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Home My WebLink About11/19/2001 .> /~ . . . THE MUNICIPALITY OF CLARINGTON General Purpose and Administration Committee November 19, 2001 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, November 19, 2001 at 9:30 a.m., in the Council Chambers, ROLL CALL Present Were Mayor J, Mutton Councillor D. MacArthur Councillor p, Pingle Councillor G. Robinson Councillor J, Rowe Councillor J, Schell Councillor C, Trim Also Present: Acting Chief Administrative Officer, M, Marano Acting Director of Engineering Services, T. Cannella (until 10:40 a.m.) Director of Community Services, J, Caruana (until 10:25 a.m.) Director of Emergency Services/Fire Chief, M. Creighton (until 1 0:25 a.m.) Director of Planning Services, D. Crome (until 10:25 a.m,) Director of Operations, F. Horvath (until 10:40 a.m.) Director of Finance/Treasurer, N. Taylor (until 10:25 a.m.) Municipal Clerk, P. L. Barrie Mayor Mutton chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Councillor Robinson indicated that he would be disclosing a pecuniary interest with respect to Recommendation #4 of Report PSD-040-01. MINUTES Resolution #GPA-555-01 Moved by Councillor Trim, seconded by Councillor Robinson THAT the minutes of a regular meeting of the General Purpose and Administration Committee held on November 5, 2001 be approved. "CARRIED" Mayor Mutton advised Committee that this past Saturday saw a fabulous Santa Claus Parade in Downtown Bowmanville which drew one of the largest crowds ever. PRESENTATION (a) The presentation of Tom Cameron, Inspector, Durham Regional Police Department was scheduled to be heard during a "closed" session of Committee to be held at 12:00 Noon. 301 G.P, & A. Minutes . DELEGATIONS PUBLIC MEETING . . -2 - November 19, 2001 (a) Bill Humber, Old Bowmanville Neighbourhood Association, 15 Beech Avenue, Bowmanville, L 1C 3A1 was called but was not present. (b) Don Welsh, Older Clarington Adults Association, 26 Beech Avenue, Bowmanville, L 1 C 3A2 advised Committee that he was in support of the recommendations contained in Report OPD-002-01 and stated that he appreciated the effort put forward by the Municipality in this effort. Pursuant to the Planning Act, the Council of the Municipality of Clarington, through its General Purpose and Administration Committee, is holding a Public Meeting for the following application: (a) Proposed Street Name Changes for the New 9-1-1 Emergency Telephone System Recommendation Report Public notice for the requested street name changes was placed in the local newspapers having general circulation within the Municipality. A notice was published on October 14, 31, November 7 and 14,2001. This notice procedure is in compliance with Ontario Regulation made under the Municipal Act. In addition, staff forwarded notices to all residents either living on the affected roads or having property abutting the affected roads. (a) Report PSD-040-01 - Proposed Street Name changes for the New 9-1-1 Emergency Telephone System Recommendation Report- the purpose and effect of the proposed amendment would change the following street names within the Municipality as follows: 1) Burketon Station a) Church Street to Breck Street b) Pine Street to Roy Carter Street 2) Enniskillen a) Centre Street north of Regional Road No, 3 to Leslie Wearn Street b) Centre Street south of Regional Road NO.3 to Ella Mae Lane 3) Haydon a) Church Street to Charlesville Lane b) Mill Street to Maple Street c) Nelson Street to Nelson Lane 4) Kendal a) Church Street to Kendal Church Street b) King Street to Hay Street c) Queen Street to Hay Street d) Mill Street to Old Mill Street , . . . G.P. & A. Minutes - 3- November 19,2001 PUBLIC MEETING CONTD. 