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HomeMy WebLinkAbout2021-06-21Clar*wn General Government Committee Post -Meeting Agenda Date: June 21, 2021 Time: 9:30 a.m. Location: Council Members (in Chambers or MS Teams) I Members of the Public (MS Teams) Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Lindsey Patenaude, Committee Coordinator, at 905-623-3379, ext. 2106 or by email at Iatenaude@clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. AudioNideo Record: The Municipality of Clarington makes an audio and/or video record of General Government Committee meetings. If you make a delegation or presentation at a General Government Committee meeting, the Municipality will be recording you and will make the recording public by on the Municipality's website, www.clarington.net/calendar Noon Recess: Please be advised that, as per the Municipality of Clarington's Procedural By-law, this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by the Committee. Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non -audible mode during the meeting. Copies of Reports are available at www.clarington.net/archive The Revised Agenda will be published on Friday after 4:15 p.m. Late items added or a change to an item will appear with a * beside them. Pages 1. Call to Order 2. Land Acknowledgement Statement 3. New Business — Introduction As outlined in Corporate Policy F-11 Transparency and Accountability, the Municipality of Clarington is committed to ensuring that it is accountable to the public for its actions, through responsible and transparent behaviours and the manner in which the municipality will try to ensure that its actions are transparent to the public. Accordingly, Members of Council will endeavour to provide New Business resolutions in advance of the meeting. 4. Adopt the Agenda 5. Declaration of Interest 6. Announcements 7. Adoption of Minutes of Previous Meeting 7.1. Minutes of a Special Meeting of May 27, 2021 5 7.2. Minutes of a Regular Meeting of May 31, 2021 7 8. Delegations 8.1. Meera MacDonald, Chair, Diversity Advisory Committee, Regarding 22 Report CSD-005-21 Update on Diversity Initiatives and Clarington's Diversity Advisory Committee 9. Communications — Receive for Information 9.1. Minutes of the Energy from Waste - Waste Management Advisory 32 Committee dated May 25, 2021 9.2. Minutes of the Ganaraska Region Conservation Authority dated May 20, 40 2021 *9.3. Sarah Glover, Committee Clerk, Region of Durham, Regarding 44 Response from Region of Durham Regarding Resolution #C-162-21 City of Toronto Request to Use Energy -From -Waste Facilities in Ontario Page 2 10. Communications — Direction 10.1. Clarington Resident [Information Redacted], Regarding a Request to 45 Remove Section 3.5 and 3.7 from By-law 2013-024 (Motion for Direction) 10.2. Memo from Stephen Brake, Director of Public Works, Regarding 49 Bowmanville Fishway Fish Counter (Motion for Direction) 10.3. Jim Abernethy, Confidential Letter dated June 16, 2021, Regarding Potential Property Acquisition (Motion for Direction) (Distributed Under Separate Cover) *10.4. Tiffany Balducci, President, Durham Region Labour Council, Regarding 51 a Proposal to Create a Free Trade Zone Point at Hamilton Oshawa Port Authority (H.O.P.A.) in Oshawa (Motion for Direction) 11. Presentations 12. Public Works Department Reports 12.1. PWD-025-21 Red Oak Tree at 21 Beech Ave 12.2. PWD-026-21 Active Transportation on West Beach Road 94 13. Emergency and Fire Services Department Reports *13.1. ESD-002-21 Emergency and Fire Services 2020 Annual Report 100 14. Community Services Department Reports 14.1. CSD-005-21 2021 Update on Diversity Initiatives and Clarington's 126 Diversity Advisory Committee 15. Legislative Services Department Reports 15.1. LGS-021-21 Appointment to the Tourism Advisory Committee 135 (Attachment 1 Distributed Under Separate Cover) Page 3 15.2. LGS-022-21 Meeting Schedule — Updated to Reflect Changes to 138 Procedural By-law 16. Financial Services Reports 16.1. FSD-032-21 2021 — 2022 Insurance Report 146 17. CAO Office Reports 18. New Business — Consideration *18.1. Truth and Reconciliation Commission's Calls to Action - Municipal Path 151 Towards Reconciliation (Councillor Hoper) *18.2. Purchasing During the Summer (Councillor Neal) 19. Unfinished Business 19.1. Memo from Stephen Brake, Director of Public Works, Regarding 152 Granville Dr. / William Ingles Dr. — Courtice — Three Way Stop Control Investigation (Referred from the January 4, 2021 General Government Committee Meeting) 19.2. Memo from Andy Allison, Chief Administrative Officer, Regarding 156 Economic Development Liaison Role (Referred from the January 25, 2021 General Government Committee Meeting) 20. Confidential Reports 21. Adjournment Page 4 Clarington If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 Special General Government Committee Minutes Date: May 27, 2021 Time: 6:00 PM Location: Council Members (in Chambers or MS Teams) Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper, Councillor J. Jones, Councillor J. Neal, Councillor C. Traill, Councillor M. Zwart Staff Present: A. Allison, J. Newman, L. Patenaude, R. Maciver, W. Windle, A. Burke Other's Present: R. Cooper, Fasken 1. Call to Order Mayor Foster called the meeting to order at 6:00 p.m. Councillor Neal joined the meeting, in closed session at 6:21 p.m. 2. Land Acknowledgement Statement Councillor Zwart led the meeting in the Land Acknowledgement Statement. 4. Confidential Matter 4.1 Confidential Litigation Matter Related to the Proposed Anaerobic Digestor Dispute Closed Session Resolution # GG-367-21 Moved by Councillor Hooper Seconded by Councillor Jones That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing the following: • a matter that deals with litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and • a matter that deals with advice that is subject to solicitor -client privilege, including communications necessary for that purpose. 1 Page 5 Special General Government Committee Minutes of May 27, 2021 Carried Rise and Report The meeting resumed in open session at 7:56 p.m. Mayor Foster advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and one resolution was passed to provide direction to Staff. Resolution # GG-368-21 Moved by Councillor Neal Seconded by Councillor Hooper That a Special Council meeting be held immediately following the May 31, 2021 General Government Committee meeting, to ratify the decisions of the May 27, 2021 Special General Government Committee Meeting. Carried 5. Adjournment Resolution # GG-369-21 Moved by Councillor Hooper Seconded by Councillor Neal That the meeting adjourn at 7:58 p.m. Carried 2 Page 6 Clarington If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 General Government Committee Minutes Date: May 31, 2021 Time: 9:30 a.m. Location: Council Members (in Chambers or MS Teams) I Members of the Public (MS Teams) Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper, Councillor J. Jones, Councillor J. Neal, Councillor M. Zwart Regrets: Councillor C. Traill Staff Present: A. Allison, J. Newman, L. Patenaude, G. Acorn, R. Maciver, S. Brake, T. Pinn, G. Weir, J. Gallagher Other Staff Present: J. Whynot 1. Call to Order Mayor Foster called the meeting to order at 9:33 a.m. 2. Land Acknowledgement Statement Councillor Zwart led the meeting in the Land Acknowledgement Statement. 3. New Business — Introduction Councillor Neal asked that a new business item, regarding Fire Inspections, be added to the New Business — Consideration section of the agenda. 4. Adopt the Agenda Resolution # GG-367-21 Moved by Councillor Anderson Seconded by Councillor Hooper That the Agenda for the General Government Committee meeting of May 31, 2021, be adopted with the addition of a New Business Item regarding Fire Inspections. Carried 5. Declaration of Interest Councillor Hooper declared a direct interest in Item 15.1, Report LGS-019-21 Bowmanville Downtown Parking. 1 Page 7 General Government Committee Minutes May 31, 2021 6. Announcements Members of Committee announced upcoming community events and matters of community interest. 7. Adoption of Minutes of Previous Meeting 7.1 Minutes of a Regular Meeting of May 10, 2021 Resolution # GG-368-21 Moved by Councillor Hooper Seconded by Councillor Jones That the minutes of the regular meeting of the General Government Committee meeting held on May 10, 2021, be adopted. Carried 8. Delegations 9. Communications — Receive for Information Resolution # GG-369-21 Moved by Councillor Zwart Seconded by Councillor Hooper That Communication Items 9.1 to 9.3, be received for information. Carried 9.1 Minutes of the Historic Downtown Bowmanville Business Improvement Area dated May 13, 2021 Resolution # GG-370-21 That Communication Item 9.1, Minutes of the Historic Downtown Bowmanville Business Improvement Area dated May 13, 2021, be received for information. 9.2 Minutes of the Newcastle Business Improvement Area dated May 13, 2021 Resolution # GG-371-21 That Communication Item 9.2, Minutes of the Newcastle Business Improvement Area dated May 13, 2021, be received for information. 9.3 Minutes of the Tyrone Community Centre dated March 17, 2021 and April 21, 2021 Resolution # GG-372-21 That Communication Item 9.3, Minutes of the Tyrone Community Centre dated March 17, 2021 and April 21, 2021, be received for information. 2 General Government Committee Minutes May 31, 2021 10. Communications — Direction 10.1 Lee -Ann Reck, Manager, Client Services, Regarding Error in Report CSD- 001-21 Schedule of Rates and Fees - 2021 to 2022 Resolution # GG-373-21 Moved by Councillor Neal Seconded by Councillor Jones That Communication Item 10.1 be approved, and the fees contained in Resolution #GG-264-21 be amended as follows: Program or Category Unit of 2020 2021 % Service Measure Fee Fee Increase Prime Time Adult 1 hour $222 $224.75 1.24% Prime Time Youth 1 hour $174 $176.20 1.26% Non -Prime Time Adult 1 hour $166.50 $168.60 1.26% Sept 1 -Jun 30 Non -Prime Time Youth 1 hour $118 $119.50 1.27% Sept 1 -Jun 30 Discount Ice All 1 hour $128.50 $130.10 1.25% 11 pm and Later Skate Patroller Per Staff Per hour $17 $17.25 1.47% Non Prime Time All 1 hour $142 $143.75 1.23% July1 —Aug 31 Carried 11. Presentations 11.1 Jeannette Whynot, Accessibility Coordinator, Regarding National AccessAbility Week Jeannette Whynot, Accessibility Coordinator was present Regarding National AccessAbility Week. Ms. Whynot provided an overview of National AccessAbility Week 2021 and stated that 24.1 % of Ontarians have a disability and 53% of Canadians are directly affected by a disability. She added that Clarington has almost 2300 residents who have a disability of some kind. Ms. Whynot stated that AccessAbility Week aims to change the conversation on disability and outlined the mandate of the Accessibility Advisory Committee. She explained that concrete pads for public benches are made wider to accommodate a stroller or wheelchair beside the bench. 3 Page 9 General Government Committee Minutes May 31, 2021 Ms. Whynot stated that the accessibility upgrades at the Orono Town Hall are complete with an elevator and a universal barrier free washroom. She noted that mobility device charging stations will be installed in Clarington after receiving the Inclusive Communities Fund from the Government of Ontario. Ms. Whynot thanked Mayor Foster and Members of Council for their support and stated that the Accessibility Advisory Committee looks forward to making Clarington accessible. 12. Public Works Department Reports Councillor Hooper chaired this portion of the meeting. 12.1 PWD-018-21 Given Rd Closure and Conveyance Resolution # GG-374-21 Moved by Mayor Foster Seconded by Councillor Zwart That Report PWD-018-21 be received; That Part Lot 31, Con 2, Part 3, Part Lots 31 and 32, Con 2 Part 5, Part Lot 32, Con 2, Part 8 and Part Lot 31, Con 2, Part 12 on reference plan 40R-31354, Attachment No. 1 be declared surplus to the needs of the Municipality; That Part Lots 31 and 32, Con 2, Part 5 & Part Lot 31, Con 2, Part 12 on Plan 40R-31354 be conveyed to 2103386 Ontario Limited in exchange for payment of the appraised value; That Part Lot 31, Con 2, Part 3 on Plan 40R-31354 be conveyed to Wilmot Creek Developments Inc. in exchange for payment of the appraised value; That Part Lot 32, Con 2, Part 8 on Plan 40R-31354 be conveyed to Louisville Homes Ltd. in exchange for payment of the appraised value; That the applicants pay all applicable costs and fees for the preparation and registration of the reference plan, and transfer instruments, including HST; That Council approve the draft By-law attached as Attachment 3 to Report PWD- 018-21 to close and convey Part Lot 31, Con 2, Part 3, Part Lots 31 and 32, Con 2 Part 5, Part Lot 32, Con 2, Part 8 and Part Lot 31, Con 2, Part 12 on Plan 40R- 31354, Attachment No. 1; and That all interested parties listed in Report PWD-018-21 and any delegations be advised of Council's decision. Carried 4 Page 10 General Government Committee Minutes May 31, 2021 12.2 PWD-023-21 Clarington Seniors Snow Removal Program Resolution # GG-375-21 Moved by Councillor Neal Seconded by Councillor Jones That Report PWD-023-21 be received; and That Staff continue to review and implement ways to improve the Senior's Snow Removal Program with respect to its internal working efficiencies and the external user interface experience. Carried 12.3 PWD-024-21 GO Transit Newcastle Village Update Resolution # GG-376-21 Moved by Councillor Zwart Seconded by Councillor Anderson That Report PWD-024-21 be received; That Council provide direction for Staff to commence the process of demolishing the former Newcastle fire hall building located at 247 King Avenue East to help prepare the property for sale, as detailed in report PSD-007-15; That Staff be directed to notify Metrolinx, the operator of GO Transit who currently use the property as a bus turnaround, about the requirement to terminate our lease agreement due to the impending sale of the property; and That Metrolinx be requested to work cooperatively with Clarington Staff on public consultation and the implementation of a suitable revised bus route that will ultimately ensure the continuation of transit service for Newcastle customers. Carried 13. Emergency and Fire Services Department Reports 14. Community Services Department Reports Mayor Foster chaired this portion of the meeting. 14.1 CSD-004-21 Future of the Tourism Information Centre Resolution # GG-377-21 Moved by Councillor Jones Seconded by Councillor Hooper That Report CSD-004-21 be received; That Council approve the permanent closure of the Tourism Information Centre at 181 Liberty Street, Bowmanville; 5 Page 11 General Government Committee Minutes May 31, 2021 That Council support the revised Tourism Service Delivery Model, as presented in this report; and That Staff continue to investigate future options for the building, that could include upgrading and re -purposing, relocation or demolition, and to provide all necessary funds in the 2022 budget, for consideration. Yes (4): Mayor Foster, Councillor Hooper, Councillor Jones, and Councillor Zwart No (2): Councillor Anderson, and Councillor Neal Absent (1): Councillor Traill Carried on a recorded vote (4 to 2) 15. Legislative Services Department Reports Councillor Jones chaired this portion of the meeting. 15.1 LGS-019-21 Bowmanville Downtown Parking Councillor Hooper declared a direct interest in Item 15.1, as he owns property in downtown Bowmanville. Councillor Hooper muted his audio and video and refrained from discussion and voting on this matter. Resolution # GG-378-21 Moved by Mayor Foster Seconded by Councillor Zwart That Report LGS-019-21 be received; That courtesy parking in downtown Bowmanville continue to be provided each year in the month of December with improved signage; That an amendment to the Traffic By-law be brought forward to discontinue the two-hour free parking in Municipal lots beginning on January 1, 2022; That an amendment to the Traffic By-law be brought forward to increase parking rates to $1.00 an hour beginning on January 1, 2022; That an amendment to the Traffic By-law be brought forward to introduce a maximum daily parking rate of $5.00 for the Division, Silver, Water Tower and Church St lots beginning on January 1, 2022; That an amendment to the Traffic By-law be brought forward to establish a two- hour maximum parking limit in the 20 King St lot beginning on January 1, 2022; That as part of the 2022 Municipal budget, staff include a proposal for the procurement of a mobile app service and related equipment to process parking payments; 6 Page 12 General Government Committee Minutes May 31, 2021 That all interested parties listed in Report LGS-019-21 and any delegations be advised of Council's decision. Yes (4): Mayor Foster, Councillor Anderson, Councillor Jones, and Councillor Zwart No (1): Councillor Neal Absent (1): Councillor Traill Carried on a recorded vote (4 to 1) See following motions Resolution # GG-379-21 Moved by Councillor Neal Seconded by Councillor Anderson That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-378-21 for a second time. Carried The foregoing Resolution #GG-378-21 was then carried on a recorded vote. Councillor Hooper returned to the meeting. 15.2 LGS-020-21 Appointment to the Clarington Public Library Board and Heritage Committee Resolution # GG-380-21 Moved by Mayor Foster Seconded by Councillor Hooper That Report LGS-020-21 be received; That the resignation of Terri Gray be received with thanks; That the Committee consider the applications for appointment to the Clarington Public Library Board, and that the vote be conducted to appoint the citizen representatives, in accordance with the Appointment to Boards and Committees Policy; That Heather Graham be appointed to the Clarington Heritage Committee for a term ending December 31, 2022 or until a successor is appointed; and That all interested parties listed in Report LGS-020-21 be advised of Council's decision. Carried Clarington Public Library Board That Nancy Brandon be appointed to the Clarington Public Library Board for a term ending December 31, 2022 or until a successor is appointed. 7 Page 13 General Government Committee Minutes May 31, 2021 Recess Resolution # GG-381-21 Moved by Mayor Foster Seconded by Councillor Hooper That the Committee recess for 10 minutes. Carried The meeting reconvened at 11:09 a.m. with Councillor Neal in the Chair. 16. Financial Services Reports Councillor Neal chaired this portion of the meeting. 16.1 FSD-029-21 Unsuccessful Tax Sale Resolution # GG-382-21 Moved by Mayor Foster Seconded by Councillor Zwart That Report FSD-029-21 be received; That Council hereby directs the Treasurer to register a Notice of Vesting for the property known as Roll No. 18 17 010 050 10420 0000; Highway 2; PIN 26608- 0089(LT); PT LT 25 CON 2 DARLINGTON AS IN N78601 (SECONDLY) pursuant to subsections 379(5b) and (7.1) of the Municipal Act, 2001; and That the Treasurer be authorized, under Section 354(2) and (3) of the Municipal Act 2001 to write-off taxes as uncollectible and charge back the proportionate amounts under Section 353(2) and (3) to the Region of Durham and the Province of Ontario. Carried 16.2 FSD-030-21 2020 Building Permit Fees Annual Report Resolution # GG-383-21 Moved by Councillor Hooper Seconded by Councillor Anderson That Report FSD-030-21 be received for information. Carried 16.3 FSD-031-21 Supply and Deliver One Pumper Truck Resolution # GG-384-21 Moved by Mayor Foster Seconded by Councillor Hooper That Report FSD-031-21 be received; 8 Page 14 General Government Committee Minutes May 31, 2021 That Dependable Emergency Vehicles with a bid amount of $798,414.05 (Net HST Rebate) providing the lowest overall cost and meeting the passing threshold and all terms, conditions and specifications of RFP2021-3, be awarded the contract for the Supply and Delivery of One Pumper Truck as required by the Emergency and Fire Services Department; That pending satisfactory performance, pricing and budget approval, the Purchasing Manager, in consultation with the Director of Emergency and Fire Services and the Director of Public Works, be given authority to extend the contract for up to four additional years after the award of this contract for similar future pumper truck requirements; That the estimated funds required for this project in the amount of $800,550.00 (Net HST Rebate) include $798,414.05 (Net HST Rebate) for the pumper truck and equipment and other costs such as manuals, radio installations and licensing in the estimated amount of $2,135.95 (Net HST Rebate) be funded by the Municipality as follows: Description Account Number Amount EMS Vehicle Replacement — 110-28-388-82824- $800,550 (2021) 7401 That all interested parties listed in Report FSD-031-21 and any delegations be advised of Council's decision. Carried 17. CAO Office Reports 17.1 CAO-003-21 Economic Development Services in Clarington Resolution # GG-385-21 Moved by Councillor Hooper Seconded by Councillor Zwart That Report CAO-003-21 be received; That Staff be directed to negotiate a renewal contract with the Clarington Board of Trade (which will require Council approval) substantially on the terms set out in section 7.4 of this report; That, in accordance with Policy 7.3.1 of the Clarington Official Plan, Staff be directed to retain a consultant to prepare an Economic Development Strategy at an estimated cost of $50,000 (up to 90% funded through development charges); That a full-time employee be hired to assist with the delivery of the services described in section 7.6 of this report, with the cost to be covered through a corresponding reduction to the CBOT contract; and 9 Page 15 General Government Committee Minutes May 31, 2021 That all interested parties listed in Report CAO-003-21 and any delegations be advised of Council's decision. Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart No (2): Councillor Jones, and Councillor Neal Absent (1): Councillor Traill Carried on a recorded vote (4 to 2) See following motions Resolution # GG-386-21 Moved by Councillor Neal Seconded by Councillor Jones That the foregoing Resolution #GG-385-21 be divided such that each paragraph be considered separately. Motion Lost Resolution # GG-387-21 Moved by Councillor Neal Seconded by Councillor Jones That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-385-21 for a second time. Carried The foregoing Resolution #GG-385-21 was then carried on a recorded vote. 18. New Business — Consideration 18.1 Declaration of Interest at Advisory Committee Meetings (Councillor Neal) Resolution # GG-388-21 Moved by Councillor Neal Seconded by Councillor Jones That the declaration of interest portion of the agenda for Advisory Committees be deleted. Referred See following motions 10 Page 16 General Government Committee Minutes May 31, 2021 Suspend the Rules Resolution # GG-389-21 Moved by Councillor Neal Seconded by Councillor Hooper That the Rules of Procedure be suspended to extend the meeting for an additional 10 minutes until 12:10 p.m. Carried Resolution # GG-390-21 Moved by Councillor Jones Seconded by Councillor Neal That the foregoing Resolution #GG-388-21 be referred to the June 14, 2021 Council meeting. Carried See following motions Suspend the Rules Resolution # GG-391-21 Moved by Councillor Hooper Seconded by Councillor Zwart That the Rules of Procedure be suspended to extend the meeting for an additional 5 minutes until 12:15 p.m. Carried Resolution #GG-390-21 was then put to a vote and carried. The Committee recessed for their one hour scheduled break in accordance with the Procedural By- law. The meeting reconvened at 1:15 p.m. with Mayor Foster in the Chair. 18.2 Fire Inspections (Councillor Neal) Resolution # GG-392-21 Moved by Councillor Neal Seconded by Councillor Anderson Whereas there have been recent fatalities from fires in older housing stock in Durham Region; Now therefore be it resolved that the Provincial Government be urged to institute mandatory fire inspections for houses and multi -unit dwellings older than 50 years. Carried 11 Page 17 General Government Committee Minutes May 31, 2021 19. Unfinished Business 19.1 LGS-017-21 Procedural By-law Review (Referred from the May 10, 2021 General Government Committee Meeting) Resolution # GG-393-21 Moved by Councillor Neal Seconded by Mayor Foster That Report LGS-017-21 be received; That the By-law attached to Report LGS-017-21 as Attachment 5 to Report LGS- 017-21, repealing and replacing Clarington's Procedural By-law 2015-029, be approved with the following amendments: That section 9.2.5 of the by-law (Delegation time Limits), and related sections, be amended by deleting the words "five (5)" and replacing with the words "ten (10)", so that delegations are permitted to speak for 10 minutes at Council and Committee meetings; That Section 4.11 of the by-law (Length of Meetings), and related sections, be amended by adding a section that ensures the remaining agenda items be placed on the next regular meeting of the same type in the event that the meeting adjourns in accordance with Sections 4.11.1 and 4.11.2; That Section 4.9.1 of the by-law (Closed Meetings), and related sections, be amended by deleting the words "in accordance with Sub -section 239 (2)(3) of the Municipal Act, 2001" and replacing with the words "if the subject matter deals with any of the matters in sub -section 239 (2) or 239 (3) of the Municipal Act, 2001"; That the Procedural Motion definition, within Section 1 of the by-law (Definitions), and related sections, be amended by: • adding the words "indefinitely" after the words "to table"; • That the words "To defer" be added as item f); and • That the remaining items be renumbered; That Section 2.5.1 of the by-law (Agenda Restrictions), and related sections, be amended by adding the words "at the request of a member of the public" after the words "The Municipal Clerk shall refuse"; That the by-law be amended by adding the following section: "That the items of New Business be placed on the respective part of the agenda"; That Section 10.12.9 of the by-law (Motions Introduced Orally), and related sections, be amended by adding "To defer" to the list of items; 12 Page 18 General Government Committee Minutes May 31, 2021 That Section 10.12.21 of the by-law (Motion to Table), and related sections, be amended by adding the words "or defer" after the words "A motion simply to table"; That subsection 10.12.27 of the by-law (Motion to Divide), and related sections be amended by: adding a new section after subsection 10.12.27(b): "The Chair calls the vote on the motion to divide, which is debatable."; replacing subsection 10.12.27(d) with the following: "The matter of the divided item(s) are now being considered with the same mover and seconder as the original. The Chair calls the vote on the divided item(s)."; and That the subsections be renumbered accordingly; and That Staff be directed to prepare a report recommending the new meeting schedule to reflect the changes approved in the new Procedural By-law, effective September 1, 2021. Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwa rt No (2): Councillor Jones, and Councillor Neal Absent (1): Councillor Traill Carried on a recorded vote (4 to 2) See Following Motions Amendment: Resolution # GG-394-21 Moved by Councillor Zwart Seconded by Councillor Anderson That the foregoing resolution #GG-393-21 be amended by adding the following after paragraph 2: That the following words from Section 7.3.1 (Announcements) be removed from the proposed by-law and any related sections: "that will occur within one week of the meeting, unless a regular Council/Committee meeting is not scheduled within one week." Carried Later in the Meeting, see following motion 13 Page 19 General Government Committee Minutes May 31, 2021 Amendment: Resolution # GG-395-21 Moved by Councillor Neal Seconded by Councillor Jones That the foregoing Resolution #GG-394-21 be amended by adding the following after paragraph 2: That Section 7.3.1 of the by-law (Announcements), and related sections, be amended by adding the following words "That announcements regarding past events not be permitted". Motion Lost The foregoing Resolution #GG-394-21 was then put to a vote and carried. Resolution # GG-396-21 Moved by Councillor Neal Seconded by Councillor Jones That the Rules of Procedure be suspended to allow Members of Committee to speak to the foregoing Resolution #GG-393-21 for a second time. Carried Amendment: Resolution # GG-397-21 Moved by Councillor Neal Seconded by Councillor Jones That the foregoing Resolution #GG-393-21 be amended by adding the following after paragraph 2: "That Staff be directed to report back on a possible amendment to the Procedural By-law to include Proxy Voting". Yes (2): Councillor Jones, and Councillor Neal No (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwa rt Absent (1): Councillor Traill Motion Lost on a recorded vote (2 to 4) 14 Page 20 General Government Committee Minutes May 31, 2021 Amendment: Resolution # GG-398-21 Moved by Councillor Neal Seconded by Councillor Jones That the foregoing Resolution #GG-393-21 be amended by adding the following section: "That, for Unfinished Business items, the Member of Council who was in the Chair when the matter was referred, that Member of Council shall be in the Chair when the matter is on the following agenda". Motion Lost The foregoing Resolution #GG-393-21 was then put to a recorded vote and carried as amended. 20. Confidential Reports 21. Adjournment Resolution # GG-399-21 Moved by Councillor Anderson Seconded by Councillor Zwart That the meeting adjourn at 2:18 p.m. Carried 15 Page 21 Diversity in Clarington '4 t Ara, Monay-June 21, 2021 Update on Clarington's Diversity Advisoryl,.Committee eW-. .�. it - -,Z�jt Z4'-O& - - 4 Clarington Diversity Advisory Committee Members JL _ _. Meera McDonald, Chair Meera has a Master's Degree in International Social Development and works as a Business Development Coordinator with the Toronto District School Board. Meera is passionate about discourse on racism, diversity and inclusion and looks forward to working in this committee with the Municipality of Clarington. Lyndsay Riddoch, Secretary Lyndsay is a proud Clarington resident, raising her family here. She is passionate about helping people through her work in Human Resources. She values giving back by becoming involved with the residents, local schools and community. She wants to promote awareness and education to further the knowledge of diversity and inclusion of all within our community. Rachel Traore-Takura, Vice -Chair Rachel is a senior manager with the Ontario Government with over 10 years experience in various ministries. Rachel is passionate about ensuring that Clarington paves the way in creating an inclusive and diverse community. Sajida Kadri Sajida is a Social Work graduate, and a current Recreation and Leisure Services student that enjoys working with the community and is passionate about empowering the vulnerable population. • Page 23( h-ff so ffstqm -� W .+r Laila Shafi In her first two years with the Committee, Laila served as the Vice -Chair. She is currently` completing her qualifications to become a lawyer., Rajeshwari Saharan Rajeshwari came to Canada as a postgraduate student from India. She spends much of her free time in the community or exploring the outdoors. She finds her passion to connect with people through her work with a local real estate company. Raj is proud to call Clarington home. Erica Mittag Community Development Coordinator, Diversity and Inclusion - Municipality of Clarington Staff Liaison to Committee Yasmin Shafi Yasmin is currently an undergraduate student studying psychology at Ryerson University. She is passionate about helping people and giving them a voice. She looks forward to assisting the Diversity Advisory Committee in creating a more inclusive community and society. Dione Valentine Dione is a Project Management Executive with 25+ years' experience within the Banking and Financial and Insurance sectors. Originally from the UK, she relocated to Canada in 2010 and have been a Durham resident since 2013. Dione is passionate about advocating for marginalized communities, specifically assessing how the police system serve and protect people with mental health issues (P/MHI) or experiencing mental crisis. She is pursuing a Ph.D. in Organization Development and Change. Councillor Ron Hooper (Ward 2) "As Council's Liaison to the Committee, I enjoy working with the committee and respect everyone's thoughts and opinions as we build policy and understanding of diversity within the Municipality of Clarington." ,� i �To 1 1 400 11 Ul Z Puiid ref Winii:. mill PP-17 Clarington's Diversity Advisory Committee recognizes Orange Shirt Day ar 411 Anti -Black Racism Subcommittee Clarington and its Diversity Advisory Committee condemn racism in our community Posted on June 09, 2020 A A A n L SHARE Back to Search larington June 9, 20 0l- Together with the Diversity Advisory Committee, the Municipallty of laringtcn is spearing out against racism and discrimination. We condemn the tragic and senseless death of George Floyd in the United States as we collectively spear out against anti -Black racism. We stand together with the global community with one simple message: racism and discrimination against any marginalized member of our community will not be tolerated. Page 26 T. ,� � �:0 V/ 61916"iffolmi[:ll: Clarington. Anti Black Racism Strategy May 12 2021 Community Engagement unicipality of Clarington 000 * Favorites • June 9 at 1:45 PM Would you like to learn about race, racial discrimination and human rights and some approaches to preventing and addressing racial discrimination? The Ontario Human Rights Commission has a 30- minute interactive eCourse to get you started. https://bit.ly/3viNL[q #allyship #aritira65m #diversity #inclusion • Page 28( h-ff so ISLqM Ah A 6 0 wo #A;iAV Clarimington Comes Together e Jain the Conversation to Support and Learn About. Our BlackCommanitU Future Direction • Develop straining / awareness strategy • Test and implement Diversity Lens tool (currently in draft format) • Enhanced collaboration and engagement with partners and the community Page 30 ' �r �1i1,'� tjtillj Thank you Municipality of Clarington 40 Temperance Street Bowmanville, ON L1 C 3A6 905-623-3379 Toll Free: 1-800-563-1195 TTY: 1-844-790-1599 info@clarington.net www.clarington.net Um 40 �IF If this information is required in an accessible format, please contact 1-800-372-1102 ext. 2097. The Regional Municipality of Durham Minutes Energy From Waste — Waste Management Advisory Committee Thursday, May 25, 2021 A meeting of the Energy From Waste — Waste Management Advisory Committee was held on Thursday, May 25, 2021 in Council Chambers, Regional Headquarters, 605 Rossland Road East, Whitby, at 7:00 PM. 1. Roll Call Present: G. Gordon, Whitby, Chair V. Daram, Ajax S. Elhajjeh, Clarington R. Fleming, Pickering P. Haylock, Clarington, Vice -Chair K. Meydam, Clarington G. Rocoski, Oshawa J. Vinson, Clarington Absent: W. Basztyk, Brock Non -Voting Members Present: A. Burke, Senior Planner, Special Projects, Municipality of Clarington M. Neild, Facility Manager, Covanta D. San Juan, Environmental Health Specialist, Health Department, Durham Region Staff Present: G. Anello, Director of Waste Management Services R. Inacio, Systems Support Specialist — Information Technology L. Malyjasiak, Works Technician 3, Waste Services, Works Department A. Porteous, Supervisor of Waste Services S. Glover, Committee Clerk, Corporate Services — Legislative Services 2. Declarations of Interest There were no declarations of interest. 3. Elections Page 32 Energy from Waste — Waste Management Advisory Committee Minutes May 25, 2021 Page 2 of 8 A) IE Election of the Chair S. Glover, Committee Clerk, called for nominations for the position of Chair of the Energy from Waste — Waste Management Advisory Committee (EFW-WMAC). Moved by G. Rocoski, Seconded by S. Elhajjeh, That G. Gordon be nominated for the position of Chair of the Energy from Waste — Waste Management Advisory Committee. Moved by K. Meydam, Seconded by J. Vinson, That nominations be closed. CARRIED S. Glover asked if G. Gordon wished to stand. G. Gordon indicated he wished to stand. G. Gordon was acclaimed to the position of Chair of the EFW- WMAC. Election of the Vice -Chair S. Glover, Committee Clerk, called for nominations for the position of Vice -Chair of the Energy from Waste — Waste Management Advisory Committee. Moved by K. Meydam, Seconded by J. Vinson, That S. Elhajjeh be nominated for the position of Vice -Chair of the Energy from Waste — Waste Management Advisory Committee. S. Glover asked if S. Elhajjeh wished to stand. S. Elhajjeh indicated he did not wish to stand. Moved by K. Meydam, Seconded by G. Gordon, That P. Haylock be nominated for the position of Vice -Chair of the Energy from Waste — Waste Management Advisory Committee. Moved by K. Meydam, Seconded by G. Rocoski, That nominations be closed. CARRIED S. Glover asked if P. Haylock wished to stand. P. Haylock indicated he wished to stand. Page 33 Energy from Waste — Waste Management Advisory Committee Minutes May 25, 2021 Page 3 of 8 P. Haylock was acclaimed to the position of Vice -Chair of the EFW- WMAC. G. Gordon assumed the Chair for the remainder of the meeting. 4. Adoption of Minutes Moved by G. Rocoski, Seconded by S. Elhajjeh, That the minutes of the EFW-WMAC meeting held on Tuesday, March 25, 2021, be adopted. CARRIED 5. Announcements There were no announcements. 6. Presentations A) Angela Porteous, Supervisor, Waste Services, The Regional Municipality of Durham, regarding the Draft Waste Plan for Durham Region's Long -Term Waste Management Plan (2021-2040) Angela Porteous, Supervisor, Waste Services, and Christine Roarke, HDR Consultant, provided a PowerPoint presentation regarding the Draft Waste Plan for Durham Region's Long -Term Waste Management Plan (2021-2040). Highlights from the presentation included: • Council Approved Guiding Principles • Council Approved Vision • Council Approved Objectives • Targets and Actions • Objective 1: Engage with Residents to Build an Understanding and Awareness of the 5Rs and the Region's Waste Management Programs and Services o Target 1A: Increase Public Engagement on the 5Rs Through Partnerships, Increased Accessibility, and Different Media • Objective 2: Reduce the Quantity of Waste We Create o Target 2A: Support Residents in Making Behavioural Changes to Reduce Food Waste o Target 2B: Support Residents in Making Behavioural Changes to Reduce the Amount of Waste Generated • Objective 3: Increase Diversion of Waste from Disposal and Support the Circular Economy o Target 3A: Increase Diversion of Organics from Disposal Page 34 Energy from Waste — Waste Management Advisory Committee Minutes May 25, 2021 Page 4 of 8 o Target 3B: Revise Waste Management By-law 46-2011 to Reflect Changes to Regional Collection and Processing Programs and Services o Target 3C: Develop a Transition Plan that Supports EPR Programs o Target 3D: Advocate for the Expansion of Existing EPR Programs and for Additional EPR Programs to Manage More Materials • Objective 4: Support the Region's Greenhouse Gas Reduction and Climate Change Mitigation Efforts o Target 4A: Develop Initiatives to Offset or Reduce GHG Emissions from Solid Waste that Contribute to Corporate GHG Emissions • Objective 5: Protect or Improve Water, Land and Air Quality in Durham Region o Target 5A: Optimize the Operations of Waste Management Facilities (WMFs) o Target 5B: Increase Accessibility of Waste Management Programs and Services o Target 5C: Explore Options to Reduce Environmental Impacts of Closed Landfills and Potential for Future Community Use • Next Steps • Discussion — Targets and Actions In response to a question from the Committee regarding how the EFW-WMAC could assist the Region with submitting comments to the Ministry, G. Anello advised that once the Long -Term Waste Management Plan (LTWMP) has been implemented, staff will look to the EFW-WMAC for any potential improvements to the Plan. He also advised that staff will look to the Committee for suggestions on what other waste materials might be eligible for the program. He further advised that the Material Recovery Facility (MRF) will be a stranded asset and staff will need to determine if there is another use for it. In response to a question from the Committee regarding the amount of people that engaged with the online survey, staff advised that there were over 2,300 responses received during the month the survey was available. A. Porteous advised that staff will be bringing the LTWMP back to the September 28, 2021 EFW-WMAC meeting which will allow the Committee time to review the LTWMP in more detail. Further discussion ensued regarding how the survey was advertised and if going forward, the EFW-WMAC could be notified when there are public consultations; and if the Committee could receive a copy of the comments from the survey. A. Porteous advised that staff will review the comments first and then most likely summarize those Page 35 Energy from Waste — Waste Management Advisory Committee Minutes May 25, 2021 Page 5 of 8 comments into an information report for Council which would be available to the public. The Committee was asked to review the LTWMP between now and the next EFW-WMAC meeting and forward any comments to G. Anello. 7. Delegations There were no delegations. 8. Correspondence There were no correspondence items. 9. Administrative Matters A) Discussion on the EFW-WMAC Work Plan (2021-2022) G. Anello advised that in recent Works Committee Report #2021-WR- 2, it included areas that staff are working on which could be included in the EFW-WMAC Work Plan. These areas include organics management, expansion of the green bin program, the transition to Extended Producer Responsibility (EPR), the Long -Term Waste Management Plan, infrastructure improvements, and the Energy from Waste facility performance updates. Discussion ensued regarding a Work Plan being drafted by G. Gordon (Chair), P. Haylock (Vice -Chair), and G. Anello, for inclusion on the September EFW-WMAC meeting agenda for the Committee's consideration. 10. Other Business A) Update by Gioseph Anello, Director, Waste Management Services, the Regional Municipality of Durham, regarding Durham Region's Organics Manaaement Proiect G. Anello provided an update regarding Durham Region's Organics Management Project. He advised that Durham Region's Organics Management project will move to an anaerobic digester that would create methane biofuel which would be made into a renewable natural gas. G. Anello advised that the mixed waste pre-sorting facility would take the contents of the black garbage bag/multi-residential waste and sort out the organics, the non -combustibles, and the recyclables. The residual waste would be taken to the Durham York Energy Centre Page 36 Energy from Waste — Waste Management Advisory Committee Minutes May 25, 2021 Page 6 of 8 (DYEC). This process would divert 30,000 tonnes of waste from the DYEC. He advised that organics from that facility would be sent through two separate lines and would go through a process to turn it into a slurry, remove any plastics or grits, and then go through the anerobic digestor next (where bacterial organisms will eat away at the organics materials and create a methane gas and digestate like a nutrient rich liquid). The digestate can then be used to create an organics compost or it can be used as a liquid fertilizer. G. Anello advised that a staff report is being presented to the Committee of the Whole and Council in June. He advised that the next steps include a Request for Proposal (RFP) that seeks a Design, Build, Operate and Maintain proponent for the facility. He further advised that the site for the mixed -waste pre-sort facility has been approved just west of the DYEC which will allow for synergies between the two facilities. G. Anello advised of the timeline for this project and noted that staff hope to have the RFP out by the end of July, award the contract for the project in June of 2022, and then start the permitting, design and construction. He advised that operations would begin in the 2024- 2025 timeframe. B) Update by Gioseph Anello, Director, Waste Management Services, the Regional Municipality of Durham, regarding Extended Producer Responsibility G. Anello provided an update regarding Extended Producer Responsibility (EPR). G. Anello advised that the principle of EPR is for the producers to be 100% responsible for the collection, marketing, and repurposing of their products and packaging for their products. The goal is for the producers to make more environmentally friendly products and packaging. He advised that currently producers pay the Region 50% of the costs for the collection and processing of their products, and that it is costing municipalities between $8-9 million a year above the revenues that are received to collect and process of the Region's recycled waste. G. Anello responded to questions from the Committee regarding which level of government is pushing for EPR; the auditing measures that will be put in place to ensure the producers are complying with the regulations; why the local municipalities would not accept the cost of disposing of the products waste in order to reduce the cost to the residents; and who is responsible for the products that are imported. Page 37 Energy from Waste — Waste Management Advisory Committee Minutes May 25, 2021 Page 7 of 8 C) Update by Gioseph Anello, Director, Waste Management Services, the Regional Municipality of Durham, regarding the Durham York Energy Centre G. Anello provided an overview of the operations at the Durham York Energy Centre (DYEC). He advised that once in -person events have resumed, he would arrange a tour of the DYEC for those who are interested. G. Anello advised that the DYEC is jointly owned by the Regional Municipality of Durham and the Regional Municipality of York. The capacity at the DYEC is 140,000 tonnes/year of which 110,000 tonnes is for Durham's waste, and 30,000 tonnes is for York's waste. He also advised that an emergency Environmental Compliance Approval amendment request has been submitted to increase the DYEC's capacity to 160,000 tonnes for 2021. In addition, the Region is currently undertaking a streamlined Environmental Assessment to permanently increase the capacity to 160,000 tonnes per year. There are no infrastructure upgrades required and this would allow the facility to work at a more efficient rate. This would also allow the delay of expanding the DYEC for quite some time. G. Anello advised that the facility is operated under negative pressure, where the waste is fed into two boilers that run at 1000+ celcius. He also advised that the DYEC generates approximately $8 million a year in electrical revenue. G. Anello advised that the Region monitors air, soil, groundwater, odour and noise at the DYEC and that to date there has not been an odour complaint associated with the operations of the DYEC. G. Anello advised that a source stack test will occur in June and the results will be provided to the Committee. He advised that all of the results of the monitoring programs, along with the continuous emissions monitoring in real time, the source stack test reports, and the annual report that speaks to the operations at the DYEC are available on the DYEC website. He also noted that there is a report coming to the Works Committee meeting on June 2, 2021 with respect to the AMESA Long -Term Sampling Systems for dioxins and furans. G. Anello responded to questions from the Committee regarding whether the monthly AMESA results would be posted to the website; whether removing items such as the organics or metals from the waste stream would impact the total operating cost at the DYEC; whether the East Penn Battery Distribution facility beside the DYEC may benefit from the Durham Region programs; and whether the site Page 38 Energy from Waste — Waste Management Advisory Committee Minutes May 25, 2021 Page 8 of 8 selection for the anaerobic digestion facility has been approved by Regional Council. 11. Next Meeting The next regularly scheduled meeting of the EFW-WMAC will be held on Tuesday, September 28, 2021 in Council Chambers, at 7:00 PM, Regional Headquarters, 605 Rossland Road East, Whitby. 12. Adjournment Moved by K. Meydam, Seconded by R. Fleming, That the meeting be adjourned. CARRIED The meeting adjourned at 8:33 PM. G. Gordon, Chair, Energy from Waste — Waste Management Advisory Committee S. Glover, Committee Clerk Page 39 GANARASKA REGION CONSERVATION AUTHORITY MINUTES OF THE BOARD OF DIRECTORS May 20, 2021 (via Zoom) GRCA 03/21 1. Welcome and Call to Order The Chair called the Ganaraska Region Conservation Authority (GRCA) Board of Directors meeting to order at 7:18 p.m. MEMBERS PRESENT: Jeff Lees, Chair - Municipality of Port Hope Mark Lovshin, Vice Chair - Township of Hamilton Tim Belch - Township of Cavan Monaghan Brian Darling - Town of Cobourg Vicki Mink - Municipality of Port Hope Joe Neal - Municipality of Clarington Tracy Richardson - City of Kawartha Lakes Margaret Zwart - Municipality of Clarington ALSO PRESENT: Linda Laliberte, CAO/Secretary-Treasurer Cory Harris, Watershed Services Coordinator Ken Thajer, Planning and Regulations Coordinator ABSENT WITH REGRETS: Nicole Beatty - Town of Cobourg ALSO ABSENT: Greg Booth - Township of Alnwick/Haldimand 2. Disclosure of Pecuniary Interest None. 3. Minutes of Last Meeting G RCA 16/21 MOVED BY: Brian Darling SECONDED BY: Tim Belch THAT the Ganaraska Region Conservation Authority approve the minutes of the April 15, 2021 meeting. CARRIED. 4. Adoption of the Agenda Joe Neal asked that an item regarding trees in the Ganaraska Forest be added to the agenda. Page 40 Minutes GRCA Board of Directors 03/21 Page 2 G RCA 17/21 MOVED BY: Joe Neal SECONDED BY: Vicki Mink THAT the Ganaraska Region Conservation Authority adopt the agenda as amended. CARRIED. 5. Delegations None. 6. Presentations a) Natural Hazards Presentation Series — Part 5: Hazardous Lands Staff provided an information session on hazard lands regulated under the Conservation Authorities Act and focused this month's talk on `hazardous lands'. Ken Thajer, Planning and Regulations Coordinator, provided the definition of hazardous lands under the Provincial Policy Statement and Section 28 of the Conservation Authorities Act and spoke with regards to restrictions for development in these areas. He further described the various types of unstable soils, organic soils and marine clays, that can be found on hazardous land sites. Cory Harris, Watershed Services Coordinator, addressed unstable bedrock and provided illustrations of karst bedrock. He explained how moisture infiltrates and percolates into the fractures within the limestone bedrock and creates sink holes. Development within these areas is generally not permitted does require setbacks. The presentation concluded by stating that there are no marine clays or karst bedrock within in the watershed however there are organic soils present. Cory stated that this was the last presentation in the natural hazard series. Tracy Richardson thanked staff for the series of presentations. G RCA 18/21 MOVED BY: SECONDED BY: Vicki Mink Tracy Richardson THAT the Board of Directors receive the presentation for information. CARRIED. 