HomeMy WebLinkAbout04/23/2001
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THE MUNICIPALITY OF CLARINGTON
General Purpose and Adminislration Commillee
April 23, 2001
Minutes of a meeting of the General
Purpose and Administration Commillee
held on Monday, April 23, 2001 at
9:30 a.m., in the Council Chambers.
ROLL CALL
Present Were
Mayor J. Mutton
Councillor D. MacArthur
Councillor P. Ping Ie
Councillor G. Robinson
Councillor J. Rowe
Councillor J. Schell
Councillor C. Trim
Also Present:
Chief Administrative Officer, F. Wu
Director of Community Services, J. Caruana
Municipal Clerk, P. Barrie (allended at 10:45 a.m.)
Fire Chief, M. Creighton
Direclor of Planning and Developmenl, D. Crome
Treasurer, M. Marano
Director of Public Works, S. Vokes
Deputy Clerk, Marie Knight Stanley
Mayor Mullon chaired this portion of Ihe meeling.
DISCLOSURES OF PECUNIARY INTEREST
There were no disclosures of pecuniary interest stated at this meeting.
MINUTES
Resolution #GPA-241-01
Moved by Councillor Trim, seconded by Councillor Schell
THAT the minutes of a regular meeting of the General Purpose and
Administralion Commillee held on April 9, 2001 be approved.
"CARRIED"
Resolution #GPA-242-01
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT Mr. Ben Chartier be added 10 Ihe list of delegations.
"CARRIED"
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DELEGATIONS
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April 23, 2001
Resolulion #GPA-243-01
Moved by Councillor Trim, seconded by Councillor Schell
THAT delegalions (c) to (h) inclusive be referred to Ihe budget portion of
the agenda, Report TR-18-01 .
"CARRIED"
(a) Mary Rycroft, G. M. Sernas & Associates, 110 Scotia Court, Unit #41
Whitby, L 1 N BY7 concurs with the recommendations contained in Report
PD-040-01 and was present to answer queslions from Members of the
Committee.
(b) Ian Wilson, Durham Region, 70 Lawrence Cres. Bowmanville
L 1 C 1J5 circulated various documents for the information of Ihe Committee,
including a list of street name duplications in the Municipality of Clarington.
He introduced Theresa A. Virgin, Communications/911 Manager and
requested to review, invesligate and rectify this situation in the Municipality
of Clarington. He noted that this siluation could delay emergency vehicles
and, ultimately, result in the death of a resident. He sited the case of a 52
year old male in Peterborough County who died because of an alleged
slower emergency vehicle response due to duplication of street names. He
requested that Ihe situation be remedied and suggested that veterans'
names be used to replace duplicate slreet names.
Councillor Schell chaired this portion of the meeting.
PLANNING AND ENGINEERING SERVICES DEPARTMENTS
Request for
Authorization to
Advertise Public
Notice to amend
Sign By-law 97-157
PLN 8.13
Resolution #GPA-244-01
Moved by Councillor Rowe, seconded by Councillor Trim
THAT Report PD-037-01 be received;
THAT Council authorize notification in local newspapers of Council's
intention to amend Sign By-law 97-157;
THAT Sign By-law 97-157 be applied to Provincial Highway corridors.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
Resolution #GPA-245-01
Moved by Councillor MacArthur, seconded by Councillor Robinson
THAT the foregoing Resolution #GPA-244-01 be amended by adding the
following wording 10 the second paragraph:
"with the exception that non-profit groups be exempt from
payment of a removal deposit; and"
"CARRIED"
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April 23, 2001
PLANNING AND ENGINEERING SERVICES DEPARTMENTS CONTD.
Committee of
Adjustment for
Meeting of
April 12, 2001
Rezoning
Applicalions
Applicant: Marlha
Jan Penfound
ZBA 2001-009
Removal of Part
Lot Control
Applicant: Delta-
Rae Homes
ZBA 2001-010
The foregoing Resolution #GPA-244-01 was then put to a vote and
CARRIED AS AMENDED.
