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General Government Committee
Minutes
Date: May 10, 2021
Time: 9:30 a.m.
Location: Council Members (in Chambers or MS Teams) I Members
of the Public (MS Teams)
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper,
Councillor J. Jones, Councillor J. Neal, Councillor C. Traill,
Councillor M. Zwart
Staff Present: A. Allison, J. Newman, L. Patenaude, G. Acorn, R. Maciver, S.
Brake, T. Pinn, G. Weir, J. Gallagher
1. Call to Order
Mayor Foster called the meeting to order at 9:30 a.m.
2. Land Acknowledgement Statement
Councillor Jones led the meeting in the Land Acknowledgement Statement.
3. New Business — Introduction
Councillor Neal asked that a new business item, regarding Declaration of
Interest for Advisory Committees, be added to the New Business —
Consideration section of the agenda.
4. Adopt the Agenda
Resolution # GG-306-21
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the Agenda for the General Government Committee meeting of May 10,
2021, be adopted with the addition of a New Business Item regarding
Declaration of Interest for Advisory Committees.
Carried
5. Declaration of Interest
Later in the meeting, Councillor Hooper declared an indirect interest in Item 8.6,
Regarding Rapid Testing for Businesses, Customers and Residents of
Clarington.
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General Government Committee Minutes May 10, 2021
Later in the meeting, Mayor Foster declared an indirect interest in Item 8.6,
Regarding Rapid Testing for Businesses, Customers and Residents of
Clarington.
6. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
7. Adoption of Minutes of Previous Meeting
Resolution # GG-307-21
Moved by Councillor Zwart
Seconded by Councillor Hooper
That Items 7.1 and 7.2, be adopted on consent.
Carried
7.1 Minutes of a Regular Meeting of April 19, 2021
Resolution # GG-308-21
That the minutes of the regular meeting of the General Government Committee
meeting held on April 19, 2021, be adopted.
7.2 Minutes of a Special Meeting of April 22, 2021
Resolution # GG-309-21
That the minutes of the special meeting of the General Government Committee
meeting held on April 22, 2021, be adopted.
8. Delegations
8.1 Daniela Glaser, Adulam Foundation, Regarding Ecotherapy Proposal
Letter
Daniela Glaser, Executive Director, Adulam Foundation was present regarding
the Ecotherapy Proposal Letter. Ms. Glaser provided an overview of the Adulam
Foundation and outlined the programs they are working on. She stated that they
are requesting Committee's support for ecotherapy programming in Clarington
and explained that having a location in Clarington will help make their
programming more accessible and provide the ability to work all year round. Ms.
Glaser noted that they have completed some fundraising by creating and selling
raised garden beds with soil, seeds, and plants. She explained that they would
like Committee's support for finding land within Clarington and requested the
Camp 30 lands as they would like to maintain the historical structure, use
existing buildings, and to honor the history.
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General Government Committee Minutes May 10, 2021
Resolution # GG-310-21
Moved by Councillor Zwart
Seconded by Councillor Hooper
That Item 8.1, Delegation of Daniela Glaser, Adulam Foundation, Regarding
Ecotherapy Proposal Letter, be referred to Staff and the Jury Lands Foundation.
Carried
8.2 Mary Ann Muizelaar, Regarding Item 19.1, Report LGS-018-21 On -Farm
Special Events Licensing By-law
Mary Ann Muizelaar was present regarding Item 19.1, Report LGS-018-21 On -
Farm Specials Events Licensing By-law. Ms. Muizelaar thanked Council and
Staff for working toward implementing the directives from the LPAT ruling to
protect the interest of the bona -fide farmer, for economic growth, and the
interest of the rural public by alleviating the regulatory role of event venue sites.
She explained that the by-law should include all necessary LPAT directives to
ensure the framework needed for defining, regulating and scoping of event
venues. Ms. Muizelaar suggested the following amendments to the by-law:
• Include the definitions of Seasonal, Special, and Accessory which are cited
in the LPAT ruling;
• Include Spatial and Temporal to the definition of On -Farm Special Events to
ensure events remain secondary;
• Include the definition of Season Developed;
• Section 3.5 and 3.6 - the applications need to be received and reviewed by
not only the Director but by a Staff panel designated by Council to ensure all
decisions are impartial;
• Section 3.8 - include "Regional" to make the list complete;
• Section 3.9 - provide a written explanation on how applications are vetted to
ensure authenticity of the statements submitted;
• Section 3.12 - provide a cap to the number of events per season;
• Section 4.1 - retain all records for seven years; and
• Section 6.3 - recommend attaching Section 2.2.3 and charts on pages 25
and 27 found in the Guidelines Permitted Uses as a Schedule B.
She stated that the by-law is incomplete and does not assure that the rural
public will not be the regulators of on -farm special events. Ms. Muizelaar
concluded by noting the event venue should be collectively defined, regulated
and scoped with clear definitions and effectively enforced.