7. Business Arising from Minutes None. 8. Correspondence a) 05/21 Ministry of Environment, Conservation and Parks and 05/21 cc Fort Erie G RCA 19/21 MOVED BY: Mark Lovshin SECONDED BY: Marg Zwart THAT the Board of Directors received for the correspondence for information. CARRIED. Page 41 Minutes GRCA Board of Directors 03/21 Page 3 b) MECP re: Regulatory Proposals under the Conservation Authorities Act Linda Laliberte, CAO/Secretary-Treasurer, provided a brief overview of the Regulatory Proposal Consultation Guide. G RCA 20/21 MOVED BY: Brian Darling SECONDED BY: Tim Belch THAT the Board of Directors received for the correspondence for information with further information coming to the June's Board of Directors meeting. CARRIED. 9. Applications under Ontario Regulation 168/06: Permits approved by Executive: G RCA 21 /21 MOVED BY: Vicki Mink SECONDED BY: Brian Darling THAT the Board of Directors receive the permits for information. CARRIED. Permit Application requiring Ganaraska Region Conservation Authority Board of Directors discussion: None 10. Committee Reports: None. 11. New Business: a) Conservation Ontario Governance Accountability and Transparency Initiative Joe Neal asked if the agendas are published on the website. Staff respond that they are posted. The members section is password protected in the event there are confidential items on the agenda. G RCA 22/21 MOVED BY: Joe Neal SECONDED BY: Tracy Richardson WHEREAS the provincial government has passed legislative amendments related to the governance of Conservation Authorities; AND WHEREAS the Conservation Authorities remain committed to fulfilling accountable and transparent governance; THEREFORE, BE IT RESOLVED THAT the Ganaraska Region Conservation Authority endorse the three key actions developed by the Conservation Ontario Steering Committee to update CA Administrative By-laws, to report proactively on priorities, and to promote/demonstrate results; AND FURTHER THAT staff be directed to work with Conservation Ontario to implement Page 42 Minutes GRCA Board of Directors 03/21 Page 4 these actions and to identify additional improvements and best management practices. CARRIED. b) 2021 Budget Joe Neal asked if there were any material changes from the preliminary budget. Staff report that a Clarington project has been added that is fully funded by Clarington. He further asked about the loss of revenue from the Forest Centre and staff responded that the staff reductions are still in place. GRCA 23/21 MOVED BY: Brian Darling SECONDED BY: Mark Lovshin THAT the Board of Directors approve the 2021 Budget. CARRIED. 12. Other Business Joe Neal ask about some large oak trees in the forest that have been forested. He asked if there was a plan to preserve the large oaks. Staff responded that there is a forest management plan. The forester will be asked to provide a report on this for the June meeting. 13. In Camera None. 14. Adjourn The meeting adjourned at 8:11 p.m. on a motion by Joe Neal. CHAIR CAO/SECRETARY-TREASURE R Page 43 June 2, 2021 J. Gallagher Clerk Municipality of Clarington ■ - 40 Temperance Street + Bowmanville ON L1 C 3A6 Dear J. Gallagher: The Regional Municipality of Durham RE: Correspondence received from the Municipality of Clarington dated May 4, 2021, re: City of Toronto Request Corporate Services to use Energy -From -Waste (EFW) Facilities in Ontario, Our Department— File: C00 Legislative Services Works Committee, at its meeting held on June 2, 2021, adopted the 605 Rossland Rd. E. following resolution: Level 1 P.O. Box 623 Whitby, ON L1N 6A3 "That the correspondence received from the Municipality of Clarington Canada dated May 4, 2021, re: City of Toronto Request to use Energy -From - Waste (EFW) Facilities in Ontario be received for information." 905-668-7711 1-800-372-1102 Fax: 905-668-9963 durham.ca SG a' v CyLove4 ' S. Glover, Committee Clerk sg/ c: S. Siopis, Commissioner of Works If you require this information in an accessible format, please contact 1-800-372-1102 extension 2097. Page 44 Patenaude, Lindsey From: Patenaude, Lindsey Sent: Wednesday, June 16, 2021 11:55 AM To: Patenaude, Lindsey Subject: FW: Letter Regarding Off Leash Dogs near Lakebreeze Drive From: [Email Redacted] Sent: June 3, 2021 9:07 PM To: Gallagher, June <JGallagher@clarington.net> Cc: Anderson, Duncan <DAnderson@clarington.net> Subject: Re: Letter Regarding Off Leash Dogs near Lakebreeze Drive EXTERNAL Hi June, I think we're making this more complicated than it needs to be. It looks like, yes, you are correct, item 3.5 and 3.7 on your by-law letter needs to be removed. I will tell my fellow dog walkers this is delayed by a few days. My letter was fairly clear in stating what needs to be done, though. It's fair and reasonable and removes the 'coward and bully' factors. Most of the rest of the letter was to simply explain the circumstance, but if explanation isn't needed, then that's fine too. Ive re -pasted what is to be done again, below... Please reclassify this as a "Leash -Free dog park" so as to allow responsible dog owners, in reasonable control of their dogs, to go leash -less, unless they are requested otherwise by fellow park visitors. This should be done as soon as possible, so that we can all enjoy the summer on the lake, particularly now as we (hopefully) crawl our way out of this horrible covid crisis and back to some kind of normality. we seemed to have missed having this completed by the May 31 date. Too bad, I dropped everything and sent this letter, as requested by Lindsay, got it in just under the wire to get this changed by May 31, I had thought anyway. Pretty irritating. I'm a busy guy and dont really have a lot of time for this stuff. I pushed off much more important business to do this according to your time table. Change is to be made, and made quickly please. The more sensible and efficient alternative, as I have said repeatedly, is to simply give the names of those who are complaining so we can have a discussion directly. Im not sure why this seems so objectionable. It's basic common sense. Ive spent far too much time on this already. Please make it happen week of June 7, and confirm once change is complete so I can tell the dog walker gang to "release the hounds" Q You also mentioned you wanted my address. A bit of a brave request when all I was asking for was the name of complainers dont you agree? But yea sure, Im at [Address Redacted] I can be reached by my cell phone below if anyone needs to call for more clarity. Page 45 Thanks [Name and Phone Number Rd td] On Thu, 3 Jun 2021 at 15:23, Gallagher, June <JGallagher@clarington.net> wrote: Hi [Name Redacted] Thank you for your correspondence. You correspondence pertains to items that are dealt with in different ways. So, I am writing to seek clarification. If you are requesting that Council make a change to create an additional off -leash dog park in the area of Lakebreeze Drive, in addition to the existing off -leash dog parks, this would require Council direction and approval and we would ask that you make this clear, in writing, so that we can add it to an upcoming agenda. 2. If you are requesting that Council make a change to the Responsible Pet Owner's By-law 2013-24, regarding off -leash dogs and dog parks, this would require Council to pass an amending by-law. If this is your request, could you please provide more information on the change you are requesting and then we can place it on an upcoming agenda? If it helps, I can direct you to section 3.5 & 3.7 of the by-law, which speaks to pets at large and leash -free dog areas. If you have concerns about your interactions with Municipal Law Enforcement officers, we would ask that you submit a formal complaint using the online form or contact Duncan Anderson, Municipal Law Enforcement Manager, copied here or 905-623- 3379 ext. 2110, who can also discuss the above matters. Enforcement matters cannot be considered by Council and we would ask that these not be included in correspondence intended to be placed on the agenda. Additionally, in accordance with a Council resolution, all correspondence submitted for consideration on an agenda must contain the author's mailing address, so we would ask that you add it to your correspondence regarding items 1 and 2 above. The agenda deadline for the next upcoming General Government Committee meeting is noon on Wednesday, June 16cn If you have any questions, please let us know. Thanks, June Gallagher, B.A., Dipl. M.A. Municipal Clerk Legislative Services Department Municipality of Clarington 40 Temperance Street, Bowmanville ON L1 C 3A6 Page 46 905-623-3379 ext. 2102 1 1-800-563-1195 www.clarington.net From: [Email Redacted] Sent: May 28, 2021 3:57 PM To: ClerksExternalEmail <clerks@clarington.net> Subject: Please forward to the desk of the Mayor and Members of Counsel of Clarington EXTERNAL To Whom it may concern, I am, and have been for several years, a Port of Newcastle resident living down on Lakebreeze Drive adjacent to what I, and everyone around here, has mostly refered to as "the dog park". More specifically, here in red... i oniVe 14PCP �". 1 9eifsRoa! i Ptwree 4 $Sfieetmm Form Park _! /r { P&I of #-Mwcai�6e TV swam ,Gnat z EGsl SAIBF rJaWfflAlso ' IQ Maui WMe+i�cntTrall Kim 1,10Wi6er W- 4 Utz n 3 Page 47 Apparently, as I now know, there is a difference between a dog park and an off -leash dog park. Unfortunate to discover this after the fact, for first time dog owners like me. There is a group of us which meet in a very penned off area of the park to allow some much needed exercise and socialization time for the dogs. There have been several interactions and warnings from the local by-law officer, who is responding to complaints about us gathering together with our dogs. It's ridiculous and unnecessary, and has been referred to from many in the group as bullying. Which I would tend to agree. So when faced with the choice to simply request that a dog owner "leash up", or to spend taxpayer money to request a paid city official tell you to do it, without a reason needed, enables those who are inclined to hide behind these by-laws to bully with impunity if they so desire. Perhaps they aren't bullies, and have a perfectly good reason to complain, in which case, what's the problem? No one said no yet. It's simply not acceptable to carry on like this. Please reclassify this as a "Leash -Free dog park" so as to allow responsible dog owners, in reasonable control of their dogs, to go leash -less, unless they are requested otherwise by fellow park visitors. This should be done as soon as possible, so that we can all enjoy the summer on the lake, particularly now as we (hopefully) crawl our way out of this horrible covid crisis and back to some kind of normality. As a final note, if the by-law officer wishes to really make a difference, then perhaps a little time spent catching and fining those who leave dog poops behind, is a better use of taxpayer money. You wont get any arguments on that. Thanks in advance. Sincerely, [Name and Phone Number Redacted] Clarftwn MEMO If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. To: Mayor and Members of Council From: Stephen Brake, Director of Public Works Date: June 15, 2021 Re: Bowmanville Fishway Fish Counter Representatives from the Bowmanville Creek Conservation Group are requesting financial assistance from the Municipality of Clarington to install a fish counter at the Bowmanville no, Creek Fishway. When installed, the fish counter will be able to identify different species of fish and also provide a live video stream that will be posted online and accessible to the public. Analysis of the collected data will help support modifications to the fishway to ensure a healthy and vibrant fish community. The species of fish that currently use the Bowmanville Creek Fishway for migratory and spawning purposes include Rainbow Trout, Brown Trout, Chinook Salmon, Coho Salmon and Atlantic Salmon. ■ The specific objectives of the Fish Counter include: 1. Improve the efficiency and effectiveness of fish passage through the fishway; 2. Provide long-term fish community monitoring data; 3. Provide long-term invasive species monitoring data; 4. Provide long-term Atlantic Salmon re -introduction monitoring data. Funding support for the purchase of the Fish Counter and its on -going maintenance has been confirmed from a number of sources including TD Friends of the Environment, Ontario Power Generation, Ontario Ministry of Natural Resources and Forestry, Central Lake Ontario Conservation, Municipality of Clarington, Elexicon Energy, Valleys 2000 and Bring Back the Salmon Lake Ontario Project. The proposed budget for the Fish Counter is provided as follows: Item Cost Purchase and Supply of Fish Counter and associated equipment $12,000 Maintenance and data processing for 5-year period $25,000 Design/supply/install project sign $1,000 Hydro Connection $15,000 The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6 1-800-563-1195 1 Local:905-623-3379 1 info@clarington.net I www.clarington.net Page 49 Page 2 1 Project start and end dates are proposed to be July 2021 to July 2031. Project funders will be recognized through signage, partner websites, social media, news releases, an Annual Monitoring Report and a power point presentation for community engagement activities and schools. The Bowmanville Creek Conservation Group is requesting a further contribution from the Municipality to fund the $15,000 Hydro Connection as noted in the above table. If supported by Council, this initiative is recommended to be funded from the 2021 Capital Account that was approved for other "outdoor recreation needs to be determined". To date, no funds have been assigned or expended from this specific account. Regards, Stephen Brake Director Public Works Department The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6 1-800-563-1195 1 Local:905-623-3379 1 info@clarington.net I www.clarington.net Page 50 Durham Region Labour Council June 14th, 2021 Municipality of Clarington 40 Temperance Street Bowmanville, ON L1 C 3A6 Dear Mayor and Council, Municipality of Clarington: This is to advise that the Durham Region Labour Council is opposed to the proposal to create a Free Trade Zone Point at the Hamilton Oshawa Port Authority (H.O.P.A.) in Oshawa. This matter came to our attention through correspondence from the City of Oshawa (March 29, 2021 council minutes), City of Pickering and through the recent general meeting and land use planning presentation meeting of HOPA. The reasons for opposition to the proposed Free Trade Zone Point at the Hamilton Oshawa Port Authority (H.O.P.A.) Oshawa location are as follows: 1.1-oss of Government Revenue — Communities need Public Services and Programs! Free trade is not "free". Companies do not pay customs, duties, tariffs, and taxes when operating in a Free Trade Zone Point. This means that governments forego the corporate revenue necessary to maintain government services for citizens and to pay for needed infrastructure and programs. The burden of these costs is then shifted to citizens who pay sales taxes, income taxes, and citizens and businesses who pay property taxes. This is not fair. The economic consequences of the COVID 19 pandemic include continuing dramatic costs for governments at all levels. Now, and for the foreseeable future, is not the time to be foregoing government revenues necessary to sustain government programs and services. There are no community benefits foreseen in the development of this proposal, and moreover, this may aggravate citizens in the surrounding residential communities who expect their income, property and sales taxes paid to be devoted to their health, their environment, their economic security and their well-being and this to be the priority of local governments and their representatives as opposed to giving foreign and domestic corporations a tax free existence in a Free Trade Zone Point. The benefits claimed as Free Trade Zone Point incentives for businesses can include: 4 The Duty Deferral Program. 4 The Drawback Program , a The Customs Bonded Warehouse Page 51 Program, 4 The Export Distribution Centre Program and 4 The Exporters of Processing Services Program, to name a few. 2. Labour and Human Rights Working people in Oshawa and Durham Region fear the loss of well paid, unionized, full-time permanent jobs to countries with lower wages and fewer labour standards and protections for workers as a result of several free trade agreements Canada is a party to. For example, Oshawa has suffered through significant shut downs in the automotive manufacturing sector, at General Motors Oshawa and subsidiaries, while these companies shifted production of similar products to other countries where lower wages could be paid and where there are lower standards of labour and human rights protections. This was after several significant government contributions had been paid to these profitable companies. Canada participates in over 14 free trade agreements with at least 51 countries. Examples are: • Canada -United States -Mexico Agreement (CUSMA) • Canada-EU Comprehensive Economic and Trade Agreement (CETA) • Canada -UK Trade Continuity Agreement (CUKTCA) • Comprehensive and Progressive Agreement for Trans -Pacific Partnership (CPTPP) 3. Environmental Concerns The Oshawa port and harbour areas are small. The Oshawa harbour is not a natural deep water facility for large, fully -loaded cargo ships. The harbour requires on -going dredging of sediments from the harbour basin. There is a long standing problem with heavily polluted and contaminated dredgeate from Oshawa harbour documented by Lake Ontario Waterkeepers being stirred up in the dredging process and then dumped in Lake Ontario. These pollutants result from prior dumping of contaminated wastes by local corporations on federal port authority lands north of the harbour that have seeped into the harbour bottom. The Oshawa port and harbour operators whether a harbour commission or port authority have long standing problems dealing with the surrounding residential communities and recreational users due to existing and proposed polluting industries. For example, the proposed Farmtech ethanol plant was resoundingly rejected by residents of Oshawa. The lack of prior informed consultation with the community and a poor legal contract with the rejected FarmTech developer resulted in the loss of millions of dollars and Oshawa Port Authority heading toward bankruptcy according to their auditors. These losses have been absorbed into the Hamilton Oshawa Port Authority. The small Oshawa port on Lake Ontario is wedged between environmentally significant parklands and wetlands on the Lake Ontario waterfront — Lakeview Park East, Second Marsh, McLaughlin Bay Wildlife Refuge and Darlington Park - and is crossed by the popular Lake Ontario Waterfront Trail. This is an area that has been designated of historical and cultural value and features such as the Oshawa beach and pier are popular destinations for recreational use and tourists. These areas are compromised by port operations and businesses operating within the port that produce dusts, noxious fumes and odours from the heavily industrialized areas where there is movement and storage of steel, cement, potash, salt, asphalt, and grain. Page 52 The future uses of the Oshawa Part are not known. A bulk gasoline terminal and container terminals have been proposed. These proposals and plans for further heavy industry or movement of goods can further compromise both the environment and the local infrastructure. 4. Lack of Infrastructure to Support a Free Trade Zone Point The port of Oshawa lacks the necessary infrastructure of land, road, bridges (Simcoe St., Harbour Road) , highway 401 connections (at Simcoe Street, Ritson Road and Harmony Road ) to address the current heavy truck traffic let alone an increase in truck traffic that could occur with the attraction of foreign and/or domestic business. The port lacks fire suppression equipment (hydrants), pollution control systems to handle spills, and sewage and storm drain connections required to handle spills which were noted in the aftermath of the 2013 fire at the McAsphalt plant. The west wharf area next to Simcoe Street south, Lakeview Park West, and the Oshawa Museum lacks the road and bridge infrastructure to support large scale trucking and industrial development and would be incompatible with surrounding parkland, historical and residential land uses. For these reasons, the Durham Region Labour Council is opposed to the development of a Free Trade Zone Point by the Hamilton Oshawa Port Authority that is proposed to be developed in collaboration with municipalities and businesses in the Durham Region over the next 2 years. The Durham Region Labour Council expects to be regularly consulted, updated, and kept informed about the proceedings of local and regional committees addressing this matter, receive relevant staff reports, as well as to be informed of opportunities for public consultation and engagement on all matters relating to development of the Hamilton Oshawa Port Authority, Oshawa Port location. Please acknowledge receipt of this correspondence and how the enclosed matters will be addressed. Sincerely, Tiffany Balducci President, Durham Region Labour Council 1001 Ritson Rd. S Oshawa, ON L1 H 4G5 905-579-5188 Page 53 Clarington Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: June 21, 2021 Report Number: PWD-025-21 Submitted By: Stephen Brake, Director of Public Works Reviewed By: Andrew C. Allison, CAO Resolution#: File Number: By-law Number: Report Subject: Red Oak Tree at 21 Beech Ave Recommendations: 1. That Report PWD-025-21 be received; 2. That Council provide direction to staff respecting the implementation of the preservation plan for the Red Oak Tree at 21 Beech Avenue in Bowmanville; 3. That if the preservation plan is approved, the Self -Insured Losses Reserve be utilized to fund the costs up to $56,100; and 4. That all interested parties listed in Report PWD-025-21 and any delegations be advised of Council's decision. Page 54 Municipality of Clarington Report PWD-025-21 Report Overview Page 2 This report addresses Council Resolution #C-160-21 that requested Staff report back on a cost estimate to preserve, trim and support the Red Oak Tree at 21 Beech Avenue in Bowmanville. The report also seeks Council's direction on whether to proceed with the Tree Preservation plan prepared by Richardson Tree Care and the approval of a funding source to complete the work. 1. Background 1.1 On June 30, 2020, a large limb from the Red Oak Tree fronting 21 Beech Avenue fractured and landed on the adjacent house. The weight of the failed branch when being craned off was 5,600 pounds after being thinned. The failure of the limb did not occur as a result of any storm conditions or other external factors. 1.2 Recognizing the significance of the Red Oak Tree to the Older Bowmanville Neighbourhood, staff commissioned an independent Inspection and Assessment Study with Ontario Line Clearing & Tree Experts Inc. The study was completed in September 2020 and provided Staff with in-depth results that included sonic tomography and resistance drillings to further aid in determining the overall health of the tree. 1.3 The findings of the study concluded that the Red Oak tree is in the mid to late ancient developmental life stage. Features of over -maturity that are present include a declining crown, heartwood decay and segmentation into distinct functional units. There are, however, also areas of very good tree health evidenced by strong rib growth and striations. 1.4 The inspection and assessment study identified that the two lower limbs of the tree have the highest likelihood of failure in the future and may cause significant damage. These branches are relatively weakly attached and are likely to fall due to gravity without the addition of dynamic forces such as wind, rain, wet snow or freezing rain. There are also many other smaller limbs higher up in the canopy with very similar poor branch attachments that could fail at any time. 1.5 The report confirms that the likelihood of the two large lower limbs that extend over the sidewalk and roadway are likely to fracture within the next five years. Consideration of reducing the limbs by more than 1.5m will likely result in the death of the limbs. Page 55 Municipality of Clarington Page 3 Report PWD-025-21 1.6 Management options that are outlined within the report to address the existing tree conditions are listed as follows: fi11111111111CZa',=0 F I 2. Addition of props and pruning as necessary 3. Do nothing 1.7 A copy of the Tree Inspection and Assessment Study prepared by Ontario Line Clearing & Tree Experts Inc., dated September 22, 2020, is provided as Attachment 1. 1.8 On March 16, 2021, Mr. Bill Humber and Mr. Rick McEachern made presentations to the Clarington Heritage Committee requesting heritage conservation and enhancements for the Red Oak Tree. The purpose of the heritage designation would ultimately require protection and preservation of the tree. 1.9 Concurrent with the Clarington Heritage Committee review, Public Works staff also requested comment from the Durham Municipal Insurance Pool (DMIP) respecting the findings of the Inspection and Assessment Study. The DMIP responded by recommending that "the Municipality take steps to mitigate the risk of further failure of this tree. As for the options of either removing it or pruning/adding props to secure the tree, this is the decision of the Municipality." 