HomeMy WebLinkAbout06/04/2001
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Administration Committee
June 4, 2001
Minutes of a meeting of the General
Purpose and Administration Committee
held on Monday, June 4, 2001 at
9:30 a.m., in the Council Chambers.
ROLL CALL
Present Were
Mayor J. Mutton
Councillor D. MacArthur
Councilior P. Pingle
Councillor G. Robinson
Councillor J. Rowe
Councillor J. Schell
Councillor C. Trim
Also Present:
Chief Administrative Officer, F. Wu
Director of Community Services, J. Caruana
Fire Chief, M. Creighton
Director of Planning and Development, D. Crome
Deputy Treasurer, N. Taylor
Director of Public Works, S. Vokes
Deputy Clerk, Marie Knight Stanley
Mayor Mutton chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
There were no disclosures of pecuniary interest stated at this meeting.
MINUTES
Resolution #GPA-343-01
Moved by Councillor Schell, seconded by Councillor Rowe
THAT the minutes of a regular meeting of the General Purpose and
Administration Committee held on May 22, 2001 be approved.
"CARRIED"
PRESENTATION
(a) Bin Newell, Manager of Community Planning circulated a copy of her
Power Point Presentation pertaining to Smart Growth which addressed
the following:
. Origin
. What is Smart Growth (a vision that promotes and manages growth
to sustain a strong economy, strong communities and a healthy
environment)
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G.P. & A. Minutes
PRESENTATION CONT'D.
DELEGATIONS
PUBLIC MEETING
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June 4, 2001
. Features of Smart Growth
. Proponents of Smart Growth
. Local initiatives
. Provincial initiatives; and
. What next?
(a) Fred Horvath and Kathe Groen, Health and Safety Committee
pertaining to Report ADMIN-11-01. Fred Horvath elaborated on the
seventeen accomplishments of the Corporate Joint Health and Safety
Committee for the past year. He also described the six initiatives that the
Committee is presently pursuing and made reference to the amendments to
the OHFA Regulations for Construction Projects. He noted that this is his
last report as Co-chair of the Health and Safety Committee for the past nine
years and also noted that Kathe Groen has been Co-chair for six years.
Resolution #GPA-344-01
Moved by Councillor Rowe, seconded by Councillor Robinson
THAT the Committee recess for ten minutes.
"CARRIED"
The meeting reconvened at 10:40 a.m.
Councillor Schell chaired this portion of the meeting.
Pursuant to the Planning Act, the Council of the Municipality of
Clarington, through its General Purpose and Administration Committee,
is holding a Public Meeting for the following:
(a) Sign By-law Amendment
Removal Deposit Permit Fees
Public notice was placed in local newspapers on or before May 16, 2001.
This notice procedure is in compliance with Section 201 (146) of the
Municipal Act.
Report PD-053-01 - Sign By-law Amendment - the purpose and effect of
the changes is:
1. To amend the sign permit fees so that all sign permit applicants pay
$30 effective June 12, 2001, increasing in 2002 and 2003;
2. Incorporate a Removal Security Deposit for temporary signs of $250;
3. Exempt Community Service signs from paying fees and deposits;
4. Make the Sign By-law applicable to Ministry of Transportation
Corridors; and
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June 4, 2001
. PUBLIC MEETING CONT'D.
5. Reduce the number of temporary signs permitted within a year from
four (4) to three (3).
No one spoke in opposition to or in support of the subject matter.
PLANNING AND ENGINEERING SERVICES DEPARTMENTS
Sign By-law
Amendment
SBA 2001-01
Resolution #GPA-345-01
Moved by Councillor Rowe, seconded by Mayor Mutton
THAT Report PD-053-01 be received;
THAT the amendment to Sign By-law No. 97-157 as contained in
Attachment NO.1 to Report PD-053-01, be approved; and
THAT all interested parties listed in Report PD-053-01 and any
delegations be advised of Council's decision.
"CARRIED"
Soil Enrichment
Program
PLN 33.12
Resolution #GPA-346-01
Moved by Councillor Robinson, seconded by Councillor Rowe
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THAT Report PD-055-01 be received;
THAT the Ministry of the Environment be requested not to approve the
Amendment to Certificate of Approval No. H150022900500-03 submitted
by Atlantic Packaging Products Ltd. and Courtice Auto Wreckers Ltd. for
a Soil Enrichment Program, as it is premature until the Region of
Durham's peer review of the Benefits Study and the Bioaerosol Study of
Paper Fibre Slude and "Sound Sorb" have been completed, and the
Municipality has had an opportunity to determine whether a hearing is
required under the Environmental Protection Acts;
THAT, in the event that the Ministry is not willing to wait for the results of
the above studies, a hearing under the Environmental Protection Act be
held; and
THAT a copy of Report PD-055-01 be forwarded to the Ministry of the
Environment, the Region of Durham, the City of Oshawa, the Township
of Scugog and Protect the Ridges.
