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Staff Report
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Report To: General Government Committee
Date of Meeting: September 27, 2021
Submitted By: Andrew Allison, CAO
Report Subject: Strategic Plan Update
Recommendation:
1. That Report CAO-008-21 be received for information.
Report Number: CAO-008-21
By-law Number:
Resolution#: GG-474-21
Municipality of Clarington
Report CAO-008-21
Page 2
Report Overview
This Report summarizes the actions taken to date to implement Clarington's Strategic Plan
2019 to 2022.
1. Background
1.1 The Clarington Strategic Plan 2019 to 2022 was approved by Council on June 10, 2019.
The Plan sets out the following five Strategic Priorities:
A. Engaged Communities
B. Strong Economy
C. Sustainable Infrastructure Growth
D. Legacy Projects
E. Environmental Sustainability
1.2 The Plan also identified a total of 17 specific goals. They are as follows:
A. Engaged Communities
A.1. Enhance two-way communication with the community
A.2. Establish and develop a unique Clarington brand for promoting our
community
B. Strong Economy
B.1. Complete the implementation of the Downtown Plans
B.2. Create partnerships in broadband expansion, working to achieve 100%
connectivity
B.3. Create partnerships to promote investment in infrastructure to make natural
gas more accessible
B.4. Expand our transportation network into commercial and industrial areas
B.5. Explore an economic development strategy/framework in collaboration with
the business community and other stakeholders
C. Sustainable Infrastructure Growth
C.1. Develop an Affordable Housing Policy
C.2. Develop a realistic strategy for infrastructure investment in employment
lands
C.3. Develop a realistic strategy for broader infrastructure investment
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D. Legacy Projects
D.1. Clearly articulate our plans for:
a) Courtice waterfront
b) Port Darlington waterfront
D.2. Pursue a final decision from Atomic Energy of Canada Limited (AECL) and
Canadian Nuclear Laboratories (CNL) respecting the disposition of lands for
the Port Granby Nature Reserve
D.3. Develop the concept, financing, project plan and potential construction
schedule for the South Bowmanville Recreation Centre for Council in 2019,
for consideration in the 2020 budget, with a design to follow
DA. Articulate a vision of a Performing Arts space
D.S. Make a decision on Camp 30
E. Environmental Sustainability
E.1 Advance waste reduction initiatives by promoting the four Rs: Refuse,
Reduce, Reuse and Recycle
1.3 By Resolution #GC-417-19, Council directed that Staff provide quarterly updates to
Council on the progress of goals outlined in the Strategic Plan 2019 to 2022.
1.4 This Report summarizes the status of each of the 17 goals in the Plan as of the date of
this Report.
2. Summary of Actions
A. Engaged Communities
Enhancing Communication
Al — Enhancing two-way communication with the community
Responsible Department: CAO's Office
2.1 COVID-19 has forced municipalities to rethink public engagement. In the era of physical
distancing and provincial restrictions, engaging the public has gone virtual. Staff in
Clarington have worked hard to reimagine public consultation meetings and advisory
committee meetings. During the pandemic, many public meetings are held using
Microsoft Teams, Zoom or conference calls.
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2.2 The Municipality has had a plan in place for public meetings to gradually return to in -
person attendance since last September. Staff in the Clerks and IT Divisions
incorporated Microsoft Teams capabilities into the speaker system in Council chambers.
Right now, we can technically run virtual, in -person and hybrid meetings. With the
addition of livestreaming through our website, the public can view our Council and
Standing Committee meetings in real-time. The pandemic situation has changed once
again with the fourth wave. For now, we are continuing to hold our meetings using the
hybrid format - with the Chair and Clerks' Division Staff in Council Chambers to run the
technology.
2.3 Moving forward, staff will create a tailored communications plan founded on public
participation principles established by the leading international organization on this
topic, the International Association for Public Participation (IAP2). This work has been
put on hold because of the (hopefully) temporary communications plans relating to
COVID. Report CAO-011-20 describes the COVID-specific external and internal
communications plans that are on -going.
Branding
A.2. Establish and develop a unique Clarington brand for promoting our community
Responsible Department: CAO's Office
2.4 As reported in Report CAO-016-20, the Communications Division developed Brand
Guidelines (see Attachment 1 to that report) that are now being utilized throughout the
entire corporation.
2.5 In September 2019 (Resolution #C-302-19), Council endorsed an initiative of the
Tourism Advisory Committee (TAC) to work in partnership with the Municipality to
"develop a comprehensive tourism branding strategy which is consistent with
Clarington's overall brand". The action taken by TAC respecting this initiative was
outlined in section 2.2 of Report CAO-013-20 (Service Delivery Review Update —
Tourism).
2.6 In Report CSD-011-20, Council was presented with some options for tourism -oriented
directional signage. That report was referred to staff "to report back after consulting with
the Tourism Advisory Committee and the community" (Resolution #GG-400-20). The
directional signage decision was essentially put on hold.
2.7 At its meeting on December 2, 2020, TAC confirmed its desire to work with the
Municipality to help develop an overall corporate brand.
2.8 Staff conducted research and had discussions with the firm that helped develop Prince
Edward County's brand. Our research led to the advice set out in Report CAO-001-21.
In that report, it was noted that ultimately a municipal branding exercise needs to be
facilitated in a way that has members of Council directly involved in formulating and/or
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buying into key concepts, principles and benefits. This would require that Council be
engaged in at least one and possibly two facilitated sessions. The goal would be to get
concepts on the table and then pare them down and gain consensus. The report also
described how some municipalities have created steering committees made up of
members of the community who can assist in formalizing concepts, or vetting language
that may be used in a brand positioning framework. This, in essence, is why advice was
sought from TAC.
2.9 After considering the information in Report CAO-001-21, Council resolved as follows:
That Report CAO-001-21 be received;
That the Municipality of Clarington advertise for a Steering Committee regarding
municipal branding strategies;
That the Steering Committee be composed of local individuals who have a
connection to branding and marketing; and
That the Steering Committee work in conjunction with the Tourism Advisory
Committee, Clarington Board of Trade, and Business Improvement Areas, to
assist in achieving a branding identity.
