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Joint General Government and Planning and Development
Committees
Minutes
Date: October 25, 2021
Time: 9:30 AM
Location: Council Members (in Chambers or MS Teams) I Members of
the Public (MS Teams)
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper,
Councillor J. Jones, Councillor J. Neal, Councillor M. Zwart
Regrets: Councillor C. Traill
Staff Present: A. Allison, J. Newman, L. Patenaude, G. Acorn, S. Brake, R.
Maciver, T. Pinn, J. Gallagher, M. Perini, R. Windle
Other Staff Present: B. Weiler, F. Langmaid, A. Burke, L. Backus, T. Gamble, S.
Parish, B. Radomski, B. Rice, K. Richardson, C. Salazar, E.
Schaefer
1. Call to Order
Councillor Anderson called the meeting to order at 9.30 a.m.
2. Land Acknowledgement Statement
Councillor Zwart led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
There were no disclosures of interest stated at this meeting.
4. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
5. Public Meetings
5.1 Public Meeting to Seek Comments on the Draft Wilmot Creek
Neighbourhood Secondary Plan
Lisa Backus, Principal Planner and Stacey McCulloch, Plan Partnership, made a
verbal presentation to accompany an electronic presentation.
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Joint Committees Minutes of October 25, 2021
Suspend the Rules
Resolution # JC-036-21
Moved by Councillor Hooper
Seconded by Mayor Foster
That the Rules of Procedure be suspended to extend the Presentation for an
additional 6 minutes.
Carried
Sandra Moore, President of Wilmot Creek Homeowners' Association (WCHA)
was present to provide comments. Ms. Moore explained that the WCHA has
been involved since the beginning of the project and expressed her concerns
relating to the construction phase and entrance into the community during that
time. She stated that the residents have an issue with noise mitigation with the
new development as they are still awaiting the train whistle cessation. Ms. Moore
added that the residents are concerned with the entrance security and explained
that they support the plan and will continue to be involved in all phases of the
development.
5.1.1 PDS-052-21 Wilmot Creek Neighbourhood Secondary Plan
Resolution # JC-037-21
Moved by Mayor Foster
Seconded by Councillor Jones
That Report PDS-052-21 be received;
That the proposed Secondary Plan and Official Plan Amendment (COPA 2021-
0005) continue to be reviewed and processed;
That Staff report back to Council with a Recommendation Report; and
That all interested parties listed in Report PDS-052-21 and any delegations be
advised of Council's direction regarding this Public Meeting report.
Carried
5.2 Public Meeting for a Proposed Plan of Subdivision and Zoning By-law
Amendment
Brandon Weiler, Senior Planner, made a verbal presentation to accompany an
electronic presentation.
Paul King, Planning and Development Consultant, was present on behalf of the
applicant. Mr. King provided an overview of the location, proposed development,
and the existing zoning of the site. He explained the planning policy framework
and noted the property is within the urban boundary, meets the PPS standard
and conforms with the Region of Durham's Official Plan.
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Mr. King stated that the lands are located within the build-up area of Map B of
Clarington's Urban Structure and added that the development proposal conforms
to the Built Form requirements for new neighbourhoods. He provided an
overview of the supporting studies and plans that were completed to support the
application. Mr. King displayed an aerial photo of the detailed draft plan and
thanked Members of Committee for their time.
Derek Hart, Property Owner of 686 North Street, was present regarding the
application. Mr. Hart expressed his concern regarding the driveway easement
onto his property.
5.2.1 PDS-053-21 Applications by Beach Road Villas Inc., Golf Vista Homes
Corporation and Panterra Inc. for a Draft Plan of Subdivision and Zoning
By-law Amendment to Permit 131 Residential Units in Newcastle
Resolution # JC-038-21
Moved by Councillor Zwart
Seconded by Mayor Foster
That Report PDS-053-21 be received for information only;
That Staff receive and consider comments from the public and Council with
respect to the Draft Plan of Subdivision and Zoning By-law applications; and
That all interested parties listed in Report PDS-053-21 and any delegations be
advised of Council's decision.
Carried
The Public Meeting concluded at 10.42 a.m.
6. Presentations/Delegations
6.1 David Veenstra, St. Marys Cement Community Relations Committee Co -
Chair, and Tanya Pardy, Ruben Plaza, Yhon Downie and John Fahey, St.
