HomeMy WebLinkAbout2021-06-15NEWCASTLE COMMUNITY HALL BOARD
June 15 2021
Patio 6 pm
Present Were: Barry Carmichael, Chair
Janeen Calder
Henry Corvers
Marg Zwart — Local Councilor
Crystal Yaki
Sierd DeJong
Granville Anderson, Regional Councilor
Also Present: Gabrielle Bell, Secretary
1. MINUTES
Moved by C. Yaki , seconded by J. Calder
The minutes of May 2021 are accepted as presented. "Carried"
2. BUSINESS ARISING
a) Security System update —tabled
b) Benefit Package — C. Yaki has met with S. Fogg and gone over benefit package. He was
shown how to sign on and check benefits if he should desire to upgrade at his expense.
c) Fountain — Chair B. Carmichael would like to put forth that the fountain be turned into a
wishing fountain with signage that coins will be donated to a local charity i.e. Durham
Hospice in Clarington.
Motion by, seconded by
That a sign be purchased for $60.00 to indicate the fountain will be a wishing well for a
designated charity that may change from time to time. "Carried"
Motion by J. Calder, seconded by C. Yaki
That the wishing well coins be donated to Durham Hospice of Clarington for the time being.
"Carried"
3. FINANCIAL REPORT
Moved by H. Corvers , seconded by M. Zwart
That financial report is accepted as presented with correction to May 312020 entry to May 31
2021. "Carried'
4. INVOICES
No invoices submitted
5. CORRESPONDENCE
a) Orono Times article on history of Bowling Alley received for information
b) Historical Society article by C. Yaki on behalf of Historical Society received for information.
c) Accessible parking spot — Chair B. Carmichael received notice from Municipality that an
accessible parking spot was to be allocated on King Avenue in front of the Hall. He has sent
them a response indicating this would not be the best place as we already have 2 accessible
spots in parking lot and King Avenue spots are used for bridal parties. J. Calder noted that
BIA requested spot be placed on south side of King Avenue.
6. COVID19 Update
Reopening meeting scheduled for June 16 at 1— 2:30 pm by Community Development.
7. RISK MANAGEMENT REPORT
Received for information, copy will be submitted to Municipality. Window in main hall that was
damaged during masonry work will be replaced.
8. CUSTODIAL
Chair B.Carmichael will have S. Fogg concentrate on the inside of hall for the next month so we
are ready for reopening. Hall should be presentable at all times.
9. NEW BUSINESS
a) Support for Hall/Arena Boards — notification from Municipality to apply for CoVid relief
funds up to $60,000.00. We will put in application.
b) Assistance phone numbers to be posted — secretary asked for permission to post hall board
members phone numbers on front and side door for assistance should anyone that is
scheduled to enter building have difficulty getting in after hours. Secretary will request hall
keys from R. Malone for H. Corvers.
c) Girl Guides of Canada is requesting regular rental of Centennial Room on Tuesday and
Wednesday evenings for 2 hours. They are unable to pay the one off rate of $75.00 per use.
Motion by H. Corvers, seconded by M. Zwart
That the Centennial Room be made available to Girl Guides for Tuesday and Wednesday
evenings on a one year contract for $125.00/month. Room is to left with all tables/chairs
replaced and clean. "Carried"
Motion by M. Zwart to adjourn at 7 PM