Resolution #GPA-246-01
Moved by Councillor Trim, seconded by Councillor Ping Ie
THAT Report PD-038-01 be received; and
THAT Council concur with the decisions of the Committee of Adjustmenl
made on April 12, 2001 for applications A2001/012, and A2001/016 to
A2001/019 inclusive, and that Staff be authorized to appear before the
Ontario Municipal Board to defend the decisions of the Committee of
Adjustment.
"CARRIED"
Resolution #GPA-247-01
Moved by Councillor Robinson, seconded by Councillor MacArthur
THAT Report PD-039-01 be received;
THAT the request for the removal of the "Holding (H)" symbol with
respecl to severance applications LD 035/2000, LD 037/2000 to
LD 039/2000 inclusive, and Ihe retained lands be approved;
THAT a copy of Report PD-039-01 and Council's decision be forwarded
to the Region of Durham Planning Department; and
THAT all interested parties listed in Report PD-039-01 and any
delegation be advised of Council's decision.
"CARRIED"
Resolution #GPA-248-01
Moved by Councillor Trim, seconded by Councillor Ping Ie
THAT Report PD-040-01 be received;
THAT the request for the removal of Part Lot Control in respect of Lot 16
on Plan 40M-2005 be approved;
THAT the Part Lot Conlrol By-law attached to Report PD-040-01 be
approved and forwarded to the Regional Municipality of Durham
pursuant to Seclion 50 (7.1) of the Planning Act; and
THAT all interesled parties listed in Report PD-040-01 and any
delegation be advised of Council's decision.
"CARRIED"
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April 23, 2001
PLANNING AND ENGINEERING SERVICES DEPARTMENTS CaNTO.
Applicalion Fees
PLN 20.5
Durham Planning
Systems Review
PLN 1.1.7
Resolution #GPA-249-01
Moved by Councillor Rowe, seconded by Mayor Mutton
THAT Report PD-041-01 be received;
THATthe By-law attached to Report PD-041-01 detailing Ihe specific
amendments to By-law 96-032 being a by-law to require Ihe payment of
fees for information and services provided by the Municipality of
Clarington, be approved.
"CARRIED"
Resolution #GPA-250-01
Moved by Mayor Mutton, seconded by Councillor MacArthur
THAT Report PD-042-01 be received;
THAT the Region of Durham and Province be requested 10 delegate the
approval aulhority for draft plans of subdivision, condominiums and part
lot control exemption by-laws to the Municipality commencing
October 1, 2001 in accordance with the Memorandum of
U nderstanding/ Agreemenl;
THAT the Director of Planning and Development be authorized 10 sign
the Memorandum of Understanding/Agreement between the Region of
Durham and Ihe Municipalily of Clarington setting out the roles for review
and the process to implement the draft plan of subdivision, condominium
and part lot control exemption by-law approval process;
THAT Council approve Ihe By-law attached to Report PD-042-01
authorizing the Director of Planning and Development or designale, the
administrative responsibilities currently delegated 10 Ihe Regional
Commissioner of Planning including authorization 10 sign final plans of
subdivision and condominiums; and
THAT the Region of Durham Planning Department and Durham Region
Municipal Planning Directors be forwarded a copy of Report PD-042-01
and Council's decision.
"CARRIED"
Applications for Resolution #GPA-251-01
Removal of Holding
Applicant St. Moved by Councillor Rowe, seconded by Councillor MacArthur
Stephens Estales Inc.
ZBA 2000-009 THAT Report PD-043-01 be received;
THAT the By-law attached to Report PD-043-01 to remove the Holding
(H) symbol be approved and forwarded to Ihe Regional Municipality of
Durham;
THAT Ihe request for Removal of Holding wilh respect to 18T-88037,
Phase 2 (as shown on Attachment 1) to Report PD-043-01 be approved;
and
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April 23, 2001
PLANNING AND ENGINEERING SERVICES DEPARTMENTS CONTD.
THAT all interested parties listed in Report PD-043-01 and any
delegations be advised of Council's decision.
"CARRIED"
Councillor Trim chaired this portion of Ihe meeling.