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8.3 Raivo Uukkivi, Cassels Brock and Blackwell LLP, Regarding Item 19.1,
Report LGS-018-21 On -Farm Special Events Licensing By-law
Raivo Uukkivi, Cassels Brock and Blackwell LLP, was present regarding Report
LGS-018-21 On -Farm Special Events Licensing By-law. He stated he is the
lawyer for Bloomfield Gardens and added he has reviewed the by-law again and
provided some comments. Mr. Uukkivi requested that his client be exempted
from the operation of the by-law as everything the by-law seeks to accomplish
are matters that were addressed through the zoning process. He suggested the
following amendments to the by-law:
• Section 2.6 - the provision to limit the maximum number of attendees shall
be limited to the number as determined in accordance with applicable law;
• Section 3.6 - provision be modified to require the issuance of a license
provide that the applicant complies with the provisions of a by-law;
• Section 3.7 - remove the provision and introduce an amendment to the
zoning by-law to introduce this as a requirement for on -farm special events;
and
• Add a provision to the by-law identifying properties exempt from the licensing
requirements and include their client's property to the schedule of exempt
properties.
Mr. Uukkivi stated that if the suggested changed were made, his client would be
able to support the By-law and answered questions from Members of
Committee.
Alter the Agenda
Resolution # GG-311-21
Moved by Councillor Neal
Seconded by Councillor Anderson
That the Agenda be altered to consider Item 19.1, Report LGS-018-21 On -Farm
Special Events Licensing By-law, at this time.
Carried
19. Unfinished Business
19.1 LGS-018-21 On -Farm Special Events Licensing By-law
Resolution # GG-312-21
Moved by Councillor Neal
Seconded by Councillor Hooper
That Report LGS-018-21 be received for information.
Yes (7): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor
Jones, Councillor Neal, Councillor Traill, and Councillor Zwart
Carried as Amended, on a Recorded Vote, See following Motions (7 to 0)
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Amendment:
Resolution # GG-313-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the foregoing Resolution #GG-312-21 be amended by adding the following
at the end:
That Section 2.6 of the by-law be amended by deleting the words "On -
farm Special Event License" and replacing with the words "Zoning
Permission".
Carried
Amendment:
Resolution # GG-314-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the foregoing Resolution #GG-312-21 be amended by adding the following
at the end:
That Section 3.6 of the by-law be amended by deleting the words "The
Director is authorized to issue or refuse to issue any licence, either with
or without conditions" and replacing with the words "The Director is
authorized to issue, suspend or revoke any licence in accordance with
Section 151 of the Municipal Act, and to refuse the issuance of any
licence if there has been a previous material breach of the licence, or in
accordance with Section 3.9 of this By-law, including conditions
consistent with the zoning".
Carried
Councillor Traill left the meeting at 10:30 a.m.
Amendment:
Resolution # GG-315-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the foregoing Resolution #GG-312-21 be amended by adding the following
at the end:
That Section 3.7 of the by-law be deleted.
Carried Later in the Meeting, see following motion
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Recess
Resolution # GG-316-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 10:47 a.m. with Mayor Foster in the Chair.
Councillor Traill returned to the meeting.
The foregoing Resolution #GG-315-21 was then put to a vote and carried.
Amendment:
Resolution # GG-317-21
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the foregoing Resolution #GG-312-21 be amended by adding the following
at the end:
That Section 3.12 of the by-law be amended by deleting the words
"November 1" and replacing with the words "December 31"; and
That the by-law, as amended, be brought forward for adoption.
Yes (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Traill,
and Councillor Zwart
No (2): Councillor Jones, and Councillor Neal
Carried on a recorded vote (5 to 2)
Resolution # GG-318-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG-317-21 for a second time.
Carried
The foregoing Resolution #GG-317-21 was then put to a recorded vote and
carried.
The foregoing Resolution #GG-312-21 was then put to a recorded vote and
carried, as amended.
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8. Delegations
8.4 Sheila Hall, Executive Director and Bonnie Wrightman, Manager of
Business Development, Clarington Board of Trade & Office of Economic
Development, Regarding an Update on the Q1 2021 - KPI Report
Sheila Hall, Executive Director and Bonnie Wrightman, Manager of Business
Development, Clarington Board of Trade and Office of Economic Development
were present to provide an overview of CBOT's Q1 2021 - KPI Report. Ms. Hall
outlined the programming they are working on during the pandemic to help
support businesses. She explained that they have launched the rapid test
distribution program to businesses. Ms. Hall stated that they have secured 15,
000 tests with an option to reorder more and added that they will be distributed
for free. She noted that the tests will be distributed to businesses who have 150
employees or less and are provided for their Staff members only, to stop the
spread through the workplace. Ms. Hall noted that they will be taking orders
from businesses this week with distribution starting next week and encouraged
businesses to visit their website to get more information. She provided an
overview of the support they provide and outlined their programs highlighting the
Digital Main Street Funding program and Win Space. Kickstart Your Dream
programs. Ms. Hall added that they have wrapped up their Mother's Day bag
which included items from local businesses. She concluded by stating the
report is only a sample of the work they are completing and added that everyone
will need to work together to ensure the economy we have today survives. Ms.
