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Council Minutes
Date:
Time:
Location:
October 18, 2021
6:30 pm
Council Members (in Chambers or MS Teams) | Members of
the Public (MS Teams)
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper,
Councillor J. Jones, Councillor J. Neal, Councillor C. Traill,
Councillor M. Zwart
Staff Present: A. Allison, G. Acorn, S. Brake, R. Maciver, M. Perini, T. Pinn, R.
Windle, J. Gallagher, M. Chambers
_____________________________________________________________________
1. Call to Order
Mayor Foster called the meeting to order at 6:36 pm.
2. Moment of Reflection
Councillor Neal led the meeting in a moment of reflection.
3. Land Acknowledgement Statement
Councillor Neal recited the Land Acknowledgement Statement.
4. Declaration of Interest
There were no declarations of interest.
5. Announcements
Members of Council announced upcoming community events and matters of
community interest.
6. Adoption of Minutes of Previous Meeting(s)
6.1 Minutes of a regular meeting of Council dated September 20, 2021
6.2 Minutes of a special meeting of Council dated September 27, 2021
Resolution # C-306-21
Moved by Councillor Anderson
Seconded by Councillor Hooper
That the minutes of a regular meeting of Council dated September 20, 2021, be
approved; and
That the minutes of a special meeting of Council dates September 27, 2021, be
approved.
Carried
October 18, 2021
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7. Presentations / Delegations
7.1 Sarah Rutherford - Recognition of Efforts and Dedication to the Orono Greens
Project
Mayor Foster recognized Sarah Rutherford for her efforts and dedication to the
Orono Greens Project. He explained that, in 2020, Ms. Rutherford started the Orono
Greens Project which assists in supplying donated produce from local residents to
those in need in the community. Mayor Foster noted that this program continued
this past summer and he thanked her for her leadership and her contribution to the
community. Mayor Foster virtually presented the certificate to Sarah and thanked
her on behalf of the Members of Council.
7.2 Peter Cohen, Climate Justice Durham regarding Report PDS-045-21 -
Clarington’s Green Development Program
Peter Cohen, Climate Justice Durham, was present regarding Report PDS-045-21,
Clarington’s Green Development Program. Mr. Cohen expressed his support of the
Green Development Program and the Climate Action Plan. He thanked staff, the
Members of Council, and the Community for their support of the program. Mr.
Cohen understands that there may be concerns with the program but feels that this
standard would increase development, improve efficiency, and result in cost savings
in some areas of development. He believes that if there were any costs increases it
would be minimal. Mr. Cohen added that this is a viable program and would save
consumers money on home repairs. He believes this program is essential to making
developments more efficient and result in lower emissions from the buildings. Mr.
Cohen added that, if this is done correctly the first time, it will help save the climate
for future renovations. He stated that climate change is presenting a very dangerous
situation and is urging the Members of Council to pass the standard and assist the
country in becoming more proactive in adapting to climate change. Mr. Cohen
requested that Climate Justice Durham be added to the interested parties list. He
answered questions from the Members of Council.
7.3 Alyssa Scanga, Climate Justice Durham, regarding Report PDS-045-21 -
Clarington’s Green Development Program
Alyssa Scanga, Climate Justice Durham, was present regarding Report PDS-045-
21, Clarington’s Green Development Program. Ms. Scanga noted that she supports
the Green Development Standards. She stated that we are in a climate emergency
and now is the time to act. Ms. Scanga highlighted why the changes in the Green
Development Standards need to be adopted and implemented. She feels that this
program will increase property values, increase efficiency, and create jobs. Ms.
Scanga feels that implementing these standards will assist with air quality and health
related issues and is asking for this to be done to help the future generations have
clean air. She is asking the Members of Council to support this as it matters to her
and for the future of air quality. Ms. Scanga added the Clarington has declared a
Climate Emergency and this is the next step. She thanked the Members of Council
and answered questions.
