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Home My WebLink About11/05/2001 . . . THE MUNICIPALITY OF CLARINGTON General Purpose and Administration Committee November 5, 2001 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, November 5, 2001 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were Mayor J. Mutton Councillor D. MacArthur Councillor P. Pingle Councillor G. Robinson Councillor J. Rowe Councillor J. Schell Councillor C. Trim Also Present: Chief Administrative Officer, F. Wu Manager of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Emergency Services/Fire Chief, M. Creighton Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services, M. Marano Director of FinancelTreasurer, N. Taylor Director of Engineering Services, S. Vokes Deputy Clerk, M. P. Knight Stanley Mayor Mutton chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. MINUTES Resolution #GPA-538-01 Moved by Councillor Schell, seconded by Councillor Robinson THAT the minutes of a regular meeting of the General Purpose and Administration Committee held on October 22,2001 be approved. "CARRIED" PRESENTATION (a) Gene Chartier, Manager of Transportation, Regional Public Works - re: Durham Transportation Master Plan, Report PSD-035-01 advised that the Durham Transportation Master Plan is a joint study of the Region of Durham Works, Finance and Planning Departments and was initiated in September, 1999. He gave a slide presentation which addressed the following; 301 . . . G.P. & A. Minutes -2 - November 5, 2001 PRESENTATION CONT'D. DELEGATIONS . Purpose of the Transportation Master Plan infrastructure strategy to encourage the use of public transit strategy to protect transportation investments . Public Input Themes dissatisfaction with the present services difficulties - persons with mobility challenges concern for the natural environment traffic conditions on roads . The Plan Strategy . Key Recommendations . Clarington Specific Implications. Mr. Chartier advised that approximately 438 million dollars will be spent on transportation over the next 20 years. (a) Linda Gasser, P.O. Box 399, 7421 Best Road, Orono, LOB 1 MO - re: Report PSD-035-01 circulated a copy of her presentation dated November 5, 2001 wherein she noted the following: . She fears that extending Adelaide Avenue to Trulls Road will create the expectation and the opportunity for the Adelaide to eventually continue east through the Black-Farewell Wetland Complex . She questioned if it really makes sense to extend Adelaide by two kilometres, knowing it will go no further east. . A watershed study would identify the sensitive areas in the watershed Courtice Urban Area and would also identify areas that must be protected and those that might be able to sustain road construction and development, and to what extent. . Not only would a by-pass be a short term fix of limited value but in order to improve the quality of life for residents of Mitchell Corners, the quality of life for the residents in the area of the by-pass may end up being degraded and the natural and agricultural areas will be disturbed. . If Highway 407 proceeds beyond the Courtice link, the negative impacts on Clarington will include traffic, growfh in north Clarington and loss of agricultural lands. . Transit would allow seniors to maintain their independence, students would use transit for various reasons, transit is an option for those who do not wish to drive in inclement weather and for those who do not drink and drive. Tourists also take transit when visiting new cities and, generally, transit brings people together. 302 G.P. & A. Minutes - 3- November 5, 2001 . DELEGATIONS CONT'D. (b) Libby Racansky, 3200 Hancock Road, Courtice, L 1 E 2M1 _ re: Report PSD-035-01 circulated a copy of her presentation dated November 5, 2001. This plan should include the following: . That all studies done for this area assume that they are dealing with woodlots and not the wetlands. MNR evaluation of these woodlots as wetlands in 1998/99, especially their recommendations should be taken into consideration . Summary and recommendations of the E.I.S. 1994 for the Region by the Ecological Services should be applied to the Plan . Black-Farewell is the only area in Durham Region without a watershed planning approach; cumulative impacts of development are unknown . The area in Courtice is the sole groundwater recharge for local streams, thus they don't get any input from the Oak Ridge Moraine . All the roads in this Plan would promote further urban sprawl; the extended northern urban boundary in Courtice was approved by the previous Council in 1995/96. The Plan doesn't have a long-term transportation plan. . (c) Jessica Markland, 2377 Hwy. #2, Apt. 444, Bowmanville, L 1 C 5E2 - Report PSD-035-01 circulated a copy of