Hall and Ms. Wrightman answered questions from Members of Committee.
Resolution # GG-319-21
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the Delegation of Sheila Hall, Executive Director and Bonnie Wrightman,
Manager of Business Development, Clarington Board of Trade & Office of
Economic Development, regarding an Update on the Q1 2021 - KPI Report, be
received with thanks.
Carried
8.5 Mark Canning, Regarding Rapid Testing for Businesses, Customers and
Residents of Clarington
Mark Canning was present regarding Rapid Testing for Businesses, Customers
and Residents of Clarington. Mr. Canning thanked Councillor Jones for her
support and knowledge of rapid testing. He congratulated Clarington and CBOT
for announcing the rapid testing program. Mr. Canning explained that a proposal
was sent to Durham Region that contained input from local businesses. He
added that the program would help keep cases down in the community while the
vaccine numbers are increasing.
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Mr. Canning provided an overview of Phase 1 which is to have the kits available
for Staff and customers with the ability to self-administer the tests. He
requested that Committee consider Phase 1 for Clarington as it is beneficial to
residents and businesses of Clarington. Mr. Canning outlined Phase 2 which
includes residential testing facilities for a mobile rapid testing program, which
could run separately or in -conjunction with Phase 1. He explained that this
program will help businesses and residents and answered questions from
Members of Committee.
8.6 Gord Gill, Clarington Entertainment Complex, Joey's World "et al",
Regarding Rapid Testing for Businesses, Customers and Residents of
Clarington
Gord Gill, Clarington Entertainment Complex, Joey's World 'et al" was present
regarding Rapid Testing for Businesses, Customers and Residents of
Clarington. Mr. Gill thanked Committee for the opportunity to speak and noted
he strongly supports any efforts for rapid testing. He explained that businesses
want to explore the option of having rapid testing for customers as they want to
ensure their customers are going into a safe place. Mr. Gill stated that he would
use time slots for both, those who want to use the rapid testing and those who
do not. He explained that other businesses are also in support of the rapid
testing program and want to prevent another lockdown if possible. Mr. Gill
answered questions from Members of Committee.
Suspend the Rules
Resolution # GG-320-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to extend the meeting for an
additional 10 minutes until 12.10 p.m.
Carried
Suspend the Rules
Resolution # GG-321-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to extend the meeting for an
additional 5 minutes until 12.15 p.m.
Carried
Councillor Hooper declared an indirect interest in Item 8.6, as he owns a
business in Historic Downtown Bowmanville. Councillor Hooper muted his audio
and video and refrained from discussion and voting on the matter.
General Government Committee Minutes May 10, 2021
Mayor Foster declared an indirect interest in Item 8.6, as his daughter-in-law
owns a business in Clarington. Mayor Foster muted his audio and video and
refrained from discussion and voting on the matter.
Councillor Neal chaired this portion of the meeting.
Resolution # GG-322-21
Moved by Councillor Jones
Seconded by Councillor Neal
That the delegation of Mark Canning and Gord Gill, Clarington Entertainment
Complex, Joey's World 'et al' be received with thanks;
That Clarington Council endorse the COVID-19 Rapid Screening Initiative for
small and medium sized businesses and thank the Clarington Board of Trade
and Community Services for their support of the program;
That Clarington Council urgently request the Province of Ontario and the Ontario
Chamber of Commerce to expand the Rapid Screening Initiative (which screens
employees) to include customers and that Clarington is willing to be a pilot
project site; and
That a copy of this motion be forwarded to Premier Doug Ford, MPP Lindsey
Park, MPP David Piccini, all Durham Municipalities and Durham Region Health
Department.
Carried
The Committee recessed for their one hour scheduled break in accordance with
the Procedural By- law.
The meeting reconvened at 1:15 p.m. with Mayor Foster in the Chair.
9. Communications — Receive for Information
Resolution # GG-323-21
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Communication Items 9.1 to 9.7, be received on consent.
Carried
9.1 Minutes of the Newcastle Business Improvement Area dated April 8, 2021
Resolution # GG-324-21
That Communication Item 9.1, Minutes of the Newcastle Business Improvement
Area dated April 8, 2021, be received for information.
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9.2 Minutes of the Ganaraska Region Conservation Authority dated April 15,
2021
Resolution # GG-325-21
That Communication Item 9.2, Minutes of the Ganaraska Region Conservation
Authority dated April 15, 2021, be received for information.