1.10 On April 20, 2021, the Clarington Heritage sub -committee concluded that based on extensive research and the information provided to the Committee, they found insufficient cultural heritage significance to recommend support for individual designation of the tree under Part IV of the Ontario Heritage Act. 1.11 At the regular Council meeting of May 3, 2021, Mr. Rick McEachern made a presentation requesting a similar course of action in an effort to protect the Red Oak Tree. In response to the request, Clarington Council passed Resolution #C-160-21, that directed Staff to report back on a cost estimate of preserving, trimming and supporting the Red Oak Tree. 2. Analysis 2.1 Public Works staff commissioned a further study in April 2021 by Richardson Tree Care to determine the full scope of Option 2 above for Generalized Tree Preservation and Pricing. 2.2 The consultant's report suggested that the Red Oak Tree at 21 Beech Avenue was estimated to be approximately 230 years old and if properly cared for could potentially live for another 50 years. Page 56 Municipality of Clarington Report PWD-025-21 Page 4 2.3 The primary preservation mechanism recommended for the retention of the tree and the support for the two lowest over -extended heavy limbs includes the use of wooden utility poles and wire cabling. Pruning is also required to remove existing deadwood and to reduce the overall size of the tree to encourage new interior growth. It is further recommended that the size of the tree should be further reduced over the next 20 to 50 years. 2.4 The tree preservation plan will require that a number of steps be implemented including a design of the maypole and cabling system, obtaining permission to install poles on private property, installation of four wooden utility poles ranging in height from 25 to 75 feet, pruning of existing deadwood, reduction of the crown and the provision of soil invigoration and mulching. 2.5 Generalized costs for the tree preservation program is estimated at $56,100. It should be noted that these estimated costs do not include future fees associated with yearly monitoring and for additional pruning likely in year 8-10. A cost breakdown of the proposed workplan is provided as follows. Workplan Estimated Cost Design of Support System, Create Detailed Pruning Specifications $1,500 Engineering of Support System 5,000 Deadwood Removal & Pruning 3,000 Supervision of Pruning 800 Purchase of Poles 23,000 Hydrovac Service for Pole Installation 3,500 Supervision of Hydrovac 500 Pole Installation 3,500 Supervision of Pole Installation 800 Cabling Equipment 7,500 Cabling installation 4,000 Supervision of Cabling Installation 1,000 Soil Invigoration & Mulching 2,000 Total $56,100 2.6 A copy of the Generalized Tree Preservation and Pricing Study prepared by Richardson Tree Care, dated April 19, 2021, is provided as Attachment 2. 3. Concurrence This report has been reviewed by the Director of Financial Services/Treasurer who concurs with the recommendation for the source of funding if Council decides to preserve the tree. Page 57 Municipality of Clarington Report PWD-025-21 4. Conclusion Page 5 It is respectfully recommended that Council provide direction to Staff regarding the preservation of the Red Oak Tree fronting 21 Beech Avenue in Bowmanville. Based on the condition of the tree and the safety risks that are currently present, the Red Oak Tree must either be removed or be adequately supported using a maypole and cable system. Staff Contact: Stephen Brake, Director of Public Works, 905-623-3379 ext. 2903 or sbrake@clarington.net. Attachments: Attachment 1 — Tree Inspection and Assessment of Red Oak Attachment 2 — Generalized Tree Preservation and Pricing Interested Parties: The following interested parties will be notified of Council's decision: Clarington Heritage Committee Rick McEachern Page 58 Attachment 1 to Report PWD-025-21 Tree Inspection &Assessment of Red Oak, 21 Beech Street, Bowmanville, Ontario September 22, 2020 Prepared for: Ken Mercer Supervisor Public Works Department Municipality of Clarington 40 Temperance Street Bowmanville, ON L 1 C 3A6 905-263-2291 1-800-563-1195 KMercer@clarington.net Prepared by: Michael Richardson Ontario Line Clearing & Tree Experts Inc. 7790 Telephone Rd Cobourg, ON K9A 4,17 613-475-2877 richardsontreecare(a)gmail.com Red Oak, 21 Beech St., Bowmanville Page 1 of 27 Contents Introduction.................................................................................................................................... 2 Limitsof the Assignment................................................................................................................ 2 SubjectTree.................................................................................................................................... 2 Photographs of Subject Tree....................................................................................................... 3 Photograph(s) of Noted Defects/Features.................................................................................. 4 TreeHealth...................................................................................................................................... 4 Failure Mode Assessment of the Failed Limb................................................................................. 6 Advanced Inspection of Tree.......................................................................................................... 8 Photograph(s) of sensors installed on tree and cross-section height ........................................ 8 Tomogram of Cross-section Shown in Above Photograph......................................................... 9 Tomogram with Mechanical Interpretation of Strength Loss ................................................... 10 Resistograph° Drilling Profiles.................................................................................................. 10 Assessment of Defects/Feature................................................................................................ 12 Full Tree Risk Assessment......................................................................................................... 18 ManagementOptions................................................................................................................... 18 PossibleSupport Methods............................................................................................................ 19 ReinspectionPeriod...................................................................................................................... 21 Appendix A — Assumptions and Limiting Conditions.................................................................... 22 Appendix B — Interpretation of Resistance Drilling Profiles......................................................... 23 Appendix C — Interpretation of Sonic Tomography Images.......................................................... 24 Appendix D — Interpretation of Mechanical - Sonic Tomography Images .................................... 26 Appendix E — Certificate of Performance..................................................................................... 27 ©Michael Richardson, B.Sc.F., BCMA, MTCU Qualified Arborist September 22, 2020 Red Oak, 21 Beech St., Bowmanville Page 2 of 27 Introduction At the request of Jon McNairn I inspected and completed an advanced assessment of a Red Oak immediately east of the sidewalk at 21 Beech Street, Bowmanville. Limits of the Assignment • This report is based on visual inspection along with sonic tomography and resistance drillings; • There was no inspection of roots not clearly visible above soil level; • This report does not provide any guarantee to stability or survivability of the tree; • This report is not prepared for use in any legal proceeding. Subject Tree Species: Red Oak (Quercus rubra) Size — diameter at breast height — 186 cm Location - in front yard between the sidewalk and the house at 21 Beech St. Lower limbs reach from the tree to the west side of road and from the tree to the house and the driveway to the south. The sidewalk has been adjusted to flow around the tree. Presenting defects/features — a large limb on the north east corner of the tree has fractured this past summer and landed on the house. The broken branch union reveals a cavity centred in the stem. ©Michael Richardson, B.Sc.F., BCMA, MTCU Qualified Arborist September 22, 2020 y ;•• t ��� •i. s1. '+ �' � • jai{ ..y',f�r�� .. eke M � � '' ' � 7 E• _", ,�c � -Mt ,� F-^��_ • � ' / { 'Y-- � , '�f 3 ,01 �;_ fT-'{•may � y,..i �� 1 t a r R� y � r� r✓ 1 #':''� T AL �� r� ✓t' ! �., .y�ai*�., y,+`4.:a��,� ,+ '. ! � I ob�a'r, 6t � j Vast •. 1 : I,"t rA y J. � ♦ ,.Syr Red Oak, 21 Beech St., Bowmanville Page 4 of 27 Photograph(s) of Noted Defects/Features Tree Health The tree is an over -mature tree within terms of morpho-physiological age. A couple of distinct features of over -maturity are present: declining crown, heartwood decay, and segmentation into distinct functional units. There are still areas of very good growth as evidenced by strong rib growth and striations. The lower two limbs are over -extended (extending beyond the natural canopy outline), have had most interior branches and sprouts removed, and bear leaves largely in the outer 3-4 m. Reducing these limbs by more than 1.5 m will likely result in the death of the limbs. ©Michael Richardson, B.Sc.F., BCMA, MTCU Qualified Arborist September 22, 2020 Red Oak, 21 Beech St., Bowmanville Page 5 of 27 Morpho-physiological Age of Trees Young maturing phase: Early to late maturity: Early-, mid- & late -ancient Apical dominance Lower units break free from phases: crown retrenchment & apical dominance reiterative growth (a) 0 1� The crown has been heavily pruned in the past as evidenced by the large pruning wounds. The crown is in decline as many dead branches and thin areas exist. ©Michael Richardson, B.Sc.F., BCMA, MTCU Qualified Arborist September 22, 2020 Red Oak, 21 Beech St., Bowmanville Page 6 of 27 The tree has begun to segment into functional units. This means that a functional unit of a distinct section of the tree consisting of a limb or branch with associated foliage, a portion of the trunk and roots connected through a buttress roots has formed that is acting independently of the rest of the tree. This is particularly evident on the two lower limbs. If a functional unit is over -pruned or the limb completely removed the associated stem and roots will die. Failure Mode Assessment of the Failed Limb The failed limb fractured because there was no integration of the branch fibers into the trunk on the upper portion of the of limb combined with the weight applied to the long lever arm. This is a very common failure mode in large oaks. The cavity within the trunk played no role in the failure. There are very well -formed growth ribs on the underside of the failed limb. The large growth ribs are pushing the limb up but the traditional tension mode of angiosperms was lost many years ago on this limb. There is no connection between the limb and the trunk on the upper half of the limb. This is identified by included bark, the loss of the branch bark ridge. Near vertical apparent connection interface, and in the photo of the fracture the loss of toothpick like fibres above the fracture line. 7. Y, /'�: ; a 'A�i/ •.,tee � � _ r �'` ©Michael Richardson, B.Sc.F., BCMA, MTCU Qualified Arborist September 22, 2020 Page 65 Red Oak,21 Beech St.,Bowmanville Page 7 0 27 qM ichael Richardson, B.Sc.F, BC MA, MTC U Qualified &r oHm September 22, 2020 Pant- 66 Red Oak, 21 Beech St., Bowmanville Page 8 of 27 Advanced Inspection of Tree The area of the trunk was inspected using Rinntech Arbotom® Sonic Tomography and Rinntech Resistograph®. The yellow tape and sensors indicate the level of the inspection. Measuring point 1 is to magnetic north. Photograph(s) of sensors installed on tree and cross-section height ©Michael Richardson, B.Sc.F., BCMA, MTCU Qualified Arborist September 22, 2020 Red Oak, 21 Beech St., Bowmanville Page 9 of 27 Tomogram of Cross-section Shown in Above Photograph Project: 21 Beech St. B.w tulle Location: H: 0 cm I 50 cm i Tree: Tree species: Quemus 191 cm Date: 202009-03 t ©Michael Richardson, B.Sc.F., BCMA, MTCU Qualified Arborist September 22, 2020 Red Oak, 21 Beech St., Bowmanville Page 10 of 27 Tomogram with Mechanical Interpretation of Strength Loss NcteU 21 Beech St. Bowm Ile Location: Tree: Tree species: Quemus ❑sts. 2020-09-03 The tomogram shows loss of solid wood in the cross-section primarily progressing from the center (pith) area towards the edge. Green indicates solid wood while yellow indicates incipient decay and reds and purple complete loss of physical structure. The second tomogram image indicates a maximum loss of 9% of the load carrying capacity of the cross-section as compared to the geometrically same cross-section with no decay. Central heartwood decay is expected and typical of large old oaks. Resistograph® Drilling Profiles Resistance drilling confirms the decay is centrally located and there is a solid intact shell wall. The tree was drilled on the east face at the top of the red ribbon. The wood was intact to a depth of 50 cm. ©Michael Richardson, B.Sc.F., BCMA, MTCU Qualified Arborist September 22, 2020 Red Oak, 21 Beech St., Bowmanville Page 11 of 27 00000448 20200903 0000 Relative Density 550 ---------------- -----------*---------- 500 ------------`---------- 450 -----------=-- =----'----------------------- 400 ------------------------------------I------------------------- -I ----------- ---------- '----- ----- - - ---------- 350 -----------•-----------'------------`-----------'------------`---------- '------------` 300 --i---- ---------- - 250 --- ry------------ 200 ----------- 150 ------ '------------` 100 --- ------------------------- 50 --- --- -------- -------- 0 0 50 100 150 200 250 300 350 400 450 500 ©Michael Richardson, B.Sc.F., BCMA, MTCU Qualified Arborist September 22, 2020 Red Oak, 21 Beech St., Bowmanville Page 12 of 27 The tree was drilled at the southwest side near measuring point 10. This are was expected to have the thinnest shell -wall. There is approximately 27 cm of intact wood at this location. Relative Density 150 100 50 intact (55%) intermediate (11 %) decayed (27%) Bark (7%) Assessment of Defects/Feature The tree has two very large lower limbs and many large limbs in the canopy. There is a large limb over the road that stretches across the road and intersects another tree. The limb is relatively horizontal with most of the leaves situated at the distal ends. There are very few branches and sprouts along the limb. ©Michael Richardson, B.Sc.F., BCMA, MTCU Qualified Arborist September 22, 2020 t A' u ski ,+. t . Asa � � ��., � • - " �:"''�.. e " `-a• .S .aa,i ti yy a i I 6� Ilpk6 jr PIP Wim ASA Red Oak, 21 Beech St., Bowmanville Page 16 of 27 ',tk- " r f: It is my opinion that the two lower limbs will fail in the next five years. These limbs can fail at any time as the length of the lever arm, weight, and poor branch attachments all combine to make it likely the limb will fail do to gravity alone with no added dynamic forces. There are many other smaller limbs in the canopy with very similar poor branch attachments. Many of these can fail at any time. ©Michael Richardson, B.Sc.F., BCMA, MTCU Qualified Arborist September 22, 2020 Red Oak, 21 Beech St., Bowmanville Page 17 of 27 •E, (AA, �rtr�i► ©Michael Richardson, B.Sc.F., BCMA, MTCU Qualified Arborist September 22, 2020 Red Oak, 21 Beech St., Bowmanville Page 18 of 27 Full Tree Risk Assessment The parts of the tree with the highest likelihood of failure and that may cause significant damage are the two lower limbs. The limbs are relatively weakly attached and are likely to fall due to gravity without the addition of dynamic forces such as wind, rain, wet snow, or freezing rain. The consequences of failure are minimal over the lawn, but either limb may fall onto the sidewalk and have the potential to hit walkers etc., the limb over the road has the potential to strike those on the sidewalk as well as passing and parked vehicles. It is not possible for me to determine the occupancy under the tree as COVID- 19 has likely altered street parking. The tree managers are better equipped to determine occupancy and ultimately overall risk associated with the limb falling onto the road and sidewalk. Should either of these limbs fail and strike a person the likely outcome is severe injuries or death. If a limb falls and hits a parked or passing vehicle the consequences can be expected to be extensive monetary damage and perhaps severe injuries or death to occupants. Risk has a large component of occupancy. It is clear that the sidewalk is regularly used but by no means is the area under the tree occupied more than perhaps 10% of the year. The area under the tree may have higher occupancy than the sidewalk if cars are parking regularly. It is my opinion the likelihood of failure of the southern limb in the next five years is probable, the likelihood of impacting someone on the sidewalk is low, but the consequences of failure is severe resulting in the limb having a risk rating of low. It is my opinion the likelihood of failure of the limb over the road in the next five years is probable, the likelihood of impacting someone on the sidewalk or a vehicle is medium, but the consequences of failure is severe resulting in the limb having a risk rating of moderate. The overall risk rating of the tree currently is MODERATE. Management Options The three primary management options for this tree are: 1. Removal 2. Addition of props and pruning as necessary 3. Do nothing ©Michael Richardson, B.Sc.F., BCMA, MTCU Qualified Arborist September 22, 2020 Red Oak, 21 Beech St., Bowmanville Page 19 of 27 Option 1. It is clear to me from my time visiting the tree that many locals appreciate and love this tree. I believe the removal may be an inappropriate option. Option 3. Do nothing will result in the collapse of the lower limbs and gradual failure of the crown, limb by limb. It is my opinion that doing nothing will result in the failure of the two lower limbs within the next five years even in normal weather. The limbs are relatively weakly attached and are likely to fall due to gravity without the addition of dynamic forces such as wind, rain, wet snow, or freezing rain. It is generally considered that people and property are the primary objects that need protecting by mitigating tree risk. It is also worth remembering that the tree itself is a target and there are many benefits that trees provide. The loss of the subject tree will result in the loss of biological, physical, and physiological that can never be replaced. Option 2. It is my opinion that to retain the tree the two lower limbs must be mechanically supported and the upper crown supported as necessary. This work will require a complete inspection of tree to determine likely failure points, the loads they represent and the requirement of the support materials. Pruning, including dead- wooding and crown reduction must be specified based upon the need to maintain as much live canopy as possible. Possible Support Methods In my opinion the tree must be supported to reduce the likelihood of failure. Possible support methods are shown. All involve support with built structures (props or may -poles) as more traditional cables will not work in this case. ©Michael Richardson, B.Sc.F., BCMA, MTCU Qualified Arborist September 22, 2020 ���x. •�., r7 • Y + „� ;� • " ' ,.� � Yam` ; Ax it Yi M. '.q. Of Ilk Ar & ?y+ lye ', 7,i . {: •6: 3 1 Red Oak, 21 Beech St., Bowmanville Page 21 of 27 Reinspection Period If the limbs and crown are not supported the tree should be inspected: 1) After each storm event to determine if a vertical crack between top side of branches and the stems has opened 2) On a regular basis as determined by the tree managers but I suggest every second month If the tree has props and a may -pole installed the inspection periods can be lengthened to bi-annual (twice per year) and after major storm events. Conclusion The lower limbs are likely to fail over the next five years. The risk associated with the tree is currently moderate but can be reduced with mitigation as described. It is my recommendation that the tree needs mechanical support if it is to be retained. ©Michael Richardson, B.Sc.F., BCMA, MTCU Qualified Arborist September 22, 2020 Red Oak, 21 Beech St., Bowmanville Page 22 of 27 Appendix A — Assumptions and Limiting Conditions The assessment of the tree(s) presented in this report has been made using accepted arboricultural techniques. When trees are inspected using Arbotom® Sonic Tomography, Resistograph®, or Arboradix®, results are for that location only and do not necessarily represent the state of the trees in non -probed areas. Notwithstanding the recommendations and conclusions made in this report, it must be recognized that trees are living organisms, and their health and vigour constantly change over time. They are not immune to changes in site conditions or seasonal variations in weather conditions. While reasonable efforts have been made to ensure that the subject tree(s) are healthy, no guarantees are offered, or implied, that these tree(s) or any of their parts will remain standing. It is both professionally and practically impossible to predict with absolute certainty the behaviour of any single tree or its component parts under all circumstances. Inevitably, a standing tree will always pose some level of risk. Most trees have the potential for failure under adverse weather conditions, and the risk can only be eliminated if the tree is removed. This report is not intended as, and does not represent legal advice, and should not be relied upon to take the place of such advice. All photographs are reproductions that may vary from the original in size, clarity, tone etc. Original electronic images are stored by the Richardson Tree Care. Any copies of this report must be reproduced in colour or it is not valid. It is the responsibility of the tree owner to manage the trees. Not withstanding any recommendations made within the report, the consultant is not responsible for their implementation. ©Michael Richardson, B.Sc.F., BCMA, MTCU Qualified Arborist September 22, 2020 Red Oak, 21 Beech St., Bowmanville Page 23 of 27 Appendix B — Interpretation of Resistance Drilling Profiles Resistance drilling using the Rinntech R650-ED Resistograph® allows the determination of solid wood vs incipient decay and cracks or hollows. The machine measures the density of the wood and this is used to show a comparative chart of density vs. cross-section depth. Information is captured on an electronic chart and can be used to calculate the loss of LCC compared with an intact cross-section using ArboStAppTM. The horizontal axis represents drilling depth in centimeters and the vertical axis represents relative density of the wood encountered. po f ReH9ve 0.YbM1y ■Mtap C11%) Bart (t(5 Be°A) ©Michael Richardson, B.Sc.F., BCMA, MTCU Qualified Arborist September 22, 2020 Red Oak, 21 Beech St., Bowmanville Page 24 of 27 Appendix C — Interpretation of Sonic Tomography Images The Arbotom® is used in advanced tree risk assessments. By evaluating the condition of the wood quality in the entire cross section (the extent and configuration of internal decay), strength loss due to decay can be assessed. That data is then used to gain a better sense of what is happening to the tree and how that might affect the likelihood of failure component in a risk assessment. A series of sensors are placed around the tree trunk or limb, each one connected to the next and then to a computer. Each sensor is tapped, which sends a stress wave across the wood to the other sensors. When wood quality is high (solid wood no defect) the stress waves travel rapidly. When wood quality is low (decay present) the stress waves take longer to move through the wood, and if wood is missing (cavity, or crack) they have to travel around that area, thus taking a lot longer to reach other sensors. The data produced is called a tomogram, which provides a display of the stress wave travel times. Interpreting the tomogram allows the user to get a better sense of where decay might be present, as well as the type and extent of the decay. ©Michael Richardson, B.Sc.F., BCMA, MTCU Qualified Arborist September 22, 2020 Red Oak, 21 Beech St., Bowmanville Page 25 of 27 Project: Rochester Location: Above Head 2-5m Tree: Tree species: Quercus H: 2 cm i 50 cm i 1 16 ------ - �- - - 49 4 145 cm 7 i 8 0 9 Date: 2019-07-14 Interpreted speed is shown in the left bar with purple indicating hollows, red decayed, yellow incipient decay, and green intact wood. 120D 0 775 mis 350 ©Michael Richardson, B.Sc.F., BCMA, MTCU Qualified Arborist September 22, 2020 Red Oak, 21 Beech St., Bowmanville Page 26 of 27 Appendix D — Interpretation of Mechanical - Sonic Tomography Images The `mechanics -graph' shows two relative (0 to 100%) scaled curves of the moment of resistance of the cross section to bending by wind from different directions. The green curve is for the intact cross-section, and indicates how the cross -sectional shape of the local mechanical stresses adjusted (e.g. by wind). The red curve shows the relative resistance torque curve in the light of the tomogram graph and any possibly damaged state. The red arrow shows the direction of the "weakest" geometry and the associated number the maximum loss of load carrying capacity as compared with an intact cross- section of the same geometry. Project. Rochester Tree Date: 2019-07-14 Location: Above Head 2.5m Tree species: Quercus H: 2 cm 1200 ------- 775 F Geometric (87% - 100%} Current (91% - 97%) 350 ©Michael Richardson, B.Sc.F., BCMA, MTCU Qualified Arborist September 22, 2020 Page 85 Red Oak, 21 Beech St., Bowmanville Page 27 of 27 Appendix E — Certificate of Performance I, Mr. Michael Richardson, do certify: • That I have personally inspected the plant material referred to in this report and have stated my finding(s) accurately. The extent of the evaluation is stated in the attached report; • That no one provided significant professional assistance to me, except as indicated in the report. Where observations and data have been collected by others this is stated; • 1 have no current interest in the vegetation or the properties that are the subject of this report • That the analysis, opinions, and conclusions stated herein are my own and are based on current scientific methods and facts; • That the analysis, opinions, and conclusions were developed and this report has been prepared according to commonly adopted arboricultural standards; • That my compensation is not contingent upon the reporting of a predetermined conclusion that favours the cause of the client or any other party nor upon results of the assessment, the attainment of stipulated results or the occurrence of any subsequent events; • 1 hereby certify that I am an Ontario 444A Arborist having complete the apprenticeship through the Ontario MTCU; • 1 have been involved in the field of arboriculture in a full time/part time capacity for a period of more than 25 years; Signed Date September 23, 2020 Michael Richardson, B.Sc.F., ISA BCMA ON-0377B Ontario MTCU Qualified Arborist Butternut Health Assessor # 472 ©Michael Richardson, B.Sc.F., BCMA, MTCU Qualified Arborist September 22, 2020 iY I - • - ...w, 79 . mil••"_ .