HomeMy WebLinkAboutLGS-020-21Clarington
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: May 31, 2021 Report Number: LGS-020-21
Submitted By: Rob Maciver, Director of Legislative Services
Reviewed By: Andrew C. Allison, CAO Resolution#:
File Number: By-law Number:
Report Subject: Appointment to the Clarington Public Library Board and Clarington
Heritage Committee
Recommendations:
1. That Report LGS-020-21 be received;
2. That the resignation of Terri Gray be received with thanks;
3. That the Committee consider the applications for appointment to the Clarington
Public Library Board, and that the vote be conducted to appoint the citizen
representatives, in accordance with the Appointment to Boards and Committees
Policy;
4. That Heather Graham be appointed to the Clarington Heritage Committee for a term
ending December 31, 2022 or until a successor is appointed; and
5. That all interested parties listed in Report LGS-020-21 be advised of Council's
decision.
Municipality of Clarington
Report LGS-020-21
Report Overview
Page 2
This report is intended to provide background information, regarding the vacancies on the
Clarington Public Library Board and Clarington Heritage Committee to assist in the
appointment process.
1. Clarington Public Library Board
Background
1.1 The Clarington Public Library Board is a volunteer Board established by the Municipality
of Clarington Council by the passage of By-law 2003-188, in accordance with the
provisions of the Public Libraries Act (the Act).
1.2 The Board establishes policies and appoints the Chief Executive Officer who may also
be the secretary/treasurer of the board, and who administers the library under the
guidance of those policies.
1.3 In accordance with By-law 2003-188, the Board consists of seven community members
and two Members of Council.
1.4 On January 1, 2020 the Clarington Public Library Board merged with the Clarington
Museum and Archives Board.
Current Situation
1.5 The Clerk's Division received Terri Gray's resignation on April 30, 2021.
1.6 The Committee is currently comprised of six members including two Members of
Council (Councillor Hooper and Councillor Neal). Therefore, Committee may appoint
one citizen to the Clarington Public Library Board for a term ending December 31, 2022.
1.7 The following individuals previously put forward an application for consideration and are
still interested in participating on the committee:
• Tshaka Takura
• Nancy Brandon
Municipality of Clarington
Report LGS-020-21
2. Clarington Heritage Committee
Page 3
Background
2.1 The Clarington Heritage Committee (CHC) is a volunteer advisory committee
established by Council following the provisions of the Ontario Heritage Act. The CHC
assists the Municipality to identify, review, discuss and make recommendations to
Council on properties and issues of cultural heritage, value and interest. Committee
members are bound by the by-law appointing the Committee and its Terms of
Reference.
2.2 The Terms of Reference state that the composition of the Committee be comprised of a
minimum five members and a maximum of 12 members, which includes, a Council
representative; Newcastle Village and District Historical Society representative;
Museum representative; architectural historian; building/design specialist; and up to a
maximum of seven area residents. Committee members are appointed for the same
four-year term as Council.
Current Situation
2.3 At the March 8, 2021 General Government Committee meeting, the Clerk's Division was
authorized to continue to advertise for the vacancy on the Clarington Heritage
Committee.
2.4 Currently, the Committee has 11 appointed members for a term ending December 31,
2022. Therefore, Council may appoint one member to the Clarington Heritage
Committee for a term ending December 31, 2022.
2.5 Heather Graham, Ward 2 resident, has put forward an application for consideration.
3. Advertising and Applications
3.1 In accordance with previous procedures, we contacted the previous
applicants and they were still interested in putting their name forward.
3.2 In accordance with the "Appointment to Boards and Committees Policy", the
applications have been included in a confidential matrix, which has been
attached at the front of the applications. The matrix includes the
qualifications of existing members as well as the new applicants.
4. Concurrence
Not Applicable.
Municipality of Clarington
Report LGS-020-21
5. Conclusion
Page 4
It is respectfully recommended that Committee consider conducting the vote to make
the appointments to the Clarington Public Library Board for a term ending December 31,
2022 or until a successor is appointed and that Heather Graham be appointed to the
Clarington Heritage Committee for a term ending December 31, 2021 or until a
successor is appointed.
Staff Contact: Lindsey Patenaude, Committee Coordinator, 905-623-3379 ext. 2016 or
1patenaude@clarington.net.
Attachments:
Attachment 1 — Matrix and Applications
Interested Parties:
The following interested parties will be notified of Council's decision:
Nancy Brandon
Tshaka Takura
Heather Graham
Clarington Public Library Board
Clarington Heritage Committee