Marys Cement, Regarding the St. Marys Cement Community Relations
Committee Annual Update
David Veenstra, St. Marys Cement Community Relations Committee, was
present regarding the St. Marys Cement Community Relations Committee (CRC)
Annual Report. He explained the background of the committee and what type of
information is included in the annual report. Mr. Veenstra stated that the CRC
helps find viable solutions for air quality, noise, and operations of St. Marys. He
explained that the Cedar Crest Beach erosion continues to impose on -going
challenges to residents.
John Fahey outlined the topics that the CRC committee discussed in 2021. He
stated that a Blast Liaison Committee was created to share blasting activities,
engage with the community, and added that blasting experts are brought in to
evaluate and assist in mitigating blasts.
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Mr. Fahey explained where the air monitoring locations are and stated that they
are created to monitor and address any concerns that are submitted from
residents. He provided an overview of the 2020 St. Marys blast summary,
vibration levels, PM10 continuous monitoring program, PM10 HiVol Monitoring
Program, 2020 NOx emissions, and SO2 Emissions. Mr. Fahey provided an
overview of the 2020 community concerns received by St. Marys and how they
addressed those concerns. He noted the environmental improvements for the
community including the Ultimate Cell Continuous Combustion Unit (UC3) and
Alternative Low Carbon Fuel program. Mr. Fahey stated that the corporation is
committed to being carbon neutral by 2050 and noted their community
engagement. Mr. Plaza and Mr. Veenstra answered questions from Members of
Committee.
Resolution # JC-039-21
Moved by Mayor Foster
Seconded by Councillor Zwart
That the Delegation of David Veenstra, St. Marys Cement Community Relations
Committee Co -Chair, and Tanya Pardy, Ruben Plaza, Yhon Downie and John
Fahey, St. Marys Cement, Regarding the St. Marys Cement Community
Relations Committee Annual Update, be received with thanks.
Carried Later in the Meeting, see following motion
Suspend the Rules
Resolution # JC-040-21
Moved by Mayor Foster
Seconded by Councillor Hooper
That the Rules of Procedure be suspended to allow Ruben Plaza, St. Marys
Cement, to answer questions from Members of Committee.
Carried
Resolution # JC-041-21
Moved by Councillor Neal
Seconded by Mayor Foster
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #JC-039-21 for a second time.
Carried
The foregoing Resolution #JC-039-21 was then put to a vote and carried.
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6.2 Renata Young, Regarding a Request to Move Streetlight on Harry Lee
Crescent in Bowmanville
Renata Young was present regarding a request to move a streetlight on Harry
Lee Crescent in Courtice. She presented Tom Spanidis to speak on her behalf.
Mr. Spanidis explained that Ms. Young is requesting a resolution, to relocate the
streetlight that encroaches on her property. He provided an overview of the
property development phases and stated that Ms. Young was under the
impression she purchased a house with a 3-car garage. Mr. Spanidis cited the
consultant declaration and compared drawings of the property. He explained that
Ms. Young wasn't given the correct plan and was advised that the pole was not
going to be an obstruction to the driveway. Mr. Spanidis stated that the pole was
never addressed and questioned if a home can be built knowing there is an
obstruction to the driveway and if the builder applied for a variance for the
streetlight.
Renata Young stated that she spoke to the builder and confirmed they are
reviewing the matter. She explained that she met with the developer and builder
and stated that the developer said they can move the pole, but the boulevard
would still stick out. Ms. Young noted that Mayor Foster and Councillor Hooper
visited her property and agreed the streetlight should be moved.
Suspend the Rules
Resolution # JC-042-21
Moved by Councillor Jones
Seconded by Councillor Zwart
That the Rules of Procedure be suspended to extend the delegation for an
additional 2 minutes.
Carried
Ms. Young explained that the developer didn't follow the protocols and stated that
it should be moved at their expense. She noted that the grading and boulevard
should have been changed and requested to have the streetlight relocated so
she has access to her driveway and garage.
Resolution # JC-043-21
Moved by Mayor Foster
Seconded by Councillor Hooper
That the delegation of Renata Young regarding a Request to Move Streetlight on
Harry Lee Crescent in Bowmanville, be referred to Staff.
Carried
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6.3 Brian Reid regarding the Application Process for the Samuel Wilmot Nature
Area Management Advisory Committee (Agenda Item 9.3.3)
Brian Reid withdrew his delegation.
The Committee recessed for their one hour scheduled break in accordance with
the Procedural By- law.
The meeting reconvened at 1:02 p.m. with Councillor Anderson in the Chair.