� tS ..�a •.; �-3 .8 �Y -.1 .� rim" Richardson Tree Care P.O. Box 8. Brighton, Ontario KOK 1 HO April 19, 2021 Ken Mercer Supervisor Public Works Department Municipality of Clarington 40 Temperance Street, Bowmanville ON L1 C 3A6 905-623-3379 ext. 2945 KMercer(a-).clarington.net Re: Beech Street Oak Tree This pricing is a generalized guide for the retention of the oak tree at 21 Beech St., Bowmanville. It does not provide specific prices but rather provides a guide to understand the cost of retaining the tree using wooden utility poles. The assumption is that this methodology is acceptable but it is expected an engineer is needed to verify the size and suitability of various portions of the system. The subject tree is 186 cm diameter red oak on the front lawn/municipal road allowance at 21 Beech St. The tree is approximately 230 years old and can certainly live for another 50 years if cared for. The primary issue with the tree is the two lowest, over- extended, heavy limbs that are at risk of failure. Secondarily other limbs are at risk of failure. The primary mechanism for short term retention is to support limbs using a combination of utility poles supporting the limbs and cabling the limbs to the pole. Pruning of the tree shall be done to remove deadwood and reduce the size of the tree. It is hoped that new interior growth can be encouraged and the tree can be further reduced in the future. Morpho-physiological Age of Trees Young maturing phase: Early to late maturity: Early-, mid- & late -ancient Apical dominance Lower units break free from phases: crown retrenchment & apical dominance reiterative growth (a) F N (h) t) O 0 0 '�.J (2� Trees do not have a finite lifespan but rather are subject to the strains of their site and grow larger to an ultimate size then reduce in size and hollow. This is a fully natural process and we can hope to prolong the life of a tree, and manage risk, by reducing the size of the tree and supporting it where necessary. The tree is at approximately stage 7/8. The hope is to support the limbs, allow new interior growth and reduce the tree over the next 20 to 50 years. The largest limb over the road is to be supported by two poles. The shorter one will support the distal end while the taller pole will support the proximal end and be used to cable limbs to. Page 89 P1 it i a 'Y]7Yb � I f yam' ''x . • bSaAC-.': ' - ... f FAin t'�af IL — ems_ - - - _ �-'.'�%'•. _ -7,�•' `Z' i_ ♦ '` �p, } fF ,r F`'�r £� � � • s � f � � � ���` �� � , � his,. ` b '"•� Sequence of steps 1) Decide on preservation path based on price, feasibility, risk management, homeowner, residents etc. 2) Design support system based on: a. Locates b. Engineering as required c. 21 Beech St homeowner agreement, ability to place poles d. Tree components to be supported 3) Prune Tree a. Remove all deadwood >5cm diameter b. Reduce limbs by 3-4 in length to allow sunlight to penetrate and encourage reiterations c. Tree pruning to be supervised by Michael Richardson to achieve goals of crown reduction and to initiate new interior growth d. Tree pruning to be done by a company that meets standards for pruning set by Michael Richardson (thus companies specializing in tree removal and utility line clearing may not be able to provide proof of pruning knowledge and experience required) 4) Locate Poles on site 5) Hydrovac holes a. Hydrovac company shall be chosen by pole install company b. Water pressure shall be reduced to avoid damage to roots c. Hydrovac shall be supervised by Michael Richardson 6) Install poles a. A utility company will do this b. Pole installation shall be supervised by Michael Richardson 7) Install cross braces if needed a. Pole installation company can do this 8) Install cabling a. Cable limbs to pole using approved hardware b. Cabling shall be supervised by Michael Richardson 9) Soil invigoration a. Reduce soil compaction and introduce fish fertilizer into soil b. Develop prescription to encourage reintroduction of organic matter into soil. c. Mulch boulevard with wood chips 10) Yearly monitoring 11) Further pruning, likely year 8--10 Page 92 Generalized costs These costs have been estimated by talking to suppliers and contractors. Prices are estimates only and will change based upon the specifics. In particular the costs of engineering, poles, and cabling hardware will be determined once a formalized plan is developed. Design of support System, create detailed pruning specifications, gather quotes etc. (Michael Richardson) $1500 Engineering of Support System $5000? Deadwood & Pruning $3000 Supervision of Pruning (Michael Richardson) $800 Poles 2-75 H1 poles $8500/pole 1-30 $2500 1-25 $2500 $23000 Hydrovac $3500 Supervision of Hydrovac (Michael Richardson) $500 Pole Install $3500 Supervision of Pole Install (Michael Richardson) $800 Cabling Equipment $7500 (likely high) Cabling labour 4000 Supervision of Cabling (Michael Richardson) 1000 Soil invigoration — can be delayed 2000 Locates Free? Specific Costs If you wish to proceed, we can begin the process of developing a specific plan, quantifying materials and obtaining quotes. Signed Michael Richardson, B.Sc.F., ISA BCMA ON-0377B Ontario MTCU Qualified Arborist Butternut Health Assessor # 472 Page 93 Clarington Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: June 21, 2021 Report Number: PWD-026-21 Submitted By: Stephen Brake, Director of Public Works Reviewed By: Andrew C. Allison, CAO Resolution#: File Number: By-law Number: Report Subject: Active Transportation on West Beach Road Recommendations: 1. That Report PWD-026-21 be received; 2. That the active transportation needs and recommendations for West Beach Road between East Shore Drive and the future West Beach Park be addressed through the active transportation master plan study; and 3. That all interested parties listed in Report PWD-026-21 and any delegations be advised of Council's decision. Page 94 Municipality of Clarington Report PWD-026-21 Report Overview Page 2 This report is to provide Council with an update on research being conducted to provide safe pedestrian and cycling access in the West Beach Road area. 1. Background 1.1 During the Regular Council meeting held on March 01, 2021, Council passed Resolution # C-081-21. This resolution provided direction to staff to report back on providing safe pedestrian and cycling access to the West Beach Road area, including options. 1.2 West Beach Road is a municipal local road with an estimated average annual daily traffic (AADT) count of 1400 vehicles per day and a posted speed of 50km/h from East Shore Drive to 300 m north of Cove Road, 40km/h from 300m North of Cove Road to Cove Road, and 20km/h from Cove Road to the parking lot at the end of West Beach Road. Staff had last undertaken a radar message board deployment in Winter 2021 to review speed and volume impacts. Average speeds were shown to generally be in compliance in the low 50s.The 85t" percentile speed (the speed at which 85% of vehicles travel at or under) was 62km/h, which is typical considering the road characteristics and surrounding environment. 1.3 West Beach Road is the only access route to the homes in the Cove Road and Cedar Crest Beach area, and to the Port Darlington West Beach Park. The road acts as part of the Waterfront Trail for approximately 240 m east of Bowmanville Creek to east of Soper Creek. It also serves as an access point to the Bowmanville Westside Conservation Area parking lot and trail. 1.4 There has been a growing concern by area residents regarding pedestrian safety with blockages caused by vehicles due to increased on -street parking and narrow shoulders. Specifically in the winter, as the Bowmanville Westside Conservation Area trail is not maintained, West Beach Road becomes the only access for residents to the Waterfront Trail. Pedestrian volumes will likely increase in the area with the Bowmanville Creek Trail extension which now connects Baseline Road to the Waterfront Trail. With the eventual construction of the Port Darlington West Beach Park, pedestrian and cycling facilities on West Beach Road will be required to allow safe and buffered travel for trail users. Page 95 Municipality of Clarington Report PWD-026-21 2. Discussion Page 3 2.1 In response to the direction given, staff have begun a preliminary investigation into options to improve safety for pedestrians and cyclists on West Beach Road. West Beach Road — Cove Road to North Parking Lot 2.2 West Beach Road is located in a Central Lake Ontario Conservation Authority (CLOCA) regulated area. In order for road widening to occur, consultation with regulatory staff and an application for a regulatory permit approval will be required. The timing and costs associated with this process can be hard to predict, but after a preliminary consultation with the conservation authority, they'd be willing to work with staff to make improvements to the area. The Bowmanville Marsh is immediately adjacent to the east side of the road, and right of way limits along the west side of the road are at the back side of the ditch, allowing very little room for widening. Road widening or construction of active transportation facilities, such as sidewalks or a multi -use path, could require significant changes to ditches, adjacent ecological habitats, and road drainage. 2.3 There are several hydro poles on West Beach Road from the Bowmanville Westside Conservation Area parking lot to Cove Road. For road widening to occur, relocation of these hydro poles will likely be required. This is a lengthy and expensive process, which can take up to nine months. 2.4 Additional research should be conducted to determine actual pedestrian usage with the new Bowmanville Creek Trail connection, projected increase in active transportation with future development of the Port Darlington West Beach Park, and how the area will be incorporated into the overall Active Transportation Master Plan. Staff are currently working on the terms of reference for the Active Transportation Master Plan study. An analysis of connections to parks and waterfront amenities will be included in the study, including connection to the Port Darlington West Beach Park. 2.5 The RFP for the Active Transportation Master Plan will be released in fall 2021, and the expected completion of the final study report in mid-2022.The study will establish priority routes for active transportation connections and potential estimated costs. Information regarding the recommendations for West Beach Road and the creation of active transportation connections will be provided in an update report following the completion of the Active Transportation Master Plan study. Refer to Figure 1 for the location of West Beach Road in relation to the existing trails and future Port Darlington West Beach Park. Page 96 Municipality of Clarington Report PWD-026-21 Vdaterfrora rra I rA, Page 4 Figure 1- Location of Waterfront Trail, Bowmanville Westside Conservation Area Trail and Parking Lot, and Future Port Darlington West Beach Park Page 97 Municipality of Clarington Report PWD-026-21 West Beach Road — Waterfront Trail Connection Page 5 2.6 West Beach Road currently acts as a connection for two segments of the Waterfront Trail (refer to Figure 2). Staff have investigated paving of the existing shoulders through this segment to provide pedestrians and cyclists a safe, buffered access to the trail, but it was determined that the existing shoulders are not adequate for cycling facilities according to best practices. A more detailed assessment of the area is required prior to implementing alternative improvements. Staff will continue to investigate, including consultation with the conservation authority. 6o4v-7@nvllle Creek Tra Connection Figure 2: Location of Waterfront Trail Connection on West Beach Rd Additional Information 2.7 The Municipality has recently constructed a gravel parking lot at the south end of West Beach Road where the road bends to go east. This additional parking will help to alleviate the issue of parking along the side of road. 3. Concurrence Not Applicable. Municipality of Clarington Report PWD-026-21 4. Conclusion Page 6 It is respectfully recommended that Council review this update and advise staff how they should proceed. Staff Contact: Ben Pegels, Capital Works Coordinator, 905-623-3379 ext. 2304 or bpegels@clarington.net. Attachments: Not Applicable Interested Parties: The following interested parties will be notified of Council's decision: Clarington Active Transportation and Safe Roads Committee Lori Moore Paul Slavchenko Page 99 Clarington Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: June 21, 2021 Report Number: ESD-002-21 Submitted By: Gord Weir, Director of Emergency Services Reviewed By: Andrew C. Allison, CAO By-law Number: File Number: Resolution#: Report Subject: Emergency and Fire Services 2020 Annual Report Recommendation: 1. That Report ESD-002-21 be received for information. Page100 Municipality of Clarington Report ESD-002-21 Report Overview Page 2 The Emergency and Fire Services Department is responsible for delivering fire suppression and emergency response, fire prevention and public education programs in accordance with the Fire Protection and Prevention Act. Attachment 1 of this Report provides Council with an overview of the activities associated with the Department's Suppression and Fire Prevention Divisions for 2020. 1. Background 1.1 Staff have prepared the 2020 Annual Report (Attachment 1) and would like to highlight some key items for your information. 1.2 Fire Suppression staff responded to 2626 calls in 2020, a decrease of 38.47% over 2019. 1.3 Medical/Resuscitator calls saw the largest decrease over 2019 at 61.44% due to changes made to the Tiered Response Agreement with Durham Region EMS. Fire Chiefs throughout Durham Region reviewed their Durham Region Medical Tiered Response Agreements with Durham Region EMS to determine if the service level provided by Fire should be reduced in order to minimize the risk of firefighters contracting the COVID-19 virus. As a result, Clarington's Agreement was changed from Level "C" to Level "A". 1.4 Since the last quarterly report, a final review by the Office of the Fire Marshal confirmed that an adjustment was required for the following response types below. This adjustment has been reflected in the Annual Report. Outdoor (No Loss Fires) — Actual Total 95 Quarter Amount Adjusted Q2 -1 Q4 -1 Property Fires / Explosions — Actual Total 102 Quarter Amount Adjusted Q3 -1 Q4 +1 Page 101 Municipality of Clarington Report ESD-002-21 Page 3 The adjustment to Property Fires / Explosions included a reduction in the total estimated dollar loss by $2,000. Civilian and Firefighter Injuries Q3 Amount Adjusted Actual Total Civilian Injuries -1 1 Firefighter Injuries +2 2 2. Concurrence Not Applicable. 3. Conclusion It is respectfully recommended that this Report be received for information. Staff Contact: Gord Weir, Director of Emergency & Fire Services, 905-623-5126 ext. 2802 or gweir@clarington.net. Attachment: Attachment 1 — Emergency and Fire Services — 2020 Annual Report Interested Parties: There are no interested parties to be notified of Council's decision. Page102 4kkw Emergency and Fire Services 2020 Annual Report KEEP BACK _ 150m EL Ciffinooln Clarington Contents FireChief's Message.......................................................................................................4 AboutUs......................................................................................................................... 5 OurVision.................................................................................................................... 5 OurMission................................................................................................................. 5 OurValues................................................................................................................... 5 ServicesWe Provide................................................................................................... 6 FireSafety Education...............................................................................................6 Fire Prevention, Inspection and Enforcement.......................................................... 6 Emergency Response (Suppression).......................................................................7 How The Pandemic Affected the Way We Do Business ................................................. 8 StationCleanliness......................................................................................................8 Personal Protective Equipment (PPE)......................................................................... 9 Community Support during the Pandemic................................................................. 10 CelebratingSuccess..................................................................................................... 11 Fire Services Exemplary Service Medal.................................................................... 11 Ontario Fire Services Long Service Medal................................................................ 11 Comingsand Goings..................................................................................................... 12 Farewell!.................................................................................................................... 12 Promotions................................................................................................................ 13 FirePrevention.............................................................................................................. 14 FireSafety Education................................................................................................ 14 - Alarmed for Life (AFL)............................................................................................ 14 Fire Prevention Week............................................................................................. 14 Page104 Page 3 FireInspections......................................................................................................... 15 FireSuppression........................................................................................................... 16 VolunteerRecruits..................................................................................................... 16 Training...................................................................................................................... 17 FinancialHighlights....................................................................................................... 18 OperatingBudget....................................................................................................... 18 CapitalBudget........................................................................................................... 18 Emergency Response Statistics.................................................................................... 19 2020 Incident Breakdown.......................................................................................... 19 Call Volume by Geographical Area............................................................................ 19 CallVolume by District...........................................................................................20 AnnualTotals............................................................................................................. 20 Firesby Property Type........................................................................................... 21 Dollar Loss by Property Type................................................................................. 22 Ignition Sources — Residential Fires....................................................................... 22 ConnectWith Us........................................................................................................... 23 Inquiries or questions?............................................................................................... 23 Page105 Page 4 Fire Chief's Message On behalf of Clarington Emergency and Fire Services (CEFS), I am pleased to present the 2020 Annual Report. This report provides an overview of the activities associated with the Department's Emergency Response, Fire Prevention, Training and Mechanical Divisions. 2020 began as any other year with the typical challenges that winter weather brings. Even though we were hearing news coming out of China about a virus, no one could have predicted a pandemic would be upon us within a few short months here in Canada. It has been an uphill battle to mitigate its spread and as we scrambled to understand the coronavirus, we focused on sourcing Personal Protective Equipment (PPE), hand sanitizer and masks while we quickly changed protocols and procedures to ensure the safety of staff and the residents we serve. Unprecedented times required unprecedented change and we entered into a Letter of Understanding with Clarington's Fire Fighters' Association, Local 3139 to ensure sufficient staffing levels would be available should the need arise. The pandemic also brought to the forefront a need for review of the Municipal Business Continuity Plan. Each pandemic can present different challenges and COVID-19 has provided many learning opportunities for management and staff, identifying areas for improvement. With municipal buildings closed to the public, staff were required to provide solutions to various services that would normally be provided in person. With the assistance of the Communications Department, CEFS created an online application process for burn permits. Although we are still working on an online payment process, the pandemic has generated a more efficient service for residents of Clarington. The department saw unprecedented change in our human resources as well. With Council's support, we increased our fulltime Suppression complement with the hiring of four additional firefighters. Along with six new firefighters to backfill for retirements, the Training Division was challenged to train all 10 new hires as well as those that were promoted as a result of these changes. Council's approval of the 2020 Budget allowed the department to begin phasing in electrics cars to our fleet with the purchase of two new Chevrolet Bolts. Council also approved the establishment of a Motor Vehicle Collision (MVC) Cost Recovery Program. The Program allows the department to invoice non-Clarington residents for services that CEFS provides at MVC's on����� municipal roadways.' As I reflect on the past year, I would like to express my appreciation for the hard work and dedication each member of the department continues to provide. Thank you Mayor Foster, members of Council and municipal staff for your continued support. Gord Weir Page106 Page 5 U��MIP Clarington has fire accredited fire stations that are located in specific areas within the Municipality to provide the best emergency response and coverage of a large geographic area. CEFS is the only composite fire service in the southern area of Durham Region. Fulltime Volunte BURKETON and „ t Volunteeer] ENFIELD - C — -.35: 115. - - _ - . IHAYDON ENiISKILLEN ` I I t35; Il — DARLINGTON TYRONE � 1 1 LESKARD 1 CLARKE SOLING- _ KIRB�—o im am. =_ _= KENDALI f -� HANIPTON L, MITCHELL !