area
Recommendation
Victoria
0.4 km West of
Street (old
0.7 km West of
26-Thickson
Transfer
22
alignment)
26-Thickson
Road
0.3
0.6
Urban
Candidate
Cochrane
28-Rossland
Transfer
43
Street
Dundas Street
Road
2.1
6.1
Urban
Candidate
Henry
Street
22 -Victoria
Transfer
45
South
Street
Burns Street W
1.2
3.3
Urban
Candidate
Henry
Street
Transfer
45
North
Burns Street W
Dundas Street
0.9
2.6
Urban
Candidate
Brock
Street
Transfer
46
South
Water Street
Victoria Street
1
2.7
Urban
Candidate
Brock
Street
South Limit of
Transfer
46
(North)
Victoria Street
Highway 401
0.3
1.5
Urban
Candidate
Lake Ridge
Road
Cresser
Transfer
Former 23
North
Almond Avenue
Avenue
0.3
0.6
Urban
Candidate
3 1❑
20 of 23
Regional
Length
Lane
Urban/Rural
Preliminary
Road #
Road
From
To
(km)
(km)
Area
Recommendation
Lake Ridge
Road
0.65 km N of
0.880 km N of
Transfer
Former 23
(South)
Victoria Street
Victoria Street
0.2
0.6
Urban
Candidate
Anderson/
Hopkins
Consumers
36
Street
Rossland Road
Drive
3.7
13.7
Urban
No transfer
Thickson
26
Road
Victoria Street
Wentworth St
0.9
3.3
Urban
No transfer
Whitby/
Wentworth
Oshawa
60
Street
Thickson Road
Boundary
1.3
6
Urban
No transfer
Champlain
Future
Whitby/Oshawa
25
Avenue
Champlain Ave.
Boundary
1.3
3.1
Urban
No transfer
No transfer,
Manning
reconsider in the
58
Road
Brock Street
Garrard Road
3.5
16
Urban
future
Local to
Rossland
Ajax/Whitby
Cochrane
Transfer
Regional
Road
Boundary
Street
2.9
8.9
Urban
Candidate
Dundas
Local to
Street
Cochrane
Transfer
Re ional
West
Fothergill Court
Street
5.8
23.2
Urban
Candidate
Dundas
No transfer,
Local to
Street
reconsider in the
Regional
Middle
Cochrane Street
Garden Street
1.7
6.7
Urban
future
Dundas
Whitby/
Local to
Street
Oshawa
Transfer
Regional
East
Garden Street
Boundary
2.9
14.4
Urban
Candidate
Whitby/
No transfer,
Local to
Columbus
Whitby/Pickering
Oshawa
reconsider in the
Regional
Road
Boundary
Boundary
7.4
14.7
Urban
future
Hopkins
Street
(2031 road
No transfer,
Local to
extension
Consumers
North limit of
reconsider in the
Regional
scenario)
Drive
Highway 401
1 1.8
4
Urban
future
Page 21 of 23
12.2 Region To Local Transfers
x Victoria Street (old alignment west of Thickson Road) — Recommended
for transfer to the Town of Whitby, as it will be replaced by the new
alignment of Victoria Street.
x Cochrane Street (Regional Road 43 from Dundas Street to Rossland
Road) — Recommended for transfer to the Town of Whitby, reflecting its
local function and character.
x Henry Street (Regional Road 45 from Victoria Street to Burns Street) —
Recommended for transfer to the Town of Whitby. This short section of
Regional road has a local function and character.
x Henry Street (Regional Road 45 from Burns Street to Dundas Street) —
Recommended for transfer to the Town of Whitby. This short section of
Regional road has a local function and character.
x Brock Street (Regional Road 46 from Water Street to Victoria Street) —
Recommended for transfer to the Town of Whitby. This short section of
Brock Street has a local function in the Port of Whitby area.
x Brock Street (Regional Road 46 from Victoria Street to South Limit of
Highway 401) — This is an extremely short segment of road and thus
should be considered for transfer to the Town of Whitby for practical
reasons if the transfer of the southern portion of Brock Street is
implemented.
x Former Lake Ridge Road (north and south segments; Almond Avenue
to Cresser Avenue; north of Victoria Street) — Recommended for
transfer to the Town of Whitby, as they have local function and character.
x Manning Road (Regional Road 58 from Brock Street to Garrard Road)
— This segment is not recommended for transfer to the Town of Whitby, but
it should be re-examined in a future road rationalization study.
No other roads are recommended for transfer from the Region to the Town of Whitby.
12.3 Local To Region Transfers
x Rossland Road (from Ajax/Whitby boundary to Cochrane Street) —
Recommended for transfer from the Town of Whitby to the Region.
Rossland Road is an important east -west arterial serving southern Durham
Region.
x Dundas Street — The Town of Whitby has advanced planning and urban
design goals for Dundas Street through downtown Whitby, and has
expressed its desire to manage the planning and design efforts for Dundas
Street. From the Region's perspective, Dundas Street is an important part
of the Long -Term Transit Strategy, as it is planned to support high order
transit service. For the purpose of this analysis and based on consultation
with the Town, Dundas Street was divided into three segments:
3 TFI
Paae 22 of 23
(a) Dundas Street (from Fothergill Court to Cochrane Street) —
Recommended for transfer from the Town of Whitby to the Region,
reflecting its importance as an east -west arterial and high order transit
corridor.
(b) Dundas Street (from Cochrane Street to Garden Street) — Not
recommended for transfer at this time, as the segment traverses
Town's downtown core. The transfer opportunity should be re-
examined in a future road rationalization review.
(c) Dundas Street (from Garden Street to Whitby/Oshawa boundary)
Recommended for transfer from the Town of Whitby to the Region,
reflecting its importance as an east -west arterial and high order transit
corridor.
13. Current Status and Next Steps
13.1 As noted earlier in this report, there were two rounds of meetings and ongoing
communications with the LAMs to facilitate the sharing of information, including:
x refinement of the criteria;
x preliminary evaluation results;
x structure condition data;
x confirmation of road condition data; and
x annual maintenance costs and capital needs.
13.2 Technical evaluations of road segments identified through discussions with the
LAMs using the criteria described earlier in this report have resulted in the list of
roads for potential transfer.
13.3 Several LAMs have expressed an interest in pursuing transfer opportunities for
specific road segments consistent with the candidates list developed through this
process. However, the possible transfer opportunities in each municipality have
unique considerations and will require further discussion to determine all of the
specifics related to the possible transfer opportunities.
13.4 It is recognized that the timing of potential transfers could be influenced by
resourcing implications. The allocation of staff, equipment and funding are all
considerations that may impact the timing of a transfer. A phased in approach
that allows for funding and resources to be allocated may be appropriate in
specific situations. In other situations transfers in the near future may be
appropriate.
13.5 It is anticipated that each LAM will review and respond with comments, specific to
the preliminary recommendations for each of the road segments identified in the
report to allow for focus on early transfer opportunities for transfers.
13.6 Upon receipt of comments regarding the road transfer candidates from the LAMs,
staff will report back on progress made for potential near term transfers and next
steps for a phased approach on future transfers.
3 F❑❑
Page 23 of 23
13.7 As a longer term principle, the list of potential road transfers will be reviewed on a
regular basis (i.e. every five years) recognizing that there will be changing
conditions and circumstances such as future planning applications.
14. Conclusion
14.1 To date, open dialogue with the LAMs has resulted in the sharing of detailed
information requesting potential road transfers, collaboration on evaluation criteria
that respects the various and unique characteristics of some road segments and a
mutual understanding of concerns in specific situations. The process to date has
provided the basis for continued dialogue on specific near term transfers as well
as the development of a plan for phasing in the longer term transfers.
Respectfully submitted,
Original signed by
S. Siopis, P.Eng.
Commissioner of Works
Original signed by
G.H. Cubitt, MSW
Chief Administrative Officer
3 TFI
GANARASKA REGION CONSERVATION AUTHORITY
MINUTES OF THE BOARD OF DIRECTORS
October 21, 2021 (via Zoom)
GRCA 06/21
1. Welcome and Call to Order
The Chair called the Ganaraska Region Conservation Authority (GRCA) Board of
Directors meeting to order at 7:15 p.m.
MEMBERS PRESENT: Jeff Lees, Chair - Municipality of Port Hope
Mark Lovshin, Vice Chair - Township of Hamilton
Tim Belch - Township of Cavan Monaghan
Greg Booth - Township of Alnwick/Haldimand
Brian Darling - Town of Cobourg
Vicki Mink - Municipality of Port Hope
Jo Neal ❑ Municipality of Clarington
Tracy Richardson - City of Kawartha Lakes
Margaret Zwart - Municipality of Clarington
ALSO PRESENT: Linda Laliberte, CAO/Secretary-Treasurer
Cory Harris, Watershed Services Coordinator
Ken Thajer, Planning and Regulations Coordinator
Lindsay Champagne, Watershed Biologist
ABSENT WITH
REGRETS: Nicole Beatty []Town of Cobourg
ALSO ABSENT:
2. Disclosure of Pecuniary Interest
None.
3. Minutes of Last Meeting
Joe Neal enquired on the report he had requested on Heritage Trees. Staff indicated that
they did not recall the report and would follow up on the request. Mark Lovshin also spoke
to the request stating he recalled the same. Staff stated they would view the recording
and follow up. Mr. Neal requested a copy of the recording.
GRCA 42/21 Tracy Richardson
SECONDED BY: Greg Booth
THAT the Ganaraska Region Conservation Authority approve the minutes of the
September 16, 2021 meeting.
CARRIED.
3 T❑
Minutes GRCA Board of Directors 06/21 Page 2
4. Adoption of the Agenda
GRCA 43/21
MOVED BY: Joe Neal
SECONDED BY: Brian Darling
THAT the Ganaraska Region Conservation Authority adopt the agenda.
CARRIED.
5. Delegations
None
6. Presentations
a) Invasive Species
Watershed Biologist, Lindsay Champagne provided a presentation to the Board of
Directors which gave an overview of invasive species and what the GRCA is doing to
monitor and manage invasive species on GRCA lands. The presentation also provided
information on the web applications and the existing data available.
Board members asked questions with regards to how staff are addressing invasive
species on GRCA owned lands.
GRCA 44/21
MOVED BY:
SECONDED BY:
Tracy Richardson
Vicki Mink
THAT the Board of Directors receive the presentation for information.
CARRIED.
7. Business Arising from Minutes
a) 2022 Preliminary Budget and Municipal Levy
GRCA 45/21
MOVED BY: Mark Lovshin
SECONDED BY: Brian Darling
THAT the Board of Directors receive the 2022 Preliminary Budget for information and,
FURTHER THAT the budget be forwarded to the watershed municipalities, indicating in
the cover letter, that the vote to approve the 2022 levy will be taken at the November
2021 Board of Directors meeting.
CARRIED.
8. Correspondence
None.
9. Applications under Ontario Regulation 168/06:
Permits approved by Executive -
3 TFI
Minutes GRCA Board of Directors 06/21 Page 3
G RCA 46/21
MOVED BY:
SECONDED BY:
Tracy Richardson
Vicki Mink
THAT the Board of Directors receive the permits for information.
CARRIED.
Permit Application requiring Ganaraska Region Conservation Authority Board of Directors
discussion:
None
10. Committee Reports:
None.
11. New Business:
a) Land Acknowledgement
G RCA 47/21
MOVED BY: Mark Lovshin
SECONDED BY: Tim Belch
THAT the Board of Directors adopt the following land acknowledgment statement:
37 KHIT DCD-D\/I\DIF5 HJ LRCfT ROMrYDB;G-X\KR—UVTH SHF\kXG Dcknowledges that the land
on which we gather is situated within the traditional and treaty territory of the
0 LA/DXJ DVDC G KLSSH7_ D[VLRI APAH1R1Q14qME1-N 1 NWZ UD/A'AJ-I : L(MP V17 +DN -
First Nations. Our work on these lands acknowledges their resilience and their
longstanding contributions to the area. We are thankful for the opportunity to live, learn
DMA4EM2 L KP XWD0LNS FVVM-DSS+FL[7kM- DQGG
FURTHER THAT the land acknowledgement statement be read at all public meetings
of the Board of Directors and at Conservation Authority hosted events and meetings.
CARRIED.
12. Other Business
Joe Neal asked about ownership of the municipal road that runs by the Forest Centre and
expressed concerns with regards to the amount of motorized vehicles and the noise. He
also expressed concerns with regards to dogs off leash in the forest.
13. In Camera
None.
14. Adjourn
The meeting adjourned at 8:00 p.m. on a motion by Greg Booth.
CHAIR
CAO/SECRETARY-TREASURER
3 TT
Clarington
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: November 8, 2021 Report Number: PWD -028-21
Submitted By: Stephen Brake, Director of Public Works
Reviewed By: Andrew C. Allison, CAO Resolution#:
File Number: 8.03.13.002 By-law Number:
Report Subject: Northglen West Phase 6 Subdivision, Plan 40M-2578 Assumption By -Law
Recommendations:
1. That Report PWD -028-21 be received; and
2. That the draft By-law, assuming certain streets within Plan 40M-2578, Attachment 1,
be approved; and
3. That all interested parties listed in Report PWD -028-21 and any delegations be
D❑dLL❑[R T R-1FOUEFI.d.R❑❑
3 T❑
Municipality of Clarington
Report PWD -028-21
Report Overview
Page 2
This report concerns Northglen : Li VO KD --]-L-6 _i❑ELA R❑ _,WLT❑❑AN_R_+-L01ffi❑[P LAR❑❑
to approve a by-law to assume certain streets within Plan 40M-2578 as public highways.