2.10 As stated in Report CAO-001-21, staff do not have the expertise to facilitate the
processes that are needed to develop a corporate brand. As was also stated in Report
CAO-001-21, municipal branding is about many things, including (perhaps most
importantly) economic development. When dealing with Report CAO-003-21 (Economic
Development Services in Clarington), Council directed staff to retain a consultant to
prepare an Economic Development Strategy. As part of the Terms of Reference for the
Strategy, staff have requested that the consultant work to identify and highlight our
community's key economic assets, trends and opportunities which will drive future
growth. Business attraction and tourism will be key components of the Strategy as both
areas rely substantially on marketing the community. Once the Economic Development
Strategy is adopted by Council, staff will use that information as a baseline for a larger
conversation around branding.
B. Strong Economy
Downtown Plans
B.1. Complete the implementation of the Downtown Plans
Responsible Departments: Public Works and Planning and Development Services
2.11 Clarington has been reviewing options for the rehabilitation of the pavement and curbs
through Downtown Bowmanville for many years. Staff have met with the BIA on several
occasions to discuss the timing of the rehabilitation. The BIA asked that (a) the work be
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delayed for a year or two to allow for an upswing in the economy as they have seen
some sales reductions in the last couple of years; and (b) consideration be given to
scheduling this work during the evening to reduce the impact to local businesses. Staff
are currently working on the rehabilitation design and will be consulting further with the
BIA. It is anticipated that the design work east of Liberty Street will be completed in
2021 and Scugog Street to Liberty Street in 2022.
2.12 Construction of accessibility and operational improvements at the intersection of Scugog
Street and King Street as well as Roenigk Drive and King Street have been completed.
Staff are also working with the Region to upgrade the signals and curb ramps at the
intersections of King Street and Temperance Street, King Street and Simpson Avenue,
and King Street and the Bowmanville Mall. This work will be coordinated with the
pavement rehabilitation program and completed in the Spring of 2022.
2.13 Since the beginning of May 2020, Phase 2 of the LED street lighting conversion for the
decorative lighting has been ongoing. The replacement of the decorative lights in
downtown Bowmanville has now been completed.
2.14 Staff are developing a streetscape plan for Newcastle (King Avenue from North/Baldwin
to Brookhouse/Arthur). Based on budget restrictions, this project will be phased over
several years. Phase 1 was not included in the 2021 budget. A small portion of the
overall plan was constructed at the intersection of Beaver Street and King Street in 2017
to address safety concerns at this location and to give the public an idea of what the
overall plan might look like. As part of the work to relocate the pedestrian crossing
associated with the Parkview seniors living project, staff incorporated the streetscape
theme developed for the corridor into the relocation project which was completed in
2020.
2.15 The following is a summary of the suggested phasing and associated costs (based on
2014 Newcastle Streetscape Master Plan):
Phase 1 — Baldwin/North Streets to Mill Street - $665,000 costs — $332,500 DC funded
and $332,500 from other funding (Taxy Levy, Gas Tax, Funding Program if available)
2022 year of construction
Phase 2 — Mill Street to Beaver Street - $470,000 costs - $235,000 DC funded and
$235,000 from other funding (Taxy Levy, Gas Tax, Funding Program if available) 2024
year of construction
Phase 3 — Beaver Street to Brookhouse/Arthur - $480,000 costs - $240,000 DC funded
and $240,000 from other funding (Taxy Levy, Gas Tax, Funding Program if available)
2026 year of construction
Total Cost of all phases = $1,615,000 - $807,500 DC funding and $807,500 other
funding sources.
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2.16 Staff are in ongoing discussions with the Region as part of the Road Rationalization
review, and Main Street in Orono is one of the streets being considered for transfer to
the Municipality. The transfer of this road section will allow Clarington, in consultation
with the local BIA, to develop and implement a streetscape and infrastructure
improvement plan that should help with the attraction of more businesses to the
downtown. Report PWD-012-21 provided Council with an update of the road
rationalization process with the Region of Durham.
2.17 Planning and Development Services have been working with the Orono BIA on the
location of benches and bike rakes as part of the funding received by the BIA from the
Capstone Infrastructure (windfarm) and OMAFRA grant (see section 2.18 and 2.19
below).
2.18 Staff recognize the importance of Highway 2 in Courtice as a street that can help
provide a unique identity for the area and help develop a strong secondary plan for the
corridor. The plan will aid in the transformation of the corridor from what it is today to
more of a "downtown" with a mix of uses from higher density residential to personal
service businesses and commercial retail that will appeal to a variety of Clarington
residents, business operators and visitors. In addition to the Secondary Plan, staff have
also identified just over $5.2 million of streetscape works in the 2020/2021 Development
Charges by-law update, which will aid in this transformation. The timing for this
streetscape work will be driven by local development but mainly by developing and
implementing the Region's transit plans for the corridor which will require major
infrastructure investment in the future as the business case for the transit investment
makes sense. Plantings in the median on Highway 2, east of Trulls Road were included
in the 2021 budget.
2.19 In 2018, Clarington received funding from OMAFRA for Community Improvement Plan
enhancements. Council approved using this funding for public art initiatives in the four
downtowns. A call for artist proposals was issued in September 2019 and awarded in
late October 2019. The artists finalized their concepts and showcased them at the
Mayor's Love of Art Gala in February 2020. Due to COVID-19, OMAFRA extended the
deadline to October 31, 2020 to allow for the completion of the works in the different
downtowns. The art works have been completed and installed. The signage has been
requisitioned but has yet to be installed. Staff are continuing to work on the walking tour
brochure.
2.20 In 2018, the Community Improvement Plans for Orono, Newcastle and Bowmanville
were renewed and refreshed with the addition of accessibility, to the existing grants for
fagade improvement, building code and signage plus a change in eligibility criteria to
allow businesses to access funds a second time after 10 years. Council is the recipient
of annual reports on the CIP grants, the most recent being PSD-057-20. In 2018,
Council approved the usage of CIP funds to kick-start the outdoor patio program. In
2020, additional measures were implemented to address COVID-19 restrictions and
provide additional outdoor seating areas. PDS-005-21 provided an overview of the
outdoor patio program. The restaurants wishing to have on -street outdoor patios in
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Bowmanville, Newcastle and Orono have provided their applications and they have
been installed.