9.3 Minutes of the Historical Downtown Bowmanville Business Improvement
Area dated April 13, 2021
Resolution # GG-326-21
That Communication Item 9.3, Minutes of the Historical Downtown Bowmanville
Business Improvement Area dated April 13, 2021, be received for information.
9.4 Sheila Hall, Executive Director, Clarington Board of Trade and Office of
Economic Development, Regarding CBOT's Position on the Conversion of
Employment Lands
Resolution # GG-327-21
That Communication Item 9.4, Sheila Hall, Executive Director, Clarington Board
of Trade and Office of Economic Development, Regarding CBOT's Position on
the Conversion of Employment Lands, be received for information.
9.5 Bob Clark, P. Eng., P. Ag., MCIP, RPP, OLE, Principal Planner, Clark
Consulting Services, Regarding Item 19.1, Report LGS-018-21 On -Farm
Special Events Licensing By-law
Resolution # GG-328-21
That Communication Item 9.5, Bob Clark, P. Eng., P. Ag., MCIP, RPP, OLE,
Principal Planner, Clark Consulting Services, Regarding Item 19.1, Report LGS-
018-21 On -Farm Special Events Licensing By-law, be received for information.
9.6 Mitch Morawetz, President, Durham Region Federation of Agriculture,
Regarding Item 19.1, Report LGS-018-21 On -Farm Special Events
Licensing By-law
Resolution # GG-329-21
That Communication Item 9.6, Mitch Morawetz, President, Durham Region
Federation of Agriculture, Regarding Item 19.1, Report LGS-018-21 On -Farm
Special Events Licensing By-law, be received for information.
9.7 Rob Alexander, Chair, Durham Farm Fresh, Regarding Item 19.1, Report
LGS-018-21 On -Farm Special Events Licensing By-law
Resolution # GG-330-21
That Communication Item 9.7, Rob Alexander, Chair, Durham Farm Fresh,
Regarding Item 19.1, Report LGS-018-21 On -Farm Special Events Licensing
By-law, be received for information.
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10. Communications — Direction
10.1 Tenzin Shomar, Executive Director, Clarington Youth Council, Regarding
Opening Outdoor Recreational Amenities
Resolution # GG-331-21
Moved by Councillor Jones
Seconded by Councillor Zwart
That the following resolution from Tenzin Shomar, Executive Director, Clarington
Youth Council, regarding Opening Outdoor Recreational Amenities, be
endorsed by the Municipality of Clarington:
Whereas recent amendments to Ontario Regulation 82/20 under the
Reopening Ontario Act, 2020 have closed outdoor recreational amenities,
such as baseball diamonds, soccer fields, tennis courts, basketball
courts, parks, and picnic sites;
Whereas scientific evidence has shown that the risk of outdoor
transmission of COVID-19 is substantially lower than transmission in
indoor settings;
Whereas Ontario's COVID-19 Science Advisory Table has reaffirmed that
"limiting mobility" means restricting movement between regions, not
discouraging safe outdoor activities;
Whereas Iockdown measures have negatively impacted the mental and
physical health of all individuals, particularly the health of young people;
and
Whereas restrictions on public outdoor amenities disproportionally affect
low-income youth who may lack access to adequate greenspace.
Now therefore be it resolved that the Clarington Youth Council urge the
Government of Ontario to allow reasonable outdoor recreational
amenities to open, provided that only members of the same household
may use the amenity in close proximity and different households using
the same amenity must be physically distanced; and
Be it further resolved that a copy of this motion be forwarded to Premier
Doug Ford, MPP Lindsey Park, MPP David Piccini, and the Municipality
of Clarington.
Carried
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10.2 Alexander Harras, Manager of Legislative Services/Deputy Clerk, Town of
Ajax, Regarding Removing 412/418 Tolls
Resolution # GG-332-21
Moved by Councillor Jones
Seconded by Councillor Neal
That the following resolution from Alexander Harras, Manager of Legislative
Services/Deputy Clerk, Town of Ajax, regarding Removing 412/418 Tolls, be
endorsed by the Municipality of Clarington:
That Ajax Council acknowledges and thanks the Province of Ontario for
freezing current toll rates as the tolling decision is reconsidered and
requests that this freeze continue until a final decision is made;
That Ajax Council urges the Minister of Transportation to immediately
remove the tolls on Highways 412 and 418 to ensure equal access to
north -south express connections in Durham Region;
That Ajax Council thanks MPP French for her ongoing advocacy on this
matter; and
That this motion be distributed to Hon. Caroline Mulroney, Minister of
Transportation; MPP Rod Phillips; MPP Jennifer French; Regional Chair
John Henry; and all Durham Region municipalities.
Carried
11. Presentations
12. Public Works Department Reports
Councillor Hooper chaired this portion of the meeting.