5) Newcastle Village a) Church Street South of 401 to Amos Street b) King Street West to King Avenue West c) King Street East to King Avenue East d) Park Street to Park Lane e) Queen Street to Queen Victoria Street 6) Hampton a) Division Street to North Division Street b) Elgin Street to Elgin Lane c) King Street to King Lane d) Mill Street to Millstream Lane e) Simpson Avenue to Edmonson Avenue f) Temperance Street to Millville Avenue 7) Newtonville a) Church Street to Church Lane b) Mill Street to Newtonville Mill Street 8) Orono a) Centre Street to Centre View Street b) Church Street north and south off of Park Street to Church Street North c) Church Street north and south off of Station Street to Church Street South d) Division Street to Orono Division Street e) Mill Lane to Orono Mill Lane f) Victoria Street to Bowen Street 9) Leskard a) Church Street to Chater Lane 10) Bowmanville a) Park Street to Park Drive (a) Terry Hardy, 2 Mill Lane, Orono, LOB 1 MO advised Committee that he would like the name of Mill Lane to be changed to Mill Lane North rather than Orono Mill Lane as recommended in Report PSD-040-01, Mr. Hardy indicated that he presently has two street signs in front of his house which makes it extremely confusing for visitors, (b) Bill Calver, 49 Robert Street East, Newcastle, L 1B 1C3 addressed Committee in support of the recommendations contained within Report PSD-040-01. Mr, Calver advised that Roy Carter, who Pine Street, Burketon is proposed to be named after, was shot in Holland while attempting to escape to England, He indicated that Mr. Carter's family is extremely pleased that he is being recognized in this manner. Mr, Calver suggested that veterans names are not being used widely enough and questioned why they are not used for Community Centres, etc, 3 0 3 . . . G.P, & A. Minutes -4 - November 19, 2001 Councillor Schell chaired this portion of the meeting. PLANNING SERVICES AND ENGINEERING SERVICES DEPARTMENTS Proposed Street Resolution #GPA-556-01 Name Changes for the New 9-1-1 Telephone Moved by Councillor Ping Ie, seconded by Councillor Rowe System THAT Report PSD-040-01 be received; THAT the by-law to amend By-law 86-112 being the Street Name Map and Street Name Inventory, as contained in Attachment 1 to Report PSD-040-01 be approved; THAT the Policy on Remuneration for 9-1-1 based Street Name Changes, as per Attachment 2 to Report PSD-040-01, be approved; THAT the funds for remuneration for 9-1-1 based Street Name Changes be paid from Account No. 2900-1-X Working Funds Reserve; THAT enhanced street signs be installed for all streets within the Newcastle BIA; THAT a copy of Report PSD-040-01 and Council's decision be forwarded to the Durham Regional Police and the Region of Durham Planning Department; and THAT all interested parties listed in Report PSD-040-01 and any delegations be advised of Council's decision, "SEE FOLLOWING MOTIONS" Resolution #GPA-557-01 Moved by Mayor Mutton, seconded by Councillor Rowe THAT the fourth paragraph of Resolution #GPA-556-01 be divided from the remainder to allow for consideration of it separately. "CARRIED" Resolution #GPA-558-01 Moved by Councillor Rowe, seconded by Councillor Trim THAT the second paragraph of Resolution #GPA-556-01 be amended by deleting the words "be approved" and by adding the following after the words "Report PSD-040-01": "be amended by deleting sections 1c) and 1y) and approved, as amended," "CARRIED" The foregoing Resolution #GPA-556-01 ,with the exception of the fourth paragraph, was then put to a vote and CARRIED AS AMENDED. ~04 . . . G.P, & A. Minutes - 5- November 19, 2001 PLANNING SERVICES AND ENGINEERING SERVICES DEPARTMENTS CONTD. Monitoring the Decisions of the Committee of Adjustment for Meeting of November 1, 2001 Councillor Robinson stated a declaration of pecuniary interest with respect to the following resolution pertaining to remuneration for 9-1-1 based Street Name Changes; vacated his chair and refrained from discussion and voting on the subject matter. Councillor Robinson indicated that he owns one of the properties which is affected by the name change. Resolution #GPA-559-01 Moved by Councillor Ping Ie, seconded by Mayor Mutton THAT the funds for remuneration for 9-1-1 based Street Name Changes be paid from Account No. 2900-1-X Working Funds Reserve, "CARRIED" Resolution #GPA-560-01 Moved by Councillor MacArthur, seconded by Councillor Trim THAT Report PSD-041-01 be received; and THAT Council concur with