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General Government Committee
Minutes
Date:
Time:
Location:
May 31, 2021
9:30 a.m.
Council Members (in Chambers or MS Teams) | Members of
the Public (MS Teams)
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper,
Councillor J. Jones, Councillor J. Neal, Councillor M. Zwart
Regrets: Councillor C. Traill
Staff Present: A. Allison, J. Newman, L. Patenaude, G. Acorn, R. Maciver, S.
Brake, T. Pinn, G. Weir, J. Gallagher
Other Staff Present: J. Whynot
_____________________________________________________________________
1. Call to Order
Mayor Foster called the meeting to order at 9:33 a.m.
2. Land Acknowledgement Statement
Councillor Zwart led the meeting in the Land Acknowledgement Statement.
3. New Business – Introduction
Councillor Neal asked that a new business item, regarding Fire Inspections, be
added to the New Business – Consideration section of the agenda.
4. Adopt the Agenda
Resolution # GG-367-21
Moved by Councillor Anderson
Seconded by Councillor Hooper
That the Agenda for the General Government Committee meeting of May 31,
2021, be adopted with the addition of a New Business Item regarding Fire
Inspections.
Carried
5. Declaration of Interest
Councillor Hooper declared a direct interest in Item 15.1, Report LGS-019-21
Bowmanville Downtown Parking.
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6. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
7. Adoption of Minutes of Previous Meeting
7.1 Minutes of a Regular Meeting of May 10, 2021
Resolution # GG-368-21
Moved by Councillor Hooper
Seconded by Councillor Jones
That the minutes of the regular meeting of the General Government Committee
meeting held on May 10, 2021, be adopted.
Carried
8. Delegations
9. Communications – Receive for Information
Resolution # GG-369-21
Moved by Councillor Zwart
Seconded by Councillor Hooper
That Communication Items 9.1 to 9.3, be received for information.
Carried
9.1 Minutes of the Historic Downtown Bowmanville Business Improvement
Area dated May 13, 2021
Resolution # GG-370-21
That Communication Item 9.1, Minutes of the Historic Downtown Bowmanville
Business Improvement Area dated May 13, 2021, be received for information.
9.2 Minutes of the Newcastle Business Improvement Area dated May 13, 2021
Resolution # GG-371-21
That Communication Item 9.2, Minutes of the Newcastle Business Improvement
Area dated May 13, 2021, be received for information.
9.3 Minutes of the Tyrone Community Centre dated March 17, 2021 and April
21, 2021
Resolution # GG-372-21
That Communication Item 9.3, Minutes of the Tyrone Community Centre dated
March 17, 2021 and April 21, 2021, be received for information.
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10. Communications – Direction
10.1 Lee-Ann Reck, Manager, Client Services, Regarding Error in Report CSD-
001-21 Schedule of Rates and Fees - 2021 to 2022
Resolution # GG-373-21
Moved by Councillor Neal
Seconded by Councillor Jones
That Communication Item 10.1 be approved, and the fees contained in
Resolution #GG-264-21 be amended as follows:
Program or
Service
Category Unit of
Measure
2020
Fee
2021
Fee
%
Increase
Prime Time Adult 1 hour $222 $224.75 1.24%
Prime Time Youth 1 hour $174 $176.20 1.26%
Non-Prime Time
Sept 1 -Jun 30
Adult 1 hour $166.50 $168.60 1.26%
Non-Prime Time
Sept 1 -Jun 30
Youth 1 hour $118 $119.50 1.27%
Discount Ice
11pm and Later
All 1 hour $128.50 $130.10 1.25%
Skate Patroller Per Staff Per hour $17 $17.25 1.47%
Non Prime Time
July1 – Aug 31
All 1 hour $142 $143.75 1.23%
Carried
11. Presentations
11.1 Jeannette Whynot, Accessibility Coordinator, Regarding National
AccessAbility Week
Jeannette Whynot, Accessibility Coordinator was present Regarding National
AccessAbility Week. Ms. Whynot provided an overview of National AccessAbility
Week 2021 and stated that 24.1% of Ontarians have a disability and 53% of
Canadians are directly affected by a disability. She added that Clarington has
almost 2300 residents who have a disability of some kind. Ms. Whynot stated
that AccessAbility Week aims to change the conversation on disability and
outlined the mandate of the Accessibility Advisory Committee. She explained that
concrete pads for public benches are made wider to accommodate a stroller or
wheelchair beside the bench.
