HomeMy WebLinkAbout2021-08-17Newcastle Memorial Arena Management Board
Municipality of Clarinaton
Minutes ofMeetinz - Tuesday, Au,-ust 17, 2021
(Not vet approved by committee)
In Attendance — Dave Bouma - Chair Bryan Wiltshire — Arena Manager
Shea -Lea Latchford, Gary Oliver, Todd Taylor, Jim Vison, Sue White
Regrets — Shane Armstrong, Councillor Margaret Zwart
Absent — Councillor Granville Anderson
1. Agenda - Motion #21-018
Moved by Todd Taylor, seconded by Gary Oliver THAT: The Agenda be accepted
as proposed.
CARRIED
2. Acceptance of Minutes - Motion #21-019
Moved by Sue White, seconded by Gary Oliver THAT: The minutes of June 8, 2021, and
June 22, 2021 (Ad -Hoc) be approved.
NFEMIT"TwC
Manager's Report — Safety: COVID protocol retraining for all staff has been completed
prior to opening. First Aid and Defibrillator training will be scheduled once all staff has
returned. (before opening). Risk Management: An inspection will be scheduled with Sue
White a week before opening. Rentals/Revenue: All user groups have confirmed they
intend to return for the 2021 season. They have received the protocols for return to play and
would like to return by mid to late September. Bryan is hoping to "startup" on August 25tn
(weather permitting). Repairs/Maintenance: The lower lobby lights have been replaced
with LED lights which has improved the brightness and will add savings on our hydro bill.
The chiller is complete with only a few minor items to be finished at start up. Berg will be
preforming start up as per the warranty. The Municipality has assured Bryan that the trees
along the fence line will be trimmed back and a clean-up within the next 2 (two) weeks.
2.
Manager's Report Continued
Staff: Bryan has brought back two members of his team and the balance will follow once a start-
up date is confirmed. OFRA Updates: The last update was in June and Bryan will continue to
monitor. Other: Facebook has been updated and will have a calendar showing all the ice times
once they are confirmed. The water heater was replaced on August 10h, louvre vents are still an
outstanding item with the Municipality. The firebox was replaced when the new chiller was
installed.
3. Financial Report
Todd Taylor informed us the audit is complete. There was a discussion on some of the
outstanding advertisement accounts which will be followed up at our next meeting.
4. Risk Management — A walk though will be scheduled shortly.
5. New Business — Building/Maintenance — The members of the committee each gave a "wish
list" for improvements they would like to see completed during the refurbishing of the arena.
Olympia — deferred to September's meeting
6. Round Table — A round table discussion followed.
7. Adiournment — Motion #21-020 — Moved by Todd Taylor, seconded by Sue White THAT:
The meeting be adjourned.
CARRIED
Next Board Meeting — Tuesday, September 14, 2021
Meeting adjourned at 8:40 p.m.