"CARRIED"
Monitoring Decisions
Of the Committee of
Adjustment
Resolution #GPA-347-01
Moved by Councillor Trim, seconded by Councillor MacArthur
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THAT Report PD-056-01 be received; and
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G.P. & A. Minutes
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June 4,2001
PLANNING AND ENGINEERING SERVICES DEPARTMENTS
THAT Council concur with decisions of the Committee of Adjustment
made on May 24, 2001 for applications A2001/005, A2001/024,
A2001/026, A2001/028, A2001/030 and A2001/031, and that Staff be
authorized to appear before the Ontario Municipal Board to defend the
decisions of the Committee of Adjustment.
"CARRIED"
Westside and Resolution #GPA-348-01
Bowmanville
Marshes Management Moved by Councillor Pingle, seconded by Councillor Rowe
Plan
PLN 17.2.8 THAT Report PD-057-01 be received;
Ontario Heritage
Foundation Heritage
Community
Recognition
THAT the consulting firm of Niblett Environmental Associates Inc. be
retained to undertake the natural heritage component of the Westside
and Bowmanville Marshes Management Plan study for the sum of
$36,573.00 (including GST) to be paid from Account 5001-12-X;
THAT Section 5.13 of By-law 94-129 be waived for this particular
transaction;
THAT the By-law attached to Report PD-057-01 authorizing the Mayor
and Clerk to execute a contract with Mr. Philip Niblett of Niblett
Environmental Associates Inc., on behalf of the Municipality of
Clarington, be approved; and
THAT Mr. Philip Niblett and the Central Lake Ontario Conservation
Authority be advised of Council's decision.
"CARRIED"
Resolution #GPA-349-01
Moved by Councillor Robinson, seconded by Mayor Mutton
THAT Report PD-058-01 be received;
THAT the Ontario Heritage Foundation be advised that the Council of the
Municipality of Clarington nominates Ms. Phyllis Dewell, Ms. Helen
Schmid and Mr. Frank Lockhart for recognition under the Heritage
Community Recognition Program for their significant contributions to
built, cultural and natural heritage respectfully, in the Municipality of
Clarington; and
THAT Ms. Phyllis Dewell, Ms. Helen Schmid, Mr. Frank Lockhart and the
Ontario Heritage Foundation be advised of Council's decision.
"CARRIED"
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G.P. & A. Minutes
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June 4, 2001
PLANNING AND ENGINEERING SERVICES DEPARTMENTS
Municipal Policy for
Temporary Crossing
Guards
Resolution #GPA-350-01
Moved by Mayor Mutton, seconded by Councillor Pingle
THAT the order of the agenda be altered to allow for consideration of the
Addendum to Report PD-029-01 listed under "Unfinished Business"
at this time.
"CARRIED"
Resolution #GPA-351-01
Moved by Councillor Rowe, seconded by Mayor Mutton
THAT Addendum to Report PD-029-01 be received;
THAT Report PD-029-01 be received for information;
THAT further to Resolution GPA-435-00, the Policy on Temporary Adult
Crossing Guards as per Attachment #2 to Report PD-029-01 be
approved; and
THAT the Kawartha Pine Ridge District School Board, the Peterborough
Northumberland Victoria Clarington Catholic District School Board, the
Oshawa and Area Home Builders and the Durham Region Chapter of the
Urban Development Institute be so advised.
OPERATIONS AND EMERGENCY SERVICES DEPARTMENTS
"CARRIED"
COMMUNITY SERVICES AND CLERK'S DEPARTMENTS
There were no items considered under this section of the agenda.
There were no items considered under this section of the agenda.
Mayor Mutton chaired this portion of the meeting.
CORPORATE SERVICES AND FINANCE DEPARTMENTS
Operation of Pro
Shop - Garnet B.
