HomeMy WebLinkAbout10/22/2001
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee
October 22, 2001
Minutes of a meeting of the General
Purpose and Administration Committee
held on Monday, October 22, 2001 at
9:30 a.m., in the Council Chambers.
ROLL CALL
Present Were
Mayor J. Mutton
Councillor D. MacArthur
Councillor P. Pingle
Councillor G. Robinson
Councillor J. Rowe
Councillor J. Schell
Councillor C. Trim
Also Present:
Chief Administrative Officer, F. Wu
Director of Community Services, J. Caruana
Director of Emergency Services/Fire Chief, M. Creighton
Director of Planning Services, D. Crome
Director of Corporate Services, M. Marano
Director of Finance/Treasurer, N. Taylor
Director of Engineering Services, S. Vokes
Deputy Clerk, M. Knight Stanley
Mayor Mutton chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
There were no disclosures of pecuniary interest stated at this meeting.
MINUTES
Resolution #GPA-S07-01
Moved by Councillor Schell, seconded by Councillor Rowe
THAT the minutes of a regular meeting of the General Purpose and
Administration Committee held on October 1,2001 be approved.
"CARRIED"
PRESENTATION
(a) Bin Newell, Community Planning Manager, Planning
Services Department - re: Report PSD-031-01 made a slide
presentation which addressed the following points:
. What is the Provincial Policy Statement? (PPS)
. Intent of the Provincial Policy Statement
. Contents of the Provincial Policy Statement
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October 22, 2001
PRESENTATION CONT'D.
DELEGATIONS
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. Principles of the Provincial Policy Statement
. Policy Framework of the Provincial Policy Statement
. Resou rses
. Implementation and Interpretation.
(a) Paul Burton, 48 Doreen Cres., Bowmanville, L 1 C 3W7
addressed Members of the Committee regarding Report
PSD-028-01 and advised that his request is for a sign bylaw
amendment, not a minor variance. He noted that the Region has
no objection to the placement of the sign, that using roads to
advertise is appropriate and that there were two commercially
zoned areas located nearby. He requested the approval of his
application.
(b) Linda Gasser, P.O. Box 399, Orono, LOB 1MO advised that the
contents of Report PSD-031-01 reflect a comprehensive exercise and it
is a great planning report. She encouraged the enactment of sound
planning at every opportunity and requested that Members of fhe
Committee approve the report.
(c)
Bill Crossey, 87 Liberty Street N., Bowmanville, L 1C 2L8
- re: Report PSD-033-01 advised Members of the Committee that school
children are already trespassing on his property and he requested that a
fence be erected.
(d) Nick Mensink, G. M. Sernas & Associates, 110 Scotia Court,
Whitby, L 1 N 8Y7 - re: Report PSD-033-01 appeared with Mario Veltri
later in the meeting.
(e) Gerald Murphy, 12 Marchwood Cres., Bowmanville, L1C 4J9
- re: Report PSD-033-01 appeared on behalf of the surrounding
residents and advised that most of the residents' concerns have been
addressed. He requested that the proposed walkway be extended from
Trudeau Drive to Marchwood Crescent.
(f) Lynn Tyers, 20 Marchwood Cres., Bowmanville, L 1 C 4J9
- re: Report PSD-033-01 concurred with the comments made by Mr.
Gerald Murphy and advised that she will not be addressing Committee at
this time.
(g) Nick Mensink and Mario Veltri & Sons, 68 King Street E.,
Bowmanville, L 1 C 3X2 - re: Report PSD-033-01 advised that on the
west boundary of the site, the six foot privacy fence requested by the
Town may not be necessary. Mr. Veltri suggested that the placement of
the fence along the school board lands be shared with the school board.
He noted that the existing four foot chain link fence is in good condition
and needs replacement.
(h)
Tom Herd, 1703 Rudell Road, Newcastle, L1B 1G8
- re: Report EGD-15-011 was called but was not present.
