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THE CORPORATION OF THE
TOWN OF BU MANVILLE
BY -LAW NO. 1995
Being a by -law to define the duties
of the Clerk - Controller- Treasurer
and to appoint a Tax Collector for
the Town of Bowmanville.
WHEREAS the Council of the Corporation of the Town
of Bowmanville did by By -law No. 1952 passed on the 29th day of
November, 1965, appoint Robert L. Byron as Clerk- Controller-
Treasurer;
AND WHEREAS it is deemed desirable to appoint the
said Robert L. Byron, Tax Collector for the Town of Bowmanville;
AND WHEREAS it is considered necessary to define the
duties of the Clerk-Controller-Treasurer-Tax Collector.
NOW THEREFORE the Council of the Corporation of the
Town of Bowmanville hereby ENACTS AS FOLLOWS:
1. That Robert L. Byron be and is hereby appointed Tax
Collector for the Town of Bowmanville and this appointment shall
be deemed to have been in effect from the 3rd day of January,
1966.
2. That Robert L. Byron shall perform all the statutory
duties required of the Clerk and Treasurer including the following:
General: (a)
Receive incoming correspondence and refer same
to appropriate committees or personnel.
(b)
Prepare agenda for Council meetings.
(c)
Prepare committee reports for Council meetings.
(d)
Prepare routine by -laws and debenture by -laws
and obtain where necessary Ontario Municipal
Board approval.
(e)
Attend Council meetings and record minutes.
(f)
Attend those committee meetings consistent
with the duties of Clerk, recording the minutes
and issuing same.
(g)
Act as custodian of minutes, by -laws and all
important documents such as agreements, etc.
Elections: (h)
Act as Returning Officer for biennal elections
and organize the same.
(i)
Act as Registrar of Vital Statistics, including
the registration of births, marriages and deaths
and issuing of marriage licenses.
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(j) Issue all licences which are required by by -law.
Treasurer: (k) As Treasurer he shall receive and safely keep
all money of the Corporation and shall pay out
the same to such persons and in such manner as
the laws of Ontario and the by -laws or resol-
utions of Council direct, and every cheque
issued by the Treasurer shall be signed by the
Treasurer and by some other person designated
for the purpose by by -law or resolution of
Council and such other person before signing a
cheque shall satisfy himself that the issue
thereof is authorized.
Tax Collector:
(1) As Tax Collector he shall be responsible for
the collection of taxes.
(m) Any other duties not herein defined must be
performed with the approval of Council.
3. That as Controller the said Robert L. Byron shall
perform the following duties:
(a) The Controller shall be the chief administra-
tive officer of the Corporation responsible
only to the Council of the Corporation.
(b) The Controller shall have full control and
direction of all town employees save and except
control in respect to statutory duties and re-
sponsibilities of such officials as are appointed
under statute. The Controller shall recieve
and consider and make all recommendations with
respect to the appointment, promotion, dismissal,
suspension, transfer or remuneration of employees
under the Council's jurisdiction (exce t Heads of
Departments and hourly -rated employees and refer
the same to the Council of the Corporation.
(c) He shall perform the duties of personnel admin-
istrator, including initial screening of job
applicants, advise on and administer personnel
policies and assist in union negotiations.
(d) He shall assist Town Council in the preparation
of the Estimates (Annual) and be responsible for
the administration of the budget after adoption.
(e) He shall have prepared and submit to Council
following the end of the fiscal year a complete
report on the finances and administrative act-
ivities of the Town of the preceding year.
(f) He shall keep Town Council advised of the fin-
ancial condition of the Town and future needs
of the Town and to make recommendations as he
he deems desirable.
(g) He shall meet with Department Heads collectively
once a month (or oftener if deemed desirable by
the Controller) to discuss matters of policy and
to co- ordinate all the Department activities.
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He shall have the right:-
(1) to make recommendations to Town Council
with respect to the administration of any
Department and
(2) to obtain from any Department Head such re-
ports and information with respect to any
aspect of such department activities as he
may consider advisable for the purpose of
obtaining the best possible administration
(3 ) receive monthly reports of activities of
all Departments and consolidate same for
transmission to Council.
(h) He shall have complete control of all Town pur-
chasin with power to make individual purchase
up to WO.00 without first being approved by
Town Council; no purchase is to be made or orders
given for goods in any department without a pro-
per requisition to, and written order from the
Controller or someone designated by the Control-
ler for such purpose.
(i) He shall attend all Council meetings with the
right, with the consent of the Chair, to speak
but not to vote.
(j) He shall be responsible for interpreting and
following up all decisions of Town Council for
the purpose of assuring that the policies deter-
mined by the Town Council are carried out.
(k) The Controller shall perform such other duties
as may be required of him by the Council consis-
tent with this by -law and discharge such other
duties as the Council may from time to time by
resolution direct.
4. The said Robert L. Byron shall be paid such sums annually
for his services as the Council shall from time to time determine
5. All by -laws and parts of by -laws inconsistent with this
By -law are hereby repealed.
READ a first and second time this 7th day of November , 1966.
l
Mayor
Clerk
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READ a third time and finally passed this 7th day of November, 1966.
Clerk