OPERATIONS AND EMERGENCY SERViCES DEPARTMENTS
Emergency
Services
Staffing
Resolution #GPA-252-01
Moved by Councillor Schell, seconded by Councillor Pingle
THAT Report FD-05-01 be received for budget consideration.
"CARRIED"
Councillor Rowe chaired this portion of the meeting.
COMMUNITY SERVICES AND CLERK'S DEPARTMENTS
2001 Facilities
Capitai Budgel
Wading Pooi
Supervision
Appointment of a
By-law Officer
Resolution #GPA-253-01
Moved by Councillor Schell, seconded by Councillor Robinson
THAT Report CS-12-01 be received for information.
"CARRIED"
Resolution #GPA-254-01
Moved by Mayor Mutton, seconded by Councillor Trim
THAT Report CS-13-01 be received for information.
"CARRIED"
Resolulion #GPA-255-01
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT Report CD-25-01 be received;
THAT the Proposed By-law aUached to Report CD-25-01 be forwarded
10 Council for approval;
THAT By-law 98-79 be repealed; and
THAT Newcastle Condominium Corporation be advised of Council's
aclions.
"CARRIED"
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April 23, 2001
COMMUNITY SERVICES AND CLERK'S DEPARTMENTS CONT'D.
Resolution #GPA-256-01
Moved by Mayor Mutton, seconded by Councillor Robinson
THAT the Committee recess for len minules.
"CARRIED"
The meeting reconvened at 10:45 a.m.
Mayor Mutton chaired this portion of the meeting.
CORPORATE SERVICES AND FINANCE DEPARTMENTS
2001 Current
Budget Report
Resolution #GPA-257-01
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT Report TR-18-01 be received;
THAT Council approve the 2001 Operating Budget at a target maximum
3.5% increase operating levy over Ihe 200 levy (exclusive of Bill 140), as
described in Report TR-18-01 and Priority Attachment #1;
THAT the schedules attached to Report TR-18-01 outlining the
Operating Expenditures (Attachment #2), Reserves (Attachmenl #3) and
Reserve Fund (Attachment #4) balances and Unallocated
ReservelReserve Fund balances (Attachment #5) be approved;
THAT the garbage flat rate be approved for 2001 at the same rate as
2000, al $145 per household;
THAT the garbage charges be included in the general levy in 2002,
eliminating the flat rate charge, if the Provincial changes to Ihe tax bill
and the OPT A system render the flat rale option ineffective;
THAT, if the Municipality of Clarington is not permitted to charge a
service fee for each lax transaction to recover approximately the annual
bank charges associated with processing the tax payments by credit
cards, Ihat this option for tax payment be discontinued except for future
internet paymenl oplions;
THAT Council endorse in principle, a two year strategy by setting Ihe tax
levy targel for 2002 and 2003 al a maximum 2.5% and 1.5%
respectively;
THAT the external agencies referred to in Report TR-18-01 and identified
in the attached priority schedule, be advised of Council's decision
regarding their granl request;
THAT the Beech Centre be authorized to access the principle value of
the Reserve Fund set aside for their operating support, for their capital
requests, in the amount of $20,000; and
THAT the appropriale By-laws to levy the 2001 tax rates for Municipal,
Region and Educalion purposes be submitted 10 Council for approval,
once information is received.
3 0 6 "SEE FOLLOWING MOTIONS"
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April 23, 2001
CORPORATE SERVICES AND FINANCE DEPARTMENTS CONTD.
Mayor Mutton and Marie Marano, Treasurer, gave a verbal report with
respect to Ihe Year 2001 Current Budget.
(c) Sally Barrie, Community Care, 26 Beech Avenue, Bowmanville,
L 1 C 3A2 advised that Clarington Community Care is enjoying continued
growth and success. Claringlon Community Care has the largest
membership across the region and has had one of its busiesl years to date.
She requested that their budget request be approved.