1. Background
The Subdivision Agreement
1.1 The Corporation of the Municipality of Clarington entered into a Subdivision Agreement
registered June 7, 2016 with Akero Developments Inc. to develop lands by plan of
subdivision, located in Bowmanville and described as Plan 40M-2578 (Attachment 1).
The agreement required the developer to construct all roadworks, including hot -mix
paving, sidewalks, curb and gutter, street trees, a storm drainage system and
streetlights. These works were completed and accepted by the Director of Public Works
through provisions in the Subdivision Agreement.
2. Proposal
2.1 A by-law is required to permit the Municipality to assume certain streets within Plan
40M-2578 as public highways. The proposed by-law may be found as Attachment 2 to
this report.
3. Concurrence
Not Applicable.
4. Conclusion
It is respectfully recommended that that Council pass the by-law attached to this report.
Following its passage, the Municipal solicitor will register it in the Land Registry Office.
Staff Contact: Karen Richardson, Manager of Development, 905-623-3379 ext.2327 or
krichardson@clarington.net.
Attachments:
Attachment 1 ❑ Key Map
Attachment 2 ❑ By -Law to Report PWD -028-21
Interested Parties:
There are no interested parties to be notified of Council's decision.
3 T❑
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Subdivision, Phase 6
Plan 40M-2578
L
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DRAWN BY:
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DATE:
September 2, 2021
REPORT PWD --21
BOWMANVILLE ATTACHMENT No. 1
ConcRd 3 FILE NAME:
��(EY MAP 40M-2578.mxd
J:\Engineering\Attachments\Attachments Post ESRI Upgrade\40M-2578 2579.mx1
Attachment 2 to Report PWD -028-21
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
FJ -0 1j ■1Z' N1�0U ■I:h.04;1Ti1l� 11111)11111 "■
■ ■[�1)0111■■■111 ■ ■
Being a By-law to establish, layout and dedicate certain lands as public highways in the
Municipality of Clarington, to assume certain streets within the Municipality of Clarington
as public highways in the Municipality of Clarington, and to name them.
Now therefore the Council of the Municipality of Clarington enacts as follows:
That the blocks shown on Plan 40M-2578, and listed below in this section, being
in the Municipality of Clarington, in the Regional Municipality of Durham is hereby
established, laid out, and dedicated by the Corporation of the Municipality of
Clarington as public highway:
Block 50 (0.3m Reserve)
Block 51 (0.3m Reserve)
Block 52 (0.3m Reserve)
Block 53 (0.3m Reserve)
Block 54 (0.3m Reserve)
Block 55 (0.3m Reserve)
Block 56 (0.3m Reserve)
Block 57 (0.3m Reserve)
2. That the streets and blocks shown on Plan 40M-2578, and listed below in this
section, being in the Municipality of Clarington, in the Regional Municipality of
Durham, are hereby accepted by the Corporation of the Municipality of Clarington
as public highways, and assumed by the said Corporation for public use:
Northglen Boulevard
Crombie Street
Moses Crescent
Block 48 (Street Widening)
Block 49 (Street Widening)
Block 50 (0.3m Reserve)
Block 51 (0.3m Reserve)
Block 52 (0.3m Reserve)
Block 53 (0.3m Reserve)
Block 54 (0.3m Reserve)
3 TFI
Attachment 2 to Report PWD -028-21
Block 55 (0.3m Reserve)
Block 56 (0.3m Reserve)
Block 57 (0.3m Reserve)
Passed in Open Council this XX day of MMMM, 2021.
Adrian Foster, Mayor
June Gallagher, Municipal Clerk
3 TFI
Clarington
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: November 8, 2021 Report Number: PWD -029-21
Submitted By: Stephen Brake, Director of Public Works
Reviewed By: Andrew C. Allison, CAO Resolution#:
File Number: 8.03.13.002 By-law Number:
Report Subject: Northglen West Phase 7 Subdivision, Plan 40M-2579 Assumption By -Law
Recommendations:
1. That Report PWD -029-21 be received; and
2. That the By-law assuming certain streets within Plan 40M-2579, Attachment 1, be
approved; and
3. That all interested parties listed in Report PWD -029-21 and any delegations be
D❑dLL❑[R T R-1FOUEFI.d.R❑❑
3 T❑
Municipality of Clarington
Report PWD -029-21
Report Overview
Page 2
This report concerns Northglen West Phase 7 Subdivision. ,WLET❑❑E1AdTR❑❑FL0_LSTP LE.R❑❑
to approve a by-law to assume certain streets within Plan 40M-2579 as public highways.
1. Background
The Subdivision Agreement
1.1 The Corporation of the Municipality of Clarington entered into a Subdivision Agreement
registered June 7, 2016 with 2084165 Ontario Limited to develop lands by plan of
subdivision, located in Bowmanville and described as Plan 40M-2579 (Attachment 1).
The agreement required the developer to construct all roadworks, including hot -mix
paving, sidewalks, curb and gutter, street trees, a storm drainage system and
streetlights. These works were completed and accepted by the Director of Public Works
through provisions in the Subdivision Agreement.
2. Proposal
2.1 A by-law is required to permit the Municipality to assume certain streets within Plan
40M-2579 as public highways. The proposed by-law may be found as Attachment 2 to
this report.
3. Concurrence
Not Applicable.
4. Conclusion
It is respectfully recommended that Council pass the by-law attached to this report.
Following its passage, the Municipal Solicitor will register it in the Land Registry Office.
Staff Contact: Kare Richardson, Manager of Development, 905-623-3379 ext. 2327 or
krichardson@clarington.net.
Attachments:
Attachment 1 ❑ Key Map
Attachment 2 ❑ By -Law to Report PWD -029-21
Interested Parties:
There are no interested parties to be notified of Council's decision.
3 T❑
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DATE:
September 2, 2021
REPORT PWD --21
BOWMANVILLE ATTACHMENT No. 1
Conc Rd 3 FILE NAME:
VU��(EY MAP 40M-2579.mxd
J:\Engineering\Attachments\Attachments Post ESRI Upgrade\40M-2578 2579.mx1
Attachment 2 to Report PWD -029-21
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
■■111'!;�'lll 1"■lig N1b■[II ■ bI1 ►111i� 111 II)II■ "■
■ ■IEV) ■ 111■■■111 ■ ■
Being a By-law to establish, layout and dedicate certain lands as public highways in the
Municipality of Clarington, to assume certain streets within the Municipality of Clarington
as public highways in the Municipality of Clarington, and to name them.
Now therefore the Council of the Municipality of Clarington enacts as follows:
That the blocks shown on Plan 40M-2579, and listed below in this section, being
in the Municipality of Clarington, in the Regional Municipality of Durham is hereby
established, laid out, and dedicated by the Corporation of the Municipality of
Clarington as public highway:
Block 114 (0.3m Reserve)
Block 115 (0.3m Reserve)
Block 116 (0.3m Reserve)
Block 117 (0.3m Reserve)
Block 118 (0.3m Reserve)
Block 119 (0.3m Reserve)
Block 120 (0.3m Reserve)
Block 121 (0.3m Reserve)
Block 122 (0.3m Reserve)
Block 123 (0.3m Reserve)
Block 124 (0.3m Reserve)
2. That the streets and blocks shown on Plan 40M-2579, and listed below in this
section, being in the Municipality of Clarington, in the Regional Municipality of
Durham, are hereby accepted by the Corporation of the Municipality of Clarington
as public highways, and assumed by the said Corporation for public use:
Albert Christie Street
Arthur McLaughlin Street
Crombie Street
Fred Jackman Avenue
Moses Crescent
William Fair Drive
Block 113 (Street Widening)
Block 114 (0.3m Reserve)
Block 115 (0.3m Reserve)
Block 116 (0.3m Reserve)
Block 117 (0.3m Reserve)
Block 118 (0.3m Reserve)
Block 119 (0.3m Reserve)
Block 120 (0.3m Reserve)
Block 121 (0.3m Reserve)
3 TF1
Attachment 2 to Report PWD -029-21
Block 122 (0.3m Reserve)
Block 123 (0.3m Reserve)
Block 124 (0.3m Reserve)
Passed in Open Council this XX day of MMMM, 2021.
Adrian Foster, Mayor
June Gallagher, Municipal Clerk
3 TFI
■
Clarftmn
MEMO
If this information is required in an alternate format, please contact the
Accessibility Coordinator at 905-623-3379 ext. 2131.
To: Mayor and Members of Council
From: Stephen Brake, Director of Public Works
Date: November 2, 2021
File No.: RR.60.42
Re: Information Regarding Recent Train Whistle Cessation Projects within the
Greater Toronto Area
During the Joint Committees meeting on October 25, 2021 Council had requested that
Public Works staff provide information regarding recent train whistle cessation projects
undertaken by the City of Markham and the Regional Municipality of York. Specifically,
Staff were requested to provide details regarding how these municipalities determined
which crossings they chose to address as well as how funding was obtained and/or
allocated for the proposed improvements to qualify the crossing for whistle cessation.
7 KHL5 HJ LRC -RI TR NV -$ Com(: KLV00 3 R(F-I RU7IIDLQ/Dffi RDG15DL(-I l9 / / V -and the
❑WV -R 0 Dl1NDP VISU;FMM-Model the procedure outlined by Transport Canada in which
the first action in the process involves a citizen or community group expressing interest to
the municipality to stop train whistling within a specific area (one or multiple crossings)
along a railway corridor due to excessive noise concerns. This public request serves to
establish which locations will be targeted for whistle cessation.
For Markham and York Region this was done via a large petition as well as numerous
GHSX BA91WCEEIHVC+QJO AU DLN<DP VT RXC FULQ ❑❑❑I DGYRFD\J ff;UZ KVM-FF M/D*n.
Although whistling was a long standing concern with residents, this advocacy push was in
response to MetrRTD IV -plans for their Regional Express Rail which would essentially see
the number of train movements double along the Stouffville GO Corridor thereby
significantly increasing the number of whistle occurrences each day at 13 grade level
crossings.
Initial funding for the grade level crossing improvements to permit whistle cessation is
identified in City of Markham reports as being comprised of funding from the City of
Markham ($2.30M), Region of York ($3.80), and Metrolinx ($0.098M). The City of
Markham would be cost responsible for upgrades on local jurisdiction roads. As some
crossings were on Regional roads, tKW5 HJ LRQ-RI TRIDJ" CW-. KURU : DLUXICll- LUAU—]
outlines the specific costs that are borne by the Region and the local municipality for
grade level crossings on Regional roads (Attached). Metrolinx contributed in small part
due to some upgrades required as a result of the substantial proposed increase to rail
traffic.
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6
1-800-563-1195 1 Local: 905-623-3379 1 info@clarington.net I www.clarington.net
3 T❑
Page 2
The funding was primarily provided from:
❑ The City of 0 DJ 4<DP VM❑❑❑❑[DXGJ F MI3-QMH\/-CXQM FILP F[2 \NF U-8nd later report
LH HLF C FWDUHP DGiAR-VW-lLL( QJ LC - -M -L HSDWfB' HC L DSL1 "FFRXQN
ti�� �c ir- N ■■� �iI IMM 0 1 WILTANm■r■c o��t� r■
The overall project incurred a substantial cost overrun of approximately $1 M which was
SLIP DUDLkX 3-GV6(I W KW -i1111 WVT5 DP S-8 S-5 F-M-iI 1+Z [WP U1: UFRQAEX0 RI Ill❑
overrun attributed to the Region of York.
The Budget documents noted above did not appear to offer further clarity or breakdown
of funding sources for the budget items identified i.e. tax levy, development charges,
grant funding sources, etc.
Further information regarding the UVRI19 DIW<DP Vdocumented public process
regarding the implementation of whistle cessation is available on their website.
Unfortunately, much of the later meeting minutes which may better serve to understand
funding sources was unavailable for public view at the time of this memo.
Trusting this memo satisfies the request for information presented.
Stephen Brake
Director
Public Works
Encl.
cc: T. Ricciardi, Manager of Infrastructure
K. Heathcote, Capital Works Supervisor
R. Brezina, Capital Works Engineer
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6
1-800-563-1195 1 Local: 905-623-3379 1 info@clarington.net I www.clarington.net
3 E❑
Attachment 1
YorRegion
W��_
STATUS Final
Council Approved Y
CAO Approved: Y
TITLE: Anti -Whistling Warrant Criteria I NO.: 1146244
Original Approval Date: June 19, 2008
Policy Last Updated: August 25, 2009
Posted on Intranet: April 14, 2010
POLICY STATEMENT:
This policy provides a set of criteria when local municipalities request York Region support for a
local municipal anti -whistling by-law at railway crossings of Regional roads.
APPLICATION:
The criteria provide a consistent approach to deal with requests from area municipalities for the
implementation of anti -whistling within York Region.
PURPOSE:
The purpose of this policy is to provide a set of criteria for area municipalities to follow when
requesting support of an anti -whistling by-law at locations on Regional roads.
DESCRIPTION:
This policy contains criteria for implementing anti -whistling on Regional roads that intersect
railway lines.
The Region will be responsible for the cost of flashers and gates for the Regional road crossing
and the cost of pedestrian gates, if required.
Criteria
1. Local municipalities must make a formal request to the Region for support of an anti -
whistling by-law for each individual location where a railway crosses a Regional road at -
grade.
2. An anti -whistling by-law could be considered if the following are completed at the cost of
the local municipality:
a. A safety audit is completed by a specialized safety consultant.
b. The safety audit is approved by Transport Canada.
c. An education program is developed for the affected area.