12.1 PWD-022-21 Postal Box Garbage Cans and Municipal Property Pet Waste
Fines
Resolution # GG-333-21
Moved by Mayor Foster
Seconded by Councillor Neal
That Report PWD-022-21 be received;
That the installation of garbage cans at postal boxes (super mailboxes) not be
supported;
That, as necessary, Public Works Staff continue to respond to litter and illegal
dumping complaints at super mailboxes; and
That the current fines for depositing dog waste on Municipal property remain
unchanged.
Carried
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13. Emergency and Fire Services Department Reports
14. Community Services Department Reports
Councillor Traill chaired this portion of the meeting.
14.1 CSD-002-21 Symbols of Hate — Anti -Racism and Symbols of Hate
Resolution # GG-334-21
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Report CSD-002-21 be received;
That Clarington Council, in recognition of the power that symbols can have on
the psychology and well-being of community members, request that the
Association of Municipalities of Ontario (AMO) petition the Provincial
Government on behalf of Ontario municipalities to enact legislation that would
enable municipalities to make enforceable decisions regarding symbols deemed
unacceptable by the local community. Such consideration to also include a
review of statutes where hate speech and symbols may be identified as illegal;
That the Municipality of Clarington, as a member of the Federation of Canadian
Municipalities (FCM), support the Town of Collingwood's motion for FCM to
advocate to the Federal Government in the development of legislation that
would clarify and strengthen the definition of hate speech and symbols,
including explicit recognition of the psychological harm that can be caused by
hateful symbols, and work with all levels of government in addressing the root
causes of hate speech;
That this motion be forwarded to AMO and FCM as well as our local area
Members of Parliament and Members of Provincial Parliament for their
information;
That the Diversity Advisory Committee, in partnership with staff, be directed to
prepare an anti -racism policy that would apply to all staff, Members of Council,
and all visitors to municipal -owned facilities and spaces. The Anti -Racism Policy
would make clear the Municipality's expectation of tolerance for those working at
and using Municipal -owned facilities and spaces. This Policy can be displayed
at all facilities so that users are aware of the expectations under the Policy and
the consequences for not adhering to it;
That once these action items are approved for direction, the Mayor and
Members of Council of the Municipality of Clarington, in partnership with
Clarington's Diversity Advisory Committee, release an Official Statement to
share some context about this issue and demonstrate how we are working
together to promote a community where every individual regardless of race,
ethnic origin, gender identity or sexual orientation is welcome and racism,
discrimination, intolerance and the promotion of hatred through symbols or
statements have no place in our community; and
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General Government Committee Minutes May 10, 2021
That all interested parties listed in Report CSD-002-21 and any delegations be
advised of Council's decision.
Carried
14.2 CSD-003-21 Future Indoor Recreation Facility
Resolution # GG-335-21
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Report CSD-003-21 be received;
That Council approve the proposed indoor recreation facility plan, as
recommended in Report CSD-009-19, to be located at the South Bowmanville
Community Park;
That Council approve the total project budget of $50,000,000 to be funded, as
recommended in Report FND-031-20 through debenture debt financing with the
Region of Durham;
That Council direct Staff to issue a Request for Proposal (RFP) for the
architectural and engineering design for the new facility;
That Staff report back to Council to present the final facility design for approval;
That, following design approval, Staff issue a tender to prequalified general
contractors for the construction of the new recreation facility; and
That all interested parties listed in Report CSD-003-21 and any delegations be
advised of Council's decision.
Referred
Amendment:
Resolution # GG-336-21
Moved by Councillor Neal
Seconded by Councillor Jones
That Item 14.2, regarding a Future Indoor Recreation Facility, be referred to
Staff to report back in the fall on the matters listed under Option 3 of Report
CSD-003-21; and
That Council approve the costs to prepare the conceptual plans and project
budget, not to exceed $25,000, which will be funded from the Community
Services Capital Reserve Fund.
Carried
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15. Legislative Services Department Reports
Councillor Jones chaired this portion of the meeting.
15.1 LGS-017-21 Procedural By-law Review
Resolution # GG-337-21
Moved by Councillor Neal
Seconded by Mayor Foster
That Report LGS-017-21 be received;
That the By-law attached to Report LGS-017-21 as Attachment 5 to Report
LGS-017-21, repealing and replacing Clarington's Procedural By-law 2015-029,
be approved; and
That Staff be directed to prepare a report recommending the new meeting
schedule to reflect the changes approved in the new Procedural By-law,
effective September 1, 2021.
Referred Later in the Meeting
Amendment:
Resolution # GG-338-21
Moved by Councillor Neal
Seconded by Councillor Zwart
That the foregoing Resolution #GG-337-21 be amended by adding the following
after paragraph 2:
That section 9.2.5 of the by-law (Delegation time Limits), and related
sections, be amended by deleting the words "five (5)" and replacing with
the words "ten (10)", so that delegations are permitted to speak for 10
minutes at Council and Committee meetings.