(d) Steven Goodchild, Clarington Public Library Board gave a presentation
which addressed the following:
. Historical overview of the Clarington Public Library and aclive
membership which has increased by 100%
. Mission Stalement
. Goals
. Service Priorities
. Library profile
. Statistics; and
. Budget 2001 - Priority #1 wouid aliow the Bowmanville Branch to be
open on Mondays.
(e) Bowmanville Museum Board advised prior to the meeting Ihat they would
not be in attendance.
(f) Clarke Museum Board - there was no one present from the Clarke
Museum Board
(g) Visual Arts Centre expressed regrets in not being able to attend.
(h) Ben Chartier, General Manager, Handi Transit Inc., 44 William
Street W. Oshawa, L 1 G 1 J8 reilerated Ihe contents of his letter to
the municipality wherein he noted that:
1. The organization has experienced significant growth;
2. Vehicle operaling expenses have increased dramaticaliy;
3. Driver wages have increased by 17%; and
4. EveningNVeekend surplus has now been depleted.
He further noled thai a replacement vehicle must be purchased in
2003 and funds must be sel aside for this purpose.
Resolution #GPA-258-01
Moved by Councilior Rowe, seconded by Councilior MacArthur
THAT Ihe 2001 Current Budget submitted by the Clarington Public
Library be approved as recommended as weli as the Priority #1 item in
the amount of $48,795.
"CARRIED"
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April 23, 200 1
CORPORATE SERVICES AND FINANCE DEPARTMENTS CONT'D.
Resolution #GPA-259-01
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT the 2001 Current Budget submitted by the Bowmanville Museum
Board be approved.
"CARRIED"
Resolution #GPA-260-01
Moved by Councillor Schell, seconded by Councillor
THAT the 2001 Current Budgel submitted by Ihe Bowmanville Museum
Board be approved.
"CARRIED"
Resolution #GPA-261-01
Moved by Councillor Ping Ie, seconded by Councillor Schell
THAT the 2001 Current Budget submilted by Ihe Clarke Museum Board
be approved.
"CARRIED"
Resolution #GPA-262-01
Moved by Councillor Trim, seconded by Councillor Rowe
THAT the 2001 Current Budget submitted by the Visual Arts Centre be
approved.
"CARRIED"
Resolution #GPA-263-01
Moved by Councillor Trim, seconded by Councillor Schell
THAT the amount of $100,000. be approved as the 2001 Currenl Budgel
for the Handi Transit.
"CARRIED"
Resolution #GPA-264-01
Moved by Councillor Schell, seconded by Councillor Trim
THAT the 2001 Current Budget submilted by Community Care be
approved.
"CARRIED"
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April 23, 200 J
CORPORATE SERVICES AND FINANCE DEPARTMENTS CONTD.
Resolution #GPA-265-01
Moved by Councillor Schell, seconded by Councillor Trim
THAT the 2001 Current Budget submitted by the Clarington Beech
Centre be approved.
"CARRIED"
Resolution #GPA-266-01
Moved by Councillor Pingle, seconded by Councillor Robinson
THAT Ihe 2001 Current Budget request made by the Newcastie
Communily Hall be labled for clarification.
"CARRIED"
Resolution #GPA-267-01
Moved by Councillor Schell, seconded by Councillor Trim
THAT the 2001 Current Budget in the amounl of $10,000. submitted by
the Orono Cemetery Board be approved.
"MOTION LOST"
Resolution #GPA-268-01
Moved by Councillor Trim, seconded by Councillor Rowe
THAT the 2001 Current Budget in the amount of $5,000. be approved for
the Orono Cemetery Company.
"CARRIED"
Resolution #GPA-269-01
Moved by Councillor Trim, seconded by Councilior Robinson
That Ihe Committee recess for 5 minutes.
"CARRIED"
The meeting reconvened at 12:35 p.m.
Resolution #GPA-270-01
Moved by Councillor Trim, seconded by Councillor Schell
THAT the 2001 Budget be divided to allow for consideration of each
Municipal Department separately.
"CARRIED"
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April 23, 2001
CORPORATE SERVICES AND FINANCE DEPARTMENTS CONT'D.