her presentation dated November 5, 2001 and advised that she has served on the Community Advisory Committee for the Transportation Master Plan since its inception in September, 1999. She noted the following points: . She suggested that work be done towards integrating existing services with a future regional transit network. . She suggested that the plan should explore taking into account the existing coach lines, Greyhound, PMCL so that a local system can deliver passengers to these bus lines to connect with scheduled runs going north, east or west. Also it should take into consideration the use of some of the school buses which otherwise stand idle most of the day and on weekends. She suggested that a satisfactory Regional Transit System must be more than a commuter service delivering persons to the GO train; the system needs to connect towns and villages and also recognize that not everyone has the standard nine to five work schedule. . . The draft plan, as it stands, is too much geared to the urban areas and does little for the east or north of the region. . She does not support spending a lot of money on a bicycle network. 303 G.P. & A. Minutes -4- November 5, 2001 . DELEGATIONS CONTD. . The intended route of the Courtice Highway 407 Link goes right through a Provincially significant wetland; apart from this, she strongly feeis that the traffic volume does not warrant building Highway 407 into Clarington. . If Highway 407 becomes a reality, all proper environmental standards must be adhered to. . A letter dated October 12, 2001 from the MTO advises that the environmental assessment process is not going ahead at the present time. She requested that there be adequate provision from Municipal and Public input. (d) Gord Lee, Chairman, Newcastle Arena Board, 89 Foster Creek Drive, Newcastle, L 1B 1G5 - re: Report CSD-05-01 was present to answer questions from Members of the Committee and expressed support for the recommendations contained in Report CSD-05-01. (e) Linda Gasser, P.O. Box 399, 7421 Best Road, Orono, LOB 1 MO - re: Report CLD-017-01 circulated a copy of her presentation dated November 5, 2001 wherein she noted that an accessibie and open process facilitates the provision of information in a timely manner, encourages public participation by a variety of individuals and allows Council to define public opinion of matters of interest to the community. She cited that examples of the Town of Pickering and Regional Planning Committees' formal procedures. She stated that the three-hour window, as suggested in the report, is not enough time for the average citizen to look at the agenda and book a deiegation if they wish to do so. She also feels that, by booking a delegation later than Wednesday noon, the citizen is being penelized by being restricted to five minutes. She concluded her delegation by requesting amendments to the Procedural By-iaw that result in making the process more accessible, inclusive, and meaningful for all concerned. . (f) Jessica Markland, 2377 Hwy, #2. Apt. 444, Bowmanville, L 1C 5E2 - re: Report CLD-017-01 advised that the Report discriminates against persons who were not aware that a certain was being iater considered by cutting their delegation time from ten minutes to five minutes. She suggested that agendas could, perhaps, be circulated four weeks in advance and that interested parties could be contacted prior to the meeling. Resolution #GPA-539-01 Moved by Councillor Schell, seconded by Councillor Robinson THAT the Committee recess for ten minutes. "CARRIED" The meeting reconvened at 10:30 a.m. . 304 . . . G.P. & A. Minutes - 5- November 5, 2001 PLANNING SERVICES AND ENGINEERING SERVICES DEPARTMENTS Councillor Schell chaired this portion of the meeting. Durham Resolution #GPA-540-01 Transportation Master Plan Moved by Councillor Rowe, seconded by Councillor Trim PLN 23.6.1 Monitoring the Decisions of the Committee of Adjustment for Meeting of October 18, 2001 THAT Report PSD-035-01 be received; THAT Clarington Council endorse PSD-035-01 as Clarington's comments on the Durham Transportation Master Plan Public Consultation Draft, September, 2001; and THAT the Region of Durham Works, Planning and Finance Departments be sent a copy of Report PSD-035-01 and be advised of Council's decision. "CARRIED AS AMENDED LATER IN THE MEETING" (SEE FOLLOWING AMENDING MOTION) Resolution #GPA-541-01 Moved by Mayor Mutton, seconded by Councillor MacArthur THAT the foregoing Resolution #GPA-540-01 be amended by adding the following wording after the first paragraph: "THAT the Region identify the Bowmanville GO Station as part of the Transit Priority Network; THAT the Region investigate the expansion of Taunton Road in Clarington to four lanes from Townline Road to Highway 35/115; THAT the Townline