HomeMy WebLinkAbout2021-09-28Clarftwn
Audit and Accountability
Minutes
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Date: September 28, 2021
Time: 9:30 AM
Place: Held Virtually via Microsoft Teams
Present: Mayor Foster, Councillor Hooper, Councillor Neal
Staff Present: Trevor Pinn, Catherine Carr, Heather Lynch, Michelle Pick, David
Ferguson (joined at 9:40 AM)
1. Call to Order
Councillor Neal called the meeting to order at 9:30 AM
2. Land Acknowledgement Statement
Councillor Hooper recited the Land Acknowledgement statement.
3. Declarations of Interest
There were no disclosure of interest stated at this meeting.
4. Adoption of Minutes of Previous Meeting(s)
Resolution #AAC-020-21
Moved by Mayor Foster
Seconded by Councillor Hooper
That the minutes from the Audit and Accountability Committee held August 4, 2021 be approved.
Carried
5. Presentations
Catherine Carr, Manager of Internal Audit gave a verbal update.
6. Delegations
6.1 none
Audit and Accountability Committee — September 28, 2021
7. Communications — Receive for Information
Resolution #AAC-021-21
Moved by Mayor Foster
Seconded by Councillor Hooper
The Investment compliance memo dated August 25, 2021 be received for information.
Carried
Resolution #AAC-022-21
Moved by Councillor Hooper
Seconded by Mayor Foster
That the memo from Director of Financial Services dated September 10, 2021, PSAB Update be
received for information.
Carried
8. Items for Direction
Resolution #AAC-023-21
Moved by Councillor Hooper
Seconded by Mayor Foster
That Report IAS-003-21, Financial Update to June 30, 2021, be received for information.
Carried
Recommendation to Council #1
That Report IAS-003-21, Financial Update to June 30, 2021 be approved.
9. Other Business
Resolution #AAC-024-21
Moved by Mayor Foster
Seconded by Councillor Hooper
Report FSD-036-21, Purchasing By-law
That Report FSD-036-21 be referred back to Council and that the Director of
Financial Services prepare a memo for Council, providing threshold options for bid
types and limits, for consideration.
Carried
Audit and Accountability Committee — September 28, 2021
Recommendation to Council #2
That the Director of Financial Services provide a memo in regards to threshold options for bid
types and limits for consideration by Council, in regards to Report FSD-036-21.
10. Adjournment
Resolution #AAC-025-21
Moved by Councillor Hooper
Seconded by Mayor Foster
That the meeting adjourn at 10:23 AM