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7.4 Libby Racansky regarding Report PDS-045-21 - Clarington’s Green
Development Program
Libby Racansky was present regarding Report PDS-045-21, Clarington’s Green
Development Program. Ms. Racansky noted that this initiative was started in 2015
and feels that it has never fully been taking into consideration with development
standards. She explained that she read the report and feels that it is very critical
and should be acted upon by the Municipality and not simply received for
information. Ms. Racansky noted that developments need to take the environment
into consideration and take into account the health and safety of the residents and
provide protection from flooding, illness, and other impacts from developing in
unsuitable areas which are destroying the environment. She believes we need to
plan for environmental sustainability and all developments need to take the
environment into consideration which includes developing cycling trails and planting
trees. Ms. Racansky feels these actions must be incorporated into the Strategic
Plan and ensure that environmental sustainability is addressed in the actions. She
concluded by stating that we need to assume responsibility and that, if nothing is
done, the conditions will only become worse. She asked the Members of Council to
think globally and act locally. Ms. Racansky answered questions from the Members
of Council.
8. Reports/Correspondence Related to Presentations/Delegations
9. Consideration of Minutes
9.1 Advisory Committee Minutes
9.1.1 Minutes of the Diversity Committee dated September 2 and 23, 2021
9.1.2 Minutes of the Newcastle Arena Board dated September 14, 2021
9.1.3 Minutes of the Heritage Committee dated September 21, 2021
9.1.4 Minutes of the Newcastle Community Hall Board dated March 16, April 20, May
18, June 15 and September 28, 2021
9.1.5 Minutes of the Tourism Advisory Committee dated August 31, 2021
Resolution # C-307-21
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Advisory Committee Report Items 9.1.1 to 9.1.5 be approved.
Carried
October 18, 2021
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9.2 Standing Committee Minutes
9.2.1 Minutes of the Audit and Accountability Committee dated September 28, 2021
Resolution # C-308-21
Moved by Councillor Neal
Seconded by Councillor Hooper
That the minutes of the Audit and Accountability Committee dated September 28,
2021, be approved on consent with the exception of Item 9, which is to be referred to
the consideration of Unfinished Business Item 13.3.
Carried
9.2.2 Minutes of the General Government Committee meeting dated September 27,
2021
Resolution # C-309-21
Moved by Councillor Anderson
Seconded by Councillor Jones
That the Minutes of the Joint General Government and Planning and Development
Committees meeting dated September 27, 2021, be approved on consent, with the
exception of Items 8.5.4, 8.3.4, 8.4.1, 8.5.1 and 8.5.3.
Carried
Item 8.5.4 - Quarterly Update of Local Municipal News
Resolution # C-310-21
Moved by Councillor Jones
Seconded by Councillor Neal
That Item 8.5.4, Quarterly Update of Local Municipal News, be referred to Staff.
Yes (3): Councillor Jones, Councillor Neal, and Councillor Traill
No (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart
Motion Lost on a recorded vote, later in the meeting, see following motions
(3 to 4)
Resolution # C-311-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to allow Members of Committee to speak
to the foregoing Resolution #C-310-21 for a second time.
Carried
The foregoing Resolution #C-310-21 was then put to a recorded vote and lost.
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Resolution # C-312-21
Moved by Councillor Anderson
Seconded by Councillor Hooper
That Staff be directed to write and produce a one page quarterly update of local
Municipal news containing Council decisions and major news stories from the
Municipality, tentatively named “What's up in Clarington”;
That the quarterly update be distributed using Canada Post mail-drop to all residents
in Clarington; and
That a maximum cost be capped at $60,000 annually, with the acknowledgement
that this may mean that it be only three times a year instead of four times a year,
and be funded from the Tax Rate Stabilization Fund.
Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwart
No (3): Councillor Jones, Councillor Neal, and Councillor Traill
Carried on a recorded vote (4 to 3)
Item 8.3.4 - Anaerobic Digestor Environmental Assessment
Resolution # C-313-21
Moved by Councillor Zwart
Seconded by Councillor Hooper
That the matter of the Anaerobic Digestor Environmental Assessment be referred to
the Council meeting of November 1, 2021, as staff are still in the process of
collecting information from the Ministry of the Environment, Conservation and Parks
regarding a full Environmental Assessment request process for the Anaerobic
Digestor Environmental Assessment.
Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwart
No (3): Councillor Jones, Councillor Neal, and Councillor Traill
Carried on a recorded vote (4 to 3)
Item 8.4.1 - Report FSD-040-21, 2022 Budget Guidelines
Resolution # C-314-21
Moved by Councillor Zwart
Seconded by Councillor Anderson
That Report FSD-040-21 and any related communication items, be received;
That Staff prepare a draft budget with a target municipal increase of 3.95 per cent;
That Staff include within the draft budget requests for funding from external agencies
up to a maximum of 3.30 per cent;
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That the 2022 budget schedule, as outlined within Report FSD-040-21, be approved;
That all interested parties listed in Report FSD-040-21 and any delegations be
advised of Council’s decision.
Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwart
No (3): Councillor Jones, Councillor Neal, and Councillor Traill
Carried on a recorded vote (4 to 3)
Item 8.5.1 - Report CAO-005-21, Executive Recruiting Services for Recruitment
of a Chief Administrative Officer
Resolution # C-315-21
Moved by Councillor Neal
Seconded by Councillor Jones
That Report CAO-005-21 be received;
That a CAO Selection Committee be established to recommend to Council a short
list of candidates to interview for the CAO’s position;
That the CAO Selection Committee consist of the Mayor, an executive with senior
leadership experience in public sector organizations and a Member of Council;
That Councillor Neal be appointed to the CAO Selection Committee in accordance
with the Appointment Policy;
That Staff report back to Council with a recommendation for an award of contract to
an executive recruiting firm.
Motion Lost
Resolution # C-316-21
Moved by Councillor Zwart
Seconded by Councillor Hooper
That Report CAO-005-21 be received;
That Staff be directed to negotiate and enter into a single source contract with
Western Management Consultants, to provide services of a recruitment firm for the
CAO’s position, with an upset limit of $40,000;
That a CAO Selection Committee be established to work with the recruitment firm to
recommend to Council a short list of candidates to interview for the CAO’s position;
That the CAO Selection Committee consist of the Mayor, an executive with senior
leadership experience in public sector organizations, and a Member of Council; and
That Councillor Neal be appointed to the CAO Selection Committee.
Carried
October 18, 2021
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Item 8.5.3 - Report CAO-009-21, Centralized Customer Service Review
Resolution # C-317-21
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Report CAO-009-21 be received;
That Council endorses, in principle, the recommendations contained in the
Centralized Customer Service Review prepared by CSPN dated September 21,
2021 (Attachment 1 to Report CAO-009-21);
That Staff be directed to review the recommendations contained in the CSPN Report
and prepare an implementation plan to create a centralized customer service model;
That any net-new costs associated with the implementation plan shall require prior
approval from Council; and
That Staff be directed to respond in support of the letter from the Region of Durham
dated August 11, 2021 (Attachment 2 to Report CAO-009-21) to allow 311 calls
made within Municipal boundaries to be routed to the Region, in an effort to address
gaps in geographic exchange boundaries.
Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwart
No (3): Councillor Jones, Councillor Neal, and Councillor Traill
Carried on a recorded vote (4 to 3)
Recess
Resolution # C-318-21
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the Council recess for 10 minutes.
Carried
The meeting reconvened at 9:12 pm with Mayor Foster in the Chair.
9.2.3 Minutes of the Planning and Development Committee meeting dated October
4, 2021
Resolution # C-319-21
Moved by Councillor Anderson
Seconded by Councillor Neal
That the Minutes of the Planning and Development Committees meeting dated
October 4, 2021, be approved on consent, with the exception of Items 11.1.2, 13.1
and 9.1.