Yes (7): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor
Jones, Councillor Neal, Councillor Traill, and Councillor Zwart
Carried on a recorded vote (7 to 0)
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Amendment:
Resolution # GG-339-21
Moved by Councillor Neal
Seconded by Councillor Traill
That the foregoing Resolution #GG-337-21 be amended by adding the following
after paragraph 2:
That Section 10.9.1 of the by-law (Speaking Once to a Matter), and
related sections, be amended by replacing the word "once" with "twice",
so that members are permitted to speak at Committee a second time
without the approval of the Committee.
Yes (3): Councillor Jones, Councillor Neal, and Councillor Traill
No (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwa rt
Motion Lost on a recorded vote (3 to 4)
Amendment:
Resolution # GG-340-21
Moved by Councillor Neal
Seconded by Councillor Traill
That the foregoing Resolution #GG-337-21 be amended by adding the following
after paragraph 2:
That Sections 4.11.1 and 4.11.2 of the by-law (Length of Meetings), and
related sections, be amended by deleting the words "the rules are
suspended" and replacing with the words 'otherwise determined by a
vote of two-thirds of the Members present".
Yes (3): Councillor Jones, Councillor Neal, and Councillor Traill
No (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwa rt
Motion Lost on a recorded vote (3 to 4)
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Amendment:
Resolution # GG-341-21
Moved by Councillor Neal
Seconded by Councillor Traill
That the foregoing Resolution #GG-337-21 be amended by adding the following
after paragraph 2:
That Section 4.11 of the by-law (Length of Meetings), and related
sections, be amended by adding a section that ensures the remaining
agenda items be placed on the next regular meeting of the same type in
the event that the meeting adjourns in accordance with Sections 4.11.1
and 4.11.2.
Yes (7): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor
Jones, Councillor Neal, Councillor Traill, and Councillor Zwart
Carried (7 to 0)
Recess
Resolution # GG-342-21
Moved by Councillor Neal
Seconded by Councillor Traill
That the Committee recess for 5 minutes.
Carried
The meeting reconvened at 2:49 p.m. with Councillor Jones in the Chair.
Amendment:
Resolution # GG-343-21
Moved by Councillor Neal
Seconded by Councillor Anderson
That the foregoing Resolution #GG-337-21 be amended by adding the following
after paragraph 2:
That Section 4.9.1 of the by-law (Closed Meetings), and related sections,
be amended by deleting the words "in accordance with Sub -section 239
(2)(3) of the Municipal Act, 2001" and replacing with the words "if the
subject matter deals with any of the matters in sub -section 239 (2) or 239
(3) of the Municipal Act, 2001".
Carried
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General Government Committee Minutes May 10, 2021
Amendment:
Resolution # GG-344-21
Moved by Councillor Neal
Seconded by Councillor Traill
That the foregoing Resolution #GG-337-21 be amended by adding the following
after paragraph 2:
That the Procedural Motion definition, within Section 1 of the by-law
(Definitions), and related sections, be amended by:
• adding the words "indefinitely" after the words "to table";
• That the words "To defer" be added as item f); and
• That the remaining items be renumbered.
Carried
Amendment:
Resolution # GG-345-21
Moved by Councillor Neal
Seconded by Councillor Traill
That the foregoing Resolution #GG-337-21 be amended by adding the following
after paragraph 2:
That Section 2.5.1 of the by-law (Agenda Restrictions), and related
sections, be amended by adding the words "at the request of a member
of the public" after the words "The Municipal Clerk shall refuse".
Carried
Amendment:
Resolution # GG-346-21
Moved by Councillor Neal
Seconded by Councillor Traill
That the foregoing Resolution #GG-337-21 be amended by adding the following
after paragraph 2:
That the by-law be amended by adding the following section:
"Members of Staff shall speak at meetings when invited to by a
Member of Council".
Yes (3): Councillor Jones, Councillor Neal, and Councillor Traill
No (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwa rt
Motion Lost on a recorded vote (3 to 4)
General Government Committee Minutes May 10, 2021
Amendment:
Resolution # GG-347-21
Moved by Councillor Neal
Seconded by Councillor Traill
That the foregoing Resolution #GG-337-21 be amended by adding the following
after paragraph 2:
That Section 5.2.3 of the by-law, and related sections, be amended by
adding the word "report" before the words "minutes to Council for
consideration at the next regular Meeting of Council".
Motion Withdrawn
Amendment:
Resolution # GG-348-21
Moved by Councillor Neal
Seconded by Councillor Traill
That the foregoing Resolution #GG-337-21 be amended by adding the following
after paragraph 2:
That Section 5.2.3 of the by-law (Reporting to Council), and related
sections, be amended by deleting the word "minutes" and replacing with
the word "report".
