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General Government Committee
Minutes
Date: June 21, 2021
Time: 9:30 a.m.
Location: Council Members (in Chambers or MS Teams) I Members of
the Public (MS Teams)
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper,
Councillor J. Jones, Councillor J. Neal,
Councillor C. Traill (9:44 a.m.), Councillor M. Zwart
Staff Present: A. Allison, J. Newman, L. Patenaude, G. Acorn, R. Maciver, S.
Brake, T. Pinn, G. Weir, B. Radomski, J. Gallagher
Other Staff Present: E. Mittag
1. Call to Order
Mayor Foster called the meeting to order at 9:30 a.m.
Councillor Traill joined the meeting at 9:44 a.m.
2. Land Acknowledgement Statement
Councillor Jones led the meeting in the Land Acknowledgement Statement.
3. New Business — Introduction
Councillor Neal asked that a new business item, regarding Purchasing During the
Summer, be added to the New Business — Consideration section of the agenda.
4. Adopt the Agenda
Resolution # GG-400-21
Moved by Councillor Jones
Seconded by Councillor Hooper
That the Agenda for the General Government Committee meeting of June 21,
2021, be adopted with the addition of a New Business Item regarding Purchasing
During the Summer.
Carried
5. Declaration of Interest
There were no disclosures of interest stated at this meeting.
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6. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
7. Adoption of Minutes of Previous Meeting
Resolution # GG-401-21
Moved by Councillor Jones
Seconded by Councillor Zwart
That Items 7.1 and 7.2, be adopted on consent.
Carried
7.1 Minutes of a Special Meeting of May 27, 2021
Resolution # GG-402-21
That the minutes of the special meeting of the General Government Committee
meeting held on May 27, 2021, be adopted.
7.2 Minutes of a Regular Meeting of May 31, 2021
Resolution # GG-403-21
That the minutes of the regular meeting of the General Government Committee
meeting held on May 31, 2021, be adopted.
8. Delegations
8.1 Meera MacDonald, Chair, Diversity Advisory Committee, Regarding Report
CSD-005-21 Update on Diversity Initiatives and Clarington's Diversity
Advisory Committee
Meera MacDonald, Chair, Diversity Advisory Committee, was present regarding
Report CSD-005-21 Update on Diversity Initiatives and Clarington's Diversity
Advisory Committee (DAC). Ms. MacDonald introduced the members on the
DAC and provided an overview of their mandate. She outlined the initiatives of
the Committee including participating in Orange Shirt Day and creating an Anti -
Black Racism Subcommittee. Ms. Macdonald stated that the DAC has been
addressing symbols of hate in the community and displayed artwork that was
created as part of the strategy. She provided an overview of their community
engagement initiatives including their Clarington Comes Together virtual event.
Ms. Macdonald outlined their future goals that included developing a
training/awareness strategy, test and implementing the Diversity Lens Tool and
to enhance their engagement with partners and the community. She answered
questions from Members of Committee.
Councillor Traill joined the meeting.
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General Government Committee Minutes June 21, 2021
Resolution # GG-404-21
Moved by Councillor Hooper
Seconded by Councillor Jones
That the Delegation of Meera MacDonald, Chair, Diversity Advisory Committee
regarding Report CSD-005-21 Update on Diversity Initiatives and Clarington's
Diversity Advisory Committee, be received with thanks.
Carried
9. Communications — Receive for Information
Resolution # GG-405-21
Moved by Councillor Neal
Seconded by Councillor Jones
That Communication Items 9.1 to 9.3, be received for information.
Carried
9.1 Minutes of the Energy from Waste - Waste Management Advisory
Committee dated May 25, 2021
Resolution # GG-406-21
That Communication Item 9.1, Minutes of the Energy from Waste - Waste
Management Advisory Committee dated May 25, 2021, be received for
information.
9.2 Minutes of the Ganaraska Region Conservation Authority dated May 20,
2021
Resolution # GG-407-21
That Communication Item 9.2, Minutes of the Ganaraska Region Conservation
Authority dated May 20, 2021, be received for information.