Last printed 5/31/2018 2:25:00 PM
8412238
3 ®❑
Page 1 of 2
Anti -Whistling Warrant Criteria
August 25, 2009
3. The whistling prohibition be implemented during night-time hours typically between the
hours of 10:00 p.m. and 6:00 a.m. The Region will entertain anti -whistling by-laws from the
local municipalities with different hours of restrictions as they come forward.
4. The Region will be responsible for risk and liability at train crossings on Regional roads.
5. If there are pedestrians in the area of the crossing, pedestrian gates will be installed with
costs borne by the Region.
CONTACT:
Director, Operations, Roads Branch, Transportation Services Department
APPROVAL INFORMATION
CAO Approval Date: August 25, 2009
Committee: Transportation and Works
Council Approval: Minute No.
1146244 P01/5/1
(for office use only)
Clause No. 14
Page
MENWE
Report No. 6
Date: June 19, 2008
Page 2 of 2
Clarington
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: November 8, 2021 Report Number: LGS-029-21
Submitted By: Rob Maciver, Director of Legislative Services
Reviewed By: Andrew C. Allison, CAO Resolution#:
File Number: By-law Number:
Report Subject: Snow Clearing
Recommendations:
1. That Report LGS-029-21 and any related communication items, be received; and
2. That the By-law attached to Report LGS-029-21, as attachment 1, be approved.
3 Ell]
Municipality of Clarington
Report LGS-029-21
Report Overview
Page 2
In 2016, rate adjustments were made to the snow clearing by-law. Over the last 5 years,
snow clearing costs have increased and will regularly fluctuate over the years. To avoid
frequent amendments to the by-law and provide a fair and consistent approach to recovery
of costs for services, amendments within this report are recommended.
1. Background
1.1 By-law 93-144 provides an owner or occupant 24hrs after a snow fall to clear snow,
slush, and ice from a sidewalk alongside their property. In situations where an owner
fails to clear the sidewalks, Municipal Law Enforcement provides notice to have it
cleared, then after further non-compliance arranges to have sidewalks cleared at the
owners expense.
1.2 Recovery of costs for snow removal is set out in By-law 93-144, section 4. as per the
following schedule:
Details of Work Undertaken on
Distance of sidewalk
Fee
sidewalk in front of, alongside, or
area on which the
at the rear of:
work was undertaken
Developed Residential lot with at
Up to 23 metres (75.5
$150 flat fee
least one dwelling unit
feet)
Developed Residential lot with at
Greater than 23
least one dwelling unit
metres (75.5 feet)
$250 flat fee
Developed land with a Commercial /
$4.00 per metre
Industrial or mixed use building on it
Vacant land (regardless of its
$4.00 per metre
Zoning Designation) or any land
under development prior to the date
of closing of sale
1.3 The cost for snow removal services is constantly on the increase. The actual cost to
remove snow from sidewalks alongside vacant, commercial and industrial properties
currently exceeds the amount recoverable under the existing cost recovery provisions of
the by-law.
3 TF1
Municipality of Clarington Page 3
Report LGS-029-21
1.4 In many cases, the existing cost recovery provisions related to residential properties is
disproportionate to the actual cost of the work. For example, under the current
provisions, an owner who had snow cleared from 5 meters of sidewalk would be
invoiced the same amount as a resident who had 22 meters cleared. Fairness dictates
this should be revised so that the amount recovered is the actual cost of the work.
2. Discussion
2.1 To remain equitable and consistent with other regulatory by-laws providing for the
recovery of costs, an amendment to by-law 93-144 is required. In addition to remaining
equitable and consistent, an increase for developed commercial and industrial lands,
and vacant lots is required to ensure costs can be fully recovered.
2.2 The Municipalit❑C/Clean and Clear by-law provides for the recovery of the actual costs
associated with contractor services, plus an administration fee of $50. The nature of the
work, and the recovery of costs under the Clean and Clear by-law is comparable to by-
law 93-144. By-law 93-144 should be amended to reflect the same approach to cost
recovery.
2.3 Following the same process and recovery of costs as the Clean and Clear by-law
provides consistency for staff and residents. Billing the actual cost is the most fair and
reasonable method to calculate the amount to be recovered.
3. Concurrence
Not applicable.
4. Conclusion
It is respectfully recommended that the By-law attached to Report LGS-029-21, as
attachment 1, be approved.
Staff Contact: Duncan Anderson, Manager Municipal Law Enforcement, 905-623-3379 Ext.
2110 or danderson@clarington.net.
Attachments:
Attachment 1 []Bylaw 2021-xxxx
There are no interested parties to be notified of Council's decision.
3 1❑
Attachment 1 to Report LGS-029-21
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
The Corporation of the Municipality of Clarington
By-law 2021-OXX
Being a by-law to amend the Snow Clearing By-law 93-144
WHEREAS subsection 11 (3) of the Municipal Act, 2001, S.O. 2001, c. 25, authorizes the
Municipality to pass by-laws respecting highways under its jurisdiction;
AND WHEREAS the Municipality has enacted a Snow Clearing By-law 93-144 to regulate
the removal of snow on sidewalks under its jurisdiction;
AND WHEREAS the Municipality wishes to make certain amendments to the Snow
Clearing By-law 93-144
NOW THEREFORE the Council of The Corporation of the Municipality of Clarington
hereby enacts as follows:
1. Section 4 of By-law 93-144 is revoked in its entirety and replaced with the following:
4. If a by-law enforcement officer is satisfied that a contravention of this by-law
has occurred, the by-law enforcement officer may make an order requiring the
owner or occupier of the land on which the contravention occurred to do work
to correct the contravention, failing which the matter or thing shall be done at
the ownerTxpense, in an amount equivalent to the actual cost to complete
the work plus an administrative fee of $50.
2. This by-law comes into force and effect on the day it is enacted.
Passed in Open Council this XXt" day of XXXX, 2021
Adrian Foster, Mayor
June Gallagher, Municipal Clerk
3 TF1
Clarington
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: November 8, 2021 Report Number: LGS-030-21
Submitted By: Rob Maciver, Director of Legislative Services
Reviewed By: Andrew C. Allison, CAO Resolution#:
File Number: By-law Number:
Report Subject: Review of Boards and Committees Appointment Policy
Recommendations:
1. That Report LGS-030-21, and any related correspondence, be received;
2. That the draft Appointment to Boards and Committees Policy (Attachment 1 to
Report LGS-030-21) be approved, replacing the current Policy; and
3. That all interested parties listed in Report LGS-030-21, and any delegations, be
DGS -RI T R-1FLOV-Q +UR- IF1
3 TF1
Municipality of Clarington
Report LGS-030-21
Report Overview
Page 2
This report details recommended changes to the appointments to boards and committees to
provide for a standardized, transparent and fair appointment policy.
1. Background
Request for Appointment Policy
1.1 On September 15, 2014, Council passed a resolution directing Staff to report back on a
recommended policy, including the Council voting procedure, for the establishment of a
standardized, transparent and fair process for Council appointments to boards and
committees.
1.2 At the January 19, 2015 General Purpose and Administration Committee, Council
passed Resolution #GPA -045-15 to approve the recommended policy contained in
Report CLD -004-15.
1.3 With recent changes to the process, prompted by the COVID-19 pandemic, Staff felt it
was time to review the appointment process.
2. Application and Evaluation Process Proposal
Current Process
2.1 Vacancies are posted on the municipal website, ClaringtonVolunteers website, local
newspaper, and social media for three weeks.
2.2 The Committee Coordinator receives, assembles the applications, and forwards a copy
of the packages to the appropriate Department Head for input into the matrix. NOTE:
Staff had discontinued submitting the applications to the appropriate Department Head
(unless requested) because there was an issue with the timing of them preparing the
matrix, so the Committee Coordinator has been preparing the matrix.
2.3 The Committee Coordinator prepares a report to the General Government Committee,
presenting the applications along with a committee matrix (showing qualifications for
both existing members and new applicants).
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Municipality of Clarington
Report LGS-030-21
Proposal
Page 3
2.4 Since it is difficult to capture (and frankly sometimes subjective) all aspects of an
application in a matrix, Staff recommends removing the matrix and providing an
application package that includes each applicantV resume and cover letter (if
submitted). In addition, the appointment report will state, in the background section, the
skill requirements from the Terms of Reference for the specific committee.
2.5 The online application forms have been updated to ensure questions directly relating to
\NH-ERDFQFRP P 11WHVM fEL-P HAV(outlined in the Terms of Reference) are included
(i.e. ward or skills requirements). Their application will be provided at the beginning of
HDFK-DSSQFD +M- P HD DSC/- P P DFF RI WAP DL❑1FRP SR HFW- ff-LFG-1—W W+1
Terms of Reference. It will provide a quick glance of the specific qualifications the
board/committee requires.
3. Voting Process
Pre-COVID-19 Process
3.1 The Chair announced the number of positions to be filled for the board/committee under
consideration and where deemed necessary, the list of candLODkNVTDP H\/Was
displayed.
3.2 Each Member of Council was provided a supply of blank ballots and recorded their
name at the top in the space provided.
3.3 Each Member of Council recorded their vote on the ballot. The Municipal Clerk, or
designate, then collected the ballots and announced each vote (beginning with the
name of the Member of Council followed by the applicants(s) for whom they voted).
3.4 The Municipal Clerk, or designate, recorded the votes as they were stated, and if the
number of positions to be filled and the number of nominee(s) with a majority of votes
were equal, those nominees were declared appointed to the committee.
3.5 The results were displayed on an Excel document in the Council Chambers.
Proposal
3.6 Since the pandemic, Committee and Council meetings have been held virtually, which
meant the voting process had to change. Staff are recommending that the current virtual
voting process remain once the pandemic is over.
3 TFI
Municipality of Clarington Page 4
Report LGS-030-21
3.7 Rather than providing printed ballots, the Municipal Clerk, or designate, will display an
excel sheet that includes a list of candidates and the Members of Council. The
Municipal Clerk, or designate, shall ask each Member of Council for their vote and
record it on the displayed excel sheet as shown below (see attachment 1 for full voting
process) within MS Teams so that all attendees and those watching the webcast can
view.
A B C D
1 Appointment to the *Name of Committee*
z Vote for: 2
3 date:
6 Round Number:
10
12
13
14
15
16
17
This approach will reduce the extra work by staff to prepare, distribute, and pick up the
ballots, which had been compounded when the Committee recommendation went to
Council because ballots had to be prepared for the Council meeting in the event that the
recommendation was pulled and new votes were needed. In addition, this approach will
be seamless if there is one, or more, Members attending electronically.
3.8 In the future (probably 2023, following the 2022 Municipal Elections), Staff will be
reviewing the possibility of implementing an eSCRIBE voting module, which may allow
this type of voting to be electronic (both in the Council Chambers and for those
participating electronically) via a mobile device or laptop. This will result in simultaneous
EFWJ ID-GIII L(OgMA LMP L R_-IV&IESDSH IIEDOWprocess.
3 TFI
First, Last
First, Last
First, Last
First, Last
Councillor Anderson
1
1
Councillor Hooper
1
1
Councillor Jones
1
1
Councillor Neal
1
1
Councillor Traill
1
1
Councillor Zwart
1
1
Mayor Foster
1
1
Totals
3
4
1
6
This approach will reduce the extra work by staff to prepare, distribute, and pick up the
ballots, which had been compounded when the Committee recommendation went to
Council because ballots had to be prepared for the Council meeting in the event that the
recommendation was pulled and new votes were needed. In addition, this approach will
be seamless if there is one, or more, Members attending electronically.
3.8 In the future (probably 2023, following the 2022 Municipal Elections), Staff will be
reviewing the possibility of implementing an eSCRIBE voting module, which may allow
this type of voting to be electronic (both in the Council Chambers and for those
participating electronically) via a mobile device or laptop. This will result in simultaneous
EFWJ ID-GIII L(OgMA LMP L R_-IV&IESDSH IIEDOWprocess.
3 TFI
Municipality of Clarington Page 5
Report LGS-030-21
3.9 Staff have updated the policy for the above changes, as well as several smaller
changes.
4. Clarington Public Library Board and Museum and Archives
Advisory Committee (MAAC)
4.1 The Library CEO has noted 1NDWEoth the Library Board and the MAAC are governance
bodies. As the MAAC is an advisory committee that reports directly to the Board, the
Board is responsible for advertising and selecting additional public member(s) as
appointees. To be effective, the additional MAAC member(s) should have a high degree
of interest in local history matters. F16 LP 000- IIR-D6SRL-1,F9' H-10/CIR'A17 LEID=RDII-I
Library CEO believes that it is important that Members of Council be provided with a
FqEEDFuFRDFGP HP EHLANW P DIL-F
4.2 7 KH+Il RH-HAAT ®IANMI LMR -ILL LMIREU DCG-ICFR❑I 0lI5DCDSSGDARNVRAWI LEZ(IITI
CEO, who has committed to providing the matrix \RAW7(HFNVTPLIMP.FIF6UlF1
immediately after the close of the applications for the Library Board, and prior to
finalizing the report for approval by the CAO. The distribution of the confidential
applications is consistent with the past practice and this approach for the library matrix
has been added to the proposed policy.
5. Samuel Wilmot Nature Area Management Advisory
Committee
5.1 At their October 19, 2021 meeting, the Samuel Wilmot Nature Area Management
Advisory Committee (SWNAMAC), discussion took place concerning the possibility of
LC6FVURV�HMFI® MOISRFMMIF-]-DF-t-I HISMAWLP L❑i ELt was noted that our
committee is a very active one, with physical activity often involved. Persons with the
appropriate academic backgrounds and/or experience with environmental/nature
matters would be ideal. Discussion also took place about when and how many persons
should be added to the committee at one time. No decision was reached but we do
DSSFD EHV9HD _LU moi❑ [P HP EHI VI_R_LE FHS
5.2 Staff are assuming that this request would apply only to the irregular vacancies (i.e. not
to the appointment of the full Committee at the beginning of the Council term) and is not
related to applications to sub -committees of SWNAMAC.