the decisions of the Committee of Adjustment made on November 1,2001 for applications A2001/050, A2001/053 and A2001/056 to A2001/059, inclusive, and that Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. "CARRIED" Adult Crossing Resolution #GPA-561-01 Guard - Clayton Cres, and Longworth Ave. Moved by Councillor Robinson, seconded by Councillor Trim Removal of Part Lot Control Applicant: Devon Downs Development ZBA 2001-022 THAT Report PSD-042-01 be received; THAT an Adult Crossing Guard location be approved at the corner of Clayton Crescent and Longworth Avenue in Bowmanville and that staff be authorized to take all necessary actions to install the crossing and hire an Adult Crossing Guard; and THAT all parties listed in Report PSD-042-01 be forwarded a copy of Report PSD-042-01 and any delegations be advised of Council's decision. "CARRIED" Resolution #GPA-562-01 Moved by Councillor MacArthur, seconded by Councillor Rowe THAT Report PSD-043-01 be received; THAT the request for removal of Part Lot Control with respect to Lots 1-7 inclusive, on 40M-2064 be approved and that the Part Lot Control By-law attached to Report PSD-043-01 bI1P~.. ~ed pursuant to Section 50 (7,1) of the Planning Act; and .) 'J J . . . G.P. & A. Minutes - 6- November 19,2001 PLANNING SERVICES AND ENGINEERING SERVICES DEPARTMENTS CONTD. Aspen Springs Subdivision Whitecliffe Subdivision THAT all interested parties listed in Report PSD-043-01, any delegations and the Regional Municipality of Durham Planning Department be advised of Council's decision. "CARRIED" Resolution #GPA-563-01 Moved by Councillor Rowe, seconded by Councillor MacArthur THAT Report EGD-15-01 be received; and THAT the Director of Engineering Services be authorized to Issue a 'Certificate of Acceptance' for the Storm Sewer System constructed within Plan 40M-1881. "CARRIED" Resolution #GPA-564-01 Moved by Councillor Rowe, seconded by Councillor Trim THAT Report EGD-16-01 be received; THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works, constructed within Plan 40M-1847; and THAT Council approve the by-laws attached to Report EGD-16-01, assuming the streets and blocks within Plan 40M-1847 as Public Highways, "CARRIED" Councillor Trim chaired this portion of the meeting, OPERATIONS AND EMERGENCY SERVICES DEPARTMENTS Clarington Beech Centre Parking Concerns Resolution #GPA-565-01 Moved by Councillor MacArthur, seconded by Councillor Robinson THAT Report OPD-02-01 be received; THAT Council approve the expansion of the parking facilities at 26 Beech Avenue in the area south of the Beech Centre; THAT the project be recommended in the Year 2002 Capital Budget; and THAT the Clarington Older Adult Association, Old Bowmanville Neighbourhood Association, Bowmanville Tennis Club, Clarington Community Care and the Lions Club Day Care be advised of Council's direction. "CARRIED" 306 . . . G.P. & A. Minutes -7 - November 19, 2001 OPERATIONS AND EMERGENCY SERVICES DEPARTMENTS CONTD. Monthly Response Resolution #GPA-566-01 Report - October, 2001 Moved by Councillor Schell, seconded by Councillor MacArthur THAT Report ESD-009-01 be received for information, "CARRIED" Councillor Rowe chaired this portion of the meeting. COMMUNITY SERVICES AND CLERK'S DEPARTMENTS Parking Report for October, 2001 Resolution #GPA-567-01 Moved by Councillor Pingle, seconded by Councillor Robinson THAT Report CLD-020-01 be received; and THAT a copy of Report CLD-020-01 be forwarded to the Bowmanville Business Centre for their information. "CARRIED" Appointment of Resolution #GPA-568-01 Public Works Personnel as By-law Officers Moved by Mayor Mutton, seconded by Councillor Robinson THAT Report CLD-021-01 be referred to the end of the agenda to be considered during a "closed" session of Committee, "CARRIED" Mayor Mutton chaired this portion of the meeting. CORPORATE SERVICES AND FINANCE DEPARTMENTS CL2001-38 Guildwood Park Construction Resolution #GPA-569-01 Moved by Councillor MacArthur, seconded by Councillor Pingle THAT Report COD-015-01 be received; THAT Ron Robinson Ltd., Bowmanville, Ontario, with a total amended bid in the amount of $599,489.32 (including G.