6.4 Wendy Bracken regarding Provincial Review of Ontario Regulation 79/15:
Alternative Low -Carbon Fuels of the Environmental Protection Act (Agenda
Item 9.1.3)
Wendy Bracken was present regarding the Provincial Review of Ontario
Regulation 79/15 Alternative Low -Carbon Fuels of the Environmental Protection
Act. Ms. Bracken stated that there are long standing concerns that remain
unaddressed and need attention. She expressed her concerns regarding the
regulation having no limits on the number of materials used in fuel blends or on
important fuel parameters including halogen content. Ms. Bracken stated that the
regulation is a back door pass exempting industries burning garbage from
requiring a waste ECA under the Environmental Assessment Act. Ms. Bracken
added that respected environmental groups, law associations, and citizens
registered major concerns when the regulation was first released. She expressed
her concerns regarding the carbon dioxide emission intensity report, the ALCF
sample and monitoring requirements. Ms. Bracken explained that she was
disturbed to hear the comments from St. Marys regarding dioxins and furans.
She added that dioxins and furans are happening and displayed the reference
reports. Ms. Bracken expressed her concerns regarding 0. Reg 419/05.
Suspend the Rules
Resolution # JC-044-21
Moved by Councillor Zwart
Seconded by Councillor Jones
That the Rules of Procedure be suspended to extend the delegation for an
additional 5 minutes.
Carried
Ms. Bracken explained that 0. Reg. 79/15 fails to require monitoring/reporting of
GHG emissions and includes no verification mechanism. She stated that St.
Marys predicted significantly lower CO2 intensities, but the emissions were higher
in the ALCF trail. Ms. Bracken requested that Committee support Councillor
Zwart's motion, listed on the agenda as item 9.1.3, and to include citizens in the
discussion with the Ministry. Ms. Bracken answered questions from Members of
Committee.
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6.5 Wendy Bracken regarding concerns regarding St. Marys Cement's
application to amend their current ECA to install an "Ultimate Cell
Continuous Combustion Unit" in the cement kiln in Bowmanville (ERO 019-
4320)
Wendy Bracken was present regarding St. Marys Cement's application to amend
their current ECA to install an "Ultimate Cell Continuous Combustion Unit" in the
cement kiln in Bowmanville (ERO 019-4320). She stated that the environmental
registry website is not accessible to the public and had to request information.
Ms. Bracken expressed her concerns regarding the application and how it will
promote combustion. She stated that their testing doesn't measure UCs emission
impacts and that additional GHG emissions/impacts should also be monitored.
Ms. Bracken stated that she is concerned with the redacted information of ALCF
tonnages. She explained that the overview of ERO comments is due Friday,
October 29, 2021, and urged Staff to submit comments. Ms. Bracken noted that
she is concerned with the timing of the application and the insufficient
documentation provided.
Resolution # JC-045-21
Moved by Councillor Zwart
Seconded by Mayor Foster
That the Delegation of Wendy Bracken, regarding St. Marys Cement's application
to amend their current ECA to install an "Ultimate Cell Continuous Combustion
Unit" in the cement kiln in Bowmanville (ERO 019-4320), be referred to Staff to
submit comments to the Ministry.
Referred
See following motion
Resolution # JC-046-21
Moved by Mayor Foster
Seconded by Councillor Hooper
That Item 6.5, delegation of Wendy Bracken, regarding Concerns regarding St.
Marys Cement's application to amend their current ECA to install an "Ultimate
Cell Continuous Combustion Unit" in the cement kiln in Bowmanville (ERO 019-
4320), be considered after Item 6.7.
Carried
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6.6 Linda Gasser regarding Provincial Review of Ontario Regulation 79/15:
Alternative Low -Carbon Fuels of the Environmental Protection Act (Agenda
Item 9.1.3)
Linda Gasser was present regarding Provincial Review of Ontario Regulation
79/15 Alternative Low -Carbon Fuels of the Environmental Protection Act. Ms.
Gasser requested that the consultation challenges be considered for inclusion on
Item 9.1.3. She provided examples on the challenges of obtaining any material
from St. Marys. Ms. Gasser expressed her concerns regarding the timing of the
application and stated she was not notified of the application even though she is
registered as an interested party. She added that there are no supporting
documents on St. Marys website or indigenous consultation on the application.
Ms. Gasser suggested changes to Item 9.1.3.
6.7 Linda Gasser regarding concerns regarding St. Marys Cement's application
to amend their current ECA to install an "Ultimate Cell Continuous
Combustion Unit" in the cement kiln in Bowmanville (ERO 019-4320)
Linda Gasser withdrew her delegation regarding this matter.
Resolution #JC-045-21 was now before Committee.
