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Staff Report
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Report To: Joint Committees
Date of Meeting: October 25, 2021 Report Number: FSD-048-21
Submitted By: Trevor Pinn, Director of Financial Services/Treasurer
Reviewed By: Andrew C. Allison, CAO Resolution#: JC-076-21
File Number: [If applicable, enter File Number] By-law Number:
Report Subject: Appointment of Alternate to Audit and Accountability Committee
Recommendations:
1. That Report FSD-048-21 and any related communication items, be received;
2. That, in accordance with the Appointment to Committee policy, Councillor
be appointed to the Audit and Accountability Committee;
3. That the Terms of Reference of the Audit and Accountability Committee be amended
to add an alternate member of Council; and
4. That all interested parties listed in Report FSD-048-21 and any delegations be
advised of Council's decision.
Municipality of Clarington
Report FSD-048-21
Report Overview
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The Audit and Accountability Committee consists of three appointed members. If a member
is away, the alternate member would be able to attend the meeting in their place and
continue the work of the Committee.
1. Background
1.1 The Audit and Accountability Committee consists of three Members of Council. If a
committee member is away, the work of the Committee may continue as there is a
quorum; however, if one of the two remaining individuals declares a conflict, the work of
that Committee must wait for the next meeting. Delays resulting from rescheduled
meetings could have consequences on time -sensitive matters, such as approval of
financial statements, directions to the Internal Auditor or other issues.
1.2 At its meeting on August 4, 2021, the Audit and Accountability Committee passed a
resolution asking Council to add an alternate member to the Committee to be available
when a member of the Committee was unable to attend. Appointing an alternate
member would ensure that the work of the Committee could continue, if one member
was away and another member had a conflict on an item.
1.3 At the Council meeting of September 20, 2021, the minutes and recommendations of
the Audit and Accountability Committee were approved by Council. As a result, an
alternate member for the Audit and Accountability Committee should be chosen
following the approved Appointment to Committee Policy.
2. Concurrence
Not Applicable.
3. Conclusion
It is respectfully recommended that Committee appoint a member to act as an alternate
on the Audit and Accountability Committee.
Staff Contact: Trevor Pinn, Director of Financial Services/Treasurer, 905-623-3379 ext 2602,
tpinn@clarington.net
Attachments:
Not Applicable
Municipality of Clarington
Report FSD-048-21
Interested Parties:
There are no interested parties to be notified of Council's decision.
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