Rickard Recreation
Complex
Resolution #GPA-352-01
Moved by Councillor Trim, seconded by Councillor Pingle
THAT Report TR-35-01 be received;
THAT the existing contract with Skate Rite Sharpening, Bowmanville,
Ontario, for the operation of the Pro Shop at the Garnet B. Rickard
Recreation Complex be ex1ended until April 30, 2002;
THAT the funds received be credited to Account #6400-00068-0000; and
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June 4, 2001
CORPORATE SERVICES AND FINANCE DEPARTMENTS
Tender
CL2001-20
Cash Activity
March, 2001
Acceptance of
Contracts and
Quotations
THAT the By-law attached to Report TR-35-01, marked Schedule "B"
authorizing the Mayor and Clerk to execute the necessary agreement be
forwarded to Council for approval.
"CARRIED"
Resolution #GPA-353-01
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT Report TR-36-01 be received;
THAT Miller Paving Limited, Markham, Ontario, with a total bid in the
amount of $404,075.96 (including G.S.T.), being the lowest responsible
bidder meeting all terms, conditions and specifications of Tender
CL 2001-20, be awarded the contract to supply and apply Surface
Treatment and to provide for Asphalt and Surface Treatment Pulverizing,
to various roads as required by the Municipality of Clarington; and
THAT the funds required be provided from the Public Works 2001
Budget Accounts as indicated In the body of Report TR-36-01,
FORTHWITH.
"CARRIED"
Resolution #GPA-354-01
Moved by Councillor Ping Ie, seconded by Councillor Trim
THAT Report TR-37-01 be received;
THAT, in accordance with provision of Chapter M-45, Section 79 (1) of
the Municipal Act, R.S.O. 1990, the Treasurer reports the cash position
of the Municipality of Clarington for the month ended March 31, 2001, is
as shown on the schedule attached to Report TR-37-01; and
THAT Part "A" of the expenditures for the month of March 2001 be
confirmed.
"CARRIED"
Resolution #GPA-355-01
Moved by Councillor Rowe, seconded by Councillor Ping Ie
THAT Report TR-39-01 be received;
THAT the Chief Administrative Officer and the Director of Corporate
Services or the Director of Finance or their designates be authorized to
accept the lowest qualified tender or quotation meeting all terms,
conditions and specifications as required by the Municipality during
holiday periods for the term of Council;
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G.P. & A. Minutes
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June 4, 2001
CORPORATE SERVICES AND FINANCE DEPARTMENTS
Tender
CL2001-25
Response to Elective
Contribution to
Hospital Funding
Request
ADMINISTRATION
Joint Health and
Safety Committee
THAT the Mayor and Clerk, subject to the above recommendation, be
authorized to execute the necessary contracts or agreements; and
THAT an information report and any applicable By-laws be presented at
the first G.PA Committee meeting foliowing holiday periods
summarizing the tender or quotations that have been awarded.
"CARRIED"
Resolution #GPA-356-01
Moved by Councillor MacArthur, seconded by Councillor Robinson
THAT Report TR-40-01 be received;
THAT Jack Burgess Plumbing, Bowmanville, Ontario, with bid prices of
$38.00 per hour for Journeyman Plumber and $24.00 per hour for
Journeyman Plumber's Apprentice be awarded the contract to provide
Plumbing Services, as required by the Municipality of Clarington;
THAT pending satisfactory pricing and service the contract be extended
for a second and third year; and
THAT the funds expended be drawn from the various Current Budget
Accounts.
"CARRIED"
Resolution #GPA-357-01
Moved by Councillor Schell, seconded by Councillor Trim
THAT Report TR-42-01 be received; and
THAT Region of Durham be advised that the Municipality of Clarington
does not support the elective funding request for hospital support,
FORTHWITH.
"CARRIED"
Resoiution #GPA-358-01
Moved by Councillor Rowe, seconded by Councillor Schell
THAT the annual report of the Corporate Joint Health and Safety
Committee - Report ADMIN-11-01 be received for information; and
THAT Fred Horvath and Kathe Groen be thanked for their years of
service on the Committee.
"CARRIED"
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June 4,2001
. UNFINISHED BUSINESS
Resolution #GPA-359-01
Moved by Councillor Trim, seconded by Councillor Schell
THAT the presentation of Bin Newell pertaining to Smart Growth be
received with thanks.
"CARRIED"
ADJOURNMENT
Resolution #GPA-360-01
Moved by Councillor Schell, seconded by Councillor Robinson
THAT the meeting adjourn at 11 :25 a.m.
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MAYOR
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