3 TFI
Municipality of Clarington
Report LGS-030-21
Page 6
5.3 Staff have discussed the matter with Brian Reid, Chair of SWNAMAC, who indicated
VOAKH1111 RP P IMHV P DL❑fRREFHLDAWEVWHEi❑ P HP EHA/DIFiLLCSIHSD EE
unaware of the time/type of commitment required for their active Committee. He
believes that this may have led to recent turnover in members which, in turn,
Li CHIP L -HV \RWM RP P N*HVLDEL Ji iSFR VLA Wi-FEI P HP EHE L-5 H1G
suggested that these problems might be solved if Committee members had an
RSSRLW WV 6t❑H 1Hu AXHDSS(FD-WD-Giffi/FdW WH -L RP P LU066hIVTI RiNiji I1P AKH
applicants and possibly make recommendations to the Council representative.
5.4 Staff expressed the following concerns about this request to Mr. Reid:
a) Privacy Concerns about providing the applications to the SWNAMAC members.
b) Review of applications is outside the mandate of the SWNAMAC Terms of
Reference.
c) Bias - Sharing applications with current board/committee members, may present
a concern where they steer the membership of the board/committee towards a
particular point of view/bias. It may also create animosity from the
board/committee if Council disagreed with their appointment recommendations.
d) Timing a There is also a concern about how this change would impact timing of
appointments. It already takes several weeks to appoint someone (one week for
lead time in placing advertisements; three weeks for advertising; and could be
another two weeks, depending on where we are within the meeting cycle). The
deadline is often set close to the report deadline (i.e. report is written, and we
add names/applications as they come in) to allow as much time as possible to
apply. Staff assume that the Committee would need to meet as a group to review
and advise (otherwise it is individual members, not representing the Committee),
which would add more weeks as they only meet monthly.
5.5 Staff acknowledge the concerns of the Committee and have agreed, with Mr. Reid, to
take the following steps to improve the process rather than provide the applications:
a) Make changes VRV -I-Committee webpage-Wbetter describe the work that is
done by the committee and the skills and time commitments required by
members (this will be done for all Committees).
b) Add the skills requirement to the particular application form for each
committee (this will be done for all Committees).
3 TFI
Municipality of Clarington
Report LGS-030-21
Page 7
c) Either in the application form and/or on the webpage advertising the vacancy,
add the contact information for the Chair and Vice -Chair (will only be done for
Committees who request this). Applicants will be urged to contact the Chair or
Vice -Chair to learn more about the workings and time/skills requirements for
the Committee.
d) The appointment report, containing the applications, will include:
a. the list of required skills for the vacancy; and
b. an indication if an applicant does not meet the minimum requirements
for the Committee.
Staff and Mr. Reid believe that the above changes will P LWDJ4VO-iTRP P LU066HIV
concerns.
6. Concurrence
Department Heads have reviewed the policy and are in concurrence.
7. Conclusion
It is respectfully recommended that the policy for appointments to boards/committees,
as detailed in Attachment 1 to this Report, be approved.
Staff Contact: June Gallagher, Municipal Clerk, 905-623-3379 ext. 2102 or
jgallagher@clarington.net.
Attachments:
Attachment 1 -]Appointment to Boards/Committees Policy
Interested Parties:
Brian Reid, Chair, Samuel Wilmot Nature Area Management Advisory Committee
Linda Kent, Library CEO, Clarington Library and Museums
Bowmanville BIA
Newcastle BIA
Newcastle Village Community Hall Board
Orono BIA
Property Standards Committee
Solina Community Hall Board
Tyrone Community Hall Board
Newcastle Arena Board
Accessibility Advisory Committee
Agricultural Advisory Committee
3 TFI
Municipality of Clarington
Report LGS-030-21
Page 8
Active Transportation and Safe Roads Committee
Clarington Task Force on Affordable Housing
Diversity Advisory Committee
Clarington Heritage Committee
Tourism Advisory Committee
3 TFI
Corporate Policy
Attachment 1 to Report LGS-030-21
ciffbooil
If this information is required in an alternate format, please contact the Accessibility Co-
ordinator at 905-623-3379 ext. 2131
Policy Title:
Policy #:
Report #:
Resolution:
Effective Date:
Revised Date:
Legislative History:
Notes:
1. Purpose:
Council Appointments to Boards and
Committees
LGS-030-21
November 22, 2021
To establish a standardized, transparent, and fair process for Council
appointments to Boards and Committees.
2. Policy Procedures:
Reasonable efforts shall be made to ensure the membership of each
board/committee provides the necessary skills and experience to fulfill the
mandate of the board/committee while reflecting the needs of the Clarington
community. Details specific to each board/committee shall be included in the
Terms of Reference.
3. Application:
In the final month of a Term of Council the Committee Coordinator shall ensure
that the opportunity for appointments to boards and committees is advertised in
the local newspapers for three weeks, Municipal website, ClaringtonVolunteers
website, and social media.
Where applicable, and where requested by the Board/Committee Chair, the
contact information for the Chair and/or Vice -Chair will be provided to
prospective applicants for the upcoming term. This will allow applicants to better
understand the Board/Committee, their work, and the expectations.
Persons wishing to sit on a board or committee shall submit a completed
DSSQ_L5t❑FFfl Lam_ _DULECG+D11N-M-1P H -I[O ❑d_CLSDCueL _V_Livision.
The Committee Coordinator shall receive all applications for appointment.
Page 1 of 5
3 T❑
in
Council-Approved Policy Crtwiligma
The application form, as determined by the Municipal Clerk, shall include a
declaration to be signed by the applicant confirming they meet the eligibility
requirements as set forth in this Policy, and the Terms of Reference, if
applicable, confirming that they are submitting a fully completed application.
Applications shall be deemed incomplete if there are not sufficient details to
satisfy the requirements of the vacancy. In this situation, the Committee
Coordinator can request additional information and, if not received, the
application will be deemed incomplete and shall be noted as such when
presented to Council.
If an application is received after the deadline, but prior to the start of the
meeting, the application will be forwarded to Members of Committee and noted
Dv_47WL_tL1L (b possible, as determined by the Municipal Clerk.
If no applications are received, the position shall be re -advertised.
4. Evaluation
The Committee Coordinator shall prepare a report to the General Government
Committee (GGC) attaching an application package for each committee for
consideration and appointment. The report will contain an indication if an
applicant does not meet the minimum criteria. Applications for vacancies to the
Clarington Public Library will include a skills matrix prepared by the Library
CEO.
The Committee Coordinator shall assemble the applications according to
board/committee and shall forward a copy of the application packages to the
appropriate Department Head and Committee Staff Liaison, where applicable,
for their information.
5. General Government Committee (GGC) Consideration
The staff report will be included on an agenda for a regularly scheduled GGC
meeting as soon as possible after the commencement of a new Term of
Council.
Copies of the completed applications shall be supplied to the GGC Members in
a confidential package, under separate cover from the GGC Agenda.
The report shall be considered at the appropriate section of the agenda at the
GGC meeting, in open session.
Page 2 of 5
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in
Council-Approved Policy Crtwiligma
Appointments to Boards/Committees shall be considered one board/committee
at a time.
6. Voting
A successful candidate must receive a majority vote of all members of Council
present at the meeting.
The appointment shall be ratified by Council.
The Chair shall announce the number of positions to be filled for the
board/committee currently under consideration.
The Municipal Clerk, or designate, will display an excel sheet with the list of
candidates and list of Members of Council.
The Municipal Clerk, or designate, shall record the vote by asking each Member
of Council for their vote verbally and adding it to the tracking document. The
totals for the vote are calculated after each Member of Council has voted. The
Member of Council may only vote for up to as many positions on the Committee
or Board as are remaining to be filling in that round of voting. Over -votes are not
permitted. Under -votes are permitted.
When a vote has begun, it must be completed within the same meeting.
If Committee does not appoint the required number of members, the positions
will be re -advertised.
The Municipal Clerk, or designate, shall record the votes as they are stated, and
if the number of positions to be filled and the number of applicants(s) with a
majority of votes are equal, those nominees shall be declared elected to the
board/committee.
At the end of the first, or any subsequent round of voting, where there are fewer
nominees who received a majority of votes than positions remaining to be filled
on the board or committee, those nominees receiving a majority of votes shall
be deemed to have been appointed. The Municipal Clerk, or designate, shall
remove the names of the appointed nominees from the nominee slate.
Page 3 of 5
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in
Council-Approved Policy Crtwiligma
At the end of the first, or any subsequent round of voting, where there are more
nominees who received a majority of votes than positions remaining to be filled
on the board or committee, beginning with the nominees with the highest
number of votes for that round of voting, and moving down the list (from highest
to lowest) the number of nominees required to fill the positions shall be deemed
to have been appointed.
In the event of a tie among nominees at the lowest end of the group of
nominees receiving a majority of votes (as stated in g) above), only those
candidates with the higher votes than the tied candidates are deemed to have
been appointed, and only those tied nominees shall be included in the next
round of voting.
At the end of the first or any subsequent round of voting, where there are no
nominees who received a majority of votes, the nominee who received the
least number of votes is removed from the nominee slate. Where there is a tie
for the least number of votes, all of those nominees tied shall be removed from
the nominee slate.
In the event of a tie among nominees who received the most votes, and the
number of tied candidates exceeds the position(s) remaining to be filled; only
those tied candidates shall be included in the next round of voting.
In the event of three successive rounds of voting with the same results, a
deadlock shall be declared by the Chair and a Fdraw by lotFshall be conducted
by the Municipal Clerk, or designate.
Should the [draw by lot❑be to fill a single vacancy when only two candidates
remain, the candidate whose name is drawn shall be declared the successful
appointee to the position.
Should the -draw by lot -be to fill more than one vacancy, the Municipal Clerk, or
designate, shall draw the number of names as there are vacancies. Each name
drawn shall be declared a successful appointee to the position and shall be
announced prior to drawing the next name.
7. Appointments of Council Members to Boards and Committees
The procedures outlined in Section 6 shall be followed for any appointment of
Members of Council to a board or committee.
Alternatively, Committee may dispense with voting and recommend a particular
Member of Council to a board or committee. Similarly, Council may do the
same.
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Council-Approved Policy Crtwiligma
8. Filling of Vacancies
In the event of a vacancy on any Board/Committee, the same procedure shall
be followed as detailed above, with the necessary modifications as noted below.
Applications of unsuccessful applicants shall be kept on file in the event of a
vacancy.
The Committee Coordinator shall contact any unsuccessful applicants to see if
they are still interested in sitting on the board/committee. If they wish to put
forward their application and, if there are enough qualified applicants to fill the
vacancy positions, the vacancy will not be advertised, and a report will go
directly to the GGC meeting.
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3 1❑
MUNICIPALITY OF CLARINGTON
GENERAL GOVERNMENT COMMITTEE
RESOLUTION #
DATE November 8, 2021
MOVED BY Mayor Foster
SECONDED BY
Whereas the Durham Region Medical Officer of Health and the Durham Region
Health Department have encouraged employers to implement a workplace
vaccination policy to maintain a safe work environment for their workers and
members of the public;
And Whereas Clarington has established a Workplace COVID-19 Vaccine Policy
(Policy H37);
And Whereas all employees, including full-time, part-time, temporary, contract,
casual, and students, are required to comply with Policy H37;
And Whereas Members of Council are also physically present and active in the
workplace including, the Municipal Administrative Centre, and other Clarington
facilities;
Now therefore be it resolved that the Mayor and Members of Council shall
disclose, and provide proof of their COVID-19 vaccination status, to the Manager
of Human Resources, on or before November 23, 2021, using the form provided
under Policy H37, and shall comply with Policy H37 in the same manner as
Municipal employees.
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Health &Safety Policy
POLICY TYPE: Health and Safety
POLICY TITLE: Workplace COVID-19 Vaccine Policy
POLICY #: H-37
POLICY APPROVED BY: Chief Administrative Officer
EFFECTIVE DATE: September 21, 2021
APPLICABLE TO: All Employees
Policy Statement
The Municipality is committed to providing a safe working environment for all our employees as
well as the community we serve. As the employer, the Municipality is obligated under the
Occupational Health and Safety Act (OHSA) to take every precaution reasonable in the
circumstances for the protection of all workers Lhealth and safety, including protection from the
spread of infectious disease. Similarly, workers are obligated to take every precaution
reasonable to protect themselves and fellow workers from hazards, unsafe situations, and
exposure to infectious disease.
The purpose of this policy is to ensure the Municipality is in compliance with advice,
recommendations and instructions issued by Durham Region[8 Medical Officer of Health after
consultation with the office of the Chief Medical Officer of Health in regard to a COVID-19
vaccination policy, and to outline the Municipality -S requirement with regard to COVID-19
vaccinations.
Background and Current Situation
Coronaviruses are a large family of viruses that originate in animals but are known to cause
respiratory infections in humans. Novel coronaviruses include Severe Acute Respiratory
Syndrome (SARS), Middle East Respiratory Syndrome (MERS-CoV) and coronavirus disease
2019 (COVID-19). COVID-19 is a novel (new) coronavirus that was first identified in Wuhan,
China in late 2019. The World Health Organization (WHO) classified COVID-19 as a pandemic
on March 11, 2020.
Full vaccination has been shown to be effective at reducing COVID-19 virus transmission and
protecting vaccinated individuals from severe consequences of COVID-19 and COVID-19
variants including the Delta variant currently circulating in Ontario. Additional information on this
can be found at https://covid-19.ontario.ca/data. Ensuring high rates of vaccination remains
one of the most important ways we can protect our employees and community against COVID-
19.