2.21 To support small businesses during the pandemic (in our downtowns and elsewhere),
the Municipality implemented a COVID-19 Community Improvement Plan (CIP). To
address pinch points in the application process, modifications to improve
implementation were approved by Council in June and are now in effect. The revised
COVID-19 CIP includes clarification of the general eligibility criteria as it relates to
specific businesses. There is a change to the time period used to measure the revenue
loss to account for the second and third wave lockdowns and the fact that many
businesses are seasonal, and their revenues will reflect this. The revised COVID-19 CIP
modifies the meaning of "local independent business" to enable franchises, which are
not owned and operated by a corporate chain, to qualify for funding if they satisfy other
applicable criteria. Finally, a three-month Completed Project application intake window
has been opened to provide businesses that may now qualify under the amended CIP
Grant Program requirements to apply for funding for completed projects dating back to
March 2020. This intake window will be open until October 7, 2021. Further details
regarding these changes are set out in Report PDS-034-21. Information about the
COVID-19 CIP Grant Program and the Application Form to apply for a grant is available
on Clarington's COVID-19 Financial Support webpage.
Broadband
B.2. Create partnerships in broadband expansion, working to achieve 100% connectivity
Responsible Department: CAO's Office
2.22 Broadband access across Clarington is a priority for the Municipality. We know how
important internet access is especially during these difficult pandemic times as many
people are continuing to work from home, and children need real-time web access for
school purposes. Clarington is working with a variety of Internet Service Providers
(ISPs) to facilitate investment in our community and to try and fill in many of the gaps
that currently exist. It is important to note that the Municipality does not directly control
broadband infrastructure; we cannot start building cell towers or installing fibre optic
cabling or copper wire transmission. Our work focuses on assisting these ISPs and
facilitating their investment in our community.
2.23 Through our conversations, several ISPs have submitted applications to a variety of
government grant programs to assist in the funding of broadband in underserviced
areas. The Municipality has written numerous letters of support to strengthen these
applications and underline the importance of this investment in our community.
2.24 In early July 2021, Bell issued a press release providing an update on its broadband
coverage in Clarington, including some of its planned investments for the remainder of
2021. As part of these new investments, Bell will be deploying both fibre to the home
(5,000 locations) and wireless to the property (1,300 locations). This will increase its
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total broadband coverage to approximately 98% of Clarington residences and
commercial locations by the end of the year. The communities that will be receiving fibre
to the home include Kendal, Leskard, Orono, Newcastle and Bowmanville. The
increased wireless coverage will service locations outside of the core areas, creating
increased connection opportunities for those rural and semi -rural residents.
2.25 There were also two successful applications earlier this year for the Federal
Government's Universal Broadband Fund — Rapid Response Stream funding. The
awards were as follows (all fibre to the home): Burketon (Rural Wave); Tyrone (Rural
Wave); Brownsville (Bell) and Newtonville (Bell).
2.26 It is important to note that, in addition to the communities listed above, there are also
other applications from various internet service providers that will address connectivity
gaps across Clarington with both fibre and/or fixed wireless technology.
2.27 Staff will continue to work with all providers to increase connectivity, especially in the
remaining pockets that still do not have adequate coverage. Communications has
created a portal on our webpage (www.clarington.net/broadband) that can assist
residents who are having connectivity challenges. It has been live and promoted on
social media for several weeks. The webpage has coverage information as well as a
platform for residents to submit details related to their individual, location -specific needs
(e.g. lack of connectivity, poor speed, reliability). Staff will be able to use this information
to advocate on the residents' behalf for further coverage.
Natural Gas
BA Create partnerships to promote investment in infrastructure to make natural gas more
accessible
Responsible Department: CAO's Office
2.28 In December 2019, the Government of Ontario announced its plans to further increase
access to natural gas by making financial support available for new expansion projects.
The stated purpose of the Province's Natural Gas Expansion Program was to offer an
opportunity to drive economic development and enhance the quality of life and
prosperity of families and businesses across Ontario.
2.29 By letter dated February 20, 2020, Enbridge asked for the Municipality's support to bring
natural gas to unserved areas within our community. Its specific request was that
Council endorse sending a letter in support of a project in North Clarington (Tyrone,
Haydon and Enniskillen). The North Clarington project has been previously assessed by
Enbridge and identified as being the most economically feasible of possible natural gas
expansion projects in Clarington, giving it the best chance to receive funding under the
Province's Natural Gas Expansion Program. Through Resolution #GG-162-20 passed
on March 24, 2020, Council provided its support for this proposed project.
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2.30 Enbridge Gas submitted our project, along with other proposed projects, to the Ontario
Energy Board (OEB). It was expected that the OEB would be reviewing project
submissions and providing a report to the Ministry of Energy, Northern Development
and Mines in late 2020 recommending potential natural gas expansion projects that the
Ontario government could consider as candidates for financial support. The Ministry of
Energy, Northern Development and Mines would then be reviewing the
recommendations of the OEB along with other considerations and issue a decision on
future natural gas expansion projects eligible to receive financial support. However,
decisions were delayed due to COVID-19.
2.31 In a letter dated June 9, 2021, the Honourable Bill Walker, Associate Minister of Energy,
advised us that the Province was not able to provide funding for the North Clarington
proposal. He indicated that there was tremendous interest in Phase 2 of the Program
(210 submissions requested a total of $2.6 billion in funding) which greatly exceeded the
government's budget for the Program ($234.24 million).
2.32 The Province used the OEB's Profitability Index (PI) indicator to determine the most
suitable projects for eligibility under Phase 2. The PI measures the economic viability of
a project. The OEB determines whether a project is economical based on the number of
customers forecast to connect to the project over a 10-year period in relation to the
costs of the project. The projects that were ultimately selected for Program funding were
the ones with the strongest indexes. Going forward, the Province will continue to
consider opportunities to further support natural gas expansion beyond Phase 2 using
this same measure.
2.33 Enbridge Gas, like all natural gas utilities, can propose expansion projects to the OEB at
any time if they are economically viable, and municipalities can assist with the
economics of projects in their areas. We will continue to discuss expansion plans with
Enbridge Gas.
