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Staff Report
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Report To: General Government Committee
Date of Meeting: May 10, 2021 Report Number: FSD-025-21
Submitted By:
Reviewed By:
File Number:
Trevor Pinn, Director of Financial Services/Treasurer
Andrew C. Allison, CAO
CL2021-11
Resolution#: GG-362-21
By-law Number:
Report Subject: Nash Road Widening and Rehabilitation
Recommendations:
1. That Report FSD-025-21 be received;
2. That Coco Paving Inc. with a total bid amount of $522,002.14 (Net HST Rebate)
being the lowest compliant bidder meeting all terms, conditions and specifications of
Tender CL2021-11 be awarded the contract for the work required to complete the
Nash Road Widening and Rehabilitation;
3. That the total funds required for this project in the amount of $622,100.00 (Net HST
rebate), which includes the construction cost of $522,002.14 (Net HST rebate) and
other costs such as design, material testing, utility daylighting, inspection and
contract administration, permit fees and contingencies in the amount of $100,097.86
(Net HST rebate) is within the approved project budget and will be funded by as
follows:
Description
Account Number
Amount
Nash Road Rehabilitation and
110-32-330-83458-7401-
$450,000
Widening
Pavement Rehabilitation
110-36-330-83212-7401-
172,100
Program (2021 Budget)
4. That all interested parties listed in Report FSD-025-21 and any delegations be
advised of Council's decision.
Municipality of Clarington
Report FSD-025-21
Report Overview
Page 2
To request authorization from Council to award the contract for the completion of road
widening and rehabilitation work required for Nash Road as detailed in Tender CL2021-11
1. Background
1.1 The Municipality requires the services of a qualified company to complete the
rehabilitation and widening of approximately 640m of Nash Road between Hancock
Road and Solina Road in Courtice. The widening is being conducted on each side of
the Highway 418 right-of-way which bisects the road corridor. Road reconstruction
works on Nash Road that were undertaken as part of the Highway 418 construction by
the Ministry of Transportation have been constructed to the ultimate width. This project
aims to complete the remainder of the widening between Hancock Road and Solina
Road. Work is to be completed in accordance with the terms, conditions and
specifications as outlined in the tender document. The project scope includes:
• Widening of Nash Road from Hancock Road to the Highway 418 corridor
including road/shoulder widening, driveway culvert and apron replacement,
ditching. The existing asphalt along this segment has recently been paved;
Widening and rehabilitation of Nash Road from the Highway 418 corridor to
Solina Road including road/shoulder widening, driveway culvert and apron
replacement, ditching, guide rail installation;
• Associated restoration, plantings and erosion protection.
1.2 Design and tender specifications for the road widening and rehabilitation work required
were prepared and provided by the Public Works Department.
1.3 Tender CL2021-11 was prepared and issued by the Purchasing Services Division. The
tender was posted electronically on the Municipality's website. Notification of the
availability of the document was also posted on the Ontario Public Buyers Association's
website.
1.4 The tender closed on April 28, 2021.
2. Analysis
2.1 Twenty-eight companies downloaded the tender document. Six submissions were
received by the stipulated closing time.
Municipality of Clarington
Report FSD-025-21
Page 3
2.2 The Municipality contacted the twenty-two companies who had downloaded the tender
document but chose not to respond, to inquire as to why they chose not to submit a bid.
Their responses are as follows:
• Two companies advised that after reviewing the document they could not take on
the project due to their current workload;
• One company advised that they missed the submission deadline due to a sub -trade
not providing pricing in a timely manner;
• Five companies advised that they downloaded the document with the interest of
being a sub -contractor for the project; and
• Fourteen companies contacted did not respond to the Municipality's request for
information.
2.3 The six bids received prior to the closing were reviewed and tabulated by the
Purchasing Services Division (see Attachment 1). All six submissions were deemed
compliant.
2.4 The bid results were forwarded to the Public Works Department for their review and
consideration.
2.5 After review, analysis, and discussions it was mutually agreed by the Public Works
Department and the Purchasing Services Division that the low bidder, Coco Paving Inc.,
be recommended for the award of Tender CL2021-11.
2.6 Coco Paving Inc. has successfully completed work for the Municipality in the past and
therefore references were not contacted.
3. Financial
3.1 Total funds required for this project in the amount of $622,100.00 (Net HST rebate),
which includes the construction cost of $522,002.14 (Net HST rebate) and secondary
costs such as design, material testing, utility daylighting, inspection and contract
administration, permit fees and contingencies in the amount of $100,097.86 (Net HST
rebate) is within the approved project budget and will be funded by as follows:
Description
Account Number
Amount
Nash Road Rehabilitation and
110-32-330-83458-7401
$450,000
Widening
Pavement Rehabilitation Program
110-36-330-83212-7401
172,100
(2021 Budget)
Municipality of Clarington
Report FSD-025-21
4. Concurrence
Page 4
This report has been reviewed by the Director of Public Works who concurs with the
recommendations.
5. Conclusion
It is respectfully recommended that Coco Paving Inc. being the lowest compliant bid and
subject to a satisfactory reference check be awarded the contract for the construction of
the Nash Road Widening and Rehabilitation in accordance with all the terms,
conditions, specifications, and drawings of Tender CL2021-11.
Staff Contact: David Ferguson, Purchasing Manager, 905-623-3379 Ext. 2209 or
dferguson@clarington.net.
Attachments:
Attachment 1 — Bid Summary
Interested Parties:
List of Interested Parties available from Department.
Municipality of Clarington
Report FSD-025-21
Attachment 1 — Bid Summary
Municipality of Clarington
Bid Summary
CL2021-11 Nash Road Widening and Rehabilitation
Page 5
BIDDER
Total Bid
(including HST)
TOTAL BID
(Net HST Rebate)
Coco Paving Inc.
$579,660.39
$522,002.14
Dufferin Construction Company
676,076.74
608,828.04
Elirpa Construction & Materials Limited
723,487.91
651,523.27
Blackstone Paving and Construction Ltd.
737,016.06
663,705.79
DigCon International Limited
738,220.53
664,790.45
Ashland Construction Group Ltd.
839,571.12
756,059.80