Scope
This policy applies to all employees of the Municipality, including full-time, part-time,
temporary, contract, casual, and students.
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Health & Safety Policy
This policy applies to volunteers and contractors only where the Municipality has any duties as
an employer as defined under the Occupational Health and Safety Act, 1990.
New employees will be subject to this policy as a condition of employment.
The scope of this policy and to whom it applies may be amended from time to time at the sole
discretion of the Municipality.
Definitions
Contraindication is a condition or circumstance that suggests or indicates that a particular
technique or drug should not be used in the case in question.
COVID-19 Vaccine includes any COVID-19 vaccines approved by Health Canada, and for the
purpose of this policy, is defined as a substance used to stimulate the production of antibodies
and provide immunity against SARS-CoV-2. This includes any subsequent recommended
boosters.
Fully Vaccinated means having received the full series of a COVID-19 vaccine or combination
of COVID-19 vaccines approved by the World Health Organization (WHO) or Health Canada
(e.g., two doses of a two -dose vaccine series, or one dose of a single-dose vaccine series); and
having received the final dose of the COVID-19 vaccine at least 14 days ago. A list of vaccines
approved by Health Canada can be found at https://www.canada.ca/en/health-
canada/services/drugs-health-products/covid 19-industry/drugs-vaccines-
treatments/authorization/list-drugs.htmI
Educational Program is a program that has been approved by and/or provided by the
Municipality of Clarington and addresses the following learning components:
How COVID-19 vaccines work
Vaccine safety related to the development of the COVID-19 vaccines
❑ Benefits of vaccination against COVID-19
❑ Risks of not being vaccinated against COVID-19
❑ Possible side effects of COVID-19 vaccination
Proof of Vaccination is documentation issued by the Ontario Ministry of Health, other province
or territory or international equivalent indicating individual immunization status against the
COVID-19 virus.
Procedures
Vaccination Requirement
All employees are required to be fully vaccinated with a COVID-19 vaccine series by
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Health & Safety Policy
CICV*Mil
December 20, 2021. For a two dose vaccine series, employees must receive one dose of
COVID-19 vaccine by November 8, 2021 and two doses of COVID-19 by December 6, 2021.
Providing Proof of COVID-19 Vaccination Status
The Municipality requires proof of vaccination status from all employees to be submitted by
October 20, 2021. This includes documentation verifying receipt of a vaccination series
approved by Health Canada or the World Health Organization (WHO). Acceptable proof of
vaccination is the receipt provided by the Ministry of Health/Public Health or equivalent out -of -
province health body of the person vaccinated.
Employees must complete the COVID-19 Vaccination Policy -Vaccination Declaration
Form and attach their proof of vaccination. These documents are to be submitted to
HRVaccine(@_clarington.net or employees may place copies in a sealed envelope addressed to
HR Vaccine, Human Resources, Municipal Administration Centre, no later than October 20,
2021.
Employees requesting accommodation shall follow the process outlined in the following
section.
Employees who, by October 20, 2021, disclose that they have not received two doses of
COVID-19 vaccine (or a single dose in the case of a single dose vaccine series), or who have
not disclosed their vaccination status as required, shall attend mandatory education on the
benefits of vaccination as approved by the Municipality on the risks of being unvaccinated in
the workplace and proof of completion of this program must be provided to
HRVaccine@clarington.net.
Employees will be required to update their vaccination status in accordance with the
established process and by the dates set out in this policy, as they obtain each dose of
COVID-19 vaccine.
The Municipality will maintain vaccination disclosure information, including documentation
verifying receipt of a vaccination series approved by Health Canada or the WHO, in
accordance with privacy legislation. This information will only be used to the extent necessary
for implementation of this policy, for administering health and safety protocols, and infection
and prevention control measures in the workplace.
Employees may also be required to disclose their vaccination status by law or to otherwise
give effect to this policy, including situations where employees are directed to stay home as a
result of the daily screening tool in order to comply with the clearance criteria to return to work
(e.g. after experiencing symptoms, a COVID-19 exposure, or a travel quarantine exemption).
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Health & Safety Policy
c1tvi"11
Accommodations in accordance with the Ontario Human Rights Code
The Municipality will comply with its human rights obligations and accommodate employees
who are legally entitled to accommodation.
Employees who are not able to obtain a COVID-19 vaccine for a reason related to a protected
ground set out in the Ontario Human Rights Code (the Code) http://www.ohrc.on.ca/en/ontario-
human-rights-code as well as the Municipality[S policies A3 (Hiring Practices) and A15
(Employment Accessibility Standard) can request accommodation through Human Resources
by completing the COVID-19 Vaccination Policy Request for Accommodation;
Creed/Religious Exemption or the Medical Exemption Form and submitting all required
supporting documentation.
All accommodation requests require written proof of the need for accommodation to be
submitted. This includes sufficient information including objective documentation to confirm the
need for accommodation. Supporting documentation must be verifiable. The Municipality will
work with those who receive an exemption to ensure they are connected with the appropriate
resources to develop a reasonable and appropriate accommodation plan and to confirm that
the Municipality can put appropriate alternative health and safety measures in place.
Non-compliance with the Mandatory COVID-19 Vaccination Policy
Unless a bona fide exemption is in place, all employees must be in compliance with this policy
no later than December 20, 2021. The Municipality will assess any breach of this policy,
including the submission of fraudulent documentation, on a case-by-case basis; and will
determine the appropriate recourse based on what is reasonable in the circumstances. It is
understood that one such recourse may include discipline, up to and including termination of
employment.
Access to COVID-19 Vaccination Clinics
Reasonable arrangements will continue to be made to allow for employees to attend COVID-
19 vaccination clinics during work time, with prior approval from their supervisor. Employees
should make every effort to utilize time at the beginning or end of their shift/day and break
times as operationally feasible with work schedules to attend vaccination clinics.
Continued Monitoring and Assessment of COVID-19 Workplace Safety Measures
The Municipality will continue to monitor its COVID-19 practices and the evolving public health
information, to ensure that it continues to optimally protect the health and safety of employees
in the workplace and the public that they serve.
Unless a legislated or regulatory exemption applies, all employees are expected and required
to continue to comply with applicable health and safety measures to reduce the hazard of
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Health & Safety Policy
CICV*Mil
COVID-19, including but not limited to compliance with established workplace access controls
(e.g. screening), hand washing, wearing a mask or face covering, using provided Personal
Protective Equipment (PPE), maintaining appropriate physical distancing and self-monitoring
of potential COVID-19 symptoms when at work or otherwise engaged in Municipal business.
Additional measures (e.g. booster vaccines) to protect employees and the public from COVID-
19 may be required and this policy may be amended accordingly.
Employees who remain unvaccinated due to a substantiated Ontario Human Rights Code
related accommodation request, may be required to take additional infection and prevention
control measures, including providing proof of a negative COVID-19 test, as well as self -
isolating if exposed to COVID-19.
Responsibilities
Managers/Supervisors are expected to:
❑ Lead by example
❑ Ensure that employees are aware of the policy, the importance of being vaccinated
against COVID-19 and complete any required education or training regarding COVID-19
vaccinations and safety protocols
❑ In consultation with Human Resources, ensure employees attending work have
submitted their Vaccination Declaration
❑ Follow and comply with any federal or provincial mandates or directives regarding the
vaccination of employees
❑ Continue to enforce workplace precautions that limit the spread of COVID-19, as may
be amended from time to time
❑ Where feasible, support time off from regular duties for employees to attend vaccination
clinics
Employees are expected to:
❑ Submit the requested vaccination documentation in accordance with this policy
❑ Continue to follow all health and safety policies and protocols to ensure personal safety
and prevent the spread of COVID-19 before and after vaccination
❑ Remain informed about COVID-19 and COVID-19 vaccination as it relates to your role,
personal health and/or professional requirements
❑ Adhere to any additional mandates, directives, or reporting requirements from provincial
or federal authorities
❑ Identify and utilize opportunities to obtain a COVID-19 vaccination through community
clinics or from health care professionals
❑ If additional booster doses of the COVID-19 vaccine are required, ensure subsequent
doses are also received
Human Resources are expected to:
❑ Provide information and guidance to employees regarding the importance of being
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3 T❑
Health &Safety Policy
vaccinated
❑ Provide employees with access to information on COVID-19, health and safety
precautions, and vaccinations
❑ Receive and collect all Vaccination Declaration Forms and maintain a confidential list of
employees Ovaccination status
❑ In consultation with Managers/Supervisors, ensure employees attending work have
completed required forms, submitted proof of vaccination status or been granted
exemption in accordance with this policy and/or the Municipality _8 accommodation
policies
F Assist management with accommodation questions, concerns and requests
Implementation
By no later than October 20, 2021 Municipal employees will be required to provide proof of
their vaccination status, proof of an approved medical exemption, or a formal request for
accommodation for a valid reason under the Ontario Human Rights Code. Accommodations
will be reviewed for employees who are legally entitled to accommodation.
Those employees who have not been vaccinated or who do not disclose their vaccination
status by October 20, 2021 will be required to attend mandatory education on the benefits of
vaccination.
Unvaccinated employees, or employees who have not yet disclosed their vaccination status,
will then need to provide proof of first dose no later than November 8, 2021. As of December
20, 2021, it will be mandatory for all employees to be fully vaccinated against COVID-19.
Attachments:
COVID-19 Vaccination Policy []Vaccination Declaration
COVID-19 Vaccination Policy Request for Accommodation ❑ Creed/Religious
COVID-19 Vaccination Policy Request for Accommodation ❑ Medical
COVID-19 Vaccination Policy FAQ
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Clarftm.
Purpose of this Form:
COVID-19 Vaccination Policy
Vaccination Declaration
The Municipality recognizes immunization is a control measure against the spread of
COVID-19 and requires all staff, per policy H-37 Workplace COVID-19 Vaccine Policy, to
make a declaration regarding their current vaccination status. This form is intended as an
initial intake for all staff and provides individuals that are not fully vaccinated and are
claiming an accommodation for medical or other reasons under the protected grounds of the
Ontario Human Rights Code (the Code), to take the necessary steps in the accommodation
process.
Declaration:
Name (please print):
Clariogton
COVID-19 Vaccination Policy
Vaccination Declaration
I agree with the above information and certify that all information provided is true and
accurate.
Signature of Employee:
Department: Select your department
Date:
To submit this form, please scan and email a copy to HRVaccine(a)_clarington.net
Personal Information contained on this form is collected under the authority of the Municipal
Act and the subsection 25(2)(h) of the Ontario Occupational Health and Safety Act. The
information will only be used and disclosed in accordance with the Clarington COVID-19
Vaccine Policy. Questions about the collection, use, or disclosure of your COVID-19
vaccination information can be directed to the Municipal Clerk.
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n�tonClari.
COVID-19 Vaccination Policy
Request for Accommodation
Creed/Religious Exemption
Employee Name
Position
Name of Immediate
Supervisor/Manager
Phone Number/email address
The Municipality of Clarington is committed to providing a safe working environment for all
employees and therefore requires employees to be vaccinated against COVID-19, per
policy H-37 Workplace COVID-19 Vaccination Policy, unless they have a valid exemption.
The Municipality will comply with its human rights obligations and accommodate employees
who are legally entitled to accommodation.
Please read carefully:
Requests for creed/religious exemptions will be considered upon completion and
presentation of this form.
A creed/religious exemption may be granted upon receipt of required documentation
signed and certified by a creed/religious leader.
L The duration of the exemption is at the sole determination of the Municipality.
Individuals approved for an exemption may request a recertification, if required.
❑ Individuals with an approved exemption will be notified in writing
❑ This creed/religious exemption only applies to requests for exemption from the
❑XCIFLSDQV_&2 91D-19 Vaccination Policy.
Please confirm that you have read the following statements by checking the
corresponding boxes:
C r
in
COVID-19 Vaccination Policy
]a Request for Accommodation
Creed/Religious Exemption
L The belief system is a particular, comprehensive and overarching system of belief
W M RYKCVFC HV_FrRQGEDF\ffFiV/
F- The belief system addresses ultimate questions of human existence, including ideas
about life, purpose, death, and the existence or non-existence of a creator and/or a
higher or different order of existence; and
that professes a shared system of belief.
Explanation:
Please explain the basis for your creed/religious exemption request. If possible, please
provide supporting documentation:
By my signature below, I, , confirm that I have filled
out this form honestly and that my status as noted herein is accurate. I confirm that I will
update the Municipality of Clarington in the event my status changes. I understand that if I
provide false information, I may be subject to discipline up to and including termination of
employment.
Signature of Employee Date
To be completed by a Creed/Religious Leader:
To protect the health and safety of our employees, their families and the public we serve,
the Municipality is making COVID-19 vaccination a condition of employment.
I certify that (first and last name) is requesting a
creed/religious exemption from being vaccinated against COVID-19.
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•
Cla.i n
Please provide below details of the following:
COVID-19 Vaccination Policy
Request for Accommodation
Creed/Religious Exemption
1. 7 KHI_ED\" RI VgH IEHIH VZ KIFK[Fi l_I_I \RLEHLQJ _MTFMG-DJ aG2 O
COVID-19.
2. How long the applicant has been a member of the creed/religion.
3. How long the applicant attended services and paid any applicable fees.
4. Any other relevant information.
Explanation:
Religious Leader Information
Name of Religious Leader & TiWle:
Name of Religious Organization:
Address:
Email:
Phone Number:
Signature:
Date:
To submit a Creed/Religious Exemption Form, please forward or scan and email a copy of
the completed application to HRVaccine(a�clarington.net
The information is used to assess and respond to requests for accommodation.