2.34 Separate and distinct from the application described above, Enbridge applied in early
2020 to the OEB for approval to implement several financial mechanisms (a harmonized
system expansion surcharge, a temporary connection surcharge and an hourly
allocation factor) that were intended to facilitate natural gas expansion or more
customer attachments for smaller projects (less than 50 customers). The application
(EB-2020-0094) was also intended to provide mechanisms that could help spread out
the cost of front -ending natural gas infrastructure to make it easier for specific projects
to proceed. Notice of this proceeding was provided to the Municipality and included in
the General Government Committee agenda on June 1, 2020. In a decision issued on
November 5, 2020 (and clarified in a Decision dated December 4, 2020), the OEB
approved Enbridge's application. COVID has delayed our ability to work with Enbridge
to identify specific projects that could benefit from these new mechanisms.
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Transportation Network
8.4. Expand our transportation network into commercial and industrial areas
Responsible Departments: Public Works (in consultation with Active Transportation and Safe
Roads Committee)
2.35 The active transportation network has been expanded over the past year with the
addition of the Bowmanville Creek Valley Trail from Baseline Road to the Waterfront
Trail, and Farewell Creek Trail — Phase 2A (to be completed by November 2021). The
construction of the Toyota Trail from Soper Creek to Haines Street was targeted to
begin construction in late 2021, however, due to the prices received during tendering
and construction timing, the project will be pushed to Spring 2022. Rehabilitation of the
Lions Trail in Newcastle, from King Avenue West (Highway 2) to Sunset Boulevard
comprised of an asphalt surface upgrade and widening that will also be completed in
Spring 2022. This project is being funded through the ICIP COVID Stream grant
program. The widening of Nash Road to accommodate dedicated cycling lanes from
Hancock Road to Solina Road will be completed by September 2021. The installation of
an in -boulevard multi -use path (MUP) on Bloor Street in Courtice from Prestonvale
Road to Townline Road is expected to be completed in late 2021. This project will be
utilizing funding from the Ontario Municipal Commuter Cycling (OMCC) Program.
2.36 The active transportation network will be further improved with road corridor facilities
with MUP implementation in the Highway 2 / Bowmanville Avenue area extending to
Roenigk Drive, Baseline Road in -road cycle lane from Trulls Road to Courtice Road,
and Liberty Street MUP from Longworth Avenue to Concession Road 3. All of these
facilities are scheduled for completion in 2022.
2.37 Staff will be developing the Terms of Reference for the Active Transportation Master
Plan Request for Proposal in 2021. It is anticipated that the development of the Plan will
be awarded this Fall with a final prepared Plan for adoption in mid-2022. This Plan will
be developed in consultation with input from the Public / Residents & the Active
Transportation and Safe Roads Committee and will align with the Regional Cycling Plan
Update and other active transportation plans and initiatives.
2.38 Staff continue to identify active transportation opportunities within new developments
such as the Active Transportation Plans for the South Courtice Secondary Plans to
create more sustainable and walkable communities. Staff will also continue to work with
Active Transportation and Safe Roads Committee to identify ways to improve and
expand our active transportation network.
2.39 Staff meet with DIRT annually to review development proposals, completion of new
developments and new transportation network links and look at options for expanding
and improving transit servicing of Clarington.
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2.40 Staff will continue to look at transportation improvements in our business parks and will
be moving design work forward for the urbanization and servicing of these areas to
respond to development requests as they come forward.
2.41 Public Works has initiated the Lambs Road Interchange Feasibility Study to assess
technical feasibility and local transportation network area impacts of the implementation
of a Highway 401 interchange at Lambs Road. This study is comprised of a technical
advisory committee with staff from the Ministry of Transportation (MTO) and Region of
Durham and is a requirement by MTO before initiating a subsequent Environmental
Assessment. The interchange is intended to bring enhanced transportation connectivity
to the Bowmanville Science and Technology Park, industrial areas, Bowmanville
waterfront, and potentially reduce congestion on capacity roads such as Liberty Street
and the Highway 401 interchange at Bowmanville Avenue. Completion of this Study is
expected in mid-2022.
Economic Development Strategy
B.5 Explore an economic development strategy/framework in collaboration with the
business community and other stakeholders
Responsible Department: CAO's Office
2.42 As part of its review of the Municipality's Organizational Structure, Grant Thornton LLP
was requested to review different models for the delivery of economic development
services. They were not asked to provide any specific recommendations respecting a
best practice for Clarington because the scope of their retainer did not permit any
consultation or "collaboration with the business community and other stakeholders."
Table 2.0 in Grant Thornton's Final Report dated December 4, 2019, is titled "Key
Attributes of Internal and External Economic Development Service Delivery Models."
2.43 In response to questions from Council relating to CBOT, the Director of Financial
Services provided a memo dated January 17, 2020, and the Director of Legislative
Services / Municipal Solicitor prepared confidential Report LGL-003-20 dated March 9,
2020.
2.44 At the January 4, 2021 meeting of the General Government Committee, Resolution
#GG-437-20 regarding the appointment of Department Liaisons was passed. Included in
this Resolution was a Liaison for Economic Development. At its January 18, 2021
meeting, Council referred a memo on the issue from the CAO to the June 21, 2021
meeting of the General Government Committee. On June 21, 2021, Committee passed
the following resolution (#GG-427-21):
That the Clarington Board of Trade be requested to accept the two Clarington
Regional Councillors on their Board with the response to be considered as part of
the CAO's report; and
That the matter be referred back to the CAO.
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2.45 In June, staff brought CAO-003-21 to Council. It listed the pros and cons associated
with different municipal economic development service models and summarized the
comments received. Council resolved (Resolution # C-210-21) as follows:
That Report CAO-003-21 be received;
That Staff be directed to negotiate a renewal contract with the Clarington Board
of Trade (which will require Council approval) substantially on the terms set out in
section 7.4 of this report;
That, in accordance with Policy 7.3.1 of the Clarington Official Plan, Staff be
directed to retain a consultant to prepare an Economic Development Strategy at
an estimated cost of $50,000 (up to 90% funded through development charges);
That a full-time employee be hired to assist with the delivery of the services
described in section 7.6 of this report, with the cost to be covered through a
corresponding reduction to the CBOT contract; and
That all interested parties listed in Report CAO-003-21 and any delegations be
advised of Council's decision.