9.3 Sarah Glover, Committee Clerk, Region of Durham, Regarding Response
from Region of Durham Regarding Resolution #C-162-21 City of Toronto
Request to Use Energy -From -Waste Facilities in Ontario
Resolution # GG-408-21
That Communication Item 9.3, Sarah Glover, Committee Clerk, Region of
Durham, Regarding Response from Region of Durham Regarding Resolution #C-
162-21 City of Toronto Request to Use Energy -From -Waste Facilities in Ontario,
be received for information.
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General Government Committee Minutes June 21, 2021
10. Communications — Direction
10.1 Clarington Resident [Information Redacted], Regarding a Request to
Remove Section 3.5 and 3.7 from By-law 2013-024
Resolution # GG-409-21
Moved by Councillor Neal
Seconded by Councillor Jones
That Communication Item 10.1, Clarington Resident [Information Redacted],
Regarding a Request to Remove Section 3.5 and 3.7 from By-law 2013-024, be
received for information.
Carried
10.2 Memo from Stephen Brake, Director of Public Works, Regarding
Bowmanville Fishway Fish Counter
Resolution # GG-410-21
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Communication Item 10.2, Memo from Stephen Brake, Director of Public
Works, Regarding Bowmanville Fishway Fish Counter, be received; and
That $15,000 for the Bowmanville Creek Fishway Fish Counter, be approved;
and
That the cost of the fish counter be funded from the 2021 Capital Account that
was approved for other "outdoor recreation needs to be determined."
Carried
Recess
Resolution # GG-411-21
Moved by Councillor Traill
Seconded by Councillor Jones
That the Committee recess for 5 minutes.
Carried
The meeting reconvened at 10:09 a.m. with Mayor Foster in the Chair.
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General Government Committee Minutes June 21, 2021
10.3 Jim Abernethy, Confidential Letter dated June 16, 2021, Regarding
Potential Property Acquisition
Alter the Agenda
Resolution # GG-412-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the agenda be altered to consider Communication Item 10.3, Jim
Abernethy, Confidential Letter dated June 16, 2021, Regarding Potential
Property Acquisition, after Item 20.
Carried
10.4 Tiffany Balducci, President, Durham Region Labour Council, Regarding a
Proposal to Create a Free Trade Zone Point at Hamilton Oshawa Port
Authority (H.O.P.A.) in Oshawa
Resolution # GG-413-21
Moved by Councillor Neal
Seconded by Councillor Jones
That Communication Item 10.4, Tiffany Balducci, President, Durham Region
Labour Council, Regarding be received for information.
Carried
11. Presentations
12. Public Works Department Reports
Councillor Hooper chaired this portion of the meeting.
12.1 PWD-025-21 Red Oak Tree at 21 Beech Ave
Resolution # GG-414-21
Moved by Mayor Foster
Seconded by Councillor Zwart
That Report PWD-025-21 be received;
That the preservation plan be approved, and the Self -Insured Losses Reserve be
utilized to fund the costs up to $56,100; and
That all interested parties listed in Report PWD-025-21 and any delegations be
advised of Council's decision.
Carried as Amended
See following motion
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Resolution # GG-415-21
Moved by Mayor Foster
Seconded by Councillor Zwart
The foregoing Resolution #GG-414-21 be amended by adding the following at
the end:
"That Staff be given the ability to sole source the contract".
Yes (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Traill,
and Councillor Zwart
No (2): Councillor Jones, and Councillor Neal
Carried on a recorded vote (5 to 2)
The foregoing Resolution #GG-414-21 was then put to a vote and carried as
amended.
12.2 PWD-026-21 Active Transportation on West Beach Road
Resolution # GG-416-21
Moved by Mayor Foster
Seconded by Councillor Traill
That Report PWD-026-21 be received;
That the active transportation needs and recommendations for West Beach Road
between East Shore Drive and the future West Beach Park be addressed
through the active transportation master plan study; and
That all interested parties listed in Report PWD-026-21 and any delegations be
advised of Council's decision.
Carried
13. Emergency and Fire Services Department Reports
Councillor Zwart chaired this portion of the meeting.
13.1 ESD-002-21 Emergency and Fire Services 2020 Annual Report
Resolution # GG-417-21
Moved by Councillor Jones
Seconded by Councillor Hooper
That Report ESD-002-21 be received for information.
Carried
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14. Community Services Department Reports
Councillor Traill chaired this portion of the meeting.