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Ms. Whynot stated that the accessibility upgrades at the Orono Town Hall are
complete with an elevator and a universal barrier free washroom. She noted that
mobility device charging stations will be installed in Clarington after receiving the
Inclusive Communities Fund from the Government of Ontario. Ms. Whynot
thanked Mayor Foster and Members of Council for their support and stated that
the Accessibility Advisory Committee looks forward to making Clarington
accessible.
12. Public Works Department Reports
Councillor Hooper chaired this portion of the meeting.
12.1 PWD-018-21 Given Rd Closure and Conveyance
Resolution # GG-374-21
Moved by Mayor Foster
Seconded by Councillor Zwart
That Report PWD-018-21 be received;
That Part Lot 31, Con 2, Part 3, Part Lots 31 and 32, Con 2 Part 5, Part Lot 32,
Con 2, Part 8 and Part Lot 31, Con 2, Part 12 on reference plan 40R-31354,
Attachment No. 1 be declared surplus to the needs of the Municipality;
That Part Lots 31 and 32, Con 2, Part 5 & Part Lot 31, Con 2, Part 12 on Plan
40R-31354 be conveyed to 2103386 Ontario Limited in exchange for payment of
the appraised value;
That Part Lot 31, Con 2, Part 3 on Plan 40R-31354 be conveyed to Wilmot Creek
Developments Inc. in exchange for payment of the appraised value;
That Part Lot 32, Con 2, Part 8 on Plan 40R-31354 be conveyed to Louisville
Homes Ltd. in exchange for payment of the appraised value;
That the applicants pay all applicable costs and fees for the preparation and
registration of the reference plan, and transfer instruments, including HST;
That Council approve the draft By-law attached as Attachment 3 to Report PWD-
018-21 to close and convey Part Lot 31, Con 2, Part 3, Part Lots 31 and 32, Con
2 Part 5, Part Lot 32, Con 2, Part 8 and Part Lot 31, Con 2, Part 12 on Plan 40R-
31354, Attachment No. 1; and
That all interested parties listed in Report PWD-018-21 and any delegations be
advised of Council’s decision.
Carried
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12.2 PWD-023-21 Clarington Seniors Snow Removal Program
Resolution # GG-375-21
Moved by Councillor Neal
Seconded by Councillor Jones
That Report PWD-023-21 be received; and
That Staff continue to review and implement ways to improve the Senior’s Snow
Removal Program with respect to its internal working efficiencies and the
external user interface experience.
Carried
12.3 PWD-024-21 GO Transit Newcastle Village Update
Resolution # GG-376-21
Moved by Councillor Zwart
Seconded by Councillor Anderson
That Report PWD-024-21 be received;
That Council provide direction for Staff to commence the process of demolishing
the former Newcastle fire hall building located at 247 King Avenue East to help
prepare the property for sale, as detailed in report PSD-007-15;
That Staff be directed to notify Metrolinx, the operator of GO Transit who
currently use the property as a bus turnaround, about the requirement to
terminate our lease agreement due to the impending sale of the property; and
That Metrolinx be requested to work cooperatively with Clarington Staff on public
consultation and the implementation of a suitable revised bus route that will
ultimately ensure the continuation of transit service for Newcastle customers.
Carried
13. Emergency and Fire Services Department Reports
14. Community Services Department Reports
Mayor Foster chaired this portion of the meeting.
14.1 CSD-004-21 Future of the Tourism Information Centre
Resolution # GG-377-21
Moved by Councillor Jones
Seconded by Councillor Hooper
That Report CSD-004-21 be received;
That Council approve the permanent closure of the Tourism Information Centre
at 181 Liberty Street, Bowmanville;
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That Council support the revised Tourism Service Delivery Model, as presented
in this report; and
That Staff continue to investigate future options for the building, that could
include upgrading and re-purposing, relocation or demolition, and to provide all
necessary funds in the 2022 budget, for consideration.
Yes (4): Mayor Foster, Councillor Hooper, Councillor Jones, and Councillor Zwart
No (2): Councillor Anderson, and Councillor Neal
Absent (1): Councillor Traill
Carried on a recorded vote (4 to 2)
15. Legislative Services Department Reports
Councillor Jones chaired this portion of the meeting.