Personal Information contained on this form is collected under the authority of the Municipal
Act and the subsection 25(2)(h) of the Ontario Occupational Health and Safety Act,. The
information will only be used and disclosed in accordance with the Clarington COVID-19
Vaccine Policy. Questions about the collection, use, or disclosure of your COVID-19
vaccination information can be directed to the Municipal Clerk.
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Clarington
COVID-19 Vaccination Policy
Request for Accommodation
Medical Exemption
Employee Name
Position
Name of Immediate
Supervisor/Manager
Phone Number/email address
The Municipality of Clarington is committed to providing a safe working environment for
all employees and therefore requires employees to be vaccinated against COVID-19,
per policy H-37 Workplace COVID-19 Vaccine Policy, unless they have a valid
exemption. The Municipality will comply with its human rights obligations and
accommodate employees who are legally entitled to accommodation.
The following professional who are licensed to practice may complete this form:
Family Physician Nurse Practitioner Medical Specialist
Please read carefully:
Requests for medical exemptions will be considered upon completion and presentation
of this form.
A medical exemption may be granted upon receipt of required documentation
signed and certified by a licensed medical practitioner.
❑ The duration of the exemption is at the sole determination of the Municipality.
Individuals approved for an exemption may request recertification, if required.
Please confirm that you have read the following statements by checking the
corresponding boxes:
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Employee to Complete
COVID-19 Vaccination Policy
Request for Accommodation
Medical Exemption
By my signature below, I, , confirm that I have
filled out this form honestly and that my status as noted herein is accurate. I confirm
that I will update the Municipality of Clarington in the event my status changes. I
understand that if I provide false information, I may be subject to discipline up to and
including termination of employment.
Signature of Employee Date
To be completed by the licensed medical practitioner:
Please explain below the medical contraindication that prevents the individual from
being vaccinated against COVID-19.
To protect the health and safety of our employees, their families, and the public we
serve, the Municipality is making COVID-19 vaccination a condition of employment.
I certify that (first and last name) has the above
contraindication and support the request for a medical exemption from the COVID-19
vaccine requirement of the Municipality of Clarington.
This exemption is permanent: yes
Page 2 of 3
Ciar*jgton
Medical Provider Information
Name:
Specialty:
Date:
Name of affiliated health organization:
Address:
Email:
Phone Number:
Signature:
COVID-19 Vaccination Policy
Request for Accommodation
Medical Exemption
To submit a Medical Exemption Form request, please scan and email a copy of the
completed application to HRVaccine(aD_clarington.net
The information is used to assess and respond to requests for accommodation.
Personal Information contained on this form is collected under the authority of the
Municipal Act and the subsection 25(2)(h) of the Ontario Occupational Health and
Safety Act,. The information will only be used and disclosed in accordance with the
Clarington COVID-19 Vaccine Policy. Questions about the collection, use, or disclosure
of your COVID-19 vaccination information can be directed to the Municipal Clerk.
Page 3 of 3
H-37 - COVID-19 Vaccination Policy
Frequently Asked Questions
Ciffftmn
Who does this policy apply to?
This policy applies to all employees of the Municipality of Clarington, including full-time, part-
time, permanent, temporary, casual and students.
This policy also applies to volunteers and contractors only where the Municipality has any
duties as an employer as defined by the Occupational Health and Safety Act, 1990.
New employees will be subject to this policy as a condition of their employment.
Everyone covered under this policy is required to complete and return to Human Resources
the COVID-19 Vaccination Declaration form no later than October 20, 2021.
Why is this policy being put into place?
The Province of Ontario, through the Occupational Health and Safety act, 1990, requires that
employers ensure a safe workplace for their employees. Considering the hierarchy of controls,
the best way to ensure a safe work environment is to eliminate the risk; COVID-19
vaccinations enable us to eliminate the risk to employees of severe illness or death due to
COVID-19. Provincial data (as of August 31, 2021) is currently showing vaccines reduce
hospitalizations by 96.6% and Intensive Care Unit (ICU) admissions by 98.0%.
Full vaccination has been shown to be effective at reducing COVID-19 virus transmission and
protecting vaccinated individuals from severe consequences of COVID-19 and COVID-19
variants including the Delta variant currently circulating in Ontario. Ensuring high rates of
vaccination remains one of the most important ways we can protect our employees and
community against COVID-19. Vaccinations will help end pandemic restrictions by decreasing
the overall severity and duration of illness. Shorter and less severe illness means overall less
virus produced with fewer opportunities for spread in an increasingly resilient population.
You can find more information regarding daily updates on vaccination information across
Ontario at https://covid-19.ontario.ca/data. The health and safety of our employees and all
members of the public remains a top priority and the Municipality is committed to doing our part
to help mitigate the fourth wave of COVID-19.
When will I need to provide proof of vaccination?
No later than October 20, 2021, all Municipal employees are required to disclose and provide
proof of vaccination status. Employees who have not been fully vaccinated or who do not
disclose their vaccination status will be required to complete mandatory education on the
benefits of vaccination and will need to adhere to other requirements. Unvaccinated employees
will then need to provide proof of first dose no later than November 8, 2021, and second dose
by December 6, 2021.
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September 21, 2021
H-37 - COVID-19 Vaccination Policy
Ciffftmn
When do I have to be fully vaccinated by?
All Municipality of Clarington employees are required to be fully vaccinated with a COVID-19
vaccine no later than December 20, 2021. For a two dose vaccine series, employees must
receive one (1) dose of COVID-19 vaccine no later than November 8, 2021 with a second dose
scheduled within the following four (4) weeks, no later than December 6, 2021.
I am in good health. Do I still need to be vaccinated against COVID-19?
A vaccine is a great tool for individual and community safety. Getting the vaccine reduces your
chances of catching the virus and spreading it to others, especially people at greater risk of
severe illness or death. To date, in Canada over one and a half million people have contracted
COVID-19, and over 27,300 have died. While it is rare that younger people die, some have.
Even those in good health who contracted COVID-19 have continued to experience negative
symptoms for months after being infected (i.e., COVID long haulers).
Why do I have to complete training or education on vaccines if I have already decided,
based on my own research, that I don A want to be vaccinated?
The Province of Ontario, through the Occupational Health and Safety Act, 1990, requires that
all employers ensure a safe workplace environment for their employees, and its the
Municipality s duty to take every precaution to protect its workers. This can include assigning
training it deems necessary. The purpose of the training or education is to make sure that you
are receiving accurate information regarding vaccines.
Employees who have not been vaccinated or who do not disclose their vaccination status by
October 20, 2021 will be required to complete the mandatory education on the benefits of
vaccination.
I am vaccinated but I donrt feel I should have to disclose my vaccination status to the
employer. Do I still have to do anything?
By no later than October 20, 2021, all Municipal employees are required to disclose and provide
proof of vaccination status. The Municipality requires this information in order to determine
whether the COVID-19 Vaccination Policy is being followed. Should you choose not to disclose
your vaccination status, you will be subject to the same consequences of non-compliance as an
individual who is not vaccinated.
Do I stop coming into work or delay my return to the office if I am not fully vaccinated?
No. Employees continue to attend work in the normal course regardless of their vaccination
status in advance of the required date to be fully vaccinated. Employees must follow all
workplace health and safety policies and directions, including wearing a mask/face covering,
regardless of their vaccination status.
For those who are not vaccinated, the timing of the policy rollout provides you with time to get
the information you may need to get vaccinated and understand how it will help protect you,
your loved ones, and others in the workplace.
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September 21, 2021
H-37 - COVID-19 Vaccination Policy
clffftwn
Can I continue to work from home if I don A want to get vaccinated?
No. You need to be vaccinated in the event you need to come into the workplace. All
employees are being treated the same and consistent. Many departments are working on
returning employees to the workplace.
I haven Lt received both vaccination doses yet. Am I still able to get vaccinated while on
work time?
To encourage and support employees wanting to be vaccinated, reasonable arrangements will
continue to be made to allow for employees to attend COVID-19 vaccination clinics during
work time, with prior approval from their supervisor. Employees should make every effort to
utilize time at the beginning or end of their shift/day and break times as operationally feasible
with work schedules to attend vaccination clinics.
Does being vaccinated exempt me from wearing a mask and/or physical distancing while
in my workplace?
No. Vaccination status is independent of any health and safety protocols/policies in place to
further control the spread of COVID-19. Employees must follow all workplace health and safety
policies and directions, including wearing a mask/face covering, regardless of their vaccination
status.
Can I request a reassignment or transfer so that I don-thave to work with someone who
is not yet vaccinated?
No. The best course of action in this situation is to continue to follow all of the health and safety
precautions and speak to your manager and/or supervisor about your concerns.
Someone is refusing to advise me of their vaccination status. Can they be required to
disclose whether they are vaccinated?
Employees should not inquire about the vaccination status of a colleague. Employees may be
required as a function of their job to review vaccination status of a member of the public to allow
access to a facility or service we provide.
How do fully vaccinated employees work with employees who are not vaccinated?
All of the health and safety protocols will remain in place to reduce the risk of transmission in
the workplace. This includes screening, physical distancing, masking and hand hygiene.
What happens if I refuse to take any mandatory training?
Breach of this policy will be assessed on a case -by -base basis and the Municipality will
determine the appropriate recourse based on what is reasonable in the circumstances. It is
understood that one such recourse may include discipline F up to and including termination of
employment.
What happens if I refuse to get vaccinated and/or disclose my vaccination status?
All Municipal employees are required to disclose and provide proof of vaccination status by
October 20, 2021. Employees who have not been vaccinated or who do not disclose their
Page 3 of 6
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September 21, 2021
H-37 - COVID-19 Vaccination Policy
Ciffftmn
vaccination status will need to adhere to other requirements. Unvaccinated employees will then
need to provide proof of first dose no later than November 8, 2021.
As of December 20, 2021, all Municipal employees will be required to be fully vaccinated. The
Municipality will comply with its human rights obligations and accommodate employees who are
legally entitled to accommodation.
Why can[f I just submit to regular testing if I dont want to be vaccinated?
Testing is only another screening tool and has its limitations. Mandatory vaccines focus on
primary prevention by focusing on eliminating the risk.
What if there is a reason that I am not able to get the vaccine?
The Municipality will comply with its human rights obligations and accommodate employees
who are legally entitled to accommodation. Employees who are not able to obtain a COVID-19
vaccine for a reason related to a protected ground set out in the Ontario Human Rights Code
(the Code) http://www.ohrc.on.ca/en/ontario-human-rights-code, can request accommodation,
using the MunicipalMnewly created COVID-19 Vaccination Policy Request for
Accommodation Forms (Creed/Religion and Medical Exemption) and cooperating in the
accommodation process as set in the Municipal policies for accommodation.
To expedite requests for accommodation under this policy, the COVID-19 Vaccination
Declaration and Request for Accommodation forms need to be completed in full to be
considered for accommodation under this policy.
What grounds will be considered for an accommodation?
Under the Ontario Human Rights Code, the Municipality has an obligation to conduct an
individualized assessment of accommodation requests. The Municipality has an established
process for assessing such requests and will use it in this case. To be entitled to
accommodation, an employeeL8 request must fall within one of the protected grounds listed in
the Code.
Philosophical objections or personal preferences are not a protected ground under the Ontario
Human Rights Code.
There are likely to be very few medical exemptions to COVID-19 vaccination. The largest group
of individuals who receive a medical exception will be those with severe allergic reactions or
anaphylaxis to a previous dose of a COVID-19 vaccine or to any of its components and who
have been assessed by an allergist/immunologist to review methods for possible
(re)administration of a COVID-19 vaccine. There are existing protocols to administer COVID-19
vaccines to individuals with other types of allergies. These other types of allergies do not on
their own constitute the grounds for a medical exemption. Any concerns regarding the safety or
effectiveness of the vaccination should be reviewed with your physician.
Another group of individuals who may receive a medical exemption are those who are delaying
Page 4 of 6
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September 21, 2021
H-37 - COVID-19 Vaccination Policy
clffftwn
their second dose because of a diagnosed episode of myocarditis/pericarditis after receipt of an
initial dose of an mRNA vaccine.
In some instances, the medical reasons for the person not being vaccinated may be time-
limited, (e.g., timing around a procedure or other medical treatment). The Directive requires that
the note from the physician/nurse practitioner specifies whether the reason is permanent or
time-limited, the accommodation request should indicate how long it is expected to last. Proof
must be provided by either a physician or a nurse practitioner.
If my request for accommodation, under the Ontario Human Rights Code, is approved do
I still have to submit to additional screening?
Employees with approved accommodations may be required to take additional infection and
prevention control measures.
What type of proof of vaccination will I have to provide?
Employees will need to provide documentation that verifies receipt of a vaccination series
approved by Health Canada and/or the World Health Organization, along with a completed and
signed COVID-19 Vaccination Declaration.
If you have misplaced your receipt that was provided at time of vaccination, you can obtain a
copy at https://covidl9.ontariohealth.ca/. To log in you will need a green photo health card with
the numbers from both the front and back of the card, date of birth, and postal code. You may
then download or print a COVID-19 Vaccine receipt (pdf) for each dose received. Only the
second dose receipt is required to be submitted.
If you have a red health card, call the Provincial Vaccine Booking Line at 1-833-943-3900 and
you can request a copy of your receipt.
What is the process to disclose vaccination status?
You can email the .pdf version of your receipt, along with the completed and signed COVID-19
Vaccination Declaration Form, to Human Resources at HRVaccine(o)_clarington.net, or send a
hard copy, in a sealed envelope, addressed to HR Vaccine, Human Resources, Municipal
Administration Centre.
Who sees my medical information and who will know my vaccination status?