Carried
October 18, 2021
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Item 13.1 - Confidential Verbal Update from Rob Maciver, Director of
Legislative Services/Municipal Solicitor, Regarding Camp 30 Option
Agreement
Item 11.1.2 - PDS-044-21 Jury Lands (Camp 30) and Recommended
Amendment No 121to the Clarington Official Plan
Resolution # C-320-21
Moved by Councillor Neal
Seconded by Councillor Traill
That Items 13.1 and 11.1.2 be referred to the be referred to the end of the Agenda.
Carried
Item 9.1 - Report PDS-045-21, Clarington’s Green Development Program
Resolution # C-321-21
Moved by Councillor Zwart
Seconded by Councillor Hooper
That Report PDS-045-21, and any communications, be received; and
That all interested parties listed in Report PDS-045-21 and any delegations be
advised of Council’s decision.
Carried
10. Communications
11. Staff Reports and Staff Memos
11.1 Report CSD-007-21 - Community Arena and Hall Boards – Ongoing Challenges
due to COVID-19
Resolution # C-322-21
Moved by Councillor Traill
Seconded by Councillor Zwart
That Report CSD-007-21, and any related communication items, be received;
That Staff be directed to work with volunteer operated arena and community hall
boards to resource the proof of vaccination process for their buildings, as required
by recent amendments to the Reopening Ontario Act, 2020 (ROA);
That the Director of Financial Services provide funding for proof of vaccination
process, utilizing the COVID-19 Recovery Funds and/or Safe Restart Funds
received from the Province and Government of Canada subject to availability and
eligibility;
That this arrangement remain in place until March 31, 2022, or earlier, if future
amendments to the ROA eliminate the need for the current proof of vaccination
process;
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That staff report back to Council, in Spring 2022, providing a report on the costs
incurred by the Municipality to provide financial support to these boards; and
That all interested parties listed in Report CSD-007-21 and any delegations be
advised of Council’s decision.
Carried
11.2 Report LGS-026-21 - Health Benefit Program 2021 Renewal to November 1,
2022
Resolution # C-323-21
Moved by Councillor Neal
Seconded by Councillor Hooper
That Report LGS-026-21, and any related communication items, be received;
That the Health Benefit Program be renewed with Sun Life, to November 1, 2022 at
an overall net increase of 1.4% and that the Stop Loss and Out of Country Pooling
level be increased from $15,000 to $20,000 effective January 1, 2022; and
That the Library be advised of the renewal program, and that they continue to be
invoiced for their portion of the benefit program as applicable.
Carried
11.3 Memo from Ryan Windle, Director of Planning and Development Services
regarding Request from Delpark Homes Ltd. for an exemption from the two-
year freeze on submitting an application for Minor Variance related to a site
specific Zoning By-law Amendment
Resolution # C-324-21
Moved by Councillor Neal
Seconded by Councillor Jones
Whereas on May 20, 2020 By-law 2020-012 became final and binding for lands
owned by Delpark Homes Ltd., at 1539 Prestonvale Road; and
Whereas Delpark Homes Ltd. wishes to submit five Minor Variance applications to
facilitate development on lots for single-detached and townhouse dwellings within an
approved Plan of Subdivision (S-C-2018-0005); and
Whereas subsections 45(1.2), 45(1.3) and 45(1.4) of the Planning Act prohibit
Delpark Homes Ltd. from requesting a minor variance to Zoning By-law 84-63, as
amended, before the second anniversary of the first day that the site-specific
amendments came into effect, unless Council has declared by resolution that such a
request is permitted; and
Whereas Council wishes to permit Delpark Homes Ltd. to make Minor Variance
applications respecting their property;
October 18, 2021
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Now therefore be it resolved:
That Council hereby permits Delpark Homes Ltd. to file Minor Variance applications
for lands associated with By-law 2020-012 on Lots 1, 21, 39, 40, and Block 68, Plan
40M-xxxx; and,
That, by granting permission to Delpark Homes Ltd. to make Minor Variance
applications for the lands associated with By-law 2020-012, Council is in no way
expressing any opinion regarding the planning merits of the subject applications.