{ O NO 3 ' CORNERS r�� - COUIRTICE BOWMANVILLE— Il r� 15 1 5' MAPLE '. I',I N WCASTLE 1 GROVE z II 11 BROWNSVILLE 441 � - -_^ � g01 Fes, 01 NEWTONVILLE. a k e Our Vision We are dedicated to a fire safe community Our Mission To ensure we deliver service excellence through public education, prevention, training and emergency response Our Values Every member of Clarington Emergency and Fire Services upholds the tradition of a composite Department and with their skill and knowledge respond without boundary Page107 Page 6 Our greatest asset is our personnel; a group of highly trained, dedicated individuals who pride themselves on customer service excellence. U1 I a Number of Personnel 0--v Director/Fire Chief 1 Deputy Fire Chiefs 2 Administrative Assistant 1 Clerks 2 Suppression — Fulltime 60 Mechanical Maintenance 1 Training 2 Fire Prevention 5 Suppression — Volunteers 125 Total Personnel 199 Services We Provide Fire Safety Education • Educate the public on fire/life safety through our public education programs, hall tours, safety lectures and fire safety training. Our public education programs include: o Alarmed for Life Program o Carbon Monoxide Awareness Week o Community Fire Safety Programs o Family Safety Day o Fire Prevention Week o Junior Firefighter Program o Portable Fire Extinguisher Training o The Arson Prevention Program for Children (TAPPC) Fire Prevention, Inspection and Enforcement • Inspect commercial, residential, vulnerable occupancies and industrial mercantile for Fire Code compliance • Enforce the Fire Code and related fire safety standards Page108 Page 7 Emergency Response (Suppression) • Respond to emergencies including: o Fire o Motor vehicle collisions o Medical support o Alarm notification o Natural disasters o Public hazards — CO incident, gas leak, power lines down, spills o Assistance to Police and other agencies o Rescue — water ice rescue, persons trapped in elevator, high angle rescue Page109 How The Pandemic Affected the Way We Do Business The COVID-19 pandemic changed the way many businesses operate today, including the fire department. In addition to promoting frequent hand washing/sanitizing, social distancing and staff staying home when unwell, the Department underwent an extensive review of our operations with the safety of our staff and public at the forefront. Following Provincial guidelines, many of the programs we provide were cancelled. This included our very popular Junior Firefighter Camp and Family Safety Day. All public education events in the community and schools were also cancelled. As a result, Fire Prevention staff implemented other methods of communicating fire safety messages to the residents of Clarington. In order to minimize potential exposure, members of our Administration and Fire Prevention staff began working from home. Fire Chiefs throughout Durham Region also reviewed their Durham Region Medical Tiered Response Agreements with Durham Region EMS to determine if the service level provided by Fire should be reduced in order to minimize the risk of firefighters contracting the virus. Clarington's Agreement is for Level "C" - Acute Chest Pain and/or Shortness of Breath/Difficulty Breathing regardless of EMS response time. This Agreement was temporarily downgraded to Level "A" Tiered Response: A tiered response will be requested by the Central Ambulance Communications Centre (CACC) within one (1) minute of EMS dispatch when the EMS response time is anticipated to be greater than ten (10) minutes for the following emergency requests for service: Acute Chest Pain and/or Shortness of Breath/Difficulty Breathing (not on calls originating from long-term care (LTC) facilities, medical facilities or other locations with an available on -site Emergency First Responder (EFR) program or higher level of care). As a result, Medical/Resuscitator calls were approximately 34 percent of our total call volume for 2020. Prior to the pandemic, Medical/Resuscitator calls would total approximately 54 percent of all calls. Station Cleanliness In addition to the increase in personal sanitization, we implemented vigorous cleaning and sanitization procedures in our stations, trucks and equipment. These changes spiked the use of cleaning and disinfectant products dramatically. Page110 Page 9 Personal Protective Equipment (PPE) Prior to the pandemic, firefighters would wear their bunker pants, medical gloves, SCBA or safety glasses or personal eyeglasses accompanied by a helmet face shield, N95 mask and a medical gown (as required). During the pandemic firefighters must wear the equipment listed above as well as a Tyvek suit and face shield. A heightened awareness of what protective measures can be applied to the way we normally do things has helped keep our staff safe with zero COVID-19 cases reported. Page111 Page 10 Community Support during the Pandemic AN N �oRF Page112 Page 11 Celebrating Success Fire Services Exemplary Service Medal The Fire Services Exemplary Service Medal program, created on August 29, 1985, honours members of a recognized Canadian fire service who have completed 20 years of service, ten years of which have been served in the performance of duties involving potential risks, and were employed on or after the date of creation of the medal. Exemplary service is characterized by good conduct, industry and efficiency. This year's recipients were: Tim Calhoun, Deputy Fire Chief — 30 year Federal Bar Grant Bradley, Captain — 30 year Federal Bar Rick Vanderkooi, Captain — 30 year Federal Bar Henry Gassmann, Volunteer District Chief — 30 year Federal Bar Ontario Fire Services Long Service Medal The Ontario Fire Services Long Service Medal was first awarded in 1971 as an expression of appreciation and recognition of uniformed} staff for 25 years of dedication and hard work within the Ontario fire service. At 30 years of service and every 5 years thereafter, a service,: • ,r. bar may be requested and added to the medal's ribbon. Spouses of medal recipients receive a companion brooch. This year's recipients were: Tim Calhoun, Deputy Fire Chief — 30 year Provincial Bar: Grant Bradley, Captain — 30 year Provincial Bar Rick Vanderkooi, Captain — 30 year Provincial Bar , . . Ile Henry Gassmann, Volunteer District Chief — 30 year Provincial Bar � - Bryan Rogers, Firefighter — 25 year Provincial Medal Todd Stephens, Volunteer Captain — 25 year Provincial Medal Manuel Ortins, Volunteer Firefighter — 25 year Provincial Medal Page113 Page 12 Comings and Goings Farewell! Chris Carnovale, Michael Kalita, Gary Dusseldorp, Thomas Stone, Mike Suess (left to right) On January 31, 2020 Platoon Chief Gary Dusseldorp retired after almost 28 years of dedicated service to the Clarington Emergency and Fire Services Department. Gary started as a volunteer firefighter in 1992 and was promoted to Captain in 2007. Platoon Chief Peter Lomax retired after almost 33 years of dedicated service to the Department on May 31, 2020. Peter started as a volunteer firefighter in 1987 and was promoted to Captain in 1999. Captain Rick Vanderkooi retired after 30 years of dedicated service to the Department on July 31, 2020. Rick started as a volunteer firefighter in 1990 and was promoted to Captain in 2014. Acting Captain Bryan Rogers retired after 25 years of dedicated service to the Department on July 31, 2020. Bryan started as a volunteer firefighter in 1995 and was promoted to Acting Captain in 2014. Page114 Page 13 The Department also said farewell to the following volunteer staff: Captain Lonny Gibson (Station 2), 27 Years of Service Captain Jonathan Burns (Station 4), 15 Years of Service Captain Dan Prest (Station 4), 15 Years of Service Firefighter Manuel Ortins (Station 1), 25 Years of Service Firefighter Chris Staples (Station 3), 15 Years of Service The Municipality of Clarington thanks you for your dedication and services provided to keep our community safe. Promotions Captains Murray Dennis, Jeff Dawson, Bob McCutcheon were promoted to the rank of Platoon Chief. Acting Captains Rob Staples, Darryl White, Stewart Richardson and Tony Santos were promoted to the rank of Captain. Firefighters Duane Tyte, Eric Dion, Michael Kalita and Aaron Pudlis were promoted to the rank of Acting Captain. The retirement of suppression members in 2020 provided us the opportunity to promote firefighters Rob Van Wees, Myles McCaul, Aidan Preston, Phil Harrison and Kurt Zauerhagen to fulltime from our volunteer ranks. Council also approved a budget to increase our fulltime firefighter complement from 56 to 60. Firefighters Pierce Warwick, Cody Carson, Ryan Mulrooney and Ryan Stafford were promoted to fulltime from our volunteer ranks. This increase in staff will enhance our delivery of fire protection services. Deputy Chief Randy Cowan was promoted from the Suppression Division in September 2020. Reporting directly to the Fire Chief, Deputy Cowan is responsible for the Suppression and Training Divisions of CEFS. He has over 30 years of fire service experience and brings a wealth of knowledge. Deputy Cowan's promotion created a vacancy in our suppression staff providing us the opportunity to promote Steven Lester to a fulltime firefighter. Page115 Page 14 Fire Prevention Fire Safety Education Fire Prevention staff perform a variety of functions in accordance with the FPPA and policies of the Department with one goal in mind; creating a fire safe community. Alarmed for Life (AFL) AFL core components: Smoke Alarms; educate residents on the importance of working smoke alarms. Smoke alarms are critical for live safety and are required on all levels of your home and outside all sleeping areas. Alarms must be replaced within the time specified in the manufacturer's instructions. Carbon Monoxide Detectors; must be located outside all sleeping areas if you have an attached garage, a fireplace and/or a fuel fired appliance such as natural gas and oil. Home Escape Plan; communicating the importance of having a home escape plan with recommendations of practicing the plan with 2 ways out to a predetermined spot. Fire Prevention Week The National Fire Protection Association (NFPA) is the official sponsor of Fire Prevention Week for more than 90 years. This year's Fire Prevention Week campaign focused on fire safety in the kitchen. It is imperative to stay in the kitchen when you are frying, boiling, grilling or broiling food. Fire safety materials are available to residents at Clarington.net/Town-Hall/Fire-Safety. Page116 Page 15 Fire Inspections Our team of inspectors perform inspections and fire investigations following a complaint, request, retrofit, or when self -initiated in accordance with the Fire Protection and Prevention Act (FPPA) and policies of the department. A total of 311 inspections were conducted in 2020. The table below lists the total number of inspection services performed. .- Inspections 311 Complaints Response 97 Burn Permits 162 Fire Safety Plans Review 423 General Plans Review 163 Site Visit 62 Fire Investigations 8 FPPA Part 3 Charges Laid 3 FPPA Part 1 Charges Laid 0 Total 1,229 ,.-% A ,- J • Cooking is the #1 cause of home fires and home fire injuries. • Unattended cooking is the leading cause of fires in the kitchen. • You can keep a small kitchen fire from getting out of control by sliding a lid over the pan and turning off the burner. • Clearing away clutter around cooking appliances lessens the chance of a kitchen fire. For more cooking safety tips please visit NFPA.org - Fire Prevention Week Page117 Page 16 Fire Suppression Our highly trained fire suppression staff provide assistance and respond to a variety of emergencies and situations. Core services provided by staff include fire suppression in both an offensive and defensive mode and search and rescue operations, forcible entry, ventilation, protecting exposures, salvage and overhaul as appropriate. Staff provide emergency pre -hospital care that includes medical acts such as defibrillation, standard first aid, CPR, and EPIPEN assistance. Other core services include: Special Rescue — extrication, rope rescue, water/ice rescue; Defensive Hazardous Material Emergency Response — conducted to the operations level by fulltime staff and awareness by volunteer firefighters; Confined Space. Volunteer Recruits CEFS hired 17 new volunteer firefighters targeting our full complement of 25 volunteer firefighters for each of our five stations. r, ter:, FP7Ayj!Tan*n,'rGaIIz nt I Travis Risnyk Za to DarrenI Page118 Page 17 Training Every year staff perform vital training necessary to meet the legislative requirements of the Ontario Fire Prevention and Protection Act (FPPA) and the Occupational Health and Safety Act of Ontario (OHSA). Training expanded in the following areas for 2020. Rope Rescue — Rapid Deployment Bag; staff received extensive training in the use of a new Rapid Deployment Bag (RDB). Our Rope Rescue Technicians provided instruction on what the RDB is used for, how to use it and when it should be used. The RDB allows for one firefighter to secure themselves to an anchor and lower themselves to a trapped person within a matter of minutes. Then they are able to secure the person and provide some medical care if required while the remainder of the crew is setting up the rope rescue equipment. Tanker Operations; through the efforts of the Training Division and Volunteer Captains, CEFS successfully trained 13 volunteer firefighters in Tanker Operations. All suppression staff are required to have a DZ license. Although licensed to drive a Tanker, each driver must learn how to operate the various equipment on the apparatus. This training consists of a road course, tanker familiarization, pump operations, tanker shuttle and water evolutions. At a fire scene the driver must remain with the apparatus at all times as they are responsible for hooking up the hose, maintaining water supply to fire operations and shuttling water from a source to the fire scene. Pumper Operations; all fulltime staff are trained on Pumper j Operations within the first year of becoming a fulltime firefighter. Firefighters rotate their position within the apparatus each shift allowing each member to utilize their skills at various calls. Pumper Driver/Operator training encompasses the standards established by the National Fire Protection Association, Standard 1002. Seven volunteers and one fulltime firefighter were trained in Pumper Operations. Aerosol Transmissible Diseases (ATD)-, after - successfully completing this training, staff can: #' • Recall the various kinds of aerosol transmissible Via- diseases • Describe the contents of the aerosol transmissible diseases standard • Identify the various modes of transmission • Recognize the signs and symptoms of ATDs • Describe when and how to use _ respiratory protection , bow , • Summarize the procedures for / disinfecting and decontaminating i equipment, etc. Page119 Page 18 Financial Highlights Operating Budget Gross Operating Budget spending in 2020 was $13,293,549.87. Salaries and benefits encompassed over 85% of the budget. 2020 Gross Operating Budget Actuals by Expenditure Type ■ Salaries & Benefits Materials, Supplies, &Equipment Services & Rent Other Capital Budget The 2020 Capital Budget spending was $307,908.74. Protective clothing encompassed 38% of the budget. Protective clothing includes items such as firefighting boots, gloves, bunker gear and helmets. 2020 Capital Budget Actuals ■ Protective Clothing ■ SCBA Equipment EMS Equipment EMS Vehicle Replacement Page120 Page 19 Emergency Response Statistics In 2020, crews were dispatched to a total of 2,626 emergency incidents of which 197 (7.5%) were fires with an estimated dollar loss of $12,719,370. The following is a summary of emergency incidents by response type. 2020 Incident Breakdown Response Type Property Fires / Explosions 2019 Volume 86 020 Volume 102 lume +18.6% 020 %. Total - 3.88% Outdoor (No Loss Fires) 43 95 +120.93% 3.62% Burning Controlled 80 132 +65% 5.03% CO False Calls 166 152 -8.43% 5.79% False Fire Calls 350 320 -8.57% 12.18% Medical/Resuscitator Call 2313 892 -61.44% 33.97% Other Response 502 292 -41.83% 11.12% Overpressure Rupture/Explosion (No Fire) 1 5 +400% 0.19 /o ° Pre Fire Conditions/No Fire 81 80 -1.23% 3.05% Public Hazard 170 168 -1.18% 6.4% Rescue 476 388 -18.49% 14.78% Call Volume by Geographical Area Geographical Bowmanville and surrounding area 1,221 Newcastle and surrounding area 473 Orono and surrounding area 170 Courtice and surrounding area 641 Enniskillen and surrounding area 121 Page 121 Page 20 Call Volume by District 3500 3000 2500 2000 1500 1000 500 0 2018 ■ Highway 401 Rural Annual Totals E 2019 Highway 407/418 Mutual Aid E ■ Highway 115/35 Other ii 2020 ■ Urban .- �� Nor— Call Volume 3,737 3,675 3,929 4,268 2,626 Civilian Injuries 5 1 1 7 1 Firefighter Injuries 0 0 0 1 2 Fatalities 0 0 0 0 0 Dollar Loss $6,248,757 $4,244,699 $2,738,750 $3,317,011 $12,719,370 16.—A f Page122 Page 21 Fires by Property Type 50 45 40 35 30 25 20 15 10 5 0 ME 1 2018 ■ Vehicle ■ Mercantile Other Non Structure In 101.,. 2019 ■ Residential ■ Industrial Business IN _1■11 2020 ■ Assembly ■ Other Structure Page123 Page 22 Dollar Loss by Property Type $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 2018 ■ Vehicle Mercantile ai 2019 I- 2020 ■ Residential ■ Assembly ■ Industrial ■ Other Structure Ignition Sources — Residential Fires 10 9 8 7 6 5 4 3 2 0 2018 ■ Cooking Equipment ■ Heating Equipment, Chimney etc. ■ Lighting Equipment ■ Open Flame Tools, Smokers' Articles ■ Miscellaneous ■ Undetermined 2020 ■ Electrical Distribution Equipment Appliances Processing Equipment ■ Other Electrical, Mechanical Exposure Page124 Page 23 Connect With Us Inquiries or questions? Contact us at: or visit Station 1, 2430 Highway 2, Bowmanville ON L1C 6C8 Page 125 Clarington Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: June 21, 2021 Report Number: CSD-005-21 Submitted By: George Acorn, Director of Community Services Reviewed By: Andrew C. Allison, CAO By-law Number: File Number: Resolution#: Report Subject: 2021 Update on Diversity Initiatives and Clarington's Diversity Advisory Committee Recommendation: 1. That Report CSD-005-21 be received for information. Page126 Municipality of Clarington Report CSD-005-21 Report Overview Page 2 This report provides an overview of the work of Clarington's Diversity Advisory Committee (CDAC), as well as initiatives that staff are undertaking to support Diversity and Inclusion in the workplace. The CDAC was formed in 2018 and strives towards a safe, welcoming, and inclusive Clarington by raising awareness and celebrating our community's differences and strengths. The Committee has completed its second full year of operation. As shown in this report much work has been done and the valuable contribution of the members of the CDAC has been pivotal in this effort. We are also planning on a very busy next 12 months as we move forward on a number of important initiatives. 1. Background 1.1 The Clarington Diversity Advisory Committee (CDAC) is a resident committee that acts as an advisory body for Council. Its mandate is to provide advice, comments and recommendations on issues affecting diversity in our community, to foster awareness, reduce barriers, promote inclusion, and engage our residents. 1.2 The CDAC meets on a monthly basis and while in -person meetings were restricted this past year due to COVID-19, the Committee was able to conduct virtual meetings using the Microsoft Teams platform and will continue to do so until it is safe to return to in person meetings. 1.3 The Committee is structured with staggered terms to ensure continuity of their work. Four of the initial members served two-year terms that expired December 31, 2020. These members are thanked for their valuable contributions over the past two years. Members each bring their own lived experiences and community connections. They share their perspectives on issues and opportunities helping to promote diversity in Clarington. 2. Diversity Initiatives Update 2.1 The CDAC has developed a workplan that outlined their goals and strategies for their success over the past year. Many of their accomplishments are included in this report. In addition to those shared in the report, the Committee provided input on the following: • Reviewed a calendar of observances and faith days and provided comment to the Municipality's Clerks Division for reference and consideration when scheduling meetings moving forward Page127 Municipality of Clarington Report CSD-005-21 Page 3 • Recommended that reference to and highlights of the work of the Diversity Advisory Committee and Anti -Black Racism Subcommittee be included on the Committee page on the municipal website • Recommended a social media plan be developed to recognize special days of observance and recognition of the diversity in our community • Supported the St. Paul's Circle of Indigenous Friends and Advocates event — Indigenous Event 2020 Pathways to Awareness, Understanding and Right Relations by registering two Committee members for the event • Recognized Orange Shirt Day on September 30, 2020 and encouraged this as an annual observance • Provided input, through the consultant, to the municipal Ward Boundary Review • Through the Communications Division, provided input to the development of the Engage Clarington — Diversity and Inclusion webpage Anti -Black Racism 2.2 On May 25, 2020, George Floyd, a Black man, was killed by a then police officer during an arrest in Minneapolis, Minnesota. Following his death, many protests against police brutality, specifically toward Black people, spread across the United States and around the world. 2.3 Shortly after this tragic event, Clarington Council, together with the CDAC, released a statement to the community condemning the senseless death of George Floyd. As part of the commitment to break down walls and eliminate racism in the workplace and in our community and ways to address this important work, the CDAC voted to form a Clarington Anti -Black Racism Subcommittee (CABRSC) in June 2020. 2.4 The Subcommittee, a liaison between the community and the CDAC, was formed and held their first meeting in August 2020. Its focus is on developing strategies to address anti -Black racism and other forms of discrimination in our community. This will be accomplished through education and awareness by recommending policies, initiatives, and guidance on the development of a training program. 2.5 The CABRSC includes two members of the Diversity Advisory Committee (one of whom acts as Subcommittee Chair), Council Liaison Councillor Ron Hooper, a representative from Clarington Public Library, Clarington residents and is supported by the Staff Liaison. Page128 Municipality of Clarington Report CSD-005-21 2.6 To support this work, the Subcommittee has / is: Page 4 Developed a social media engagement plan with a focus on allyship and anti - racism that is being implemented through Clarington's Communications Team Providing expertise and input towards the development of an anti -racism strategy Providing guidance towards an anti-racism/anti-discrimination training program 2.7 In August 2020, Members of the CDAC attended a meeting with a representative of the Durham Black Accountability Coalition to understand their proposed ways to address systemic anti -Black racism within Clarington and the Region as a whole. 2.8 In March 2021, the CDAC, through their Subcommittee and in partnership with the Clarington Public Library, hosted a virtual panel discussion "Clarington Comes Together: Join the Conversation to Support our Black Community" with panelists discussing strategies to support Black residents in areas of education and career development, mental health and policing. 61 people registered for the event; at its peak, there were 36 attendees online. Symbols of Hate 2.9 Throughout this past year, staff, Council and the Diversity Advisory Committee have been working on ways to address symbols of hate in our community. 2.10 After much research and consideration, Resolution #GG-334-21 was approved. Through this resolution, advocacy to higher levels of government will be pursued to review current statutes and legislation and address the root causes of hate activity. 2.11 In addition to the advocacy component, the above Resolution provided direction to develop an anti -racism policy that would clarify the Municipality's expectation of tolerance for those working at and using Municipal -owned facilities and spaces, and is being developed in partnership with staff, the Diversity Advisory Committee, and the Anti -Black Racism Subcommittee. Future Direction 2.12 The Diversity Advisory Committee has developed a workplan to guide their work through 2022. In addition to the work outlined above that is yet to be finalized, the following key deliverables are included in the workplan: Page129 Municipality of Clarington Report CSD-005-21 Page 5 Develop a training / awareness strategy for Council, staff and the community. In September 2020, the CDAC received funding in the amount of $20,000 from the Municipality towards this work. Additional funds have been applied for through the Government of Canada's Community Support, Multiculturalism and Anti -Racism Initiatives Program to create tools and training sessions that promote and engage in discussions on multiculturalism, diversity, racism, and discrimination in our community. A decision on this application is anticipated by the end of June 2021 (pending delay of the award due to the pandemic). Test and implement Diversity Lens tool (currently in draft format) which will allow staff and Council to see things from a new or different perspective and create awareness of diversity in the development of policies and programs. Collaborate with other levels of government and local organizations, to identify strategies and goals for engagement. Initial conversations have been made towards this effort with the Region of Durham and Durham Regional Police Services and will continue throughout the year. 3. Staff Initiatives to Support Diversity and Inclusion Diversity and Inclusion Staff Team 3.1 In July 2020, an internal Diversity and Inclusion Staff Team was formed to extend the reach of diversity and inclusion across the corporation. The team represents a cross- section of municipal business units that play a variety of roles. 