Resolution #GPA-271-01
Moved by Councillor Schell, seconded by Councillor Ping Ie
THAT the 2001 Current Budget submitted for the Mayor, Members of
Council and the Chief Administrative Officers Department be approved.
"CARRIED AS AMENDED
LATER IN THE MEETING"
(SEE FOLLOWING AMENDING MOTION)
Resolution #GPA-272-01
Moved by Councillor MacArthur, seconded by Councillor Trim
THAT Item #6 - Special Projects in the amount of $44,500. be deleted
from the Administration Budget.
"CARRIED"
The foregoing Resolution #GPA-271-01 was then put to a vote and
CARRIED AS AMENDED.
Resolution #GPA-273-01
Moved by Councillor Schell, seconded by Councillor Rowe
THAT the 2001 Current Budget submilted for the Clerk's Department be
approved.
"CARRIED"
Resolution #GPA-274-01
Moved by Councillor Schell, seconded by Councillor Trim
THAT the 2001 Current Budget submilted for the Finance Department
and Unclassified Administration be approved.
"CARRIED"
Resolution #GPA-275-01
Moved by Councillor Trim, seconded by Councillor Robinson
THAT Ihe 2001 Current Budget submilted for the Fire Department be
approved.
"CARRIED"
Resolution #GPA-276-01
Moved by Councillor Trim, seconded by Councillor Schell
THAT the 2001 Current Budget submilted for Ihe Public Works
Department be approved.
"CARRIED"
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April 23, 2001
CORPORATE SERVICES AND FINANCE DEPARTMENTS CONTD.
Resolution #GPA-277-01
Moved by Councillor Schell, seconded by Councillor Rowe
THAT the 2001 Currenl Budget submitled for the Communily Services
Departmenl be approved.
"CARRIED"
Resolution #GPA-278-01
Moved by Councillor Schell, seconded by Councillor Trim
THAT Ihe 2001 Current Budgel submitled for the Planning and
Developmenl Department be approved.
"CARRIED"
Resolution #GPA-279-01
Moved by Councillor Schell, seconded by Councillor Rowe
THAT the balance of the 2001 Current Budget be approved as
recommended.
"CARRIED"
Resolution #GPA-280-01
Moved by Councillor Rowe, seconded by Councillor Schell
THAT the seventh paragraph of Report TR-18-01, Resolution #GPA-257-
01, be considered separately.
"CARRIED"
Resolulion #GPA-281-01
Moved by Councillor Trim, seconded by Councillor Schell
THAT Resolution #GPA-257-01 be amended by replacing the seventh
paragraph wilh the following wording:
"THAT Council endorse in principle, a two year slrategy by
setling the tax levy target for 2002 and 2003 at a maximum 2.0%
and 0.5% respeclively;
"CARRIED"
The foregoing Resolution #GPA-257-01 was then pul to a vote and
CARRIED AS AMENDED.
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April 23, 2001
CORPORATE SERVICES AND FINANCE DEPARTMENTS CONTD.
CL2001-9
Eleclrical Services,
Street and Park
Lighting
Future Capital
Program for
Clarington Public
Library
CL2001-13
Courtice Community
Complex
Expenses
Resolution #GPA-282-01
Moved by Councillor Schell, seconded by Councillor Robinson
THAT Report TR-19-01 be received;
THAT Langley Utilities ConI. Ltd., Bowmanville, Ontario, with hourly
prices as indicated on Schedule "A" to Report TR-19-01 be awarded the
contract to provide Electrical Services for Slreet and Park Lighting, as
required by the Municipality of Clarington for Ihe term March 31, 2001
through to March 30, 2004; and
THAT the funds expended be drawn from Ihe respective years Streel
and Park Lighling Accounts 7230-00101-0000 and 7603-00001-0137.
"CARRIED"
Resolution #GPA-283-01
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT Report TR-20-01 be received;
THAT the limeframe for the future Capilal Program of the Clarington
Library oullined in Report TR-20-01 be endorsed in principle, taking into
account Capital Budget restrictions and Ihe Development Charge
Program; and
THAT staff be authorized to enter into negoliations with the lessee of the
Courtice Complex for a maximum term of five (5) years, from April 2002
to April 2007.
