HomeMy WebLinkAbout2021-05-10 GGC Report to CouncilClarington
Committee
Report to Council
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Report To: Council
Date of Meeting: May 25, 2021
Report Number: GGR-008-21
Report Subject: General Government Committee Meeting of May 10, 2021
Recommendations:
1. Receive for Information
(a) 9.1 Minutes of the Newcastle Business Improvement Area dated
April 8, 2021
(b) 9.2 Minutes of the Ganaraska Region Conservation Authority
dated April 15, 2021
(c) 9.3 Minutes of the Historical Downtown Bowmanville Business
Improvement Area dated April 13, 2021
(d) 9.4 Sheila Hall, Executive Director, Clarington Board of Trade and
Office of Economic Development, Regarding CBOT's Position
on the Conversion of Employment Lands
(e) 9.5 Bob Clark, P. Eng., P. Ag., MCIP, RPP, OLE, Principal
Planner, Clark Consulting Services, Regarding Item 19.1,
Report LGS-018-21 On -Farm Special Events Licensing By-law
(f) 9.6 Mitch Morawetz, President, Durham Region Federation of
Agriculture, Regarding Item 19.1, Report LGS-018-21 On -Farm
Special Events Licensing By-law
(g) 9.7 Rob Alexander, Chair, Durham Farm Fresh, Regarding Item
19.1, Report LGS-018-21 On -Farm Special Events Licensing
By-law
Municipality of Clarington Page 2
Report GGR-008-21
2. On -Farm Special Events Licensing By-law
That Report LGS-018-21 be received for information;
That Section 2.6 of the by-law be amended by deleting the words "On -farm Special
Event License" and replacing with the words "Zoning Permission";
That Section 3.6 of the by-law be amended by deleting the words "The Director is
authorized to issue or refuse to issue any licence, either with or without conditions"
and replacing with the words "The Director is authorized to issue, suspend or
revoke any licence in accordance with Section 151 of the Municipal Act, and to
refuse the issuance of any licence if there has been a previous material breach of
the licence, or in accordance with Section 3.9 of this By-law, including conditions
consistent with the zoning";
That Section 3.7 of the by-law be deleted;
That Section 3.12 of the by-law be amended by deleting the words "November 1"
and replacing with the words "December 31 "; and
That the by-law, as amended, be brought forward for adoption.
3. Sheila Hall, Executive Director and Bonnie Wrightman, Manager of
Business Development, Clarington Board of Trade & Office of
Economic Development, Regarding an Update on the Q1 2021 - KPI
Report
That the Delegation of Sheila Hall, Executive Director and Bonnie Wrightman,
Manager of Business Development, Clarington Board of Trade & Office of
Economic Development, regarding an Update on the Q1 2021 - KPI Report, be
received with thanks.
4. COVID-19 Rapid Testing
That the delegation of Mark Canning and Gord Gill, Clarington Entertainment
Complex, Joey's World 'et al' be received with thanks;
That Clarington Council endorse the COVID-19 Rapid Screening Initiative for small
and medium sized businesses and thank the Clarington Board of Trade and
Community Services for their support of the program;
That Clarington Council urgently request the Province of Ontario and the Ontario
Chamber of Commerce to expand the Rapid Screening Initiative (which screens
employees) to include customers and that Clarington is willing to be a pilot project
site; and
That a copy of this motion be forwarded to Premier Doug Ford, MPP Lindsey Park,
MPP David Piccini, all Durham Municipalities and Durham Region Health
Department.
Municipality of Clarington Page 3
Report GGR-008-21
5. Tenzin Shomar, Executive Director, Clarington Youth Council,
Regarding Opening Outdoor Recreational Amenities
That the following resolution from Tenzin Shomar, Executive Director, Clarington
Youth Council, regarding Opening Outdoor Recreational Amenities, be endorsed by
the Municipality of Clarington:
Whereas recent amendments to Ontario Regulation 82/20 under the
Reopening Ontario Act, 2020 have closed outdoor recreational amenities,
such as baseball diamonds, soccer fields, tennis courts, basketball courts,
parks, and picnic sites;
Whereas scientific evidence has shown that the risk of outdoor transmission
of COVID-19 is substantially lower than transmission in indoor settings;
Whereas Ontario's COVID-19 Science Advisory Table has reaffirmed that
"limiting mobility" means restricting movement between regions, not
discouraging safe outdoor activities;
Whereas Iockdown measures have negatively impacted the mental and
physical health of all individuals, particularly the health of young people; and
Whereas restrictions on public outdoor amenities disproportionally affect low-
income youth who may lack access to adequate greenspace.
