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Staff Report
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Report To: General Government Committee
Date of Meeting: May 10, 2021 Report Number: FSD-022-21
Submitted By: Trevor Pinn, Director of Financial Services/Treasurer
Reviewed By: Andrew C. Allison, CAO Resolution#:&
File Number: CL2021-7 By-law Number:
Report Subject: Supply and Delivery of One Single Axle and Four Tandem Axle Cab and
Chassis Units
Recommendations:
1. That Report FSD-022-21 be received;
2. That Winslow Gerolamy Motors Limited with a bid amount of $1,322,556.40 (Net
HST Rebate) being the lowest bidder meeting all terms, conditions and
specifications of CL2021-7 be awarded the contract for the Supply and Delivery of
One Single Axle and Four Tandem Axle Cab and Chassis Units;
3. That the total funds required for this project in the amount of $1,337,820.40 (Net
HST Rebate) include $1,322,556.40 (Net HST Rebate) for snow removal equipment
costs and other costs such as radios, GPS units, Clarington decal lettering and
striping in the amount of $15,264.00 (Net HST Rebate) be funded by the Municipality
as follows:
Description
Account Number
Amount
Fleet Replacement Roads - (2020)
110-36-388-83642-7401
$500,000
Fleet Replacement Roads - (2021)
110-36-388-83642-7401
837,820
4. That all interested parties listed in Report FSD-022-21 and any delegations be
DG-_HGR ILL R _CFK) &FL LRQ _I
Municipality of Clarington
Report FSD-022-21
Report Overview
Page 2
To request authorization from Council to award CL2021-7 Supply and Delivery of One Single
Axle and Four Tandem Axle Cab and Chassis Units.
1. Background
1.1 Tender specifications for the Supply and Delivery of One Single Axle and Four Tandem
Axle Cab and Chassis Units with Snow Plow, Wing and U Body Dump Spreader was
prepared by the Public Works Department and provided to the Purchasing Services
Division.
0- 1 , -• - ' , • • . 0 .• - -•
ID 10 1 11(111 C0.1,1 11 ■l1 �U (1 1 1"l�, i� \�1�i ID 11) U 1111i� UDI ■
2. Analysis
2.1 Six plan takers downloaded the tender document.
2.2 The tender closed on March 31, 2021.
2.3 Three bids were received in response to the tender call.
2.4 Of the three companies that downloaded the tender document but chose not to submit
pricing:
L One company is a supplier and downloaded the tender document for information;
and
L Two companies did not respond to our request for information.
2.5 The bids were reviewed and tabulated by the Purchasing Services Division (see
Attachment 1) and two bids were deemed non -compliant. The results were forwarded to
the Public Works Department for their review and consideration.
2.6 After review and analysis by the Public Works Department and the Purchasing Services
Division, it was mutually agreed that the low, compliant bidder, Winslow Gerolamy
Motors Limited be recommended for award of tender CL2021-7.
2.7 Winslow Gerolamy Motors Limited has satisfactorily supplied similar equipment to the
Municipality of Clarington in the past and references did not need to be checked.
Municipality of Clarington
Report FSD-022-21
3. Financial
Page 3
3.1 The total funds required for this project in the amount of $1,337,820.40 (Net HST
Rebate) include $1,322,556.40 (Net HST Rebate) for snow removal equipment costs
and other costs such as radios, GPS units, Clarington decal lettering and striping in the
amount of $15,264.00 (Net HST Rebate) is within the approved budget allocation and
will be funded by the Municipality as follows:
Description
Account Number
Amount
Fleet Replacement Roads - (2020)
110-36-388-83642-7401
$500,000
Fleet Replacement Roads - (2021)
110-36-388-83642-7401
837,820
3.2 Queries with respect to the department needs should be referred to the Director of
Public Works.
4. Concurrence
This report has been reviewed by the Director of Public Works who concurs with the
recommendations.
5. Conclusion
It is respectfully recommended that Winslow Gerolamy Motors Limited being the lowest
compliant bidder be awarded the contract for the Supply and Delivery of One Single
Axle and Four Tandem Axle Cab and Chassis Units per the terms and conditions of
Tender CL2021-7.
Staff Contact: David Ferguson, Purchasing Manager, (905) 623-3379 x2209 or
dferguson@clarington.net.
Attachments:
Attachment 1 -]Summary of Bid Results
Interested Parties:
List of Interested Parties available from Department.
Municipality of Clarington
Report FSD-022-21
Page 4
Attachment 1 to Report FSD-022-21
Municipality of Clarington
Summary of Bid Results
Tender CL2021-7
Supply and Delivery of One Single Axle and Four Tandem Axle Can and
Chassis Units
Bidder
Potential Five -Year
Total Bid
(Net HST Rebate)
Winslow Gerolamy Motors Limited
$1,322,556.40
Premier Truck Group*
1,379,666.15
Tenco Inc.*
1,401,235.20
Notes: Bidders marked with * were deemed non -compliant.