Yes (3): Councillor Anderson, Councillor Neal, and Councillor Traill
No (4): Mayor Foster, Councillor Hooper, Councillor Jones, and Councillor Zwart
Motion Lost on a recorded vote (3 to 4)
Amendment:
Resolution # GG-349-21
Moved by Councillor Neal
Seconded by Councillor Traill
That the foregoing Resolution #GG-337-21 be amended by adding the following
after paragraph 2:
That Section 8.1.9 of the by-law (Timing of Staff Reports), and related
sections, be amended by adding a section that ensures all Staff reports
be provided to Members of Council by the publication of the agenda.
Yes (3): Councillor Jones, Councillor Neal, and Councillor Traill
No (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwa rt
Motion Lost on a recorded vote (3 to 4)
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General Government Committee Minutes May 10, 2021
Amendment:
Resolution # GG-350-21
Moved by Councillor Neal
Seconded by Councillor Traill
That the foregoing Resolution #GG-337-21 be amended by adding the following
after paragraph 2:
That the by-law be amended by adding the following section:
"That the items of New Business be placed on the respective part
of the agenda".
Carried
Amendment:
Resolution # GG-351-21
Moved by Councillor Neal
Seconded by Councillor Traill
That the foregoing Resolution #GG-337-21 be amended by adding the following
after paragraph 2:
That Section 9.3.6 of the by-law (No accompanying Staff
report/communication) be deleted.
Yes (3): Councillor Jones, Councillor Neal, and Councillor Traill
No (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwa rt
Motion Lost on a recorded vote (3 to 4)
Amendment:
Resolution # GG-352-21
Moved by Councillor Neal
Seconded by Councillor Traill
That the foregoing Resolution #GG-337-21 be amended by adding the following
after paragraph 2:
That Section 10.12.9 of the by-law (Motions Introduced Orally), and
related sections, be amended by adding "To defer" to the list of items.
Carried
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General Government Committee Minutes May 10, 2021
Amendment:
Resolution # GG-353-21
Moved by Councillor Neal
Seconded by Councillor Traill
That the foregoing Resolution #GG-337-21 be amended by adding the following
after paragraph 2:
That Section 10.12.21 of the by-law (Motion to Table), and related
sections, be amended by adding the words "or defer" after the words "A
motion simply to table".
Carried
Amendment:
Resolution # GG-354-21
Moved by Councillor Neal
Seconded by Councillor Anderson
That the foregoing Resolution #GG-337-21 be amended to "clarify the wording"
by adding the following after paragraph 2:
That subsection 10.12.27 of the by-law (Motion to Divide), and related
sections be amended by:
adding a new section after subsection 10.12.27(b):
"The Chair calls the vote on the motion to divide, which is
debatable.";
replacing subsection 10.12.27(d) with the following:
"The matter of the divided item(s) are now being considered with
the same mover and seconder as the original. The Chair calls the
vote on the divided item(s)."; and
That the subsections be renumbered accordingly; and
Carried
Amendment:
Resolution # GG-355-21
Moved by Mayor Foster
Seconded by Councillor Hooper
That Report LGS-017-21 and amendments be referred to the next General
Government Committee meeting dated May 31, 2021.
Carried
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General Government Committee Minutes May 10, 2021
Suspend the Rules
Resolution # GG-356-21
Moved by Mayor Foster
Seconded by Councillor Hooper
That the Rules of Procedure be suspended to extend the meeting for an
additional 15 minutes until 4:45 p.m.
Carried
Recess
Resolution # GG-357-21
Moved by Councillor Neal
Seconded by Councillor Traill
That the Committee recess for 5 minutes.
Carried
The meeting reconvened at 4:33 p.m. with Councillor Neal in the Chair.
16. Financial Services Reports
Councillor Neal chaired this portion of the meeting.
16.1 FSD-021-21 2020 Annual Statement for the Development Charges Reserve
Funds
Resolution # GG-358-21
Moved by Mayor Foster
Seconded by Councillor Hooper
That Report FSD-021-21 be received; and
That a copy of this report be posted on the Municipality's website.
Carried
16.2 FSD-022-21 Supply and Delivery of One Single Axle and Four Tandem Axle
Cab and Chassis Units
Resolution # GG-359-21
Moved by Mayor Foster
Seconded by Councillor Hooper
That Report FSD-022-21 be received;
That Winslow Gerolamy Motors Limited with a bid amount of $1,322,556.40 (Net
HST Rebate) being the lowest bidder meeting all terms, conditions and
specifications of CL2021-7 be awarded the contract for the Supply and Delivery
of One Single Axle and Four Tandem Axle Cab and Chassis Units;
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General Government Committee Minutes May 10, 2021
That the total funds required for this project in the amount of $1,337,820.40 (Net
HST Rebate) include $1,322,556.40 (Net HST Rebate) for snow removal
equipment costs and other costs such as radios, GPS units, Clarington decal
lettering and striping in the amount of $15,264.00 (Net HST Rebate) be funded
by the Municipality as follows:
Description Account Number Amount
Fleet Replacement Roads - 110-36-388-83642- $500,000
(2020) 7401
Fleet Replacement Roads - 110-36-388-83642- 837,820
(2021) 7401
That all interested parties listed in Report FSD-022-21 and any delegations be
advised of Council's decision.