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2001-38, be awarded the contract for the Guildwood Park Construction, as required by the Engineering Services Department; THAT total funds required in the amount of $688,000.00 ($599,489,32 amended bid including net G.S.T. and Design, Consulting and Contingencies) be drawn from the Engineering Services Department Capital Budget Account #7603-00104-0516; THAT the over expenditure of $88,000,00 be financed as follows: $76,216.80 from the Development Charges for Park Development and Related Facilities and $11,783.20 from the Public Works and Parks Capital Reserve Fund; and 3 0 7 . . . G,P. & A, Minutes - 8- November 19, 2001 CORPORATE SERVICES AND FINANCE DEPARTMENTS CONTD. CL2001-40 Street and Walkway Lighting CL2001-24 Supply & Delivery of High Performance Cold Mix Personnel Matters THAT the By-law marked Schedule "A" attached to Report COD-015-01, authorizing the Mayor and Clerk to execute the agreement be approved, FORTHWITH, "CARRIED" Resolution #GPA-570-01 Moved by Councillor Rowe, seconded by Councillor Schell THAT Report COD-016-01 be received; THAT Langley Utilities Contracting, Bowmanville, with a bid in the amount of $64,163.62, including G.S.T., being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2001-40, be awarded the contract for street lighting and walkway lighting at various locations; THAT funds in the amount of $89,500.00 ($64,163.62 less GST Rebate + design, administration, contingencies and work by Hydro One) be drawn from the Engineering Capital Account #7230-00210-0000; and THAT the By-law marked Schedule "B" attached to Report COD-016-01 authorizing the Mayor and Clerk to execute the agreement be approved. "CARRIED" Resolution #GPA-571-01 Moved by Councillor Trim, seconded by Councillor Schell THAT Report COD-017-01 be received; THAT the contract between the Municipality of Clarington and G.H, International Inc., Mississauga, Ontario, be cancelled in its entirety; and THAT Innovative Municipal Products, with a total bid in the amount of $56,060.00 (including applicable taxes), being the second lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2001-24, be awarded the contract to supply High Performance Cold Mix on an "as required" basis, to the Municipality of Clarington. "CARRIED" Resolution #GPA-572-01 Moved by Councillor Robinson, seconded by Councillor Pingle THAT the meeting be "closed" for the purpose of discussing two personnel matters. "CARRIED" 318 G,P. & A. Minutes - 9- November 19, 2001 . Councillor Rowe chaired this portion of the meeting, Appointment of Resolution #GPA-573-01 Public works personnel As By-law Officers Moved by Councillor Robinson, seconded by Councillor MacArthur THAT Report CLD-021-01 be received; THAT Grant Ashton and Bill Jackson be appointed as By-law Enforcement Officers for the purpose of enforcing the parking by-law; THAT the proposed by-law attached to Report CLD-021-01 be forwarded to Council for approval; and THAT the Senior Municipal Law Enforcement Officer provide the training and instruction necessary for the appointed persons to perform the duties of a By-law Enforcement Officer during the winter season. "CARRIED" Mayor Mutton chaired this portion of the meeting, ADMINISTRATION There were no items considered under this section of the agenda. . UNFINISHED BUSINESS There were no items considered under this section of the agenda. OTHER BUSINESS There were no items considered under this section of the agenda, Resolution #GPA-574-01 Moved by Councillor Schell, seconded by Councillor Robinson THAT Committee recess and reconvene in a "closed" session at 12:00 Noon in Meeting Room #1. "CARRIED" Resolution #GPA-575-01 Moved by Councillor Rowe, seconded by Councillor Robinson THAT the verbal report of Tom Cameron, Inspector, Durham Regional Police Department be received with thanks. "CARRIED" . 3~9 . . . G.P, & A, Minutes ADJOURNMENT -10- November 19,2001 Resolution #GPA-576-01 Moved by Councillor Schell, seconded by Councillor Robinson THAT the meeting adjourn at 2:20 p.m. "Cql /f!l~ MAYOR 310