Carried
11.4 Memo from Ryan Windle, Director of Planning and Development Services
regarding Requirements to Request a Full Environmental Assessment for the
Mixed Waste Transfer/Pre-Sort and Anaerobic Digestion Organics Processing
Facility
Resolution # C-325-21
Moved by Councillor Neal
Seconded by Councillor Anderson
That the Memo from Ryan Windle, Director of Planning and Development Services
regarding Requirements to Request a Full Environmental Assessment for the Mixed
Waste Transfer/Pre-Sort and Anaerobic Digestion Organics Processing Facility, be
referred to the November 1, 2021 Council meeting.
Carried
11.5 Memo from Trevor Pinn, Director of Financial Services/Treasurer regarding
Questions Arising at Audit and Accountability Committee from Financial
Update at June 30, 2021
Resolution # C-326-21
Moved by Councillor Neal
Seconded by Councillor Hooper
That the Memo from Trevor Pinn, Director of Financial Services/Treasurer regarding
Questions Arising at Audit and Accountability Committee from Financial Update at
June 30, 2021, be received for information.
Carried
12. Business Arising from Procedural Notice of Motion (For Consideration at
Subsequent Meeting)
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13. Unfinished Business
13.1 Michael Harris, P. Eng., Project Engineer, Region of Durham, Regarding a
Request for Noise By-law Exemption for October 14, 2021, to November 5,
2021
Resolution # C-327-21
Moved by Councillor Zwart
Seconded by Councillor Traill
That the request for Noise By-law Exemption, Communication Item 7.2, from
Michael Harris, P. Eng., Project Engineer, Region of Durham, for October 14, 2021
to November 5, 2021, be approved.
Carried as Amended, see following motions
Resolution # C-328-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the foregoing Resolution #C-327-21 be amended by adding the following at the
end:
"That, as a condition of granting the noise exemption, the affected Clarington
residents within a 500m radius of the work be provided with option of being
provided overnight hotel stays, at the Region of Durham’s expense, when
work is taking place between 10:00 pm and 7:00 am."
Carried
The foregoing Resolution #C-327-21 was then put a vote and carried as amended.
13.2 Report FSD-044-21 Snow Clearing Services
Resolution # C-329-21
Moved by Councillor Zwart
Seconded by Councillor Anderson
That Report FSD-044-21 be received;
That GWS Landscaping Inc. having met all terms, conditions and specifications of
CL2021-24 be awarded the contract for an initial three-year term for Snow Clearing
Services for Municipal Facilities, Parking Lots, Sidewalks/Walkways, Crosswalks,
Laneways, Trails/Pathways and Boulevard Snow Removal, throughout Courtice,
Bowmanville, Newcastle & District Rural Areas;
October 18, 2021
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That Staff be directed to work with the boards of the following Municipal facilities to
cover the cost of snow clearing for the 2021-2022 winter season with funds to come
from COVID Recovery Fund:
Bowmanville Memorial Park
Brownsdale Community Centre
Hampton Hall
Haydon Community Centre
Kendal Community Centre
Newcastle Memorial Arena
Newcastle Town Hall
Newtonville Hall
Orono Town Hall
Orono Arena & Community Centre
Solina Hall
Tyrone Hall
Visual Arts Centre
That the funds required for the first-year term in the amount of $1,184,654.06 +
$78,000 (for above municipal facilities for the 2021-2022 winter season only) for a
three year period (Net HST Rebate) be drawn from the respective operating
budgets;
That the Purchasing Manager, in consultation with the Director of Public Works, be
authorized to extend the contract for up to two additional one -year terms pending
satisfactory service, available funds, and subject to yearly rate increase based on
the Consumer Price Index, All Items, Ontario, most recent issue; and
That all interested parties listed in Report FSD-044-21 and any delegations be
advised of Council’s decision.
Carried Later in the Meeting, as amended, see following motions
Recess
Resolution # C-330-21
Moved by Councillor Traill
Seconded by Councillor Anderson
That the Council recess for five minutes.
Carried
The meeting reconvened at 10:24 pm with Mayor Foster in the Chair.
