HomeMy WebLinkAbout2021-08-04Clarftwn
Audit Committee
Minutes
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Date: August 4, 2021
Time: 9:00 AM
Place: Held Virtually via Microsoft Teams
Present: Mayor Foster, Councillor Hooper, Councillor Neal (9:24 AM)
Staff Present: Andy Allison, Trevor Pinn, Catherine Carr, Heather Lynch, Michelle Pick
Guests: Trina Connell and Matthew Haire from BDO Canada LLP, Councillor Zwart (as
an observer)
1. Call to Order
Councillor Hooper called the meeting to order at 9:05 AM and chaired the meeting
until 9:24 AM when Councillor Neal assumed the chair.
2. Land Acknowledgement Statement
Councillor Hooper recited the Land Acknowledgement Statement.
3. Declarations of Interest
3.1 Councillor Hooper declared a direct interest in 7.2 of Communications — Receive for
Information and 8.1 (3) of Items for Direction.
4. Adoption of Minutes of Previous Meeting(s)
Resolution #AAC-013-21
Moved and seconded by Mayor Foster
That the minutes from the Audit and Accountability Committee held June 29, 2021 be
approved, with two administrative amendments (time to read: 9:00 am, and to correct
the spelling of Andy Allison's name).
Carried
5. Presentations
5.1 Representatives from BDO Canada LLP presented the 2020 audit findings.
6. Delegations
6.1 None
Audit Committee Minutes August 4, 2021
7. Communications — Receive for Information
Resolution #AAC-014-21
Moved by Councillor Hooper
Seconded by Mayor Foster
That the final letters for 7.1 the Municipality of Clarington, 7.3 Newcastle BIA and 7.4
Orono BIA, be received for information and the included representation letters be
signed by CAO and Director of Financial Services/Treasurer.
Carried
Resolution #AAC-015-21
Moved by Mayor Foster
Seconded by Councillor Neal
That final letter for 7.2 Historical Downtown Bowmanville BIA be received for
information and the included representation letters be signed by CAO and Director of
Financial Services/Treasurer.
Carried
Resolution #AAC-016-21
Moved by Mayor Foster
Seconded by Councillor Hooper
That the memo to the Audit and Accountability Committee from the Director of Financial
Services/Treasurer be received for information.
Carried
8. Items for Direction
8.1 Report FSD-033-21, 2020 Financial Statements
Resolution #AAC-017-21
Moved by Mayor Foster
Seconded by Councillor Neal
3. That the Financial Statements for the Board of Management for Historic
Downtown Bowmanville Business Improvement Area for the year ending
December 31, 2020 be approved.
Carried
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Audit Committee Minutes August 4, 2021
Resolution #AAC-017-21
Moved by Mayor Foster
Seconded by Councillor Hooper
1. That Report FSD-033-21 be received;
2. That the Consolidated Financial Statements for the Municipality of Clarington for
the year ending December 31, 2020 be approved;
4. That the Financial Statements for the Board of Management for the Newcastle
Central Business District Improvement Area for the year ending December 31,
2020;
5. That the Financial Statements for the Board of Management for the Orono
Central Business District Improvement for the year ending December 31, 2020;
6. That the Financial Statements for the Municipality of Clarington Trusts for the
year ending December 31, 2020 be approved; and
7. That, Staff prepare the Annual Financial Report for the year ending December
31, 2020 for public consumption with information substantively as discussed in
Report FSD-033-12 and that it be placed on the Municipality's website.
Carried
9. Other Business
9.1 Resolution #AAC-018-21
Moved by Mayor Foster
Seconded by Councillor Hooper
That the Members of Council be requested to appoint an alternate to the audit and
accountability committee.
Carried
Recommendation to Council #1
That Council appoint an alternate to the audit and accountability committee.
10. Adjournment
Resolution #AAC-019-21
Moved by Councillor Hooper
Seconded by Mayor Foster
That the meeting adjourn at 10:19 AM.
Carried
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