(i) Bill Humber, Old Bowmanville Neighbourhood Association, 15
Beech Avenue, Bowmanville, L 1C 3A1 - was advised prior to the
meeting that Report OPD-002-01 would be withdrawn from the agenda.
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G.P. & A. Minutes
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October 22, 2001
DELEGATIONS CONT'D.
PUBLIC MEETING
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Don Welsh, Older Clarington Adults Association, 26 Beech Avenue,
Bowmanville, L 1 C 3A1 - was advised prior to the meeting that Report
OPD-002-01 would be withdrawn from the agenda.
Resolution #GPA-508-01
Moved by Councillor Schell, seconded by Councillor Robinson
THAT the Committee recess for ten minutes.
"CARRIED"
The meeting reconvened at 10:35 a.m.
Councillor Schell chaired this portion of the meeting.
Pursuant to the Planning Act, the Council of the Municipality of
Clarington. through its General Purpose and Administration Committee,
is holding a Public Meeting for the following application:
(a) Rezoning Application
Applicant: LDB Holdings Limited
Part Lot 31, Concession 2, Former Township of Darlington
The Clerk's Department sent public notice for the rezoning application by
first class mail on or before September 22, 2001, to all property owners
within 120 metres of the subject property in accordance with the latest
municipal assessment record. Public notices were also posted on the
property in question. The notice procedure followed was in compliance
with the Ontario Regulations made under the Planning Act.
(a) Report PSD-025-01 - Rezoning Application - the purpose and
effect of the application is to rezone the property to permit the
existing professional office on a permanent basis.
No one spoke in opposition to or in support of this application.
Derek Baird, LDB Holdings Limited, 1603 Highway 2, Court ice,
L 1 E 2R7 presented a petition containing approximately 40 signatures of
persons in favour of this application and noted that his request is to
continue the existing use.
PLANNING SERVICES AND ENGINEERING SERVICES DEPARTMENTS
Rezoning Appl.
Applicant: LDB
Holdings Ltd.
ZBA 2001-019
Resolution #GPA-509-01
Moved by Councillor Trim, seconded by Councillor Rowe
THAT Report PSD-025-01 be received;
THAT the rezoning application submitted by Derek Baird on behalf of
LDB Holdings Limited be referred back to staff for further processing and
preparation of a subsequent report pending receipt of all outstanding
comments; and
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October 22,2001
PLANNING SERVICES AND ENGINEERING SERVICES DEPARTMENTS CONT'D.
Display and
Marketing Info. in
New Sales
Facilities
PLN 7.8
Proposed Street
Name Changes
And new 9-1-1
Emergency
Telephone System
PLN 25.1.23 to
25.1.39
Sign By-law
Amendment Appl
Afterconxtion
SBA 2001-02
THAT interested parties listed in Report PSD-025-01 be forwarded a
copy of Report PSD-025-01 and any delegations be advised of Council's
decision.
"CARRIED"
Resolution #GPA-510-01
Moved by Councillor Robinson, seconded by Councillor Pingle
THAT Report PSD-026-01 be received;
THAT the Policy on New Home Sales Facilities contained in
Attachment 1 to Report PSD-026-01 be approved; and
THAT Durham Region Homebuilders Association and Urban
Development Institute to be forwarded a copy of Report PSD-026-01 and
a copy of Council's decision.
"CARRIED"
Resolution #GPA-511-01
Moved by Councillor Trim, seconded by Mayor Mutton
THAT Report PSD-027-01 be received for information; and
THAT all interested parties listed in Report PSD-027-01 and any
delegation be advised of Council's decision, FORTHWITH.