2.46 In preparation for the Economic Development Strategy, staff drafted a comprehensive
Terms of Reference and sought insight from the CBOT, both staff and board members.
Their feedback was incorporated into the final document. The process to prepare the
Strategy will start in late September.
2.47 Staff are working with the CBOT to draft a contract for a modified version of economic
development services. That list of services, set to focus on business retention and
expansion, will be built out more fully based upon the direction of the Strategy. Staff are
also in discussions with CBOT regarding Council representation on its board. These
matters will be addressed in a report that will be brought to Council prior to the end of
2021.
C. Sustainable Infrastructure Growth
Affordable Housing
C.1. Develop an Affordable Housing Policy
Responsible Department: CAO's Office (in consultation with Clarington Task Force on
Affordable Housing)
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Tool Kit
Page 14
2.48 Report CAO-013-19 dated November 25, 2019 provided an overview of the steps that
had been taken to that point in time to advance this goal. It provided Council with
several options to incentivize affordable housing in Clarington.
2.49 The Affordable Housing Toolkit has been finalized and approved by Council. Staff have
received a number of inquiries about the incentives included in the Toolkit from
prospective developers. There is a clear interest in both the private and not -for -profit
sectors in the tools offered.
Secondary Plan Policies
2.50 The Planning and Development Services Department is currently working closely with
partners to complete Secondary Plans across Clarington and find ways to include a mix
of housing options, inclusive of those in the affordable category. For the most part, the
development community has been receptive to the concept and is working to find
creative solutions.
2.51 At the December 7, 2020 Planning and Development Committee meeting, the
Southeast Courtice Secondary Plan was recommended for adoption. It included policies
to support the provision of affordable housing units by requiring either land or a
contribution of funds to the Municipality for the development of affordable, public or non-
profit housing in the community. Council ratified the Committee's decision at its
December 14-15 meeting. The Secondary Plan has been forwarded to the Region for
approval. We anticipate receiving approval this Fall.
2.52 The policies that support affordable housing contained in the Southeast Courtice
Secondary Plan have been incorporated into the Secondary Plans for Brookhill and
Southwest Courtice that have already been approved by Council and have been forward
to the Region for approval.
2.53 The Landowners Groups in all three secondary plan areas have agreed to contribute
funds in lieu of the conveyance of land. As such, an affordable housing fund will need to
be created. Advice will be sought from the Clarington Task Force on Affordable Housing
with respect to the use of these funds prior to coming to Council for direction. The
Affordable Housing Toolkit can be updated to establish funding parameters.
Inclusionary Zoning
2.54 There is another opportunity to address affordable housing through the Major Transit
Station Areas around the two proposed GO Train stations. Under provincial legislation,
these areas can be subject to Inclusionary Zoning. This allows local governments to
mandate a certain amount of affordable housing within that designated area.
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2.55 This summer, the Region introduced a Regional Official Plan Amendment (ROPA) to
designate Protected Major Transit Station Areas — (PMTSAs) along the GO Train
Lakeshore East Line in Durham. Two of the PMTSAs are in Courtice and Bowmanville.
The proposed Plan amendment will enable municipalities to require the provision of
affordable housing units within new development through our secondary plans and the
corresponding zoning bylaw amendment processes. The Municipality has already
initiated the preparation of the respective secondary plans.
MZO
2.56 In October 2019, a Ministerial Zoning Order was approved for the Durham Christian
Homes Long -Term Care facility on the lands donated to them on Boswell Road. This
new facility will ensure the additional allocation of 120 beds and redevelopment for the
existing bed allocation at their other sites in Bowmanville.
Developments
2.57 As Council is aware, we have two facilities in Clarington that have received joint
government funding. 1505 Bowmanville Avenue is open and Parkview should be
opening in early 2022.
Accessory Dwelling Units
2.58 The Municipality has initiated the process to implement Official Plan policies and zoning
standards that would allow accessory dwellings units to increase the supply of
affordable housing in the community. The public meeting for the Municipally -initiated
Official Plan and zoning by-law amendments took place on September 13, 2021 (see
Report PSD-041-21).
Spry Avenue RFP
2.59 In late 2020, Staff were directed to create a process through which interested parties
could submit offers to purchase the 3.3 acre Municipally -owned Spry Avenue property.
Direction was provided to offer the property for sale in a way that would lead to a net
increase in affordable housing units (either under the rental or ownership category, or a
combination thereof). Staff issued a request for proposals (RFP) and prepared an
evaluation framework to score the proposals received.
2.60 In Confidential Report CAO-002-21, Council was given an evaluation of all proposals
that were submitted. After considering the proposals, on May 3, 2021, Council passed
one resolution in camera (#CC-005-21) and passed the following resolution (#C-175-21)
in open session:
That Report CAO-002-21 be received;
That all proponents who responded to the Spry Avenue RFP be informed that
there will be no award;
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That the Spry Avenue property be listed for sale on Multiple Listing Service
(MLS), with a condition that any purchaser have a pre -consultation meeting with
Planning staff; and
That Staff meet with the Affordable Housing Taskforce to discuss strategies going
forward to offer surplus Municipal land for sale.
2.61 Direction was also given to Staff on May 3, 2021 to indicate in the listing that preference
would be given to affordable housing proposals.
2.62 The property was listed on MLS on July 28, 2021. To accommodate a potential
affordable housing offer, reference to the original RFP and the desire of Council to see
affordable housing was included in the listing.
2.63 To obtain a clear understanding of what the offers will entail in terms of zoning, housing
form, shared infrastructure and assumptions, Staff provided direction on what should be
submitted by each bidder. Potential bidders were given a deadline of September 16,
2021, and asked to include the following information in their bids:
• number of anticipated units
• housing type (townhouse, singles, semis, apartment)
• sketch or concept plan
• an assumption that the buyer will be required to pay 50 per cent of the cost of a
storm -water management pond
• any other assumptions the buyer is making with regard to buying this site (waiving
of fees, grants from other levels of government, etc.)
• list of projects the buyer has completed in Durham Region.
2.64 Confidential Report CAO-007-21 summarized all offers received. The report was
referred to the September 27 General Government Committee.