Resolution # JC-045-21
Moved by Councillor Zwart
Seconded by Mayor Foster
That the Delegation of Wendy Bracken, regarding St. Marys Cement's application
to amend their current ECA to install an "Ultimate Cell Continuous Combustion
Unit" in the cement kiln in Bowmanville (ERO 019-4320), be referred to Staff to
submit comments to the Ministry.
Motion Withdrawn
Resolution # JC-047-21
Moved by Mayor Foster
Seconded by Councillor Zwart
That the delegation of Wendy Bracken regarding St. Marys Cement's application
to amend their current ECA to install an "Unlimate Cell Continuous Combustion
Unit" in the cement kiln in Bowmanville (ERO 019-4320), be referred to Staff to
submit comments to the ERO by Friday, October 29, 2021.
Carried
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Suspend the Rules
Resolution # JC-048-21
Moved by Councillor Jones
Seconded by Councillor Zwart
That the Rules of Procedure be suspended to add the delegation of Kerry
Meydam to the Agenda.
Carried
6.8 Kerry Meydam, Regarding Item 9.1.3 Provincial Review of Ontario
Regulation 79115: Alternative Low -Carbon Fuels of the Environmental
Protection Act (Agenda Item 9.1.3)
Kerry Meydam was called upon and was not present.
7. Reports/Correspondence Related to Presentations/Delegations
8. Communications
Resolution # JC-049-21
Moved by Mayor Foster
Seconded by Councillor Hooper
That Communication Items 8.1 to 8.4, be received for information.
Carried
8.1 Minutes of the Energy from Waste - Waste Management Advisory
Committee dated September 28, 2021
Resolution # JC-050-21
That Communication Item 8.1, Minutes of the Energy from Waste - Waste
Management Advisory Committee dated September 28, 2021, be received for
information.
8.2 Minutes of the Historic Downtown Bowmanville Business Improvement
Area dated September 14, 2021
Resolution # JC-051-21
That Communication Item 8.2, Minutes of the Historic Downtown Bowmanville
Business Improvement Area dated September 14, 2021, be received for
information.
8.3 Minutes of the Ganaraska Region Conservation Authority dated September
16, 2021
Resolution # JC-052-21
That Communication Item 8.3, Minutes of the Ganaraska Region Conservation
Authority dated September 16, 2021, be received for information.
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8.4 Minutes of the Newcastle Business Improvement Area dated October 14,
2021
Resolution # JC-053-21
That Communication Item 8.4, Minutes of the Newcastle Business Improvement
Area dated October 14, 2021, be received for information.
9. Staff Reports and Staff Memos
9.1 Planning and Development Services
9.1.1 PDS-054-21 Lake Ontario Shoreline Management Plan Update
Resolution # JC-054-21
Moved by Mayor Foster
Seconded by Councillor Zwart
That Report PDS-054-21 be received for information.
Carried
9.1.2 PDS-055-21 Recommendation - Additional Dwelling Units - Official Plan and
Zoning Bylaw Amendments
Resolution # JC-055-21
Moved by Mayor Foster
Seconded by Councillor Zwart
That Report PDS-055-21 be received;
That the Official Plan Amendment 129 attached to PDS-055-21 as Attachment 3
be approved;
That the Zoning Bylaw Amendment attached to PDS-055-21 as Attachment 4 be
approved;
That Staff from Legislative Services present to Council a new Bylaw to replace
Bylaw 97-77 to require Additional Dwelling Units be registered with the
Municipality;
That staff approve applications for Additional Dwelling Units only after Council
approves the new Bylaw to replace Bylaw 97-77 to require Additional Dwelling
Units be registered with Municipality;
That Staff be directed to request in writing the Ministry of Municipal Affairs and
Housing review the restrictions to provide further flexibility for Additional Dwelling
Units within the Greenbelt Plan and the Oak Ridges Moraine Conservation Plan;
That Staff monitor the implementation of these Amendments for Additional
Dwelling Units for one (1) year after approval of the Amendments and report this
monitoring to Council with any recommended changes to policies, standards, or
processes; and
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Joint Committees Minutes of October 25, 2021
That all interested parties listed in Report PDS-055-21 and any delegations be
advised of Council's decision.
Referred
Later in the meeting, see following motions.
Amendment:
Resolution # JC-056-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the foregoing resolution #JC-055-21 be amended by adding the following
after paragraph 3:
That Section 3.2 b and c of the proposed by-law, be amended by
replacing the words "Clarington Official Plan " with the words "Clarington
zoning by-laws".
Referred
See following motion.