The Municipality will maintain this information in accordance with all privacy legislation. This
information will only be used to the extent necessary for implementation of this policy, health
and safety protocols, and infection and prevention control measures in the workplace. Only
Human Resources employees required to review this information for the purposes of
determining policy compliance will see this information.
Will it be mandatory for Municipal contractors to comply with this policy? If not, how is
the Municipality keeping me safe as I work with many contractors in my role?
The Municipality is reviewing its contracts with service providers to determine their obligations in
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September 21, 2021
H-37 - COVID-19 Vaccination Policy
respect of mandatory vaccinations.
Ciffftmn
For unionized employees, did you advise or discuss with the unions during the
development of this policy?
The Municipality provided advance information to the unions about the policy. The feedback
provided was very much appreciated. If you have any questions regarding your union -9 position
with respect to mandatory vaccinations, please speak with your local union representative.
Can I expect more COVID-19 protection measures to come?
The Municipality will continue to monitor and assess the situation and evolving
recommendations from Durham Public Health, Public Health Ontario and the Ministry of Labour
for workplace risk mitigation measures. If it is determined that additional precautions are
necessary, the Municipality may decide to implement new measures to protect employees and
the public from COVID-19.
Will I lose my job if I decide not to get vaccinated?
Right now, the focus is on education and getting the workforce vaccinated. The Municipality will
assess any breach of this policy on a case-by-case basis. It is understood that employees who
donmcomply with this policy as with other Municipal policies, may be subject to discipline, up to
and including termination of employment.
Page 6 of 6
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September 21, 2021
Clarington
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: November 8, 2021 Report Number: FSD-050-21
Submitted By: Trevor Pinn, Director of Financial Services/Treasurer
Reviewed By: Andrew C. Allison, CAO Resolution#:
File Number: By-law Number:
Report Subject: 2022 Interim Tax Levy
Recommendations:
1. That Report FSD-050-21 and any related communication items, be received;
2. That the By-law attached to Report FSD-050-21, as attachment 1, be approved; and
3. That all interested parties listed in Report FSD-050-21 and any delegations be
D❑d.d-i❑RI ILL R_1FLQi_I- +lFL1R❑❑
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Municipality of Clarington Page 2
Report FSD-050-21
Report Overview
The Municipality of Clarington annually levies an interim tax prior to the approval of the final
tax rates to ensure it can meet its financial obligations until the final tax levies are processed.
1. Background
1.1 The Municipal Act, 2001 authorizes a municipality, prior to the adoption of the estimates
for the year, to pass a by-law levying amounts on the assessment of property in the
local municipality for local municipal purposes.
1.2 Historically, the Municipality has passed an interim tax levy in December of the
preceding year to ensure that tax bills are processed in January of the taxation year.
Section 317(2) allows the by-law to be passed in November or December of the
preceding year (2021) provided the does not come into force until a specified date in the
following year (2022).
1.3 Interim tax bills are divided into two installments: February 17, 2022, and April 21, 2022.
1.4 If Council were not to pass the interim tax levy, taxes could not be collected until the
final tax bills are processed in the spring. This delay could result in a cash flow issue for
the Municipality and would result in taxpayers having to pay their final tax bill in two
installments rather than the current four (or more if they use pre -authorized payments).
2. Concurrence
Not Applicable.
3. Conclusion
It is respectfully recommended that Council approve the 2022 Interim Tax By-law to
ensure that interim tax bills are processed consistent with past timelines and to ensure
that tax revenues can be collected throughout the whole 2022 taxation year.
Staff Contact: Trevor Pinn, Director of Financial Services/Treasurer, 905-623-3379 ext. 2602,
tpinn@clarington.net
Attachments:
Attachment 1 ❑ Draft By-law to levy interim taxes for 2022
Interested Parties:
There are no interested parties to be notified of Council's decision.
Attachment 1 to Report FSD-050-21
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
■■ ',' Il 1"■lig \�1�1■[II ■ 111U,A4�� I11 toP
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Being a by-law to authorize an Interim Tax Levy for 2022.
Whereas the Council for the Municipality of Clarington deems it necessary to pass a by-
law to levy an Interim Rate for 2022 on the whole of the assessment for each property
class in the local municipality as provided for in Section 317 of the Municipal Act, 2001
as amended;
And whereas Section 317 (2) of the Municipal Act, 2001 as amended, allows a by-law to
levy interim taxes to be passed in November or December of the previous year if it
provides that it does not come into force until a specified day in the following year.
Now therefore the Council of the Municipality of Clarington enacts as follows:
That the Council of the Corporation of the Municipality of Clarington is hereby
authorized to levy in 2022 on the whole of all taxable assessment on the property
according to the last revised assessment roll, a sum not to exceed that which
would be produced by applying the prescribed percentage (or 50 per cent if no
percentage is otherwise prescribed) of the total amounts billed to each property
for all purposes in the previous year on the properties that, in the current year,
are in the property class as provided for in Section 317 of the Municipal Act, 2001
as amended.
2. That for the purposes of calculating the total taxes for the previous year under
paragraph 1, if any taxes were levied for only part of the previous year because
assessment was added to the roll during the year, an amount shall be added
equal to the additional taxes that would have been levied if the taxes had been
levied for the entire year.
3. That the interim tax levy rates shall also apply to any property added to the
assessment roll after this by-law is enacted.
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Attachment 1 to Report FSD-050-21
4. That all taxes levied under the authority of this By-law shall be payable in
Canadian funds and shall be divided into two equal instalments, the first of said
instalments to become due and payable on or before the 17th day of February
2022 and the second of said instalments to become due and payable on or
before the 21St day of April 2022 and shall be paid to the Treasurer of the
Corporation of the Municipality of Clarington. Upon payment of any applicable
fee, and if paid on or before the due date imprinted on the bill, taxes may also be
paid at most chartered banks in the Province of Ontario.
5. That as Section 342(b) of the Municipal Act, 2001, as amended provides for
alternative instalments and due dates in the year for which the taxes are imposed
other than those established under clause (4) to allow taxpayers to spread the
payment of taxes more evenly over the year. A taxpayer may pay taxes on a 12 -
month pre -authorized payment plan payable on the first day of each month from
December to November. In the event of the default of payment on the pre -
authorized payment plan, enrolment in the plan shall be terminated and the
interim tax shall be due and payable on the instalment dates as set out in Section
4 of this by-law.
6. That as provided in Section 345 (2) of the Municipal Act, 2001, as amended if the
taxes or any instalment levied in accordance with this by-law remain unpaid on
the first day of the month following the instalment due dates set out in Section 4
of this by-law, a penalty of one and one quarter per cent (1.25°/x) will be imposed
on the amount for taxes due and unpaid.
7. That as provided in Section 345(3) of the Municipal Act, 2001 as amended any
taxes levied pursuant to this by-law that are due and unpaid, interest at the rate
of one and one quarter per cent (1.25%) per month (15% per annum) of the
unpaid taxes shall be levied on the first day of each calendar month for so long
as the taxes remain unpaid.
8. That this by-law shall be effective on January 1, 2022.
Passed in Open Council this XX day of November, 2021.
Adrian Foster, Mayor
June Gallagher, Municipal Clerk
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Clarftwn
MEMO
If this information is required in an alternate format, please contact the
Accessibility Coordinator at 905-623-3379 ext. 2131.
To:
Mayor and Members of Council
From:
Andy Allison, CAO
Date:
October 28, 2021
Re:
COVID Support for Hall/Arena Boards
Through Report FSD-023-21, 2021 COVID Support for Hall Boards, Council directed
staff as follows:
That the Municipality offer an in -take for the Community COVID-19 Support
Program utilizing the guidelines and forms approved in 2020 specifically for
hall boards and arena boards;
That the funding for the hall board and arena board in -take be funded from the
Tax Rate Stabilization Reserve Fund (utilizing the Safe Restart Funds) to a
maximum of $60,000 with no limit per organization;
That the Director of Financial Services, Director of Community Services and
the Chief Administrative Officer be delegated authority to determine and
approve the allocation of funds under the in -take; and
That Staff report back to Committee in September 2021 on the recipients of
the funding.
We received a total of 6 applications that represented $121,300 in requested funding.
Staff reviewed the completed applications against the criteria approved by Council to
determine their eligibility and awarded funds based on the intent of the program,
namely, to support reopening efforts to support their return in recovering from the
pandemic and considerate of previous funding amounts received. Based on the
review, Staff allocated funding as follows:
Hall/Arena Board
Funding Requested
Funding Awarded
Tyrone Community Centre
$10,000
$10,000
Newcastle Memorial Arena
19,000
9,000
Orono Town Hall
25,000
12,500
Page 11
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6
1-800-563-1195 1 Local: 905-623-3379 1 info@clarington.net I www.clarington.net
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Hall/Arena Board
Funding Requested
Funding Awarded
Brownsdale Community Centre
5,800
2,900
Solina Community Centre
1,500
1,500
Orono Arena and Community
Centre
60,000
24,100
The amount allocated to Newcastle Memorial Arena was based in part on previous
COVID relief funding provided to the Arena by Council in the amount of $41,000.
The fund were remitted to the Community Hall and Arena Boards on September 28,
2021. Copies of all completed applications and supporting documentation are available
upon request. Staff are confident that decisions made will support the reopening of
Community Hall and Arenas and are consistent to the purpose of the funding program.
Financial Services and Community Services continue to work on evaluating and
developing recommendations on how to best support Community Hall and Arena
Boards moving forward. Report FSD-049-21 deals with similar issues regarding
sustainable support for community boards.
■
Andy Allison
CAO
CC' George Acorn, Director of Community Services
Trevor Pinn, Director of Financial Services/Treasurer
Lee -Ann Reck, Client Services Manager
Vanessa Bilenduke-Guppy, Community Development Coordinator
Page 12
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6
1-800-563-1195 1 Local: 905-623-3379 1 info@clarington.net I www.clarington.net
3 rn
Policy Statement
The Municipal Elections Act (MEA), the Election Finances Act (Ontario), and the Canada
Elections Act prohibit the Municipality from making contributions in any form to a
Candidate or Registered Third Party.
All provisions contained within this policy shall serve to ensure the protection of freedom
of expression while maintaining that:
Corporate Resources shall not be used during an Election Period to promote or
provide an unfair advantage to any Candidate, political party, constituency
association, Registered Third Party, or a person or group supporting or opposing a
question on a ballot;
Members of Council shall not be precluded from performing their duties as an
elected Official, nor inhibited from representing the interests of their constituents;
and,
Information and communication related to an election shall continue to be open
and accessible to the public with content to be produced, and approved, by
❑ 0UL1J \R❑VL1E RLSRI.DN1111 RP P ❑CIFDOZ-V Division, L❑[FREMEF1f62❑IIII L1VId❑IIII OLNVII
Division.
Purpose
The purpose of this policy is to create guidelines in the Municipality of Clarington for
all Candidates running for an elected office and Registered Third Parties during the
Election Period and to establish parameters on the use of Corporate Resources for
election related purposes.
F110 Use of Corporate Resources for Election Purposes Page 1 of 9
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Attachment 1 to Report LGS-027-21
Corporate Policy
(iLeadingthe
Way
If this information is required in an alternate format,
please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131
POLICY TYPE:
Operational
SUBSECTION:
POLICY TITLE:
Use of Corporate Resources for Election Purposes
POLICY #:
F110
POLICY APPROVED BY:
Council
EFFECTIVE DATE:
April 9, 2018
REVISED:
??? 2021
APPLICABLE TO:
All Employees, Candidates, Registered Third
Parties, Council, Clarington Local Boards
Policy Statement
The Municipal Elections Act (MEA), the Election Finances Act (Ontario), and the Canada
Elections Act prohibit the Municipality from making contributions in any form to a
Candidate or Registered Third Party.
All provisions contained within this policy shall serve to ensure the protection of freedom
of expression while maintaining that:
Corporate Resources shall not be used during an Election Period to promote or
provide an unfair advantage to any Candidate, political party, constituency
association, Registered Third Party, or a person or group supporting or opposing a
question on a ballot;
Members of Council shall not be precluded from performing their duties as an
elected Official, nor inhibited from representing the interests of their constituents;
and,
Information and communication related to an election shall continue to be open
and accessible to the public with content to be produced, and approved, by
❑ 0UL1J \R❑VL1E RLSRI.DN1111 RP P ❑CIFDOZ-V Division, L❑[FREMEF1f62❑IIII L1VId❑IIII OLNVII
Division.
Purpose
The purpose of this policy is to create guidelines in the Municipality of Clarington for
all Candidates running for an elected office and Registered Third Parties during the
Election Period and to establish parameters on the use of Corporate Resources for
election related purposes.
F110 Use of Corporate Resources for Election Purposes Page 1 of 9
3 rn
Policy F110
Scope
This policy applies to all employees of the Municipality, Candidates, political parties,
constituency associations, Registered Third Parties, and persons or groups
supporting or opposing a question on a ballot, as well as anyone acting on their
behalf.
Index
1 Definitions 3
2 Responsibilities 4
3 General Provisions 4
4 Corporate Resources - Technology 5
5 Corporate Resources - Communications 5
6 Corporate Resources - Municipality Facilities 7
7 Municipality Staff 8
8 Integrity Commissioner 8
1 Definitions
1.1 Campaign(ing) means any activity by, or on behalf of a Candidate, political
party, constituency association, Registered Third Party, or question on a ballot
meant to elicit support during the Election Period. This does not include the
appearance of elected officials, other candidates or their supporters, or
registrants at an event in their personal capacity without the display of any
signage or graphics which identify the individual as a candidate or registrant
without the solicitation of votes.