15.1 LGS-019-21 Bowmanville Downtown Parking
Councillor Hooper declared a direct interest in Item 15.1, as he owns property in
downtown Bowmanville. Councillor Hooper muted his audio and video and
refrained from discussion and voting on this matter.
Resolution # GG-378-21
Moved by Mayor Foster
Seconded by Councillor Zwart
That Report LGS-019-21 be received;
That courtesy parking in downtown Bowmanville continue to be provided each
year in the month of December with improved signage;
That an amendment to the Traffic By-law be brought forward to discontinue the
two-hour free parking in Municipal lots beginning on January 1, 2022;
That an amendment to the Traffic By-law be brought forward to increase parking
rates to $1.00 an hour beginning on January 1, 2022;
That an amendment to the Traffic By-law be brought forward to introduce a
maximum daily parking rate of $5.00 for the Division, Silver, Water Tower and
Church St lots beginning on January 1, 2022;
That an amendment to the Traffic By-law be brought forward to establish a two-
hour maximum parking limit in the 20 King St lot beginning on January 1, 2022;
That as part of the 2022 Municipal budget, staff include a proposal for the
procurement of a mobile app service and related equipment to process parking
payments;
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That all interested parties listed in Report LGS-019-21 and any delegations be
advised of Council’s decision.
Yes (4): Mayor Foster, Councillor Anderson, Councillor Jones, and Councillor
Zwart
No (1): Councillor Neal
Absent (1): Councillor Traill
Carried on a recorded vote (4 to 1)
See following motions
Resolution # GG-379-21
Moved by Councillor Neal
Seconded by Councillor Anderson
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG-378-21 for a second time.
Carried
The foregoing Resolution #GG-378-21 was then carried on a recorded vote.
Councillor Hooper returned to the meeting.
15.2 LGS-020-21 Appointment to the Clarington Public Library Board and
Heritage Committee
Resolution # GG-380-21
Moved by Mayor Foster
Seconded by Councillor Hooper
That Report LGS-020-21 be received;
That the resignation of Terri Gray be received with thanks;
That the Committee consider the applications for appointment to the Clarington
Public Library Board, and that the vote be conducted to appoint the citizen
representatives, in accordance with the Appointment to Boards and Committees
Policy;
That Heather Graham be appointed to the Clarington Heritage Committee for a
term ending December 31, 2022 or until a successor is appointed; and
That all interested parties listed in Report LGS-020-21 be advised of Council’s
decision.
Carried
Clarington Public Library Board
That Nancy Brandon be appointed to the Clarington Public Library Board for a
term ending December 31, 2022 or until a successor is appointed.
General Government Committee Minutes May 31, 2021
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Recess
Resolution # GG-381-21
Moved by Mayor Foster
Seconded by Councillor Hooper
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 11:09 a.m. with Councillor Neal in the Chair.
16. Financial Services Reports
Councillor Neal chaired this portion of the meeting.
16.1 FSD-029-21 Unsuccessful Tax Sale
Resolution # GG-382-21
Moved by Mayor Foster
Seconded by Councillor Zwart
That Report FSD-029-21 be received;
That Council hereby directs the Treasurer to register a Notice of Vesting for the
property known as Roll No. 18 17 010 050 10420 0000; Highway 2; PIN 26608 -
0089(LT); PT LT 25 CON 2 DARLINGTON AS IN N78601 (SECONDLY)
pursuant to subsections 379(5b) and (7.1) of the Municipal Act, 2001; and
That the Treasurer be authorized, under Section 354(2) and (3) of the Municipal
Act 2001 to write-off taxes as uncollectible and charge back the proportionate
amounts under Section 353(2) and (3) to the Region of Durham and the Province
of Ontario.
Carried
16.2 FSD-030-21 2020 Building Permit Fees Annual Report
Resolution # GG-383-21
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Report FSD-030-21 be received for information.