3.2 This team acts as diversity and inclusion champions for their department by actively planning, promoting, and implementing workplace initiatives and activities to encourage employee involvement and learning. 3.3 To promote diversity and inclusion, the staff team contributes related material to a monthly employee e-newsletter, creates learning materials and resources in recognition of significant observances including Orange Shirt Day, Black History Month, National AccessAbility Week, including Red Shirt Day, and Pride Month. 3.4 The Diversity and Inclusion Staff Team prepared a multi -language resource for staff to support communication with customers in languages other than English. This also included COVID specific multi -language resources. An on -demand translation service, which includes American Sign Language, is currently being sourced for implementation in 2021. Page130 Municipality of Clarington Report CSD-005-21 Page 6 3.5 Staff have participated in discussions and focus groups with the Women's Multicultural Resource and Counselling Centre of Durham to support their project: "Challenge Racism — What to do Steps" which will address barriers to employment for minorities in Durham Region, with a goal to increase resources, campaigns and services to address these barriers at a local and regional level. Canadian Centre for Diversity and Inclusion 3.6 This past year, the Municipality of Clarington completed their first year as an Employer Partner with the Canadian Centre for Diversity and Inclusion (CCDI). This membership demonstrates our commitment to promoting diversity and inclusion and has provided our staff team and Council with access to a variety of resources and opportunities to support their learning, understanding and growth. 3.7 Throughout the balance of 2020 and into 2021, we have seen an increase in the usage and access to the resources available through CCDI: Resource 2020 (April to December) 2021 (January to April) Knowledge Repository Users 16 17 Number of Downloads 37 54 Number of Clicks 308 335 Webinar Registrations 110 64 Conference Registrations 1 6 Community of Practice Registrations 3 Not Available Page 131 Municipality of Clarington Report CSD-005-21 Indigenous Cultural Awareness Page 7 3.8 Through Resolution #GG-468-19, Council approved the use of a Land Acknowledgement Statement at public regular and special Council and Standing Committee meetings, at civic celebrations and other official events hosted by the Municipality. As part of this resolution, staff were directed to develop a training plan, it collaboration with the Diversity Advisory Committee and representatives of our local Indigenous community, to provide Indigenous cultural awareness for Council and staff. 3.9 To this end, training sessions were designed, in collaboration with the CDAC, to provide participants with some background and a greater understanding of Indigenous Peoples, the United Nations Declaration of the Rights of Indigenous Peoples, colonization, treaties, territorial acknowledgement, Michi Saagiig Culture and the importance of taking actions towards Reconciliation. 3.10 These sessions were provided by the Enwayaang Institute for Professional Learning, Chanie Wenjack School of Indigenous Studies at Trent University and included many guest presenters from the local Indigenous community. A four-part series was offered to 60 staff and Members of Council throughout February and March of 2021. Future sessions are planned for Fall 2021 so that more will have the opportunity to participate and learn. 3.11 Through the Indigenous cultural awareness training sessions, participants learned about the significance of offering tobacco, a custom that is shared by many Indigenous peoples. Tobacco is offered for many reasons and is appropriate when asking for assistance from an Indigenous elder, knowledge keeper or person of the Indigenous community. For consideration of staff or Members of Council who may be making a request of our Indigenous community, materials, and instructions to guide one in the making of a "tobacco tie" are now available. The Community Development Coordinator is also available as a resource for staff. Leading Equitable and Accessible Delivery 3.12 Accessibility and Inclusion have long been "check box" exercises for many organizations. When that is the case, there is a risk of inconsistency in application, and these important factors are not embedded in long-term strategies. 3.13 The Municipality of Clarington is collaborating with the Abilities Centre to go through the Leading Equitable and Accessible Delivery (LEAD) process. LEAD is a methodology and mindset used to help governments and organizations embed inclusion and accessibility in all aspects of their operations to ensure that accessibility and inclusion do not become a "check box." Page132 Municipality of Clarington Page 8 Report CSD-005-21 3.14 Clarington is the first municipality to partner with the Abilities Centre to embrace the LEAD initiative. This initiative will help Clarington prioritize and include accessibility and inclusion in all facets of strategic planning, day-to-day operations, and organizational culture. Through our involvement in the LEAD process, the Municipality of Clarington is showing we are committed to ensuring that people of all ages and abilities enjoy the same opportunities as they live, work, play, visit and invest in our community. 3.15 In April 2021, a working group comprised of various levels of staff and representatives from the CDAC and Accessibility Advisory Committee including their Council Liaisons was formed to be involved in the process. The Abilities Centre staff guided the working group through a facilitation exercise that identified our focus areas and will inform some recommendations and action items that will be reviewed by the working group later in June 2021. It is anticipated that these recommendations and action items will be presented to Council this fall. Inclusion Support 3.16 Over the past few years, the Community Services Department has offered support to participants in our camp programs who require assistance to be successful at camp. Inclusion staff are involved in the program planning, preparation, and implementation of daily camp activities, while working one on one with camps to achieve our inclusion goals, making all children successful. 3.17 Our inclusion staff and overall camp team have been supported by external agencies such as Abilities Centre Durham Behaviour Management Services and Grandview Children's Centre for additional guidance and training on topics of inclusion to increase their level of comfort and knowledge. 3.18 In February 2021, Grandview Children's Centre approached the Municipality of Clarington and City of Pickering to propose a partnership by way of offering a free respite program through the month of March for families who have a child(ren) with a diagnosis of Autism Spectrum Disorder and their siblings from the same household. Grandview Children's Centre had received unexpected funding from the Ministry of Children, Community and Social Services but due to the pandemic did not have the human resources to implement a program which prompted the partnership opportunity. 3.19 Free respite programs were offered in municipal recreation facilities in Clarington and Pickering as well as the Grandview Children's Centre facility in Oshawa. These programs were supported by Clarington staff and with this support, respite was provided for 70 children and youth throughout the month of March. 3.20 This partnership has opened the conversation to possible future joint and crossover programming to provide more families and children in need in our community opportunities to participate. Page133 Municipality of Clarington Report CSD-005-21 Future Direction Page 9 3.21 The Diversity and Inclusion Staff Team has developed a workplan to outline their goals for the coming year. They are planning to share a brief survey with staff in all Departments to collect feedback to better understand any existing gaps and opportunities, as well as strengths and resources, to inform and support their workplan. 3.22 The team is currently investigating the use of gender pronouns in the workplace as well as an inclusive language resource. 4. Concurrence Not Applicable. 5. Conclusion It is respectfully recommended that the report on the update of the activities of the Diversity Advisory Committee and staff be received for information. Staff Contact: Erica Mittag, Community Development Coordinator, Client Services, 905-623- 3379 ext. 2563 or emittag@clarington.net. Attachments: Not Applicable Interested Parties: There are no interested parties to be notified of Council's decision. Page 134 Clarington Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: June 21, 2021 Report Number: LGS-021-21 Submitted By: Rob Maciver, Director of Legislative Services Reviewed By: Andrew C. Allison, CAO Resolution#: File Number: By-law Number: Report Subject: Appointment to the Tourism Advisory Committee Recommendations: 1. That Report LGS-021-21 be received; 2. That the resignations of Kimberly Demonte and Ann -Marie Harley be received with thanks; 3. That the Committee consider the applications for appointments to the Tourism Advisory Committee, and that the vote be conducted to appoint the citizen representatives, in accordance with the Appointment to Boards and Committees Policy; and 4. That all interested parties listed in Report LGS-021-21 and any delegations be advised of Council's decision. Page135 Municipality of Clarington Report LGS-021-21 Report Overview Page 2 This report is intended to provide background information, regarding the vacancies on the Tourism Advisory Committee to assist in the appointment process. 1. Tourism Advisory Committee Background 1.1 The role of the Tourism Advisory Committee (TAC) is to provide advice, comments and recommendations to Council on tourism, activities, and initiatives to promote the Municipality. The Committee represents a variety of tourism stakeholders and works with Staff to further tourism -focused strategic goals and initiatives as set out by Council 1.2 The Committee is comprised of nine voting members, one of whom will be a Member of Council; a representative from Clarington Board of Trade (non -voting); and a Staff liaison (non -voting). Current Situation 1.3 Kimberly Demonte was appointed to the TAC in February 2019, for a term ending December 31, 2022 or until a successor is appointed. In May 2021, the Clerk's Division received notification of her resignation. 1.4 Ann -Marie Harley was appointed to the TAC in May 2019, for a term ending December 31, 2022 or until a successor is appointed. In May 2021, the Clerk's Division received notification of her resignation. 1.5 Currently, the TAC has seven voting members, therefore Committee may appoint two residents for a term ending December 31, 2022 or until a successor is appointed. 1.6 The following have put forward an application for consideration. • Rita Smith • Sasha Donker • Marsha Carbon • Karen Cashin Page136 Municipality of Clarington Report LGS-021-21 2. Advertising and Applications Page 3 2.1 The Municipal Clerk's Division placed an advertisement in the local papers and on the Municipality's website, www.clarington.net/Committees, to fill the vacancy on the Tourism Advisory Committee. 2.2 In an effort to extend the reach of our advertisements for vacancies, the Clerk's Division has created a profile on the www.claringtonvolunteers.ca website. Vacancies on the Tourism Advisory Committee were listed on the Clarington Volunteers website. 2.3 As per the "Appointment to Boards & Committees Policy", a confidential matrix has been attached at the front of the applications. The matrix includes the qualifications of existing members as well as the new applicants. 3. Concurrence Not Applicable. 4. Conclusion It is respectfully recommended that Committee consider conducting the vote to make the appointments to the Tourism Advisory Committee for a term ending December 31, 2022 or until a successor is appointed. Staff Contact: Lindsey Patenaude, Committee Coordinator, 905-623-3379 ext. 2016 or Iatenaude@clarington.net. Attachments: Attachment 1 — Confidential Matrix and Applications Interested Parties: The following interested parties will be notified of Council's decision: Rita Smith Sasha Donker Marsha Carbon Karen Cashin Tourism Advisory Committee Page137 Clarington Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: June 21, 2021 Report Number: LGS-022-21 Submitted By: Rob Maciver, Director of Legislative Services Reviewed By: Andrew C. Allison, CAO Resolution#: File Number: By-law Number: Report Subject: Meeting Schedule — Updated to Reflect Changes to Procedural By-law Recommendations: 1. That Report LGS-022-21 be received; 2. That the meeting schedule for the remainder of the term of Council 2018 to 2022, attached as Attachment 1 to Report LGS-022-21, be approved; and 3. That all interested parties listed in Report LGS-022-21, and any delegations, be advised of Council's decision. Page138 Municipality of Clarington Report LGS-022-21 Report Overview Page 2 Clarington's Procedural By-law sets out the notice provisions regarding the regular meeting schedule for General Government Committee, Planning and Development Committee, and Council meetings. Council recently approved changes to the procedural by-law to allow for "gap weeks" on weeks when a statutory holiday falls on a Monday. This Report presents, for Council approval, the meeting schedule for the 2018-2022 Term of Council (detailed in Attachment 1) to address the changes. 1. Background 1.1 Clarington's schedule of meetings are set for each new term of Council and only changes if special meetings are called or Council changes it by resolution (as per subsection 4.1.1 of the Procedural By-law). The current schedule was approved by Resolution C-246-18 in July, 2018 for the term 2018-2022 arising out of Report CLD- 018-18. 1.2 On June 14, 2021 Council approved the recommendations, arising out of Report LGS- 017-21, which changed the Procedural By-law, effective September, 2021. Part of the changes include changing the meeting schedule to a "gap week" approach which, in general, means that if there is a statutory holiday on the Monday, the meeting would take place the following week (rather than the current practice of scheduling it for the following day). 1.3 The resolution reads, in part: "That Staff be directed to prepare a report recommending the new meeting schedule to reflect the changes approved in the new Procedural By-law, effective September 1, 2021." 1.4 As a result of the foregoing, the meeting schedule needs to be updated and approved by Council. 2. Proposed New Meeting Schedule Budget Meetings 2.1 In consultation with the Director of Financial Services/Treasurer, Staff are recommending the following approach to the budget meetings, which has been incorporated in the proposed new meeting schedule (Attachment 1). These dates are in accordance with the approved budget policy, as amended by Resolution JC-111-19, which states the budget ratification be targeted for the second Council meeting of any given year. Page139 Municipality of Clarington Report LGS-022-21 Page 3 2.2 The budget meetings have been scheduled into the calendar for 2022, including scheduling "spillover meetings" (which were unscheduled in 2021, but were necessary), as follows, all of them starting at 9:30 am: • Friday, January 28 — This will be a General Government Committee (GGC) meeting to hear from the external agencies and the Director of Financial Services/Treasurer's report. • Monday, January 31 — This will be the "main GGC Budget meeting" • Friday, February 4 — This will be the "spillover" of the main GGC Budget meeting. It will be cancelled if Committee deems it not necessary on January 31 st • Monday, February 7 — Joint Committee meeting (will only include regular GGC and Planning items, not budget items). • Monday, February 14 — This will be a regular Council meeting to consider the recommendations of the Joint Committee meeting of February 71" as well as the Budget GGC meetings of January 31 st and February 4t" • Friday, February 18 — This will be the "spillover" of the February 14t" meeting. It will be cancelled if Council deems it not necessary on February 14tn Regular Committee and Council Meetings 2.3 Attachment 1 contains the recommended meeting schedule to address the situation where the meeting falls on a holiday. The attached schedule also includes the hiatus for the 2022 Municipal Elections, as per past practice. I Timing of Approval 3.1 The changes to the by-law are to take effect on September 1, 2021. This is mainly to provide enough time for the implementation of the changes to the schedule. There also needs to be enough lead time for the scheduling of statutory public meetings for the purposes of the Planning Act. 4. Website 4.1 In accordance with past practice, the meeting schedule will be published on Clarington's website, www.clarington.net/calendar. 4.2 As per subsection 4.10.1 of the Procedural By-law, the following year's meeting calendar will be published in the newspaper. Page140 Municipality of Clarington Page 4 Report LGS-022-21 5. Concurrence This report has been reviewed by all Department Heads who concur with the recommendations. 6. Conclusion It is respectfully recommended that Committee recommend the approval of the updated meeting schedule (Attachment 1). Staff Contact: June Gallagher, Municipal Clerk, 905-623-3379 ext. 2102 or jgallagher@clarington.net. Attachments: Attachment 1 — Proposed 2021-2022 Meeting Schedule Interested Parties: There are no interested parties to be notified of Council's decision. Page 141 Clarington If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. 2021-22 Council and Committee Meeting Schedule Calendar Legend Blue = General Government Committee Green = Planning & Development Committee Yellow = Council Red = Holidays Brown = Joint Committee Meeting Orange = Special Budget Meeting Purple = Special Meeting 2021 Meeting Start Times General Government Committee - 9:30 a.m. Planning and Development Committee — 6:30 p.m. Council - 6:30 p.m. Joint Committee Meeting - 9:30 a.m. Special Meeting Start Times: February 11, 2021 — 5 p.m. April 22 & May 27, 2021 — 6 p.m. May 31, 2021 — Following GGC January Su Mo Tu We Th Fr Sa Eg& 2 3 6 7 8 9 February Su Mo Tu We Th Fr Sa 1 2 3 4 5 6 7 81 9 10 12 13 March Su Mo Tu We Th 1 2 3 4 5 708 9 10 11 12 14 15 16 17 18 19 6 13 10 k261 13 14 15 16 14 17 18 19 20 20 27 17 20 21 22 23 21 23 24 25 26 27 21 22 23 24 25 26 24 27 28 30 28 28 9 30 31 31 April Su Mo Tu We Th Fr Sa 1 3 7 8 9 10 4M20 ir May Su Mo Tu We Th Fr Sa 1 2 4 5 6 7 8 June Su Mo Tu We Th Fr 1 2 3 4 5 6 8 9 10 11 12 11 4 15 16 17 9 11 12 13 14 15 13 14 15 16 17 18 19 18 1 23 30 24 16 18 19 20 23 _ 25 26 30 31 21 22 20 22 23 24 25 26 25 27 28 29 28 29 27 29 30 July Su Mo Tu We Th Fr Sa 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 August Su Mo Tu We Th Fr Sa 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 September Su Mo Tu We Th Fr S� 1 2 3 4 5 7 8 9 10 11 12 �:3 14 15 16 17 18 19 20 21 22 23 24 25 26 28 29 30 October Su Mo Tu We Th Fr Sa 1 2 November Su Mo Tu We Th Fr Sa 3 4 5 6 December Su Mo Tu We Th Fr Sa 1 2 3 4 3 5 6 7 8 9 70 11 12 13 5 7 8 9 10 11 10 12 13 14 15 16 147 18 19 20 12 13 14 15 16 17 18 17 19 20 21 22 23 01K2 2124 25 26 27 19 20 21 22 23 25 24 26 27 28 29 30 28 26M 281 291 301 31 31 Page142 Clarington 2021 Council and Committee Meetings Council Meetings — 6:30 p.m. • Monday, January 18 • Monday, May 3 • Monday, October 18 • Monday, February 8 • Tuesday, May 25 • Monday, November 1 • Monday, March 1 • Monday, June 14 • Monday, November 22 • Monday, March 22 • Monday, July 5 • Monday, December 13 • Monday, April 12 • Monday, September 20 General Government Committee Meetings — 9:30 a.m. • Monday, January 4 • Monday, March 29 • Monday, June 21 • Monday, January 25 • Monday, April 19 • Monday, September 27 • Tuesday, February 16 • Monday, May 10 • Monday, November 8 • Monday, March 8 • Monday, May 31 • Monday, November 29 Planning and Development Committee Meetings — 6:30 p.m. • Monday, January 11 • Tuesday, April 6 • Monday, June 28 • Monday, February 1 • Monday, April 26 • Monday, October 4 • Monday, February 22 • Monday, May 17 • Monday, November 15 • Monday, March 15 • Monday, June 7 • Monday, December 6 Joint Committee Meetings — 9:30 a.m. • Monday, September 13 • Monday, October 25 Special Budget Meetings — 9:30 a.m. • Friday, January 29 • Monday, February 1 Special Meetings • Thursday, February 11 — 5 p.m. • Thursday, April 22 — 6 p.m. • Thursday, May 27 — 6 p.m. • Monday, May 31 — Following General Government Committee Meeting Page143 Clarington If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Calendar Legend Blue = General Government Committee Green = Planning & Dev. Committee Yellow = Council Red = Holidays Brown = Joint Committee Meeting Orange = Special Budget Meeting Purple = Special Meeting 2022 Meeting Start Times General Government Committee - 9:30 a.m. Planning and Development Committee — 6:30 p.m. Council — 6:30 p.m. Joint Committee Meeting - 9:30 a.m. Special Meeting Start Times: *February 14 — 9:30 a.m.* Su 2 1 Mo January Tu We Th 41 5 6 Fr 7 Sa 8 Su I Mo 6M 13 *14* February Tu 1 8 15 We 2 9 16 Th 3 10 17 Fr 11 Sa 5 12 19 Su Mo March Tu We Th I Fr I Sa 1 2 3 4 5 6 8 9 10 11 12 9 11 12 13 14 15 13 15 16 17 18 19 16 18119 20 21 22 20M 22 23 24 25 26 20 22 23 24 25 26 231 24 25 6 27 29 27 27 29 30 31 30 Su A24C26, Mo April Tu We Th 6 7 13 14 20 21 Fr 1 8 22 Sa 2 9 16 23 Su 1 8 15 22 29 Mo 2 9 Tu 3 10 17 24 31 May We 1 18 2 Th �56 19 26 Fr 20 27 1 1 Sa 7i-- 14 21 28 Su 5 Mo Tu 7 June We 1 8 In 2 9 3 101 17 24 a 4 11 18 25 12 14 15 16 19 20 21 22 23 27 28 29 30 26 27 281 29 30 Su 3 10 17 24 31 Mo 4 11 18 25 Tu 5 12 19 26 July We 6 13 20 27 Th 7 14 21 28 Fr 1 8 15 22 29 Sa 2 9 16 23 30 Su 7 14 21 28 Mo 8 15 22 29 August Tu We Th 2 3 4 9 10 11 16 17 18 23 24 25 30 31 Fr 5 12 19 26 Sa 6 13 20 27 Su Mo September Tu We Th, 1 2 Sa 3 4 6 7 8 9 10 11 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Su 2 9 16 23 30 Mo 3 10 17 24 31 October Tu We Th 4 5 6 11 12 13 18 19 20 25 26 27 Fr 7 14 21 28 Sa 1 8 15 22 29 Su 6 13 20 27 Mo 7 14 21 November Tu We Th 1 2 3 8 9 10 16 17 22 23 24 29 30 Fr 4 11 18 25 Sa 5 12 19 26 Su Mo December Tu We Th Fr 1 1 21 Sa 3 4 6 7 8 9 10 11 13 14 15 16 17 18 19 20 21 22 23 24 25 28 29 30 31 Page144 Clarington 2022 Council and Committee Meetings Council Meetings — 6:30 p.m. • Monday, January 24 • Tuesday, April 4 • Monday, February 14 • Monday, May 2 (9:30 a.m.) • Monday, May 30 • Monday, March 14 • Monday, June 20 General Government Committee Meetings — 9:30 a.m. • Monday, January 10 • Monday, February 28 • Monday, March 21 • Monday, April 11 • Monday, May 9 • Monday, June 6 Planning and Development Committee Meetings — 6:30 p.m. • Monday, January 17 • Monday, March 7 • Monday, March 28 • Monday, April 25 • Monday, May 16 • Monday, June 13 Joint Committee Meetings — 9:30 a.m. • Monday, February 7 • Monday, September 12 Special Budget Meetings — 9:30 a.m. • Friday, January 28 • Monday, January 31 • Friday, February 4 (Only if needed) Special Meetings — 9:30 a.m. • Friday, February 18 Special Council meeting (Only if needed) • Monday, September 19 • Monday, November 21 • Monday, December 12 • Monday, November 28 • Monday, December 5 Page145 Clarington Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: June 21, 2021 Report Number: FSD-032-21 Submitted By: Trevor Pinn, Director of Financial Services/Treasurer Reviewed By: Andrew C. Allison, CAO Resolution#: File Number: By-law Number: Report Subject: 2021 — 2022 Insurance Report Recommendations: 1. That Report FSD-032-21 be received; 2. That the general insurance placement, in conjunction with the other member municipalities of the Durham Municipal Insurance Pool, with Intact Insurance (formerly Frank Cowan Company) for an integrated pooling arrangement that includes integrated insurance coverages and common self- retention deductible levels for the period July 1, 2021 to June 30, 2021, at a cost to Clarington of $996,351 be confirmed; and 3. That the purchase of cyber liability coverage through Ascent at a cost of $42,000 be confirmed. Page146 Municipality of Clarington Report FSD-032-21 Report Overview Page 2 2020/2021 has been another successful year for the Durham Municipal Insurance Pool (DMIP) and the Municipality of Clarington has benefitted through a premium increase of 7.3 per cent (2020 — 3.2 per cent decrease). This report is primarily an update on the status of the DMIP and current initiatives being undertaken. 1. Background 1.1 The purpose of this report is to provide an update to the General Government Committee regarding the status of the Municipality's insurance program. 