Investment in Employment Lands
C.2. Develop a realistic strategy for infrastructure investment in employment lands
Responsible Departments: Public Works, Financial Services and CBOT
2.65 The information below provides a summary of the requirements for sanitary sewer and
watermain servicing at the major undeveloped employment land areas in Clarington.
Courtice Court
2.66 Report EGD-009-19 dated May 6, 2019 described our initiatives to partner with the
Region and the private sector to bring water and wastewater services to Courtice Court.
Staff have finalized the design, tender and legal agreements with the landowners and
have scheduled the work approved in Report COD-010-20. The work is being done in
two phases. Phase 1 servicing is complete with roadworks to be done at the conclusion
Municipality of Clarington
Report CAO-008-21
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of Phase 2 servicing works. The Phase 2 Servicing Agreement has been executed and
construction (including road works) is scheduled to be completed by October 2021.
Newcastle Employment Lands
2.67 The Newcastle Employment Lands are bounded by Foster Creek to the south and east,
Toronto Street to the west, and Highway 401 to the north. Water service is available on
Toronto Street, and sanitary sewers are located at the west side of the lands on Toronto
Street and at the east side of the lands on Amos Street.
Clarington Technology Business Park
2.68 The Region of Durham has completed an Environmental Assessment (EA) for servicing
of the Tech Park. The EA noted that water service is available at the Tech Park, and
that extension of watermains within the area will be considered a local service and will
be the developer's responsibility. Sanitary service is at capacity in the Tech Park and a
new trunk sewer needs to be constructed from north of the water pollution control plant
up to Baseline Road, and across Baseline Road. The Region has issued a request for
proposal (RFP) for the detailed design and tendering of the sewer. The timelines in the
RFP indicate the design will be complete by January 2023 and the construction is
planned in phases:
1. The section from north of the water pollution control plant to Baseline Road
is in the forecast for 2026.
2. The section on Baseline Road from Simpson Avenue to Mearns Avenue is
in the forecast for 2030.
3. The section on Baseline Road from Mearns Avenue to Lambs Road has
approved budget for construction to coincide with the Municipality's
proposed reconstruction of Baseline Road.
2.69 Region staff advised that the forecast for construction is reviewed annually and could be
adjusted once there is more certainty in the detailed design and pending development
pressure. The Municipality has made it clear that servicing of this area is a priority and
should continue to provide pressure to ensure the service is provided as soon as
possible.
2.70 There is an area specific development charge in our new DC By-law for the construction
of the Technology Park's stormwater management facility and flood control structure.
Staff anticipate moving ahead with the design of these works in 2022.
Clarington Energy Business Park
2.71 Sanitary sewer and water services are currently available in the Energy Business Park.
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Report CAO-008-21
Courtice Employment Lands and Major Transit Station Area (MTSA)
2.72 There are several sanitary sewer and watermain projects in the Region's forecast for
this area. The projects are noted below, including the year of construction from the
Region of Durham's 2021 budget and nine-year forecast.
The Region is currently preparing a detailed design for the extension of the
Courtice Trunk Sanitary Sewer and a zone 1 feedermain (water) along Baseline
Road from Courtice Road to Trulls Road, and up Trulls Road to Bloor Street
Budget has been approved and construction is expected to start in late 2021 or
early 2022
• Zone 1 feedermain along Baseline Road west of Trulls Road. The construction
date will be driven by development of the surrounding secondary plan area.
• Southwest Courtice sub -trunk sanitary sewer on Baseline Road west of Trulls
Road. The construction date will be driven by development of the surrounding
secondary plan area.
• Baseline Road sanitary sewer pumping station and forcemain west of Robinson
Creek. The construction date will be driven by development of the surrounding
secondary plan area.
• Southeast Courtice sub -trunk sanitary sewer from Trulls Road north of CPR
easterly to Courtice Road and north on Courtice Road to Bloor Street (2023)
Future Urban Boundary Expansion
2.73 As discussed in report PDS-009-21, and Resolution #C-055-21, the Municipality
supports the conversion of much of the Courtice Employment Lands to residential and
mixed -use development, in keeping with the policy directions of the MTSA. Clarington
has also reaffirmed the request to expand the urban boundary from Courtice Rd easterly
to Highway 418 between Baseline Rd and Highway 2. Some of this expanded urban
area will be within the MTSA and is proposed to be residential and mixed -use. The
remaining area within the expanded urban boundary would be designated employment
lands. Figure 1 below was taken from PDS-009-21, and shows the employment land
conversion areas, the MTSA boundary and the future urban expansion area.
2.74 The Region of Durham's capital forecast does not include sanitary sewer or watermain
services beyond the existing urban boundary. It is not clear how the urban boundary
expansion area would be serviced, and whether these services would be considered
local services or if they should be included in the next update of the Region of Durham's
Development Charges background study. Further discussion with the Region is required
to determine how this area would be serviced and the timing for servicing.
m
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Strategy for Infrastructure Investment
C.3. Develop a realistic strategy for broader infrastructure investment
Responsible Departments: Financial Services, Public Works and Planning and Development
Services
2.75 In April 2019, the Municipality approved an Asset Management Policy, as required by
provincial regulation, which guides the Municipality in developing and following an asset
management policy. Report FND-010-19 provides all the details. The 2020 budget
started the process of aligning the capital budget forecast and the asset management
plan to ensure that there is proper planning for financial requirements as related to
infrastructure investment. The Municipality is anticipating an Asset Management Plan,
under Phase I of the regulations to come to Council in January of 2022.
2.7E In fall of 2019, the Municipality began the Development Charge Study and Community
Benefit Study for July 1, 2020 rates. While these studies have been completed, the
Province has allowed for the extension of the existing DC by-law, due to COVID-19,
which the Municipality took advantage of. The DC Study and new By-law were approved
by Council on January 18, 2021. Development Charges and Asset Management are
integral in determining required funding levels for growth -related projects and the
development of a long-term financial strategy to address growth and maintain
infrastructure.
2.77 In December 2020, the Financial Services Department reorganized to create the
position of Budgeting and Financial Planning Coordinator. This role will act as a
resource to complete a long-term financial plan, taking into account all financial plans of
the Municipality.