Resolution # JC-057-21
Moved by Councillor Neal
Seconded by Councillor Jones
That Report PDS-055-21, be referred to the November 1, 2021, Council meeting.
Carried
9.1.3 New Business - Provincial Review of Ontario Regulation 79/15: Alternative
Low -Carbon Fuels of the Environmental Protection Act (Councillor Zwart)
Resolution # JC-058-21
Moved by Councillor Zwart
Seconded by Mayor Foster
Whereas the Municipality of Clarington is one of only two communities in Ontario
where a local manufacturing facility (St. Marys Cement) has been granted
approved under Regulation 79/15 (O.Reg. 79/15) of the Environmental Protection
Act to use Alternative Low Carbon Fuel (ALCF) in place of the use of coal and
petroleum coke, the location of which is in close proximity to a municipal solid
waste thermal treatment facility;
Whereas O.Reg. 79/15 sets out eligible alternative fuel sources that include
municipal waste, exempts certain approved ALCF activities from requiring a
waste disposal Environmental Compliance Approval, and establishes limited
operational parameters for approved facilities but does not stipulate applicable air
quality monitoring or emissions control requirements;
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Joint Committees Minutes of October 25, 2021
Whereas the Ministry of Environment, Conservation and Parks (MECP) recently
consulted with the public on proposed changes to O.Reg. 79/15 to make it easier
for energy -intensive industries to substitute the use of fossil fuels with ALCFs;
Whereas residents of Clarington brought forward concerns to local Council with
regard to the proposed changes to O.Reg 79/15, which were informed by their
familiarity with the application of the legislation locally; and
Whereas the MECP's current review of O.Reg. 79/15 did not propose changes to
other components of, or potential gaps in the legislation that were a concern to
Council and area residents when consulted during St. Marys Cement's recent
application for the expanded use of ALCFs;
Therefore, be it resolved that the Municipality of Clarington continues to support
the objective to reduce the use of fossil fuels and their associated greenhouse
gas (GHG) emissions and address climate change;
That the Municipality of Clarington respectfully requests the Provincial
Government undertake a full review of O.Reg. 79/15 under the Environmental
Protection Act with a view to:
• Providing greater control and monitoring of fuel content and on the emissions
from approved facilities to ensure the advancement of GHG reduction is not
being achieved at the cost of impacted air quality or community health;
• Ensuring the cumulative effects of proposals on communities is considered as
part of a thorough and comprehensive assessment of applications for ALCF
use; and
• Providing mechanisms to monitor and verify that cumulative effects at not
occurring and a fulsome analysis to ensure GHG reductions are being
achieved by fuel switching.
That a copy of this resolution be forwarded to the Honourable David Piccini,
Minister of Environment, Conservation and Parks, MPP (Northumberland -
Peterborough South) and Lindsey Park, MPP (Durham).
Carried as Amended
Later in the meeting, see following motion.
Amendment:
Resolution # JC-059-21
Moved by Councillor Zwart
Seconded by Mayor Foster
That the foregoing Resolution #JC-059-21 be amended by adding the following:
That bullet 3 be amended by adding the word "adverse" after the words
"verify that" and replacing the word "at" with the word "are" after the word
"effects"; and
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Joint Committees Minutes of October 25, 2021
That the following be added at the end, as bullet four:
Improved public awareness of proposed projects and access to
project information.
Carried Later in the Meeting, see following motion
Recess
Resolution # JC-060-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the Committee recess for 5 minutes, to address technical issues.
Carried
The meeting reconvened at 2:52 p.m. with Councillor Anderson in the Chair.
Amendment to the Amendment:
Resolution # JC-061-21
Moved by Mayor Foster
Seconded by Councillor Neal
That the foregoing Resolution #JC-059-21 be amended by adding the following:
That the words "and communications" be inserted after the word
"mechanisms" and the word "publicly" be added after the words "monitor
and"; and
That the following be added to the last paragraph:
That a copy of Council's decision be forwarded to Loyalist
Township Council.
Carried
That the foregoing Resolution #JC-059-21 was then put to a vote and carried, as
amended.