"CARRIED"
Resolution #GPA-512-01
Moved by Councillor Rowe, seconded by Councillor Robinson
THAT Report PSD-028-01 be received;
THAT the application for minor variance to the Municipality of Clarington
Sign By-law 97-157, as amended, submitted by Paul Burton on behalf of
Afterconxtion Electrical Services Inc. to increase the sign area of an
identification sign for a residential use from 0.55 m2 to 2.98 m2 is not
minor in nature and be denied; and
THAT interested parties listed in Report PSD-028-01 be forwarded a
copy of Report PSD-028-01 and any delegations be advised of Council's
decision.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
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G.P. & A. Minutes
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October 22, 2001
PLANNING SERVICES AND ENGINEERING SERVICES DEPARTMENTS CONT'D.
Monitoring Decisions
Of the Committee of
Adjustment
October 4, 2001
Telecommunications
Tower
PLN 18.7
Provincial Policy
Statement Five
Year Review
PLN 1.1.5
Resolution #GPA-513-01
Moved by Councillor MacArthur, seconded by Councillor Pingle
THAT the foregoing Resolution #GPA-512-01 be amended by replacing the
words "minor variance" in the second paragraph with the words "an
amendment".
"CARRIED"
The foregoing Resolution #GPA-512-01 was then put to a vote and
CARRIED AS AMENDED.
Resolution #GPA-514-01
Moved by Councillor MacArthur, seconded by Councillor Pingle
THAT Report PSD-029-01 be received; and
THAT Council concur with decisions of the Committee of Adjustment
made on October 4,2001 for applications A2001/047 and A2001/050,
and that staff be authorized to appear before the Ontario Municipal
Board to defend the decisions of the Committee of Adjustment.
"CARRIED"
The Director of Planning Services gave a verbal report pertaining to the
following report:
Resolution #GPA-515-01
Moved by Mayor Mutton, seconded by Councillor Trim
THAT Report PSD-030-01 be received for information.
"CARRIED"
Resolution #GPA-516-01
Moved by Councillor Robinson, seconded by Councillor Rowe
THAT Report PSD-031-01 be received;
THAT Clarington Council endorse the Region of Durham comments on
the Provincial Policy Statement contained in Regional Report No. 2001-
P-8, Attachment 1 to Report PSD-031-01 and the resolution of Durham
Region Planning Committee on October 9, 2001 (Attachment 2 to Report
PSD-031-01); and
THAT the Ministry of Municipal Affairs and Housing and all interested
parties listed in Report PSD-031-01 be sent a copy of Report
PSD-031-01 and be advised of Council's decision.
"CARRIED"
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G.P. & A. Minutes
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October 22, 2001
PLANNING SERVICES AND ENGINEERING SERVICES DEPARTMENTS CONT'D.
Proposed Draft
Plan of Subdivision
Veltri & Son Ltd.
SC 2001-001
Resolution #GPA-517-01
Moved by Councillor Pingle, seconded by Councillor MacArthur
THAT Report PSD-033-01 be received;
THAT the application for proposed draft Plan of Subdivision
S-C2001-001, submitted by G.M. Sernas & Associates on behalf of Veltri
& Son Limited and K. & J. Summersford be approved and that the
Director of Planning Services be authorized to issue Draft Approval,
subject to the conditions as contained in Attachment 4 to
Report PSD-033-01;
THAT the Mayor and Clerk be authorized, by by-law, to execute on
behalf of the Municipality a subdivision agreement with the applicant or
any successor in title at such time as the agreement has been finalized
to the satisfaction of the Director of Engineering Services and the
Director of Planning Services; and
THAT the Region of Durham Planning Department and all other parties
listed in Report PSD-033-01 be forwarded a copy of Report PSD-033-01
and any delegations be advised of Council's decision.
"CARRIED"
Payment of Resolution #GPA-518-01
Development charges
On storage units Moved by Mayor Mutton, seconded by Councillor MacArthur
PLN 20.8.10
Environmental
Assessment of the
Proposed Const.
of the ITER Facility
THAT Report PSD-034-01 be received;
THAT the request by Mr. Ronald Worboy on behalf of Storage Depot
Inc., for an exemption from the Clarington Development Charges By-law
2000-108, as amended, be denied; and
THAT Mr. Worboy be forwarded a copy of Council's decision and Report
PSD-034-01.