October 18, 2021
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Suspend the Rules
Resolution # C-331-21
Moved by Councillor Traill
Seconded by Councillor Zwart
That the Rules of Procedure be suspended to extend the meeting to 11:15 pm.
Carried
Resolution # C-332-21
Moved by Councillor Zwart
Seconded by Councillor Anderson
That the foregoing Resolution #C-330-21 be amended with the following changes:
"That the words " or provide snow clearing services" be added after the word
"clearing" in the second paragraph;
That the following facilities be added to the list:
Bowmanville Older Adult Association
Sara Jane Williams
Waverly Place; and
That, in the fourth paragraph, "$78,000" be replaced with "$103,000" and the
word “estimated" be inserted in front of the words "for above municipal
facilities for the 2021-2022 winter season only".
Carried
Resolution # C-333-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the matter of the costs of snow clearing for municipal facilities managed by
volunteer boards be divided.
Carried
The following was now before Council:
Resolution # C-334-21
Moved by Councillor Zwart
Seconded by Councillor Anderson
That Report FSD-044-21 be received;
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That GWS Landscaping Inc. having met all terms, conditions and specifications of
CL2021-24 be awarded the contract for an initial three -year term for Snow Clearing
Services for Municipal Facilities, Parking Lots, Sidewalks/Walkways, Crosswalks,
Laneways, Trails/Pathways and Boulevard Snow Removal, throughout Courtice,
Bowmanville, Newcastle & District Rural Areas;
That the funds required for the first-year term in the amount of $1,184,654.06, for a
three year period (Net HST Rebate) be drawn from the respective operating
budgets;
That the Purchasing Manager, in consultation with the Director of Public Works, be
authorized to extend the contract for up to two additional one -year terms pending
satisfactory service, available funds, and subject to yearly rate increase based on
the Consumer Price Index, All Items, Ontario, most recent issue; and
That all interested parties listed in Report FSD-044-21 and any delegations be
advised of Council’s decision.
Carried
The following was now before Council:
Resolution # C-335-21
Moved by Councillor Zwart
Seconded by Councillor Anderson
That Staff be directed to work with the boards of the following Municipal facilities to
cover the cost of snow clearing or provide snow clearing services for the 2021-2022
winter season with funds to come from the Province of Ontario COVID Recovery
Funds:
Bowmanville Memorial Park
Bowmanville Older Adult Association
Brownsdale Community Centre
Hampton Hall
Haydon Community Centre
Kendal Community Centre
Newcastle Memorial Arena
Newcastle Town Hall
Newtonville Hall
Orono Town Hall
Orono Arena & Community Centre
Sara Jane Williams
Solina Hall
Tyrone Hall
Visual Arts Centre
Waverly Place; and
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That $103,000 (estimated for above municipal facilities for the 2021-2022 winter
season only) be approved.
Yes (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Traill, and
Councillor Zwart
No (2): Councillor Jones, and Councillor Neal
Carried on a recorded vote (5 to 2)
13.3 Report FSD-036-21, Purchasing By-law (Referred from the September 28, 2021
Audit and Accountability Committee Meeting)
Resolution # C-336-21
Moved by Councillor Neal
Seconded by Councillor Jones
That Report FSD-036-21 be received;
That the updated purchasing By-law be approved, with thresholds that are the mid-
point between the current level and the Staff recommended level, moving the
purchasing threshold to $375,000 and the consulting services to $40,000; and
That all interested parties listed in Report FSD-036-21 and any delegations be
advised of Council’s decision.
Motion Lost
Resolution # C-337-21
Moved by Councillor Zwart
Seconded by Councillor Hooper
That Report FSD-036-21 be received;
That the updated purchasing by-law be approved, as recommended by Staff, with
the $500,000 and $50,000 thresholds in place; and
That all interested parties listed in Report FSD-036-21 and any delegations be
advised of Council’s decision.