Main Motion as Amended:
Resolution # JC-062-21
Moved by Councillor Zwart
Seconded by Mayor Foster
Whereas the Municipality of Clarington is one of only two communities in Ontario
where a local manufacturing facility (St. Marys Cement) has been granted
approved under Regulation 79/15 (O.Reg. 79/15) of the Environmental Protection
Act to use Alternative Low Carbon Fuel (ALCF) in place of the use of coal and
petroleum coke, the location of which is in close proximity to a municipal solid
waste thermal treatment facility;
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Joint Committees Minutes of October 25, 2021
Whereas O.Reg. 79/15 sets out eligible alternative fuel sources that include
municipal waste, exempts certain approved ALCF activities from requiring a
waste disposal Environmental Compliance Approval, and establishes limited
operational parameters for approved facilities but does not stipulate applicable air
quality monitoring or emissions control requirements;
Whereas the Ministry of Environment, Conservation and Parks (MECP) recently
consulted with the public on proposed changes to O.Reg. 79/15 to make it easier
for energy -intensive industries to substitute the use of fossil fuels with ALCFs;
Whereas residents of Clarington brought forward concerns to local Council with
regard to the proposed changes to O.Reg 79/15, which were informed by their
familiarity with the application of the legislation locally; and
Whereas the MECP's current review of O.Reg. 79/15 did not propose changes to
other components of, or potential gaps in the legislation that were a concern to
Council and area residents when consulted during St. Marys Cement's recent
application for the expanded use of ALCFs;
Therefore, be it resolved that the Municipality of Clarington continues to support
the objective to reduce the use of fossil fuels and their associated greenhouse
gas (GHG) emissions and address climate change;
That the Municipality of Clarington respectfully requests the Provincial
Government undertake a full review of O.Reg. 79/15 under the Environmental
Protection Act with a view to:
• Providing greater control and monitoring of fuel content and on the emissions
from approved facilities to ensure the advancement of GHG reduction is not
being achieved at the cost of impacted air quality or community health;
• Ensuring the cumulative effects of proposals on communities is considered as
part of a thorough and comprehensive assessment of applications for ALCF
use;
• Providing mechanisms and communications to monitor and publicly verify that
adverse cumulative effects are not occurring and a fulsome analysis to
ensure GHG reductions are being achieved by fuel switching; and
• Improved public awareness of proposed projects and access to project
information.
That a copy of this resolution be forwarded to the Honourable David Piccini,
Minister of Environment, Conservation and Parks, MPP (Northumberland -
Peterborough South) and Lindsey Park, MPP (Durham), and Loyalist Township
Council.
Carried
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9.2 Public Works
Councillor Hooper chaired this portion of the meeting.
9.2.1 PWD-027-21 Proposed Amendment to By-law 2014-059 to allow for All -Way
Stop Signs at Various Locations
Resolution # JC-063-21
Moved by Councillor Neal
Seconded by Councillor Jones
That Report PWD-027-21 be received;
That the By-law attached to Report PWD-027-21, as attachment 1, be approved;
and
That all interested parties listed in Report PWD-027-21 and any delegations be
advised of Council's decision.
Carried
9.2.2 Memo from Stephen Brake, Director of Public Works, Regarding Samuel
Wilmot Nature Area Viewing Platform Replacement
Resolution # JC-064-21
Moved by Mayor Foster
Seconded by Councillor Zwart
That the use of the Outdoor Recreation Miscellaneous account, to fund the
overage for the Samuel Wilmot Nature Area Viewing Platform Replacement
project, be approved.
Carried
9.2.3 New Business - Lighting at Courtice Dog Park (Councillor Jones)
Resolution # JC-065-21
Moved by Councillor Jones
Seconded by Councillor Neal
Whereas the residents of Courtice enjoy the use of the Courtice Leash Free Dog
Park and have been requesting lighting for safety and increased enjoyment of the
park especially during the winter months;
Be it resolved that Staff investigate and install lighting at the Courtice Leash Free
Dog Park with appropriate funding from the Outdoor Recreation Misc. Upgrade
Account.
Referred
Later in the meeting, see following motion.
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Resolution # JC-066-21
Moved by Mayor Foster
Seconded by Councillor Zwart
That the foregoing Resolution #JC-065-21 be referred to the 2022 Budget
Deliberations.
Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwart
No (2): Councillor Jones, and Councillor Neal
Absent (1): Councillor Traill
Carried on a recorded vote (4 to 2)
Later in the meeting, see following motion.
Resolution # JC-067-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #JC-066-21 for a second time.
Carried
Resolution # JC-068-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the foregoing Resolution #JC-066-21 be amended by replacing "the 2022
Budget Deliberations" to "the November 1, 2021, Council Meeting."
Yes (3): Councillor Anderson, Councillor Jones, and Councillor Neal
No (3): Mayor Foster, Councillor Hooper, and Councillor Zwart
Absent (1): Councillor Traill
Motion Lost on a recorded vote (3 to 3)
The foregoing Resolution #JC-066-21 was then carried on a recorded vote.