"CARRIED"
Report PSD-032-01 was circulated as a hand out.
Resolution #GPA-519-01
Moved by Councillor MacArthur, seconded by Councillor Rowe
THAT Report PSD-032-01 be received;
THAT the Canadian Nuclear Safety Commission be advised that the
Municipality has no objection to the Draft Scope of Assessment:
Environmental Assessment of the Proposed Construction of the Iter
Canada Facility, Clarington, Ontario - September 12, 2001 save and
except that the decommissioning phase should be completely examined
as part of this process;
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October 22, 2001
PLANNING SERVICES AND ENGINEERING SERVICES DEPARTMENTS CONT'D.
THAT a copy of Report PSD-032-01 and resolution be forwarded to the
Canadian Nuclear Safety Commission and Iter Canada.
"CARRIED"
Consulting Engineering Resolution #GPA-520-01
Services Prestonvale
Road-Glenabbey Moved by Councillor Rowe, seconded by Councillor MacArthur
Drive
THAT Report EGD-14-01 be received;
THAT the firm of SRM Associates Limited be retained to furnish
professional engineering services for the detailed design and contract
administration for the construction of Prestonvale Road from Glenabbey
Drive southerly to approximately 610 metres south of Bloor Street
(Regional Road 22); and
THAT the Mayor and Clerk be authorized to execute an Engineering
Agreement with SRM Associates Limited.
"CARRIED"
Rudell Road and
Edward Street
Traffic concerns
Resolution #GPA-521-01
Moved by Councillor Trim, seconded by Councillor Robinson
THAT Report EGD-15-01 be received;
THAT the request for an all-way stop at the intersection of Edward Street
and Rudell Road, which is unwarranted based on Provincial guidelines,
be denied at the present time;
THAT staff and the Clarington Traffic Management Advisory Committee
review the need for an adult crossing guard in September 2002, once the
school opens; and
THAT staff conduct an all-way stop warrant study during September,
2002 when traffic volumes are expected to increase and review the
findings with the Clarington Traffic Management Advisory Committee.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
Resolution #GPA-522-01
Moved by Mayor Mutton, seconded by Councillor Pingle
THAT the foregoing Resolution #GPA-521-01 be amended by deleting the
third paragraph in its entirety and replacing it with the following wording:
"THAT an Adult School Crossing Guard be implemented in the
year 2002 when the school opens and that staff attend the school
council meeting."
"CARRIED"
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October 22, 2001
PLANNING SERVICES AND ENGINEERING SERVICES DEPARTMENTS CONT'D.
The foregoing Resolution #GPA-521-01 was then put to a vote and
CARRIED AS AMENDED.
Councillor Trim chaired this portion of the meeting.
OPERATIONS AND EMERGENCY SERVICES DEPARTMENTS
Clarington Beech
Centre Parking
Concerns
Monthly Response
Report - September,
2001
Hazard/Analysis
Risk Assessment
Resolution #GPA-523-01
Moved by Councillor Schell, seconded by Councillor Robinson
THAT Report OPD-02-01 be withdrawn from the agenda.
"CARRIED"
Resolution #GPA-524-01
Moved by Counciilor Schell, seconded by Councillor MacArthur
THAT Report ESD-006-01 be received for information.
"CARRIED"
Resolution #GPA-525-01
Moved by Councillor MacArthur, seconded by Councillor Robinson
THAT Report ESD-007-01 be received for information.
"CARRIED"
COMMUNITY SERVICES AND CLERK'S DEPARTMENTS
Councillor Rowe chaired this portion of the meeting.