D. Legacy Projects
Courtice Waterfront
D.1 Clearly articulate our plans for a) Courtice waterfront
Responsible Departments: Planning and Development Services and Public Works
2.78 Through Report PSD-033-19, Council approved an expansion to the Courtice Energy
Business Park Secondary Plan area to include the Courtice waterfront. As of July 2021,
two Public Information Centres have been held and an online survey generated
comments and ideas from more than 900 people. The ideas generated during the public
engagement process have established a foundation for the planning and design of a
potential Municipal -wide Park along the Courtice waterfront. A Courtice waterfront park
would provide recreational opportunities for Clarington residents while also creating a
tourist attraction along the waterfront.
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Report CAO-008-21
2.79 The Municipality, in collaboration with the landowners, is also exploring commercial and
residential uses. The design for the Courtice waterfront will complement the
development of a nuclear energy cluster in the Clarington Energy Business Park. The
Nuclear Energy Cluster concept is advancing with the relocation of more than 2,000
jobs to Courtice. Moreover, both the OPG new jobs and the Courtice waterfront
development greatly enhance the potential development of the area around the GO
Train Courtice Station. The relocation of OPG to Courtice has added momentum to the
Courtice waterfront project as it is a key component of the quality of life our community
will offer, something that is sought after by the new generation of highly educated
workers.
2.80 In the Fall of 2021, staff will bring the emerging vision and preliminary development plan
back to the public for further consultation and refinement.
2.81 As an interim measure to encourage more visitors and activity along the Courtice
Waterfront, road surface improvements and the construction of an off-street parking lot
on Courtice Shores Drive were recently completed.
Port Darlington Waterfront
D.1 Clearly articulate our plans for b) Port Darlington waterfront
Responsible Departments: Public Works and Planning and Development Services
2.82 Along the Port Darlington waterfront, we have existing parks on both sides of the
Bowmanville Creek. Port Darlington West Beach Park Phase 1 was completed in 2012.
The park continues to expand in size as we acquire additional properties along the
lakefront. The next phase of development in our long-range forecast is planned for
2027. It will include additional trails, boardwalk, seating areas and shelters.
2.83 Port Darlington East Beach Park Phase 1 was completed in 2014. We have a second
phase of development in our long-range forecast for 2024. It will include additional
parking and a lakefront shelter. There are village/commercial lands located along the
north side of Port Darlington Road opposite the park which Clarington Council has
declared surplus and authorized staff review options to have these lands developed,
starting with rezoning the lands before listing them on the real estate market. We have
retained Condevcon Ltd. to carry out the rezoning of this property on our behalf.
2.84 As part of the Lakebreeze subdivision development, the Municipality took ownership of
a long section of linear parkland along the waterfront. The linear park and waterfront
were dedicated to MOC with the registration of the subdivision plans in 2018. The park
is under development and includes trails, viewing areas, interpretive signage and
shelters. Much of the infrastructure will be built by the developer at its cost.
2.85 The developer has constructed the trail network and commenced rough grading of the
park. The scheduling of the turf is anticipated to be completed in late 2021 while
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Report CAO-008-21
structures and plantings will follow later this year or in the Spring of 2022. Staff have
been working on the interpretative signage with the developer.
Port Granby Nature Reserve
D.2 Pursue a final decision from Atomic Energy of Canada Limited (AECL) and Canadian
Nuclear Laboratories (CNL) respecting the disposition of lands for the Port Granby
Nature Reserve
Responsible Departments: Planning and Development Services and Public Works
2.86 This strategic initiative is progressing well. Municipal staff and AECL have been meeting
with First Nations. More recent meetings have included representatives from AECL,
First Nations, Port Hope and GRCA, and a facilitator to advance the governance
framework for the nature reserve. The consultation with First Nations is a requirement of
the Federal "duty to consult" and a step towards reconciliation. Clarington staff are
assisting in providing background and clarification about the proposed future ownership,
legal restrictions to ensure it stays a Nature Reserve, planting, stewardship and
management of the lands. We continue to work with AECL and First Nations on the
governance structure.
2.87 On January 14, 2021, Public Works issued the Notice of Study Commencement for the
"Port Granby Project End Use Transportation Network" Environmental Assessment.
This EA will investigate how the local transportation network can best serve the
community as the Port Granby Project enters end use operations.
South Bowmanville Recreation Centre
D.3 Develop the concept, financing, project plan and potential construction schedule for the
South Bowmanville Recreation Centre for Council in 2019, for consideration in the 2020
budget, with a design to follow.
Responsible Department: Community Services
2.88 Following a May 10, 2021 report on the future recreation facility for Bowmanville (Report
CSD-003-21), Council passed the following Resolution:
That Item 14.2, regarding a Future Indoor Recreation Facility, be referred to Staff
to report back in the fall on the matters listed under Option 3 of Report CSD-003-
21; and
That Council approve the costs to prepare the conceptual plans and project
budget, not to exceed $25, 000, which will be funded from the Community
Services Capital Reserve Fund.
2.89 Staff are currently working with a design firm, contacts at Durham Region and other
Municipal departments to gather all relevant information for consideration of the new
recreation facility to be situated on the current Garnet Rickard Recreation Complex site.
Municipality of Clarington
Report CAO-008-21
Page 23
In addition to considering the physical building layout on the site and connection to the
existing facility, staff will be reporting on residential growth adjacent to the site as part of
the Brookhill Secondary Plan, Durham Region input of future road projects for
Bowmanville Avenue and Highway 2 West, existing water and sewer capacities,
expansion of on -site parking and vehicular and pedestrian movement as well as the
relocation of the existing baseball diamonds.
2.90 It is anticipated that this report will be on either the November 8, 2021 or November 29,
2021 General Government Committee meeting agenda.
Performing Acts Space
D.4 Articulate a vision of a Performing Arts space
Responsible Departments: CAO's Office, Planning and Development and Community Services
2.91 Staff are not aware of any immediate opportunities respecting a potential location for
performing arts space. It is possible that through the preparation of one or more of the
secondary plans that are currently being developed that a site could be identified (as an
example, the Courtice waterfront or the Bowmanville East Urban Centre that includes
the former Goodyear property). COVID has had a major impact on the performing arts
sector and opportunities to partner to provide a performing arts space are extremely
limited at this time. Possibilities may exist to work with local churches.