9.3 Legislative Services
Councillor Jones chaired this portion of the meeting.
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9.3.1 LGS-027-21 2022 Municipal Elections — Use of Corporate Resources for
Election Purposes — Policy F110
Resolution # JC-069-21
Moved by Mayor Foster
Seconded by Councillor Hooper
That Report LGS-027-21, and any related communication items, be received;
That the draft By-law containing an updated Policy F110, Use of Corporate
Services for Election Purposes, Attachments 1 & 2 to Report LGS-027-21, be
approved; and
That all interested parties listed in Report LGS-027-21 and any delegations be
advised of Council's decision.
Carried as Amended
Later in the meeting, see following motion.
Resolution # JC-070-21
Moved by Councillor Neal
Seconded by Councillor Hooper
The foregoing Resolution #JC-069-21 be amended by adding the following after
paragraph 2:
That Policy F110, Use of Corporate Resources for Election Purposes, be
amended by adding the following to Section 5.7:
Announcements and quotations by all Members of Council, which
normally may appear in the one -page quarterly update of local
Municipal news containing Council decisions and major news
stories from the Municipality in public communications.
Yes (6): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor
Jones, Councillor Neal, and Councillor Zwart
Absent (1): Councillor Traill
Carried on a recorded vote (6 to 0)
Main Motion as Amended:
Resolution # JC-071-21
Moved by Mayor Foster
Seconded by Councillor Hooper
That Report LGS-027-21, and any related communication items, be received;
That the draft By-law containing an updated Policy F110, Use of Corporate
Services for Election Purposes, Attachments 1 & 2 to Report LGS-027-21, be
approved with the following amendment:
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Joint Committees Minutes of October 25, 2021
That Policy F110, Use of Corporate Services for Election Purposes, be
amended by adding the following to Section 5.7:
Announcements and quotations by all Members of Council, which
normally may appear in the one -page quarterly update of local
Municipal news containing Council decisions and major news
stories from the Municipality in public communications; and
That all interested parties listed in Report LGS-027-21 and any delegations be
advised of Council's decision.
Carried
9.3.2 LGS-028-21 Additional Dwelling Unit Registration By-law
Resolution # JC-072-21
Moved by Councillor Hooper
Seconded by Mayor Foster
That Report LGS-028-21 and any related communication items, be received; and
That the By-law included as Attachment 1 to Report LGS-028-21, be approved.
Carried
9.3.3 New Business - Application Process for the Samuel Wilmot Nature Area
Management Advisory Committee (Councillor Traill)
Councillor Traill notified the Clerk's Division prior to the meeting to withdraw her
motion.
9.3.4 New Business - Jury Lands Ditching (Councillor Traill)
Councillor Traill notified the Clerk's Division prior to the meeting to withdraw her
motion.
9.3.5 New Business - Recreation Vehicle Storage (Councillor Traill)
Councillor Traill notified the Clerk's Division prior to the meeting to withdraw her
motion.
9.4 Financial Services
9.4.1 FSD-049-21 Roadmap for Community Board Sustainability
Resolution # JC-073-21
Moved by Councillor Zwart
Seconded by Mayor Foster
That Report FSD-049-21 and any related communication items, be received;
That Staff work with the hall and arena boards to determine the preferred
structure of a Municipal Services Board or a Municipal Facility and bring back to
Council the appropriate by-laws;
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Joint Committees Minutes of October 25, 2021
That Staff include in the 2022 budget for consideration the costs to fund, and if
necessary, procure, winter control, grass-cutting/garden maintenance, pest
control and waste management services at the hall and arena boards;
That Council approves in principle the four -step roadmap for Community Board
Sustainability; and
That all interested parties listed in Report FSD-049-21 and any delegations be
advised of Council's decision.