Carried
16.3 FSD-031-21 Supply and Deliver One Pumper Truck
Resolution # GG-384-21
Moved by Mayor Foster
Seconded by Councillor Hooper
That Report FSD-031-21 be received;
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That Dependable Emergency Vehicles with a bid amount of $798,414.05 (Net
HST Rebate) providing the lowest overall cost and meeting the passing threshold
and all terms, conditions and specifications of RFP2021 -3, be awarded the
contract for the Supply and Delivery of One Pumper Truck as required by the
Emergency and Fire Services Department;
That pending satisfactory performance, pricing and budge t approval, the
Purchasing Manager, in consultation with the Director of Emergency and Fire
Services and the Director of Public Works, be given authority to extend the
contract for up to four additional years after the award of this contract for similar
future pumper truck requirements;
That the estimated funds required for this project in the amount of $800,550.00
(Net HST Rebate) include $798,414.05 (Net HST Rebate) for the pumper truck
and equipment and other costs such as manuals, radio installations an d licensing
in the estimated amount of $2,135.95 (Net HST Rebate) be funded by the
Municipality as follows:
Description Account Number Amount
EMS Vehicle Replacement –
(2021)
110-28-388-82824-
7401
$800,550
That all interested parties listed in Report FSD-031-21 and any delegations be
advised of Council’s decision.
Carried
17. CAO Office Reports
17.1 CAO-003-21 Economic Development Services in Clarington
Resolution # GG-385-21
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Report CAO-003-21 be received;
That Staff be directed to negotiate a renewal contract with the Clarington Board
of Trade (which will require Council approval) substantially on the terms set out in
section 7.4 of this report;
That, in accordance with Policy 7.3.1 of the Clarington Official Plan, Staff be
directed to retain a consultant to prepare an Economic Development Strategy at
an estimated cost of $50,000 (up to 90% funded through development charges);
That a full-time employee be hired to assist with the delivery of the services
described in section 7.6 of this report, with the cost to be covered through a
corresponding reduction to the CBOT contract; and
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That all interested parties listed in Report CAO-003-21 and any delegations be
advised of Council’s decision.
Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwart
No (2): Councillor Jones, and Councillor Neal
Absent (1): Councillor Traill
Carried on a recorded vote (4 to 2)
See following motions
Resolution # GG-386-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the foregoing Resolution #GG-385-21 be divided such that each paragraph
be considered separately.
Motion Lost
Resolution # GG-387-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG-385-21 for a second time.
Carried
The foregoing Resolution #GG-385-21 was then carried on a recorded vote.
18. New Business – Consideration
18.1 Declaration of Interest at Advisory Committee Meetings (Councillor Neal)
Resolution # GG-388-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the declaration of interest portion of the agenda for Advisory Committees be
deleted.
Referred
See following motions
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Suspend the Rules
Resolution # GG-389-21
Moved by Councillor Neal
Seconded by Councillor Hooper
That the Rules of Procedure be suspended to extend the meeting for an
additional 10 minutes until 12:10 p.m.
Carried
Resolution # GG-390-21
Moved by Councillor Jones
Seconded by Councillor Neal
That the foregoing Resolution #GG-388-21 be referred to the June 14, 2021
Council meeting.
Carried
See following motions
Suspend the Rules
Resolution # GG-391-21
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the Rules of Procedure be suspended to extend the meeting for an
additional 5 minutes until 12:15 p.m.
Carried
Resolution #GG-390-21 was then put to a vote and carried.
The Committee recessed for their one hour scheduled break in accordance with
the Procedural By‑law.
The meeting reconvened at 1:15 p.m. with Mayor Foster in the Chair.
18.2 Fire Inspections (Councillor Neal)
Resolution # GG-392-21
Moved by Councillor Neal
Seconded by Councillor Anderson
Whereas there have been recent fatalities from fires in older housing stock in
Durham Region;
Now therefore be it resolved that the Provincial Government be urged to institute
mandatory fire inspections for houses and multi-unit dwellings older than 50
years.