Now therefore be it resolved that the Clarington Youth Council urge the
Government of Ontario to allow reasonable outdoor recreational amenities to
open, provided that only members of the same household may use the
amenity in close proximity and different households using the same amenity
must be physically distanced; and
Be it further resolved that a copy of this motion be forwarded to Premier
Doug Ford, MPP Lindsey Park, MPP David Piccini, and the Municipality of
Clarington.
6. Alexander Harras, Manager of Legislative Services/Deputy Clerk, Town
of Ajax, Regarding Removing 412/418 Tolls
That the following resolution from Alexander Harras, Manager of Legislative
Services/Deputy Clerk, Town of Ajax, regarding Removing 412/418 Tolls, be
endorsed by the Municipality of Clarington:
That Ajax Council acknowledges and thanks the Province of Ontario for
freezing current toll rates as the tolling decision is reconsidered and requests
that this freeze continue until a final decision is made;
That Ajax Council urges the Minister of Transportation to immediately
remove the tolls on Highways 412 and 418 to ensure equal access to north -
south express connections in Durham Region;
Municipality of Clarington Page 4
Report GGR-008-21
That Ajax Council thanks MPP French for her ongoing advocacy on this
matter; and
That this motion be distributed to Hon. Caroline Mulroney, Minister of
Transportation; MPP Rod Phillips; MPP Jennifer French; Regional Chair
John Henry; and all Durham Region municipalities.
7. Postal Box Garbage Cans and Municipal Property Pet Waste Fines
That Report PWD-022-21 be received;
That the installation of garbage cans at postal boxes (super mailboxes) not be
supported;
That, as necessary, Public Works Staff continue to respond to litter and illegal
dumping complaints at super mailboxes; and
That the current fines for depositing dog waste on Municipal property remain
unchanged.
8. Symbols of Hate — Anti -Racism and Symbols of Hate
That Report CSD-002-21 be received;
That Clarington Council, in recognition of the power that symbols can have on the
psychology and well-being of community members, request that the Association of
Municipalities of Ontario (AMO) petition the Provincial Government on behalf of
Ontario municipalities to enact legislation that would enable municipalities to make
enforceable decisions regarding symbols deemed unacceptable by the local
community. Such consideration to also include a review of statutes where hate
speech and symbols may be identified as illegal;
That the Municipality of Clarington, as a member of the Federation of Canadian
Municipalities (FCM), support the Town of Collingwood's motion for FCM to
advocate to the Federal Government in the development of legislation that would
clarify and strengthen the definition of hate speech and symbols, including explicit
recognition of the psychological harm that can be caused by hateful symbols, and
work with all levels of government in addressing the root causes of hate speech;
That this motion be forwarded to AMO and FCM as well as our local area Members
of Parliament and Members of Provincial Parliament for their information;
That the Diversity Advisory Committee, in partnership with staff, be directed to
prepare an anti -racism policy that would apply to all staff, Members of Council, and
all visitors to municipal -owned facilities and spaces. The Anti -Racism Policy would
make clear the Municipality's expectation of tolerance for those working at and
using Municipal -owned facilities and spaces. This Policy can be displayed at all
facilities so that users are aware of the expectations under the Policy and the
consequences for not adhering to it;
Municipality of Clarington Page 5
Report GGR-008-21
That once these action items are approved for direction, the Mayor and Members of
Council of the Municipality of Clarington, in partnership with Clarington's Diversity
Advisory Committee, release an Official Statement to share some context about
this issue and demonstrate how we are working together to promote a community
where every individual regardless of race, ethnic origin, gender identity or sexual
orientation is welcome and racism, discrimination, intolerance and the promotion of
hatred through symbols or statements have no place in our community; and
That all interested parties listed in Report CSD-002-21 and any delegations be
advised of Council's decision.
9. Future Indoor Recreation Facility
That Item 14.2, regarding a Future Indoor Recreation Facility, be referred to Staff to
report back in the fall on the matters listed under Option 3 of Report CSD-003-21;
and
That Council approve the costs to prepare the conceptual plans and project budget,
not to exceed $25,000, which will be funded from the Community Services Capital
Reserve Fund.