Camp 30
D.5 Make a decision on Camp 30
Responsible Department: Planning and Development Services
2.92 Report PDS-044-21 dated September 13, 2021 addresses this strategic goal.
E. Environmental Sustainability
Reduction Initiatives
E.1 Advance waste reduction initiatives by promoting the four Rs: Refuse, Reduce, Reuse
and Recycle
Responsible Departments: CAO's Office, Planning and Development Services, Community
Services and Public Works
2.93 Currently we have a full three stream waste diversion program in place at two indoor
recreation facilities, which includes organic waste pick-up. As we start to expand facility
operations and concession and banquet services resume, organic diversion will be in
place at both twin pad arenas. Over the coming months the remainder of our indoor
recreation facilities will also be equipped with the three stream receptacles. Organic
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Report CAO-008-21
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diversion has been in place at the Municipal Administrative Centre for a number of years
and staff plan to work with community hall and arena boards to further expand this
program in 2022.
2.94 Through the purchase of new recycling receptacles and the creation of easy -to -
understand guidelines for sorting, our new program will assist our visitors in the proper
pre-sorting of organics and other recyclables. The effectiveness of this new program will
not be fully realized until we are able to assess the level of diversion from land fill after a
full 12 months of operation, post COVID-19.
2.95 Sections 2.83 through 2.88 of Report CAO-001-21 described several initiatives
undertaken through the Special Projects Branch of the Planning & Development
Services Department to advance the Municipality's environmental sustainability goals to
that point in time (January 2021). Below is a brief overview of steps taken since that
time.
2.96 On March 1, 2021, Council approved the Clarington Corporate Climate Action Plan
(CCCAP) through Report PDS-018-21. Since the completion of Plan, the
Interdepartmental Climate Change Working Group (ICCWG) has shifted its focus to
implementing the actions contained in the Plan. The first steps toward implementing the
Plan have included: Updating the Terms of Reference of the ICCWG to focus on
program design and implementation and; creating an internal implementation guide
which outlines the implementation, reporting and budget process for implementing the
CCCAP, prioritizes actions for implementation within the CCCAP over a five year period
and identifies tools for tracking and reporting on the progress of implementing the
CCCAP.
2.97 Staff have begun advancing key actions outlined in the CCCAP, including: researching
program options of an urban tree planting program; reviewing best practices for
integrating green development standards into Clarington's development application
process (see Report PDS-045-21 which will be on the Planning & Development
Services Committee October 4, 2021 agenda); reviewing corporate green and social
procurement policy options; updating the corporate UV and extreme heat policies to
include climate considerations; and reviewing the option to create Community Services
programs and events design and implementation guidelines that take into consideration
climate change.
2.98 Pursuant to action 1.12 of the CCCAP, the Municipality is acting to reduce its energy
consumption and GHG emission by adopting a new integrated bill entry and energy
management and tracking tool (EMS tool). The EMS tool will allow staff to identify
energy savings opportunities in municipal buildings, track the energy savings from
specific building retrofits and accurately estimate the savings from future building
retrofits initiatives.
2.99 Pursuant to action 1.24 of the CCCAP, the Municipality has partnered with the Region to
complete a district energy pre -feasibility study. The study will review the feasibility of
incorporating district energy into the Energy Park, the Courtice Employment Lands and
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Major Transit Station Area, the Southeast Courtice Secondary Plan and Southwest
Courtice Secondary Plan areas, to capture waste heat from industrial processes for
space heating in residential and commercial buildings. The pre -feasibility is expected to
be complete in fall 2021.
2.100 As initiated in Report FND-036-20, work to install EV charge stations as associated with
the first round of the Zero Emissions Vehicle Infrastructure Program (ZEVIP 1) has been
completed. Five charge points have been installed at the Division and Church Street
municipal parking lot. Two new stations have been installed at Garnet B Rickard
Recreation Complex and two charge points have been relocated to Fire Station 1. All
stations will be fully operational by September 2021.
2.101 As outlined in Report PSD-020-20, staff collaborated on a second application intake for
the Zero Emissions Vehicle Infrastructure Program (ZEVIP 2), focused on EV
infrastructure for workplace and fleet use. In December 2020, staff received notice that
Clarington was successful in its ZEVIP 2 application, which covers 50 per cent of the
costs for the purchase and installation of 18 EV charge points. Design work has begun
to install eight EV charge points for fleet vehicles at Garnet B Rickard Recreation
Complex in fall 2021. Staff will submit a request to Council for the Municipality's portion
of the costs for the remaining 10 stations for as part of the 2022 budget.
2.102 Pursuant to resolution C-066-20 and in alignment with the CCCAP, Staff have
commenced work on a five year plan to transition light -duty municipal fleet vehicles to
electric. The plan identifies the Municipality's new light -duty fleet EV and EV charging
infrastructure needs over the next five years. The plan proposes locations for EV
stations for fleet and community charging and municipal properties over the next five
years. The plan is expected to be complete in fall 2021.
2.103 As per Report CAO-14-19, Staff continue to work with the Region of Durham to advance
programming in the Durham Community Energy Plan and Durham Community Climate
Adaptation Plan. Most notable is the development of a region -wide community EV
education program (e-mission) and a region -wide deep energy retrofit program. Both
programs will tentatively launch in Spring 2022.
2.104 In June 2021, the Municipality, in partnership with the Clean Air Partnership was
awarded $175,000 by the Green Municipal Fund to undertake research to categorize
the efficiency ratings for residential buildings in Clarington. This information will enable
the Municipality to make informed decisions about potential home energy retrofit
program needs, development and delivery.
2.105 The Municipality has partnered with the University of Guelph on a research project to
identify ways that Clarington and the Clarington Board of Trade can integrate climate
change and social justice as central considerations for local economic development.
The findings of the research will inform conversations about sustainable local economic
development in the Municipality.
Municipality of Clarington
Report CAO-008-21
3. Conclusion
Page 26
It is respectfully recommended that Council receive this report for information.
Staff Contact: Andrew Allison, CAO, 905-623-3379 x2001 or aallisoN(c clarington.net