Carried
General Government Committee Minutes May 31, 2021
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19. Unfinished Business
19.1 LGS-017-21 Procedural By-law Review (Referred from the May 10, 2021
General Government Committee Meeting)
Resolution # GG-393-21
Moved by Councillor Neal
Seconded by Mayor Foster
That Report LGS-017-21 be received;
That the By-law attached to Report LGS-017-21 as Attachment 5 to Report LGS-
017-21, repealing and replacing Clarington’s Procedural By-law 2015-029, be
approved with the following amendments:
That section 9.2.5 of the by-law (Delegation time Limits), and related
sections, be amended by deleting the words "five (5)" and replacing with
the words "ten (10)", so that delegations are permitted to speak for 10
minutes at Council and Committee meetings;
That Section 4.11 of the by-law (Length of Meetings), and related
sections, be amended by adding a section that ensures the remaining
agenda items be placed on the next regular meeting of the same type in
the event that the meeting adjourns in accordance with Sections 4.11.1
and 4.11.2;
That Section 4.9.1 of the by-law (Closed Meetings), and related sections,
be amended by deleting the words "in accordance with Sub-section 239
(2)(3) of the Municipal Act, 2001" and replacing with the words "if the
subject matter deals with any of the matters in sub-section 239 (2) or 239
(3) of the Municipal Act, 2001";
That the Procedural Motion definition, within Section 1 of the by-law
(Definitions), and related sections, be amended by:
adding the words "indefinitely" after the words "to table";
That the words "To defer" be added as item f); and
That the remaining items be renumbered;
That Section 2.5.1 of the by-law (Agenda Restrictions), and related
sections, be amended by adding the words "at the request of a member of
the public" after the words "The Municipal Clerk shall refuse";
That the by-law be amended by adding the following section:
"That the items of New Business be placed on the respective part
of the agenda";
That Section 10.12.9 of the by-law (Motions Introduced Orally), and
related sections, be amended by adding "To defer" to the list of items;
General Government Committee Minutes May 31, 2021
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That Section 10.12.21 of the by-law (Motion to Table), and related
sections, be amended by adding the words "or defer" after the words "A
motion simply to table";
That subsection 10.12.27 of the by-law (Motion to Divide), and related
sections be amended by:
adding a new section after subsection 10.12.27(b):
“The Chair calls the vote on the motion to divide, which is
debatable.”;
replacing subsection 10.12.27(d) with the following:
“The matter of the divided item(s) are now being
considered with the same mover and seconder as the
original. The Chair calls the vote on the divided item(s).”;
and
That the subsections be renumbered accordingly; and
That Staff be directed to prepare a report recommending the new meeting
schedule to reflect the changes approved in the new Procedural By-law,
effective September 1, 2021.
Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwart
No (2): Councillor Jones, and Councillor Neal
Absent (1): Councillor Traill
Carried on a recorded vote (4 to 2)
See Following Motions
Amendment:
Resolution # GG-394-21
Moved by Councillor Zwart
Seconded by Councillor Anderson
That the foregoing resolution #GG-393-21 be amended by adding the following
after paragraph 2:
That the following words from Section 7.3.1 (Announcements) be removed
from the proposed by-law and any related sections:
“that will occur within one week of the meeting, unless a regular
Council/Committee meeting is not scheduled within one week.”
Carried Later in the Meeting, see following motion
General Government Committee Minutes May 31, 2021
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Amendment:
Resolution # GG-395-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the foregoing Resolution #GG-394-21 be amended by adding the following
after paragraph 2:
That Section 7.3.1 of the by-law (Announcements), and related sections,
be amended by adding the following words "That announcements
regarding past events not be permitted".
Motion Lost
The foregoing Resolution #GG-394-21 was then put to a vote and carried.
Resolution # GG-396-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG-393-21 for a second time.
Carried
Amendment:
Resolution # GG-397-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the foregoing Resolution #GG-393-21 be amended by adding the following
after paragraph 2:
"That Staff be directed to report back on a possible amendment to the
Procedural By-law to include Proxy Voting".
Yes (2): Councillor Jones, and Councillor Neal
No (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwart
Absent (1): Councillor Traill
Motion Lost on a recorded vote (2 to 4)
General Government Committee Minutes May 31, 2021
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Amendment:
Resolution # GG-398-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the foregoing Resolution #GG-393-21 be amended by adding the following
section:
"That, for Unfinished Business items, the Member of Council who was in
the Chair when the matter was referred, that Member of Council shall be
in the Chair when the matter is on the following agenda".
Motion Lost
The foregoing Resolution #GG-393-21 was then put to a recorded vote and
carried as amended.
20. Confidential Reports
21. Adjournment
Resolution # GG-399-21
Moved by Councillor Anderson
Seconded by Councillor Zwart
That the meeting adjourn at 2:18 p.m.
Carried