Carried
16.3 FSD-023-21 2021 COVID Support for Hall Boards
Resolution # GG-360-21
Moved by Councillor Traill
Seconded by Councillor Anderson
That Report FSD-023-21 be received;
That the Municipality offer an in -take for the Community COVID-19 Support
Program utilizing the guidelines and forms approved in 2020 specifically for hall
boards and arena boards;
That the funding for the hall board and arena board in -take be funded from the
Tax Rate Stabilization Reserve Fund (utilizing the Safe Restart Funds) to a
maximum of $60,000 with no limit per organization;
That the Director of Financial Services, Director of Community Services and the
Chief Administrative Officer be delegated authority to determine and approve
the allocation of funds under the in -take; and
That Staff report back to Committee in September 2021 on the recipients of the
funding.
Carried
16.4 FSD-024-21 Lambs Road Interchange Study
Resolution # GG-361-21
Moved by Mayor Foster
Seconded by Councillor Anderson
That Report FSD-024-21 be received;
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General Government Committee Minutes May 10, 2021
That the proposal received from CIMA+ having the lowest price meeting all
terms, conditions and specifications of RFP2021-1 be awarded the contract for
the provision of engineering services required for the Lambs Road Interchange
Study;
That the funds required in the amount of $226,255.22 (net HST rebate) be
drawn from the following accounts:
Lambs Rd Interchange at Highway 401 110-32-330- $226,255
Environmental Assessment 83444-7401
That all interested parties listed in Report FSD-024-21 and any delegations be
advised of Council's decision.
Carried
16.5 FSD-025-21 Nash Road Widening and Rehabilitation
Resolution # GG-362-21
Moved by Mayor Foster
Seconded by Councillor Hooper
That Report FSD-025-21 be received;
That Coco Paving Inc. with a total bid amount of $522,002.14 (Net HST Rebate)
being the lowest compliant bidder meeting all terms, conditions and
specifications of Tender CL2021-11 be awarded the contract for the work
required to complete the Nash Road Widening and Rehabilitation;
That the total funds required for this project in the amount of $622,100.00 (Net
HST rebate), which includes the construction cost of $522,002.14 (Net HST
rebate) and other costs such as design, material testing, utility daylighting,
inspection and contract administration, permit fees and contingencies in the
amount of $100,097.86 (Net HST rebate) is within the approved project budget
and will be funded by as follows:
Description I Account Number I Amount
Nash Road Rehabilitation and
Widening
Pavement Rehabilitation Program
(2021 Budget)
110-32-330- $450,000
83458-7401-
110-36-330- 172,100
83212-7401-
That all interested parties listed in Report FSD-025-21 and any delegations be
advised of Council's decision.
Carried
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General Government Committee Minutes May 10, 2021
Suspend the Rules
Resolution # GG-363-21
Moved by Councillor Anderson
Seconded by Councillor Hooper
That the Rules of Procedure be suspended to extend the meeting until 5:00 p.m.
Carried
16.6 FSD-027-21 Scanning and Conversion Services
Resolution # GG-364-21
Moved by Mayor Foster
Seconded by Councillor Jones
That Report FSD-027-21 be received;
That DOCUdavit Solutions with a total bid amount for the initial two-year term of
$176,470.16 (Net HST Rebate), and a potential five-year contract value of
$441,175.40 (Net HST Rebate), subject to change based on requirements and
price increases not exceeding the applicable CPI, being the lowest compliant
bidder meeting all terms, conditions and specifications of tender CL2021-10 be
awarded the contract for the provision of scanning and conversion services as
required by the Municipality;
That the funds expended for these services, be funded from respective
department's approved operating budget as required;
That pending satisfactory service the Purchasing Manager, after consultation
with the respective Department Head, be authorized to extend the contract for
up to three additional one-year terms; and
That all interested parties listed in Report FSD-027-21 and any delegations be
advised of Council's decision.
Yes (6): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor
Jones, Councillor Traill, and Councillor Zwart
No (1): Councillor Neal
Carried on a recorded vote (6 to 1)
17. CAO Office Reports
18. New Business — Consideration
18.1 Declaration of Interest for Advisory Committees
Councillor Neal withdrew his motion and requested that it be added to the May
31, 2021 General Government Committee meeting.
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General Government Committee Minutes May 10, 2021
19. Unfinished Business
20. Confidential Reports
21. Adjournment
Resolution # GG-366-21
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the meeting adjourn at 4:54 p.m.
Carried
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