1.2 This report also includes a review and update of the Durham Municipal Insurance Pool, which is now entering its twenty-first year of successful operation. 1.3 Clarington is a founding member of the DMIP which was established to achieve financial savings by co-operatively purchasing insurance coverages with local and pool level deductibles and by implementing common risk management practices. The pool protects participating municipalities from increasing insurance premium costs through an alternative risk -financing program with a higher single deductible and collectively self -insuring claims within that deductible. 1.4 Clarington's Treasurer held the position of Chair of the Board of DMIP from inception to September 2019. The current chair of the Board is Laura Barta, Director of Finance/Treasurer for the Township of Scugog. 1.5 The DMIP was launched in July 2000 with the participation of the Town of Ajax, Town of Whitby, Municipality of Clarington, Township of Brock, Township of Scugog, Township of Uxbridge and the Region of Durham. The City of Oshawa joined the pool effective July 1, 2017. 1.6 Member municipalities are provided coverage in the areas of general liability, errors and omissions, auto liability and property insurance. The DMIP provides municipal specific resources such as loss prevention programs, claims handling, advice for boards and committees, site audits, review of contracts and training. 1.7 The Municipality's insurance coverage renewed on July 1, 2020. GGC passed resolution #GG-547-19 at its meeting on November 25, 2019,which provided approval to remain in the DMIP for the 2020/21 renewal term and provided the Director of Financial Services/Treasurer (at the time Director of Finance/Treasurer) the discretion to determine when a review of the Municipality's insurance may next be conducted, such time not to exceed five years. Page147 Municipality of Clarington Page 3 Report FSD-032-21 1.8 Given the current state of insurance in Ontario (as noted below), that being one with escalated prices or even the refusal of coverage, I do not feel that this is the right time to conduct a market review given we attempted one a year ago. Staff will continue to monitor the market to determine the appropriate time to conduct the next review. 2. 2021/2022 Insurance Coverage Renewal 2.1 Within the terms of the subscribers' agreement, DMIP members agree to make a contribution sufficient enough to pay administration costs, expenses (including actuarial and audit), premiums and a claim funding amount that is supported by full actuarial projections and analyses. 2.2 DMIP members are also required to give a minimum six months' notice of termination if they wish to leave the pool. To date no member of the pool has asked to leave while one of the two Durham municipalities that did not originally found the pool have asked to be admitted. 2.3 The DMIP has been able to position itself to minimize the impact of increases in insurance premiums paid to insurance companies related to property, casualty and liability coverages. 2.4 For 2021/2022, the DMIP negotiated with the insurer and has secured the broadest and most comprehensive coverage available to municipalities. The Municipality's increase is 7.3 per cent, or $68,064. 2.5 The allocation methodology was reviewed for 2020/2021. The DMIP reviews the allocation approximately every three years. The Municipality saw a decrease in its participation rate from 12.42 per cent to 11.06 per cent. Overall, the net cost for the annual DMIP insurance program for the Municipality decreased by 3.2 per cent in 2020/2021. 2.6 The Board of Directors of the Durham Municipal Insurance Pool has placed coverage with Intact Insurance (formerly Frank Cowan Company) for an integrated pooling arrangement. During 2020/2021, Frank Cowan was purchased by Intact Insurance and is being integrated into their insurance offerings. There has not been a change in the insurance coverage or services received by the DMIP. 2.7 For 2021/2022 the cyber insurance coverage will change from AXA XL to Ascent. The deductible has increased from $40,000 to $75,000, with the premium being $42,000. The premiums are not completely comparable to AXA XL as there are additional coverages which were not part of the previous coverage. Overall, Staff feel that the value is fair for the Municipality and it provides protection against cyber risks. Page148 Municipality of Clarington Page 4 Report FSD-032-21 3. Benefits of an Insurance Pool 3.1 The main components of the structure of the Durham Municipal Insurance Pool arrangements are summarized as follows: • Each municipality retains their respective current deductibles ranging from $5,000 to $100,000 (Clarington's deductibles are primarily $25,000 (liability) and $5,000 (fleet); • The pool self -insures losses between these local deductibles and a per claim limit of $500,000 (on a group basis) for integrated coverages; • Under this structure, local municipalities are responsible for funding losses from $0 to their individual deductible amounts ($25,000 in the case of Clarington); • Between these local municipal deductibles and the pooled retention limit of $500,000, the eight (8) members share the cost on a collective basis; and • Excess of a $500,000 per claim loss, the members purchase insurance from municipal insurers for protection on a collective basis against catastrophic claim losses. 3.2 During its 20 years of existence, this innovative risk financing venture continues to be a highly effective method by which the municipalities have enjoyed: • Broader insurance coverage; • Control over the costs of insurance claims below the $500,000 deductible; • Pro -active, comprehensive and coordinated risk management services to reduce property and liability exposures; • Increased investment income on the retained portion of the pre -funded claims loss reserve; and • Increased price stability. 3.3 As the DMIP is self -funded to a degree, there are opportunities for surpluses to be refunded to the Municipality. The Municipality has received refunds in 2014 ($202,950), 2016 ($223,500), 2017 ($544,740) and 2020 ($91,155) for a total refund of $1,062,345. Staff are anticipating a refund of approximately $91,200 to be received in the summer of 2021 for the previous year. 3.4 At the May 2019 DMIP Board meeting it was approved that from 2020 to 2028 the founding members (including Clarington) would receive an annual payment from the accumulated surplus in the pool. It is estimated, subject to annual review, that the Municipality will receive $91,100 per year. In keeping with past practice, this will be used to fund risk management initiatives (including safety audits, sign replacement, and other projects which lowers the risk to the Municipality and residents). 3.5 The estimated rebate in 2021/2022 is $91,684 which is in excess of the insurance increase for the year. These funds will be placed into the reserve fund for future use in risk mitigation activities. These funds will be received in June 2022. Page149 Municipality of Clarington Page 5 Report FSD-032-21 3.6 At December 31, 2020 the balance in the Self -Insured Losses Reserve was approximately $716,000. These funds can be utilized for risk -mitigation activities throughout the Municipality. In the past, funds have been used to conduct risk audits, additional sidewalk repairs and other similar capital activities to reduce risk. These funds are primarily used to fund the Municipality's deductible. Staff will be working with departments to identify risk -mitigation activities, such as risk -audits or capital improvements, to be considered to be funded from this reserve in the draft 2022 budget. Insurance Market in Ontario 3.7 The past two years have seen a hardening of the insurance market in Ontario. This hardening is cyclical, and similar situation was the reason why the DMIP was created. 3.8 Municipalities are seeing premium increased that can be in excess of 50 per cent, with many municipalities seeing at least 10 per cent increases. 3.9 The hardening markets and increased premiums have resulted in several municipalities, as well as the Association of Municipalities of Ontario (AMO), look at developing their own insurance pools modeled after the two existing pools in the Region of Durham and the Region of Waterloo. 3.10 There continues to be advocacy from municipal associations for reform to the joint and several liability legislation that currently exists in Ontario. Staff at Clarington and at the DMIP continue to monitor this development. 4. Concurrence Not Applicable. 5. Conclusion It is respectfully recommended that Council approve the renewal of insurance services with the Durham Municipal Insurance Pool. Staff Contact: Trevor Pinn, Director of Financial Services/Treasurer, 905-623-3379 ext. 2602, tpinn@clarington.net Attachments: Not Applicable Interested Parties: List of interested parties available from department. Page 150 PG.25.06 GG MUNICIPALITY OF CLARINGTON General Government Committee Meeting RESOLUTION # DATE: Monday, June 21, 2021 MOVED BY Councillor Ron Hooper SECONDED BY Whereas the month of June is recognized as National Indigenous History Month and is dedicated to the children who died from neglect and abuse, the families left behind and the survivors of residential schools; Whereas June 21 is recognized as National Indigenous Peoples Day and provides us with the opportunity to explore and learn more about the rich and diverse cultures, voices, experiences and histories of First Nations, Inuit and Metis peoples; Whereas in 2015, the Truth and Reconciliation Commission of Canada released 94 Calls to Action to "redress the legacy of residential schools and advance the process of Canadian reconciliation;" Whereas there are Calls to Action that are directed to and identify steps that municipalities and all levels of government can take; Whereas the Municipality of Clarington has recently taken several steps to educate staff and Council about colonization and its ongoing effects on the Indigenous Community, including the adoption of a Land Acknowledgement Statement and Indigenous Cultural Awareness Training for Council and Staff; Now therefore be it resolved that the Council of the Municipality of Clarington direct staff to examine the Truth and Reconciliation Commission of Canada's 94 Calls to Action, in consultation with our relevant Advisory Committees and members of our Indigenous community, and report back to Council by early 2022 to identify recommendations that the Municipality could undertake to move forward with reconciliation. Page 151 C1a1!W9t0J7 Memo If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 To: Mayor and Members of Council From: Stephen Brake, Director of Public Works Date: December 11, 2020 Subject: Granville Dr. / William Ingles Dr. — Courtice — Three Way Stop Control Investigation File: Transportation At the November 23-24, 2020 Council Meeting, Resolution #C-463-20, as amended, was approved that directed staff to report back regarding the consideration for a three- way (All -Way STOP) at the intersection of Granville Drive and William Ingles Drive in Courtice. The resolution was borne out of the delegation of Mr. Dave Bass citing concern regarding vehicle speeds and requesting that the intersection be made into an All -Way STOP controlled intersection and that Granville Drive have a speed reduction to 40km/h. Granville Drive is a 2-lane urban local class roadway aligned north -south that experiences an annual average daily traffic (AADT) volume of approximately 1,200 vehicles. William Ingles Drive is a 2-lane urban local class roadway aligned east -west that experiences an AADT volume of approximately 250 vehicles. Both roadways were constructed in 2012 as part of the local subdivision. Having recently been constructed the Granville Drive road approaches are in good condition, comprised of a dedicated travel lane, sidewalk on the east side of the road and direct frontage of residential properties on the east side. There are streetlight poles along the east boulevard and there is an absence of any other obstructions with the exception of young boulevard trees. The intersection approaches are open and clear, free of sight line obstructions, and are typically free of glare caused by the rising or setting sun. The William Ingles road approach is in good condition comprised of a dedicated travel lane, sidewalk on the north side of the road and is fronted by single family residential properties on each side. There are streetlight poles along the north boulevard and an absence of any other obstructions with the exception of young boulevard trees. The eastbound STOP control at the Granville Dr. intersection is marked by a regulatory STOP sign. The intersection approaches are open and clear, free of sight line obstructions, and may be subject to glare caused by the rising sun. Page 11 The Corporation of the Municipality of Clarington 40 Temperance Street, Bowmanville ON L1 C 3A6 1 905-623-3379 Page152 C1a1!W9t0J7 Memo The existing intersection currently meets all requirements per Clarington's modified Ontario Traffic Manual (OTM) guidelines which are regarded as the regulatory basis for safe and required measures to be implemented on roadways. No accident history has been reported to Durham Regional Police Service (DRPS) at this intersection. Radar message boards were deployed on Granville Drive in 2019 for both northbound and southbound traffic to review vehicle speeds, which was shown to be in compliance with averages in the high-30km/h to 40km/h range and an 85th percentile speed (the speed at which 85% of vehicles travel at or under) of high-40km/h. Staff undertook a deployment of our discreet speed radar units from November 25, 2020 to December 02, 2020 that are not apparent to motorists in an attempt to get unbiased speed radar data. Data from this discreet deployment shows that average speed during this duration was 38km/h with an 85th percentile speed of 46km/h which correlates with previous data taken. These radar units additionally and specifically log the speeds and number of vehicles that travel over the assigned speed limit which is an unposted regulatory limit of 50km/h for Granville Dr. It was recorded that approximately 5% of all vehicles travelling on this road were travelling in excess of 50km/h with an average speed of 55km/h. The speeds recorded indicate that vehicles are travelling at speeds below the unposted regulatory speed limit for the majority and at speeds whereby adequate sight distance is available for a vehicle to come to a complete stop should a pedestrian or joining vehicle enter the roadway abruptly. The delegation of Mr. Dave Bass received by Council cited vehicle speeds as a concern and the main reason for the request for an All -Way STOP control at this intersection. In order to install such traffic control devices Provincial guidelines must be followed. These Provincial guidelines specifically prohibit the use of an All -Way STOP as a speed control device and also dictate minimum traffic volume and traffic volume split criteria for an All -Way STOP. Adhering to these guidelines is critical in having an All -Way STOP operate safely and in meeting the expectations of all road users without compromising safety. All -Way STOP controls are intended to be used to assign the right of way at intersections, not as a speed control device. Inappropriate or unwarranted implementation and use of this STOP control can lead to drivers disobeying the STOP control putting pedestrians and other motorists at risk, drivers speeding up to make up lost time, etc. The intersection of Granville Dr. and William Ingles Dr. has a significantly skewed traffic volume in favor of Granville Dr. which is expected as Granville Dr. acts as a connection between Sandringham Dr. and Meadowglade Rd. which are a collector and a Type `C' arterial road respectively with higher volumes of traffic. William Ingles Dr. is a short curving road with access points on Meadowglade Dr. and Granville Dr. servicing 43 residential units and provides access to Glenabbey Park. Due to the significant volume Page 12 The Corporation of the Municipality of Clarington 40 Temperance Street, Bowmanville ON L1 C 3A6 1 905-623-3379 Page153 C1a1!W9t0J7 Memo skew it is unlikely that traffic volume split criteria will ever be met to warrant an All -Way STOP control implementation due to the inability for growth on William Ingles Dr. The Southeast Courtice Secondary Plan, which is currently in the draft stage of development, will see the continuation of Granville Dr. south of the future Meadowglade Dr. extension to Trulls Rd. As Meadowglade Dr. is a Type `C' arterial road per the Clarington Official Plan, it will have priority through movements with the expectation that Granville Dr. will be subjected to a north/south STOP control. It is anticipated that vehicles currently utilizing Granville Dr. to access Trulls Rd. via Yorkville Dr. or Sandringham Dr. will be redirected along the Meadowglade Rd. extension as a direct access point thereby reducing vehicle volumes on Granville Dr. The implementation of an additional STOP control, such as the one requested at William Ingles Dr., within very close proximity to a priority STOP control (approximately 100m) may lead to driver impatience and disregard for the secondary STOP control at William Ingles Dr., especially if intersecting volumes are low or not present. This has the potential to elicit problematic roll through movement behaviour or cause motorists to generally disregard the traffic control device as there is nothing to prompt a driver to come to a stop, assess approaching traffic, and yield the right of way. This has been seen to occur and be problematic elsewhere within the Municipality and DRIPS has noted that the problem exists Region -wide and is not just characteristic to the Municipality of Clarington. Public Works staff do not support the implementation of an All -Way STOP at the Granville Drive and William Ingles Drive intersection based on traffic volume, lack of prior accidents, and future development. As mentioned previously and as per the Provincial warrant criteria, speed control is not a factor when considering the implementation of an All -Way STOP control as it compromises safety and the effectiveness of the control. Instead, to address Mr. Dave Bass' speed concerns, staff will deploy speed radar capture devices along Granville Dr. routinely to observe if the area has changed since our last analysis. Should any data that is collected be of significant variance from date previously collected, staff will provide an updated memo to Council on our findings and recommendations. Staff will additionally flag this area to DRPS for their review and possible enforcement if there are individual motorists exhibiting routine aggressive or dangerous driving behaviour. Regarding Resolution #C-462-20 and the report on decreasing the speed limit to 40km/h on all Clarington Neighbourhood Collector B roads, Public Works staff will report back to the February 16, 2021 General Government Committee Meeting on this item. Should you have any questions or need further information, please do not hesitate to contact me. Page 13 The Corporation of the Municipality of Clarington 40 Temperance Street, Bowmanville ON L1 C 3A6 1 905-623-3379 Page154 Clatingtoll Regards, Stephen Brake Director, Public Works rb/kb cc: Robert Brezina, P. Eng., Capital Works Engineer Slav Potrykus, Traffic Coordinator Constable Dave Ricard, Durham Region Police Service Memo Page 14 The Corporation of the Municipality of Clarington 40 Temperance Street, Bowmanville ON L1 C 3A6 1 905-623-3379 Page155 Clarftwn MEMO If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. To: Mayor and Members of Council From: Andrew Allison, CAO Date: January 18, 2021 Re: Economic Development Liaison Role At its meeting on January 4, 2021, the General Government Committee passed Resolution (#GG-437-20) which included, in part: That a Member of Council be appointed as a Liaison for Economic Development, to be Council's representative on the Clarington Board of Trade, to report to Council; That the Economic Development Liaison be considered at the January 25, 2021 General Government Committee meeting; I am writing this memo to seek clarification on the Resolution so that staff can implement Council's direction. Status: What would the Liaison's "representative" role be on CBOT? Under our current arrangement with the Clarington Board of Trade and Office of Economic Development (CBOT), the Municipality is, and has historically been, extended a voluntary invitation to Board meetings. All relevant Board documents are shared with a Municipal staff member, but staff have no ability to vote or any formal standing. This role has typically been held by the CAO, but Carlos Salazar, Manager of Community Planning, is currently occupying that position. Is it the intention that the Council Liaison take over this role or that the Council Liaison also be invited to meetings? Alternatively, is it the desire of Council to have a Councillor added as a voting Board member, as is the case currently with the Visual Arts Centre? Adding a Councillor as a voting member to CBOT's Board would require changes to its existing by-laws and policies. Article V (5.6) of its By-law states that "[a] director will be deemed to have resigned immediately upon the occurrence of one of the following events: (f) is elected into public office." Consistent with its by-law, CBOT's Board Recruitment Policy under Section 2 (ii) states that "no member of Council or the Mayor of the Municipality of Clarington or a spouse, child, parent, brother or sister related to a member of Council or the Mayor of the Municipality of Clarington shall be eligible for election or appointment to the Board." The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6 1-800-563-1195 1 Local:905-623-3379 1 info@clarington.net I www.clarington.net Page156 Page 2 If Council is interested in pursuing either of the two options described above, staff should be directed to make a request to the CBOT Board of Directors. Reporting: What is the process by which the Liaison for Economic Development will ■ "report to Council"? Sections 7 and 9 of the current agreement between CBOT and the Municipality state the following in terms of reporting: 7. CBOT shall report and update Council no less than 4 times a year pertaining to all its economic development activities. 9. On or before March 31 in each year of the Term, CBOT shall provide Council with a report showing how it has performed in relation to the performance measures and targets. As Council is aware, these updates are sometimes provided in writing and sometimes in person. Written reports are included under Correspondence in GGC agendas. Verbal reports are presented through delegations. The last written update was included in the IqNovember 30, 2020 GGC agenda and a representative from CBOT will be appearing virtually at the January 25 GGC meeting. There is currently no mechanism or obvious spot for a Member of Council to "report to Council". This was not contemplated, or required, in the current Procedural By-law. In order to achieve this reporting requirement, staff respectfully ask that Council provide direction on the following five options: If Council wishes the Liaison to report as part of the quarterly report delegation from CBOT, the Liaison could be listed under the delegation portion of the agenda. This would require no change to the Procedural By-law. 2. Assuming that the reporting is to be done within a Committee meeting (which is advisable since it provides the most open and transparent way to report items), as opposed to Council, then it could be done during the "Presentation" section of the agenda. This would not require any change to the Procedural By-law. 3. If Council wishes, the section called "Staff Reports" could be changed in the Procedural By-law to be "Reports". This would require a change to the Procedural By- law. 4. Council could add a new section called "Reports from Members of Council" following the "Staff Reports" section. This would require a change to the Procedural By-law. 5. Should Council wish to have the reporting go directly to Council, it could be done under "Committee Reports". It could also be listed under the "Other Business" section of the Council agenda — although this is not recommended as it is not as obvious. Neither of these changes would require any changes to the Procedural By-law. The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6 1-800-563-1195 1 Local:905-623-3379 1 info@clarington.net I www.clarington.net Page157 Page 3 If Council is making a procedural change to include reports coming from a Liaison for Economic Development, other Council appointees could be treated similarly (for example, Council appointees to the Library Board, Visual Arts Centre or Hall Boards). No matter where the report lies, staff recommend that the Liaison advise the Clerk's Division, prior to noon on the Wednesday prior to the meeting, even if it is a verbal report, so that it can be listed on the agenda and that the report be dealt with through a resolution, even if it is to "receive the verbal report for information". Request If Council could provide clarification on these matters, it would greatly assist staff in our efforts to carry out Council's wishes. Andy Allison CAO The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1 C 3A6 1-800-563-1195 1 Local:905-623-3379 1 info@clarington.net I www.clarington.net Page 158