10. 2020 Annual Statement for the Development Charges Reserve Funds
That Report FSD-021-21 be received; and
That a copy of this report be posted on the Municipality's website.
11. Supply and Delivery of One Single Axle and Four Tandem Axle Cab
and Chassis Units
That Report FSD-022-21 be received;
That Winslow Gerolamy Motors Limited with a bid amount of $1,322,556.40 (Net
HST Rebate) being the lowest bidder meeting all terms, conditions and
specifications of CL2021-7 be awarded the contract for the Supply and Delivery of
One Single Axle and Four Tandem Axle Cab and Chassis Units;
That the total funds required for this project in the amount of $1,337,820.40 (Net
HST Rebate) include $1,322,556.40 (Net HST Rebate) for snow removal
equipment costs and other costs such as radios, GPS units, Clarington decal
lettering and striping in the amount of $15,264.00 (Net HST Rebate) be funded by
the Municipality as follows:
Description
Fleet Replacement Roads -
(2020)
Fleet Replacement Roads -
(2021)
Account Number Amount
110-36-388-83642- $500,000
7401
110-36-388-83642- 837,820
7401
That all interested parties listed in Report FSD-022-21 and any delegations be
advised of Council's decision.
Municipality of Clarington Page 6
Report GGR-008-21
12. 2021 COVID Support for Hall Boards
That Report FSD-023-21 be received;
That the Municipality offer an in -take for the Community COVID-19 Support
Program utilizing the guidelines and forms approved in 2020 specifically for hall
boards and arena boards;
That the funding for the hall board and arena board in -take be funded from the Tax
Rate Stabilization Reserve Fund (utilizing the Safe Restart Funds) to a maximum of
$60,000 with no limit per organization;
That the Director of Financial Services, Director of Community Services and the
Chief Administrative Officer be delegated authority to determine and approve the
allocation of funds under the in -take; and
That Staff report back to Committee in September 2021 on the recipients of the
funding.
13. Lambs Road Interchange Study
That Report FSD-024-21 be received;
That the proposal received from CIMA+ having the lowest price meeting all terms,
conditions and specifications of RFP2021-1 be awarded the contract for the
provision of engineering services required for the Lambs Road Interchange Study
That the funds required in the amount of $226,255.22 (net HST rebate) be drawn
from the following accounts:
Lambs Rd Interchange at Highway 401 110-32-330- $226,255
Environmental Assessment 83444-7401
That all interested parties listed in Report FSD-024-21 and any delegations be
advised of Council's decision.
14. Nash Road Widening and Rehabilitation
That Report FSD-025-21 be received;
That Coco Paving Inc. with a total bid amount of $522,002.14 (Net HST Rebate)
being the lowest compliant bidder meeting all terms, conditions and specifications
of Tender CL2021-11 be awarded the contract for the work required to complete
the Nash Road Widening and Rehabilitation;
Municipality of Clarington Page 7
Report GGR-008-21
That the total funds required for this project in the amount of $622,100.00 (Net HST
rebate), which includes the construction cost of $522,002.14 (Net HST rebate) and
other costs such as design, material testing, utility daylighting, inspection and
contract administration, permit fees and contingencies in the amount of
$100,097.86 (Net HST rebate) is within the approved project budget and will be
funded by as follows:
Description
Nash Road Rehabilitation and
Widening
Pavement Rehabilitation Program
(2021 Budget)
Account Number I Amount
110-32-330- $450,000
83458-7401-
110-36-330- 172,100
83212-7401-
That all interested parties listed in Report FSD-025-21 and any delegations be
advised of Council's decision.
15. Scanning and Conversion Services
That Report FSD-027-21 be received;
That DOCUdavit Solutions with a total bid amount for the initial two-year term of
$176,470.16 (Net HST Rebate), and a potential five-year contract value of
$441,175.40 (Net HST Rebate), subject to change based on requirements and
price increases not exceeding the applicable CPI, being the lowest compliant bidder
meeting all terms, conditions and specifications of tender CL2021-10 be awarded
the contract for the provision of scanning and conversion services as required by
the Municipality;
That the funds expended for these services, be funded from respective
department's approved operating budget as required;
That pending satisfactory service the Purchasing Manager, after consultation with
the respective Department Head, be authorized to extend the contract for up to
three additional one-year terms; and
That all interested parties listed in Report FSD-027-21 and any delegations be
advised of Council's decision.