14.1 CSD-005-21 2021 Update on Diversity Initiatives and Clarington's Diversity
Advisory Committee
Resolution # GG-418-21
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Report CSD-005-21 be received for information.
Carried
15. Legislative Services Department Reports
Councillor Jones chaired this portion of the meeting.
15.1 LGS-021-21 Appointment to the Tourism Advisory Committee
Alter the Agenda
Resolution # GG-419-21
Moved by Councillor Zwart
Seconded by Mayor Foster
That the agenda be altered to consider Report LGS-021-21 Appointment to the
Tourism Advisory Committee, after Item 19.2
Carried
15.2 LGS-022-21 Meeting Schedule — Updated to Reflect Changes to Procedural
By-law
Resolution # GG-420-21
Moved by Councillor Neal
Seconded by Mayor Foster
That Report LGS-022-21 be received;
That the meeting schedule for the remainder of the term of Council 2018 to 2022,
attached as Attachment 1 to Report LGS-022-21, be approved; and
That all interested parties listed in Report LGS-022-21, and any delegations, be
advised of Council's decision.
Carried as Amended
See following motion
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Amendment:
Resolution # GG-421-21
Moved by Councillor Neal
Seconded by Councillor Traill
That the foregoing Resolution #GG-420-21 be amended by adding the following
after paragraph 2:
"That a Joint Committee meeting be scheduled on June 27, 2022; and
That a Council meeting be scheduled on July 4, 2022".
Yes (3): Councillor Jones, Councillor Neal, and Councillor Traill
No (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwa rt
Motion Lost on a recorded vote (3 to 4)
Resolution # GG-422-21
Moved by Councillor Neal
Seconded by Councillor Traill
That the foregoing Resolution #GG-420-21 be amended by adding the following
after paragraph 2:
"That the Joint Committee meeting scheduled on October 25, 2021 be
changed to a General Government Committee meeting; and
"That the remainder of the meetings be moved forward a week".
Yes (4): Councillor Anderson, Councillor Jones, Councillor Neal, and Councillor
Traill
No (3): Mayor Foster, Councillor Hooper, and Councillor Zwart
Carried on a recorded vote (4 to 3)
The foregoing Resolution #GG-420-21 was then put to a vote and carried as
amended.
16. Financial Services Reports
Councillor Neal chaired this portion of the meeting.
16.1 FSD-032-21 2021 — 2022 Insurance Report
Resolution # GG-423-21
Moved by Mayor Foster
Seconded by Councillor Hooper
That Report FSD-032-21 be received;
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That the general insurance placement, in conjunction with the other member
municipalities of the Durham Municipal Insurance Pool, with Intact Insurance
(formerly Frank Cowan Company) for an integrated pooling arrangement that
includes integrated insurance coverages and common self- retention deductible
levels for the period July 1, 2021 to June 30, 2021, at a cost to Clarington of
$996,351 be confirmed; and
That the purchase of cyber liability coverage through Ascent at a cost of $42,000
be confirmed.
Carried
17. CAO Office Reports
18. New Business — Consideration
18.1 Truth and Reconciliation Commission's Calls to Action - Municipal Path
Towards Reconciliation (Councillor Hoper)
Resolution # GG-424-21
Moved by Councillor Hooper
Seconded by Councillor Anderson
Whereas the month of June is recognized as National Indigenous History Month
and is dedicated to the children who died from neglect and abuse, the families
left behind and the survivors of residential schools;
Whereas June 21 is recognized as National Indigenous Peoples Day and
provides us with the opportunity to explore and learn more about the rich and
diverse cultures, voices, experiences and histories of First Nations, Inuit and
Metis peoples;
Whereas in 2015, the Truth and Reconciliation Commission of Canada released
94 Calls to Action to "redress the legacy of residential schools and advance the
process of Canadian reconciliation;"
Whereas there are Calls to Action that are directed to and identify steps that
municipalities and all levels of government can take;
Whereas the Municipality of Clarington has recently taken several steps to
educate staff and Council about colonization and its ongoing effects on the
Indigenous Community, including the adoption of a Land Acknowledgement
Statement and Indigenous Cultural Awareness Training for Council and Staff;
Now therefore be it resolved that the Council of the Municipality of Clarington
direct staff to examine the Truth and Reconciliation Commission of Canada's 94
Calls to Action, in consultation with our relevant Advisory Committees and
members of our Indigenous community, and report back to Council by early 2022
to identify recommendations that the Municipality could undertake to move
forward with reconciliation.
