HomeMy WebLinkAbout2012-02-08 AgendaCLARINGTON MUSEUMS BOARD MEETING
AGENDA
FEBRUARY 8, 2012 - 7:OOPM
at Sarah Jane Williams Heritage Centre
62 Temperance Street, Bowmanville
1. Call to order
2. Adoption of Agenda
3. Announcements
4. Approval of January 11, 2012 Board Meeting Minutes Section 1
5. Executive Director's Report
6. Correspondence Section 2
7. Committee Reports: a) Finance Section 4
1) THAT the Finance Committee present
to the Board of Directors a
recommended financial reporting
procedure;
2) AND THAT the Policy Manual is
updated to support current financial
management practises.
3) THAT Finance Report No.2012-F-01
be approved as presented.
b) Ad Hoc Committee
c) Collections and Event Planning Committee
i. THAT the boardpolicy manual under
Acquisitions in Section 8 of the By-law
be corrected to state, such that it
remains consistent with Committees in
Section 4, that staff has a limit of $200
to purchase collection items rather than
the$500 presently stated in Section 8.
ii. THAT the two sub -collections of the
amalgamated museums be put under
Clarington Museums and Archivesas a
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singular collection; and, to be dealt with
in one de -accessioning report.
iii. THAT the Collections Committee meet
once a year, with additional meetings
being called by the chair if needed.
iv. THAT Event Planning be removed from
the Collections Committee mandate,
and that all areas pertaining to
Marketing and Promotion be put into the
Marketing Policy with fundraising
becoming a goal of the Board as a
whole.
v. THAT all items as identified by museum
staff in their report be de -accessioned.
vi. THAT Collections Report 2012-CE-01
be accepted.
d) Property Report
1) THAT Property Committee Report No.2011-
P-04 be approved as presented.
8. Business l- Arising._
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9. New Business �• ��, C6'nvn` tecy 4 ( `
2.
10. Date and place of next Board Meeting
11. Adjournment
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