Animal Services Resolution #GPA-526-01
Report for September,
2001 Moved by Councillor Schell, seconded by Councillor Pingle
Parking Report
for September, 2001
THAT Report CLD-015-01 be received for information; and
THAT a copy of Report CLD-015-01 be forwarded to the Animal Alliance
of Canada and the Animal Advisory Committee.
"CARRIED"
Resolution #GPA-527-01
Moved by Councillor MacArthur, seconded by Councillor Trim
THAT Report CLD-016-01 be received; and
THAT a copy of Report CLD-016-01 be forwarded to the Bowmanville
Business Centre for their information.
"CARRIED"
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G.P. & A. Minutes
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October 22, 2001
Mayor Mutton chaired this portion of the meeting.
CORPORATE SERVICES AND FINANCE DEPARTMENTS
CL 2001-29
Kitchen Addition to
Orono Town Hall
CL 2001-23
Walbridge Park,
Newcastle
Resolution #GPA-528-01
Moved by Councillor Robinson, seconded by Councillor Trim
THAT Report COD-010-01 be received;
THAT Kraco Carpentry Service Ltd., Bowmanville, Ontario, with a total
bid in the amount of $105,069.00 (including G.S.T.), being the lowest
responsible bidder meeting all terms, conditions and specifications of
Tender CL2001-29, be awarded the contract for the Kitchen Addition to
Orono Town Hall, as required by the Operations Department;
THAT funds required in the amount of $85,000.00 be drawn from
Account #2900-17 -X as carried over from the 2000 Capital Budget;
THAT funds in the amount of $16,100.00 be drawn from Account
#1110-159-X and $400.00 be drawn from Account #2900-17-X as carried
over from the 2000 Capitai Budget;
THAT the remaining funds required in the amount of $3,583.00 be drawn
from Account #1110-159-X as carried over from the 1999 Capital
Budget; and
THAT the By-law marked Schedule "A" attached to Report COD-01 0-01,
authorizing the Mayor and Clerk to execute the agreement be approved,
FORTHWITH.
"CARRIED"
Resolution #GPA-529-01
Moved by Councillor Trim, seconded by Councillor Robinson
THAT Report COD-011-01 be received;
THAT Snyder Construction, Ashburn, Ontario, with a total bid in the
amount of $423,772.68 (including G.S.T.), being the lowest responsible
bidder meeting all terms, conditions and specifications of Tender
CL2001-23, be awarded the contract for the Walbridge Park, Newcastle,
Ontario, as required by the Engineering Department;
THAT the total funds required in the amount of $455,772.68
($423,772.68 tender plus $32,000.00 consulting and inspection) be
drawn from Account #7603-00105-0516;
THAT the over expenditure of $55,772.68 be financed as indicated in the
body of Report COD-011-01; and
THAT the By-law marked Schedule "~', attached to Report COD-011-01,
authorizing the Mayor and Clerk to execute the agreement be approved.
"CARRIED"
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G.P. & A. Minutes
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October 22, 2001
CORPORATE SERVICES AND FINANCE DEPARTMENTS CONT'D.
CL 2001-37 Resolution #GPA-530-01
Printing Requirements
RFP 2001-2
Municipal Banking
Services
Customer Service/
Reception Area
Moved by Councillor Rowe, seconded by Councillor Pingle
THAT Report COD-012-01 be received;
THAT York Region Printing, Newmarket, Ontario, with a total bid amount
of $104,946.39 ($100,452.39 printing and $4,494.00 distribution)
including G.S.T. and P.S.T., being the lowest responsible bidder meeting
all terms, conditions and specifications of Tender CL2001-37, be
awarded the contract for Supply and Distribution of the Clarington
Community Guide, Clarington Visitors Guide and the Clarington Today
Newsletter, Directory of Municipal Services, and three promotional
publications;
THAT the total funds in the amount of $104,946.39 be drawn from the
current year approved Communication and Tourism Printing Account
#7710-00000-0205 and the 2002 current budget as appropriate; and
THAT the contract be extended for a second one-year term pending
satisfactory pricing and services.