Carried
9.4.2 FSD-046-21 CL2021-18 Flett Street and Parkway Avenue Reconstruction
Resolution # JC-074-21
Moved by Councillor Hooper
Seconded by Mayor Foster
That Report FSD-046-21 and any related communication items, be received;
That Coco Paving Inc. with a total bid amount of $701,136.73 (net HST Rebate)
being the lowest compliant bidder meeting all terms, conditions and
specifications of Tender CL2021-18 be awarded the contract for the work
required to complete the Flett St. and Parkway Ave. Reconstruction project;
That GHD Limited with a total bid amount of $38,261.76 (net HST Rebate) being
the lowest compliant bidder meeting all terms, conditions and specifications of
the PQ2019-1 roster process be awarded the contract for the contract
administration and inspection portion of this project;
That the total funds required for this project in the amount of $830,400.00 (net
HST rebate), which includes the construction cost of $701,136.73 (net HST
rebate); contract administration and inspection cost of $38,261.76 (net HST
rebate) and other costs such as design, material testing, and contingencies in the
amount of $91,001.51 (net HST rebate) is within the approved project budget and
will be funded as follows:
Description Account Number Amount
Parkway Ave Area Reconstruction 110-32-330-83202-7401 $285,000
Flett St. Reconstruction and 110-36-330-83357-7401 470,000
Parkway Cres Sidewalk
Sidewalk Replacement 110-36-331-83215-7401 75,400
That all interested parties listed in Report FSD-046-21 and any delegations be
advised of Council's decision.
Carried
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Joint Committees Minutes of October 25, 2021
9.4.3 FSD-047-21 Toyota Trail Connection - Soper Creek Trail to Bowmanville
Cemetery
Resolution # JC-075-21
Moved by Councillor Zwart
Seconded by Mayor Foster
That Report FSD-047-21 and any related communication items, be received;
That CSL Group Ltd. with a total bid amount of $767,503.53 (net HST Rebate)
being the lowest compliant bidder meeting all terms, conditions and
specifications of Tender CL2021-1 be awarded the contract for the work required
to complete the Toyota Trail Connection — Soper Creek Trail to Bowmanville
Cemetery;
That the total funds required for this project in the amount of $930,600.00 (net
HST rebate), which includes the construction cost of $767,503.53 (net HST
rebate); and other costs such as survey, design, tendering, material testing, tree
clearing, inspection and contract administration, permit fees and contingencies,
in the amount of $163,096.47 (net HST rebate) will be funded by as follows:
Description
Toyota Trail — Soper Creek Trail
to Haines
Various Erosion Protection Works
Municipal Capital Works Reserve
Fund
Development Charge — Park
Development Reserve Fund
Account Number Amount
110-32-325-83379-7401 $620,000
110-36-340-83437-7401 60,000
511-00-000-00000-7418 25,060
584-00-000-00000-7418 225,540
That all interested parties listed in Report FSD-047-21 and any delegations be
advised of Council's decision.
Carried
9.4.4 FSD-048-21 Appointment of Alternate to Audit and Accountability
Committee
Resolution # JC-076-21
Moved by Mayor Foster
Seconded by Councillor Anderson
That Report FSD-048-21 and any related communication items, be received;
That, in accordance with the Appointment to Committee policy, Councillor Zwart
be appointed to the Audit and Accountability Committee;
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Joint Committees Minutes of October 25, 2021
That the Terms of Reference of the Audit and Accountability Committee be
amended to add an alternate member of Council; and
That all interested parties listed in Report FSD-048-21 and any delegations be
advised of Council's decision.
Carried
9.5 CAO Office
Mayor Foster chaired this portion of the meeting.
9.5.1 Memo from Andy Allison, Chief Administrative Officer, Regarding
Executive Recruiting Services for Recruitment of a Chief Administrative
Officer
Resolution # JC-077-21
Moved by Councillor Zwart
Seconded by Councillor Hooper
That Item 9.5.1, Memo from Andy Allison, Chief Administrative Officer, Regarding
Executive Recruiting Services for Recruitment of a Chief Administrative Officer,
be referred to the November 1, 2021, Council Meeting.
Carried
10. New Business — Consideration
11. Unfinished Business
12. Questions to Department Heads/Request for Staff Report(s)
Members of Committee asked questions to the Department Heads.
Suspend the Rules
Resolution # JC-078-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to extend the meeting until 5:00 p.m.
Carried
Resolution # JC-079-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the Director of Finance/Treasurer report back on whether growth pays for
growth.
Carried
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Joint Committees Minutes of October 25, 2021
Resolution # JC-080-21
Moved by Councillor Anderson
Seconded by Councillor Neal
That the Director of Public Works report back on how York Region paid for their
whistle cessation and how certain stops were chosen.
Carried
13. Confidential Items
13.1 Confidential Report CAO-010-21 Potential Disposition of Land
Resolution # JC-081-21
Moved by Councillor Neal
Seconded by Councillor Zwart
That Confidential Report CAO-010-21 be received;
That recommendation 2 b be approved; and
That all interested parties listed in Report CAO-010-21 be advised of Council's
decision.
Carried
14. Adjournment
Resolution # JC-082-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the meeting adjourn at 4:48 p.m.
Carried
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