1.2 Campaign Materials means any materials used to solicit votes for a
Candidate(s) or question during the Election Period including, but not limited
to, literature, banners, posters, pictures, buttons, clothing, or other
paraphernalia. Campaign Materials include materials in all media, for
example, print, displays, electronic radio or television, online including
websites or social media.
1.3 Candidate means any person who has filed, and not withdrawn a nomination,
in a municipal, school board, provincial or federal election or by-election, or a
candidate seeking nomination for a political party. Where referred to in this
Policy, the term Candidate can also be substituted to read political party,
constituency association, Registered Third Party, or a person or group
supporting or opposing a question on a ballot.
1.4 Corporate Resource means items, staff, services, or resources which are the
property of the Municipality of Clarington including, but not limited to: materials,
equipment, vehicles, facilities, land, technology (computers, smartphones,
tablets, etc.), intellectual property, images, logos, and supplies. Working
hours, the time where the Municipality pays its employees to complete certain
duties or tasks, is also considered to be a Corporate Resource.
F110 ❑ Use of Corporate Resources for Election Purposes Page 2 of 9
3 [[E❑]
Policy F110
1.5 Election Period means the official Campaign period of an election for:
A municipal or school board election; the Election Period commences on
the first day prescribed for the filing of nominations in accordance with
the MEA and ends on voting day.
A provincial or federal election; the Election Period commences the
day the writ for the election is issued and ends on voting day.
A nomination for a political party, the Election Period is the nomination
contesting period as determined by the Party.
❑ A question on the ballot; the period commences the day Council passes a
by-law to put a question to the electorate and ends on voting day.
❑ A municipal or school board by-election; the period commences on the
first day nominations may be filed and ends on voting day.
1.6 Local Board has the same meaning as found in Section 1 of the Municipal Act,
2001.
1.7 MEA means the Municipal Elections Act, 1996, as amended, S.O. 1996, c. 32,
Sched.
1.8 Municipal Facility/Building means any building or facility owned or operated
by the Municipality of Clarington or Clarington local board.
1.9 Registered Third Party V❑DMDmId❑AVDP ❑[P ❑D❑L❑J [l V -L5 ❑J ENVU_ G7 M-1
3 Dl1b"s found in section of the Municipal Elections Act, 1996 or the term
17 AM DUVI:as defined in section 1 of the Election Finances Act (Ontario)
and Canada Elections Act, as the context requires.
2 Responsibilities
2.1 Candidates and Registered Third Parties to:
❑ Adhere to the guidelines and parameters established by this policy.
2.2 Municipal Clerk to:
❑ Administer this policy and provide any related procedures as
deemed necessary or desirable for conducting an election.
2.3 Municipal Staff to:
❑ Ensure that Corporate Resources, as identified by this Policy, are not
used for campaigning.
F110 ❑ Use of Corporate Resources for Election Purposes Page 3 of 9
3 [[E❑]
Policy F110
3 General Provisions
In Accordance with the spirit and intent of the election related legislation,
3.1 Corporate Resources and funding shall not be used by a Candidate or
Registered Third Party for Campaigning or election -related purposes.
3.2 The teRetS „f +This Policy also apply -applies to an acclaimed Member or a
Member not seeking re-election.
3.3 The Municipal Clerk his authorized, and directed to take the necessary
action, to give effect to this Policy.
3.4 This Policy does not preclude a Member of Council from performing th.& their
duties as a Councillor, nor inhibit them a Member of Council from
representing the interests of their constituents.
3.5 Individuals who have questions about this Policy are encouraged to contact
the Municipal Clerk to obtain further clarification.
4 Corporate Resources I I Technology
Further to Section 3.1 above, the following is provided for greater clarity
when considering the use of corporate technology resources:
4.1 Members of Council are provided access to corporate information technology
(I.T.) assets to fulfill their duties and responsibilities as an elected official but
may not use those assets for Campaigning or the development of Campaign
Materials. This includes, but is not limited to, functionality through municipally
issued smartphones such as calendar, email, texts, etc.
4.2 Websites or domain names that are funded by the Municipality of Clarington
P D7FRM-11 V GffUFDP SDLJ I LTJ 77 mTO ❑FIFLSDOWR I LFI.DC-lection website or
webpages will provide Candidate contact information, including a link to a
[ID❑GjMWVT-]EW/V-IE VLDOLE HD=EG'IY -D❑❑Candidate.
Notwithstanding, a Candidate or Third Party Advertiser may:
�■ C>111 11�]►\�A�i1�1 1 �0',�11ID4u� 11 � D ■11■
in their campaign materials for electors to access additional information
about the election and the voting process.
F110 ❑ Use of Corporate Resources for Election Purposes Page 4 of 9
3 Flfl❑❑
Policy F110
Once a Member of Council registers to be a Candidate, any links from a
Municipal website or social media account to his or her website or social media
SDJ LVIDLTE-1 LiP RmG[tU;P AN❑�O L LRSDWVMI EESDJ ❑V1111W❑[D EP ECUVL1
website or social media page contains or will contain Campaign Material.
Notwithstanding the foregoing JF1I FU DZZ]fRCX&UEGR❑A11EE3 ❑LIRA
Information Release Form - ❑DEGGM[EiiRA/❑❑ V1D/[SDLWl VN❑EIERP Lam❑❑
process, may be included on the Clarington Elections webpage(s).
4.3 During the election period, Mayor and Council biographies on the Municipal
website shall be reduced to council -related contact information only.
4.4 7 _L_0 -1 LRSDBNVIJ F P DLC/AAA/P VD0_R0E❑ = D
campaign -related messages nor shall the computer network, including the email
system, be used to distribute campaign -related correspondence.
5 Corporate Resources - Communications
Further to Section 3.1 above, the following is provided for greater clarity
when considering the use of corporate communication resources:
5.1 Members of Council may not use Council portraits funded by the Municipality,
either as a corporate or Member expense, in Campaign Materials.
5.2 Photographs produced for, and owned by, the Municipality may not be used for
any election purposes.
5.3 Candidates or Registered Third Parties may not print, distribute, or make
LJiI ❑lJiEF❑ _i_ RI IANuO ❑_1FLSDUVV❑_P dR❑❑aiEP E❑W1RU_
facility addresses on any Campaign Materials.
Notwithstanding the foregoing, Candidates or Registered Third Parties may:
Provide the election telephone number, election email address, or a
GNWW[i[0 ❑E FLSDW _RI I LFLDOI_QFM❑1111 EE\A-WRLJ— ❑ESDJ ❑VCS❑
Campaign Materials for electors to access additional information about
the election and the voting process (see also Section 4.2); and
5.4 The Clerk may develop and distribute information through various means for
the purpose of advising and educating electors. Candidates or Registered
Third Parties are permitted to promote and distribute election information
provided by the Clerk, provided that such information is not modified in any
way.
F110 ❑ Use of Corporate Resources for Election Purposes Page 5 of 9
3 FIT❑❑
Policy F110
5.5 7 ❑❑CO ❑ARSD J R-FUAAMFIRDM DF VEDDGV.J D❑VIRUD❑ -I FlZW❑UlP D.J ❑V❑
or illustrations or videos owned or under the jurisdiction of the Municipality,
may not be used in any eampalgn-Campaigngate#aIsMaterials. As per the
Use of Corporate Logo by Members of Council Policy (see Report COD -030-
11), the logo or any related material shall not be available for use as of
January 1St in a a-r+regular municipal election year.
Notwithstanding the foregoing, Candidates or Registered Third Parties may:
Capture their own photos of Municipal property for use in Ear�pai
Campaign aWaterial, provided the photo is taken from a publicly
accessible area, and does not contain a Municipal sign, logo, crest, coat of
arms or slogan in the background.
5.6 Distribution lists or contact lists developed utilizing Corporate Resources and in
the custody and control of the Municipality shall not be utilized for election
purposes.
5.7 The following shall be discontinued for Members of Council from the day prior
to Nomination Day in a municipal election year to Voting Day,
All printing, high speed photocopying and distribution, including printing
and general distribution of newsletters unless so directed and approved
by Council, and
❑ The ordering of business cards and stationery.
5.8 Announcements and quotations by all Members of Council which normally may
appear in all public communications from the Municipality as set forth in (i) to
(iv) below shall be made by the CAO on behalf of the Municipality, and not a
Member of Council, and none of the following shall include photographs of any
Member of Council:
(i) the quarterly update of local Municipal news containing Council decisions
and major news stories;
(ii) emailed communications from the Municipality, as official statements from
the Municipality, including media inquiries;
(iii) all municipally sponsored advertising;
(iv) all news releases from the Municipality; unless same is required as
SDIYR IIDOUL- J\RWE P ❑U ❑FIF❑IE❑®❑V❑
5.9 ❑ ❑CIFRISROMET 1OIXTRQP E V❑ E110 Del Y[M ROP FIR -L R❑❑FIMAU ROP ❑1111
prepared or assisted by corporate staff shall be discontinued as of January 1 st
in a regular municipal election year.
F110 ❑ Use of Corporate Resources for Election Purposes Page 6 of 9
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Policy F110
5.10 Members of Council may not,
5.8 Print, post or distribute any material paid by municipal funds that
illustrates that a Member of Council or any other individual is registered
in any election or where they will be running for office,
Profile (name or photograph), or make reference to, in any material paid
by municipal funds, any individual who is registered as a candidate in any
election,
Print or distribute any material using municipal funds that makes
reference to, or contains the names or photographs, or identifies
registered candidates for municipal elections (minutes of Municipal
Council and Committee meetings are exempt from this policy).
5.11 Municipal resources that have been published to the Municipal website
(e.g., strategic plans, staff reports, minutes, agendas, press releases) may be linked
on Candidate and Registered Third Parties websites, but may not be housed on the
candidate website, and may not be taken out of context/modified/reproduced for use
in any campaign related material.
5.12 Messages posted to the Municipal social media accounts (including Facebook
and Twitter) may be shared in the case of Facebook or re -tweeted on Twitter
by a candidate to their personal or campaign social media accounts using
social media official channels and not partially reproduced.
6 Corporate Resources - Municipality Facilities/Buildings
Further to Section 3.1 above, the following is provided for greater clarity
when considering the use of Municipal Facilities/Buildings, including
Municipality owned or leased lands, as oerperate Corporate
recaResources:
6.11 Any Candidate may attend any public Standing Committee, Advisory
Committee or Council meeting; however, they shall not use this forum to
speak on, or address, any matter relating to their Campaign.
6.12 Candidates or Registered Third Parties are prohibited from renting space
(e.g., a booth) as part of a Municipally organized event.
6.13 All Candidates and Registered Third Parties must adhere to the provisions set
out in any other Municipal Policies pertaining to Municipal Facilities/Buildings.
6.14 Members of Council, Registered Third Parties, and Candidates may not use
their constituency office, municipal or any municipally provided facilities for any
election -related purpose, which includes the display of any campaign -related
signs in the window or on the premises, as well as the display of election -
related material in the office.
F110 F1 Use of Corporate Resources for Election Purposes Page 7 of 9
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Policy F110
6.15 Campaigning and the distribution or display of campaign material is not
permitted in any municipal or local board facility, on municipal land, or at
municipal or local board event including any municipal or board meeting.
6.16 Candidates or Registered Third Parties are prohibited from using a Municipal
Facility/Building as a campaign office.
6.17 The rental, to candidates or Registered Third Parties of advertising space on
arena boards and lobby monitors, or any other municipal social media site, is
prohibited.
Notwithstanding,
F Section 6.5 does not prohibit the erection of a temporary election or
campaign signs on municipal land in accordance with thC9 ❑ELRSDONViI_I
Election Sign By-law.
F- Campaigning on public sidewalks and highways is permitted, provided that
it is in compliance with prevailing legislation and Municipal by-laws.
L Sections 6.4 and 6.5 do not prohibit a candidate or external organization or
Registered Third Party from renting space within a municipal
facility/building (other than the Municipal Administrative Centre, Clarington
Library facilities and the Museum Buildings) for election related purposes. If
a municipal facility / building is rented, campaigning and the distribution or
display of campaign materials is only permitted during the rental period and
only within the rented area. This exception does not apply to Section 6.6.
❑ 9 ❑EFOD QRUP REL [\4J EVP D❑E[1[C 5® CUVVF--0 ❑dFlSDU1C/-
Election Sign By-law.
7 Municipality Staff
7.11 In accordance with the Policy E1 - Employee Code of Ethics, Municipal Staff
are prohibited from using Gerperate Corporate res Resources for the
benefit of a Candidate or Campaign. Policy E1 also sets out the rules for
participation in political activities by staff.
8 Integrity Commissioner
8.11 7 ❑❑[0 ❑EFLSDQ4VV-DSS -M U VIT RP P LMR❑ ❑[D❑
Corporate Resource, under contract with the Municipality and may receive,
from time to time, compensation from the Municipality in accordance with
services provided.
8.12 0 CP EAYR I[[] RE]-FlQ DUURWVL1 N❑V❑U1FEVLRI IN -T 11ELFLSD&WQEM LLVI
Commissioner during the Election Period for the purposes of seeking advice
related to their Campaign.
F110 ❑ Use of Corporate Resources for Election Purposes Page 8 of 9
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Policy F110
9 Limitation
9.11 Nothing in this Policy shall prohibit a Member of Council from performing their
job as a Councillor, nor inhibit them from representing the interests of the
constituents who elected them. All tenets of this This policy anis subject to
the exception of M ❑P E❑ LWILE fkJ INEUEERLP D®❑GE
ongoing representative roles as Members of Council (such as attending
annual or regular scheduled events, up until the official end of the term they
are serving.
F110 ❑ Use of Corporate Resources for Election Purposes Page 9 of 9
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