Bridge be clearly identified". "CARRIED" The foregoing Resolution #GPA-540-01 was then put to a vote and CARRIED AS AMENDED. Resolution #GPA-542-01 Moved by Councillor Pingle, seconded by Councillor Trim THAT Report PSD-036-01 be received; and THAT Council concur with decisions of the Committee of Adjustment made on October 18, 2001 for applications A2001/047, A2001/050 to A2001/055, inclusive, and that staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. "CARRIED" 305 . . . G,P, & A, Minutes - 6- November 5, 2001 PLANNING SERVICES AND ENGINEERING SERVICES DEPARTMENTS CONTD. Confidential Report- Property Matter Confidential Report- Property Matter Resolution #GPA-543-01 Moved by Councillor Pingle, seconded by Mayor Mutton THAT the recommendations contained in Confidential Report PSD-037-01, pertaining to a property matter, be approved. "CARRIED" Resolution #GPA-544-01 Moved by Councillor Rowe, seconded by Councillor Robinson THAT the recommendations contained in Confidential Report PSD-038-01, pertaining to a property matter, be approved. "CARRIED" Councillor Trim chaired this portion of the meeting, OPERATIONS AND EMERGENCY SERVICES DEPARTMENTS Master Fire Plan Resolution #GPA-545-01 Moved by Councillor Schell, seconded by Councillor Pingle THAT Report ESD-008-01 be received; and THAT staff be directed to establish the Steering Committee and proceed with the Master Fire Plan as soon as possible. "CARRIED" Councillor Rowe chaired this portion of the meeting. COMMUNITY SERVICES AND CLERK'S DEPARTMENTS "EazyReg" Touch Tone Telephone Registration Newcastle Memoriai Arena - Renovations Resolution #GPA-546-01 Moved by Councillor MacArthur, seconded by Councillor Robinson THAT Report CSD-04-01 be received for information. "CARRIED" Resolution #GPA-547-01 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report CSD-05-01 be received; THAT Council endorse the Newcastle Memorial Arena Renovation Project; 3G6 . . . G.P. & A. Minutes -7 - November 5,2001 COMMUNITY SERVICES AND CLERK'S DEPARTMENTS CONTD. Courtice Community Complex - Fitness Expansion THAT Council approve an interest free loan, to an upset limit of three hundred thousand dollars ($300,000.00) to be drawn as required by the Municipality of Clarington; THAT a letter of intent for repayment of the loan in seven annual installments of forty-two thousand, eight hundred and fifty seven dollars and fourteen cents ($42,857.14) each with the first payment due December 31,2002 and subsequent payments due on December 31, 2003; December 31,2004; December 31,2005; December 31,2006; December 31,2007 and the final payment of forty two thousand eight hundred and fifty-seven dollars and sixteen cents ($42,857,16) due on December 31,2008 be received; THAT the required funds be drawn from the ImpacVEscrow Reserve Fund Account #111 0-196-X; THAT the total project be administered by the Municipality of Clarington in conjunction with the Newcastle Memorial Arena Management Board; and THAT the Newcastle Memorial Arena Management Board be advised of action taken. "CARRIED" Resolution #GPA-548-01 Moved by Mayor Mutton, seconded by Councillor MacArthur THAT Report CSD-06-01 be received; and THAT the Staff Membership Program at the Courtice Community Complex be approved. "CARRIED" Courtice Community Resolution #GPA-549-01 Complex - Fitness Expansion November Moved by Councillor Schell, seconded by Councillor Robinson Membership Drive Procedural By-law THAT Report CSD-07-01 be received for information. "CARRIED" Resolution #GPA-550-01 Moved by Mayor Mutton, seconded by Councillor Schell THAT Report CLD-017-01 be referred back to staff to incorporate the comments of the delegations. "CARRIED" 3";7 . . . G.P. & A. Minutes - 8- November 5, 2001 COMMUNITY SERVICES AND CLERK'S DEPARTMENTS CONTD. Trillium Equine Annual Christmas Feslival Resolution #GPA-551-01 Moved by Councillor Robinson, seconded by Councillor Pingle THAT Report CLD-018-01 be received for information, "CARRIED" CORPORATE SERVICES AND FINANCE DEPARTMENTS Mayor Mutton chaired this portion of the meeting, ADMINISTRATION UNFINISHED BUSINESS OTHER BUSINESS ADJOURNMENT There were no items considered under this section of the agenda. There were no items considered under this section of the agenda. There were no items considered under this section of the agenda. Resolution #GPA-552-01 Moved by Councillor Trim, seconded by Councillor Schell THAT the meeting be "closed" for consideration of a personnel matter, "CARRIED" Resolution #GPA-553-01 Moved by Councillor Schell, seconded by Councillor Robinson THAT the actions taken at the "closed" meeting be ratified. "CARRIED" Resolution #GPA-554-01 Moved by Councillor MacArthur, seconded by Councillor Rowe THAT the meeting adjourn at 12:22 p.m, "CARRIED" MAYOR 308 DEPUTY CLERK