Carried
General Government Committee Minutes June 21, 2021
18.2 Purchasing During the Summer (Councillor Neal)
The Committee recessed for their one hour scheduled break in accordance with
the Procedural By- law.
The meeting reconvened at 12:55 p.m. with Mayor Foster in the Chair.
Resolution # GG-425-21
Moved by Councillor Neal
Seconded by Councillor Jones
That a special Council meeting be scheduled, if necessary, for July and August,
to consider purchasing contracts, if Council approval is required.
Yes (5): Councillor Anderson, Councillor Hooper, Councillor Jones, Councillor
Neal, and Councillor Traill
No (2): Mayor Foster, and Councillor Zwart
Carried on a recorded vote (5 to 2)
19. Unfinished Business
19.1 Memo from Stephen Brake, Director of Public Works, Regarding Granville
Dr. / William Ingles Dr. — Courtice — Three Way Stop Control Investigation
(Referred from the January 4, 2021 General Government Committee
Meeting)
Resolution # GG-426-21
Moved by Councillor Jones
Seconded by Councillor Neal
That Unfinished Business Item 19.1, Memo from Stephen Brake, Director of
Public Works, Regarding Granville Dr./William Ingles Dr. - Courtice - Three Way
Stop Control Investigation, be received; and
That the speed limit on Granville Drive be reduced to 40 km/hour.
Carried
19.2 Memo from Andy Allison, Chief Administrative Officer, Regarding
Economic Development Liaison Role (Referred from the January 25, 2021
General Government Committee Meeting)
Resolution # GG-427-21
Moved by Councillor Neal
Seconded by Councillor Jones
That Clarington Board of Trade be requested to accept the two Clarington
regional Councillors on their Board.
Referred
See following motion
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Resolution # GG-428-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG-427-21 for a second time.
Carried
Resolution # GG-429-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the foregoing Resolution #GG-427-21 be amended by:
• Adding the following to the end:
"with the response to be considered as part of the CAO's
report; and
• Adding the following before paragraph 1:
"That the matter be referred back to the CAO."
Carried
The foregoing Resolution #GG-427-21 was then put to a vote and carried as
amended.
15.1 LGS-021-21 Appointment to the Tourism Advisory Committee
Resolution # GG-430-21
Moved by Councillor Jones
Seconded by Councillor Anderson
That Report LGS-021-21 be received;
That the resignations of Kimberly Demonte and Ann -Marie Harley be received
with thanks;
That the Committee consider the applications for appointments to the Tourism
Advisory Committee, and that the vote be conducted to appoint the citizen
representatives, in accordance with the Appointment to Boards and Committees
Policy; and
That all interested parties listed in Report LGS-021-21 and any delegations be
advised of Council's decision.
Carried
Tourism Advisory Committee
That Marsha Carbon and Rita Smith be appointed to the Tourism Advisory
Committee for a term ending December 31, 2022 or until a successor is
appointed.
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20. Confidential Reports
Closed Session
Resolution # GG-431-21
Moved by Councillor Neal
Seconded by Councillor Hooper
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as
amended, the meeting be closed for the purpose of discussing three matters that
deal with:
• proposed or pending acquisition or disposition of land by the municipality
or local board; and
• litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality of local board.
Carried
Rise and Report
The meeting resumed in open session at 2:31 p.m.
Mayor Foster advised that three items were discussed in "closed" session in
accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions
were passed.
Jim Abernethy, Confidential Letter dated June 16, 2021, Regarding
Potential Property Acquisition
Resolution # GG-432-21
Moved by Councillor Zwart
Seconded by Councillor Traill
That Communication Item 10.3, Jim Abernethy, Confidential Letter dated June
16, 2021, Regarding Potential Property Acquisition, be referred to Staff.
Carried
21. Adjournment
Resolution # GG-433-21
Moved by Councillor Neal
Seconded by Councillor Anderson
That the meeting adjourn at 2:39 p.m.
Carried
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