Yes (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Traill, and
Councillor Zwart
No (2): Councillor Jones, and Councillor Neal
Carried on a recorded vote (5 to 2)
October 18, 2021
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14. Confidential Items
14.1 Confidential Memo from Rob Maciver, Director of Legislative
Services/Municipal Solicitor regarding Anaerobic Digester – Host Community
Agreement Dispute
Item 13.1 - Confidential Verbal Update from Rob Maciver, Director of
Legislative
Services/Municipal Solicitor, Regarding Camp 30 Option Agreement
Item 11.1.2 - PDS-044-21 Jury Lands (Camp 30) and Recommended
Amendment No 121 to the Clarington Official Plan
Closed Session
Resolution # C-338-21
Moved by Councillor Neal
Seconded by Councillor Zwart
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended,
the meeting be closed for the purpose of discussing two matters that deal with the
following:
a proposed or pending acquisition or disposition of land by the municipality or
local board;
a matter that deals with litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board;
a matter that deals with advice that is subject to solicitor-client privilege, including
communications necessary for that purpose; and
a position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality or
local board.
Carried
Rise and Report
The meeting resumed in open session at 11:32 pm.
Mayor Foster advised that two items were discussed in “closed” session in
accordance with Section 239(2) of the Municipal Act, 2001 and 2 resolutions were
passed on a procedural matter and one resolution was passed to provide direction to
staff.
October 18, 2021
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Resolution # C-339-21
Moved by Councillor Neal
Seconded by Councillor Hooper
That the Confidential Memo from Rob Maciver, Director of Legislative
Services/Municipal Solicitor regarding Anaerobic Digester – Host Community
Agreement Dispute, be received for information.
Carried
Resolution # C-340-21
Moved by Councillor Neal
Seconded by Councillor Jones
That Report PDS-044-21 Jury Lands (Camp 30) and Recommended Amendment No
121 to the Clarington Official Plan, be referred to the December 6, 2021 Planning
and Development Committee meeting.
Carried
15. By-laws
15.1 2021-072 - Being a by-law to amend By-law 2014-059 entitled “a By-law to
Regulate Traffic and Parking on Highways, Private Property and Municipal
Property”
15.2 2021-073 - Being a by-law to amend By-law 2014-059, being a by-law to
regulate traffic and parking on highways, private property and municipality
15.3 2021-074 - Being a by-law to amend Election Sign By-law 2016-004
15.4 2021-075 - Being a by-law to amend the Road Occupancy By-law
15.5 2021-076 - Being a by-law to amend the Boulevard By-law
15.6 2021-077 - Being a by-law to provide policies and procedures for the
procurement of goods and services
Resolution # C-341-21
Moved by Councillor Hooper
Seconded by Councillor Zwart
That leave be granted to introduce By-laws 2021-072 to 2021-077; and
That the said by-laws be approved.
Carried
October 18, 2021
Council Minutes
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16. Procedural Notices of Motion (For Consideration at Subsequent Meeting)
17. Questions to Department Heads / Request for Staff Report(s)
Resolution # C-342-21
Moved by Councillor Anderson
Seconded by Councillor Hooper
That Staff, in consultation with the Diversity Advisory Committee, investigate and
report back on the costs and benefits of membership in the Coalition of Inclusive
Municipalities.
Carried Later in the Meeting, see following motions
Suspend the Rules
Resolution # C-343-21
Moved by Councillor Anderson
Seconded by Councillor Hooper
That the Rules of Procedure be suspended to extend the meeting for an additional
five minutes until 11:45 pm.
The foregoing Resolution #C-342-21 was then put to a vote and carried.
Carried
Resolution # C-344-21
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Staff be requested to prepare a report on a toolbox to address traffic issues,
based on Mr. Brake’s report he had previously prepared for the City of Pickering.
Carried
18. Confirming By-Law
Resolution # C-345-21
Moved by Councillor Hooper
Seconded by Councillor Zwart
That leave be granted to introduce By-law 2021-078, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held
on the 18th day of October, 2021; and
That the said by-law be approved.
Carried
October 18, 2021
Council Minutes
19
19. Adjournment
Resolution # C-346-21
Moved by Councillor Zwart
Seconded by Councillor Anderson
That the meeting adjourn at 11:45 pm.
Carried