"CARRIED"
Resolution #GPA-531-01
Moved by Councillor MacArthur, seconded by Councillor Schell
THAT Report COD-013-01 be received;
THAT the contract for Banking Services (excluding payroll) for the
Municipality of Clarington be awarded to the Toronto Dominion Bank;
THAT the contract be awarded for a three (3) year term with an option to
renew for an additional two (2) years;
THAT the By-law attached to Report COD-013-01 be forwarded to
Council for approval; and
THAT the Mayor and Clerk and/or Director of Finance/Treasurer as
appropriate be authorized to sign all necessary documentation.
"CARRIED"
Resolution #GPA-532-01
Moved by Councillor Schell, seconded by Councillor Rowe
THAT Report COD-014-01 be received;
THAT Council authorize the Director of Corporate Services the authority
to initiate the tendering process for the construction of the recommended
Customer Service/Reception Area;
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G.P. & A. Minutes
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October 22, 2001
CORPORATE SERVICES AND FINANCE DEPARTMENTS CONT'D.
Cash Activity
August, 2001
Funding of Courtice
Water Pollution
Control Plant
Appointment of
Auditors
THAT an electronic message board be included in the Customer
Service/Reception Area at an approximate cost of $20,000;
THAT the Customer Service/Reception Area technological and
telephone upgrades required to service the newly constructed unit be
provided at an approximate cost of $20,000; and
THAT the necessary funds be drawn from the General Municipal
Reserve Fund.
"CARRIED"
Resolution #GPA-S33-01
Moved by Councillor Trim, seconded by Councillor Robinson
THAT Report FND-007-01 be received;
THAT in accordance with provision of Chapter M-4S, Section 79 (1) of
the Municipal Act, R.S.O. 1990, the Director of FinancelTreasurer reports
the cash position of the Municipality of Clarington for the month ended
August 31, 2001, is as shown on the schedule attached to Report
FND-007-01; and
THAT Part "A" of the expenditures for the month of August, 2001 be
confirmed.
"CARRIED"
Resolution #GPA-534-01
Moved by Counciilor Rowe, seconded by Councillor Schell
THAT Report FND-008-01 be received; and
THAT funds be provided to the Region of Durham from the
Clarington/Region Station "A" Reserve Fund in the amount of $3,SOO,000
to be applied to the non-growth share of the Courtice Water Pollution
Control Plant and related infrastructure costs under the following
payment schedule:
Amount
$ SOO,OOO
$1,000,000
$1,000,000
$1,000,000
Due Date
December 31, 2001
July 1, 2002
July 1, 2003
July 1, 2004
"CARRIED"
Resolution #GPA-S3S-01
Moved by Councillor Schell, seconded by Councillor Pingle
THAT Report FND-009-01 be received; and
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G.P. & A. Minutes
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October 22, 2001
CORPORATE SERVICES AND FINANCE DEPARTMENTS CONT'D.
Property Tax
Classification
Review
ADMINISTRATION
UNFINISHED BUSINESS
OTHER BUSINESS
ADJOURNMENT
THAT the firm of Deloitte and Touche be appointed as the Municipality's
auditors for the 2001 year end audit.
"CARRIED"
Resolution #GPA-536-01
Moved by Councillor Schell, seconded by Councillor Robinson
THAT Report FND-010-01 be received;
THAT the recommendations included in Report FND-01 0-01 be adopted;
and
THAT a copy of Report FND-01 0-01 be forwarded to the Property Tax
Classification Review Project, led by Marcel Beaubien, M.P.P.
"CARRIED"
There were no items considered under this section of the agenda.
There were no items considered under this section of the agenda.
There were no items considered under this section of the agenda.
Resolution #GPA-537-01
Moved by Councillor Robinson, seconded by Councillor Pingle
THAT the meeting adjourn at 12:04 p.m.
yz~
MAYOR
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