"CARRIED"
Resolution #GPA-284-01
Moved by Councillor MacArthur, seconded by Councillor Rowe
THAT Report TR-21-01 be received;
THAT BW.K. Construction Company Ltd., Pickering, Ontario, with a
total bid in the amount of $1,549,440.00 including G.S.T., being Ihe
lowest responsible bidder meeting all terms, conditions, and
specifications of Tender CL2001-13 be awarded Ihe contracl for Ihe
Courtice Community Complex Expansion;
THAT the funds required in a total amounl of $2,103,890.00
($1,549,440.00 tender + $144,450.00 consulting + $405,000.00
equipment and furnishings + $5,000.00 printing and disbursements) be
drawn from accounl #7607-00005-0501; and
THAT the By-law marked Schedule "B" attached to Report TR-21-01
authorizing the Mayor and Clerk to execute Ihe agreement be approved.
"CARRIED"
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ADMINISTRATION
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April 23, 2001
Clarington Report Resolution #GPA-285-01
On Local Governance
UNFINISHED BUSINESS
Delegation of
Ian Wilson
. OTHER BUSINESS
Correspondence
From Brenda
Carrigan
Seniors of the
Year Award
Senior of Ihe
Year Award
.
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT Report ADMlN-10-01 be received;
THAT Council endorse the "Clarington Report on Local Governance"
prepared by the Chief Administrative Officer; and
THAT Ihe decision of Council and copies of Report ADMlN-10-01 be
forwarded to the Region of Durham and all Durham municipalities.
"CARRIED"
Resolulion #GPA-286-01
Moved by Councillor MacArthur, seconded by Councillor Ping Ie
THAT the delegation of Ian Wilson be referred to the Planning
Department to report in an expedient manner.
"CARRIED"
Resolution #GPA-287-01
Moved by Councillor Schell, seconded by Councillor Trim
THAT Ihe correspondence dated April 18, 2001 from Brenda Carrigan,
Chair, Claringlon Public Library Board, be received for information.
"CARRIED"
Resolution #GPA-288-01
Moved by Councillor Trim, seconded by Councillor MacArthur
THAT Brenlon Rickard and Murray Patterson be nominated as the
Municipalily's Senior of the Year Award recipients.
"CARRIED"
Resolulion #GPA-289-01
Moved by Councillor Rowe, seconded by Councillor Scheil
THAT Mavis Carllon be nominaled as the Municipality's Senior of Ihe
Year Award recipient
"CARRIED"
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G.P. & A. Minutes
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April 23, 2001
OTHER BUSINESS CONT'D.
Hospital Capital
Funding
ADJOURNMENT
Resolution #GPA-290-01
Moved by Councillor Ping Ie, seconded by Councillor Robinson
WHEREAS the Regional Municipality of Durham is considering hospital
capilal funding;
AND WHEREAS hospital capital funding is not a core service
responsibility of local governments;
NOW THEREFORE BE IT RESOLVED Ihat the Municipality of
Clarington inform the Regional Municipality of Durham Ihat it is
vehemently opposed to tax dollars being spent for hospital capital
funding;
AND FURTHER THAT The Municipality of Clarington request that the
Province of Ontario commit to funding at least 70 percent of the capital
costs of Durham Hospitals;
AND THAT the Province be requested 10 allow municipalities 10 levy
development charges for Ihe growth related capital needs of local
hospitals by amending the Development Charges Act to include
hospitals, as defined in the Public Hospital Act, as an eligible service with
additional amendments to allow any hospital DC full exemplion from
consideration of the historical service level provision and municipal
conlribulions (existing or forecast), FORTHWITH.
"CARRIED"
Resolution #GPA-291-01
Moved by Councillor Trim, seconded by Councillor Robinson
THAT Ihe meeting adjourn a11:35 p.m.
"CABRI,E~ '.
Lll! ~m~
! - MAYOR
~~
DEPUTY ~s
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