HomeMy WebLinkAbout07/04/1986 (Special)Council Minutes
TOWN OF NEWCASTLE
July 4, 1986
Minutes of a special meeting of Council
held on Friday, July 4th, 1986 at 9:35 a.m.
in Court Room #2.
Roll Call Present Were: Councillor A. Cowman, Acting Mayor
Councillor M. Hubbard
Councillor H. McKnight
Councillor F. Stapleton
Councillor A. Wotten
Absent Were: Mayor John Winters (due to illness)
Councillor D. Hamre (due to illness)
Also Present: Clerk /Administrator, D. Oakes
Treasurer, J. Blanchard
Director of Community Services, J. Devantier
Director of Planning, T. Edwards (until 11:25 a.m.)
Deputy Clerk, R. Rutledge
REPORTS
Report #2 Resolution #C- 568 -86
Hiring of a Deputy
Director of Planning Moved by Councillor Hubbard, seconded by Councillor Wotten
THAT Confidential Report ADMIN. 52 - 86 be received; and
THAT Confidential Report PD- 172 -86 be lifted from the Table
and dealt with at this time.
"CARRIED"
Resolution #C- 569 -86
Moved by Councillor Hubbard, seconded by Councillor Wotten
THAT Report PD- 172 -86 be received; and
THAT Mr. Larry D. Taylor be appointed Deputy Director
of Planning and Development for the Town of Newcastle
in accordance with the terms and conditions of appointment
included as Schedule "A" to the by -law appointing Mr.
Taylor.
CARRIED LATER IN THE MEETING
Council Minutes - 2 - July 4, 1986
Report #4
Filling of Vacancy,
Newcastle Hydro
Electric Commission
Resolution #C- 570 -86
Moved by Councillor Stapleton, seconded by Councillor Wotten
THAT Council move into Committee of the Whole.
"CARRIED"
Resolution #C- 571 -86
Moved by Councillor Stapleton, seconded by Councillor Wotten
THAT Committee move "In Camera" "CARRIED"
The vote was taken on Resolution #C- 569 -86. "CARRIED"
Resolution #C- 572 -86
Moved by Councillor Hubbard, seconded by Councillor McKnight
THAT the meeting be open.
"CARRIED"
Resolution #C- 573 -86
Moved by Councillor Wotten, seconded by Councillor Hubbard
THAT Council rise from Committee.
"CARRIED"
Resolution #C- 574 -86
Moved by Councillor Hubbard, seconded by Councillor McKnight
THAT Report ADMIN. 54 - 86 be received; and
WHEREAS a vacancy has occurred in the membership of the
Newcastle Hydro Electric Commission as the result of
the passing of Mr. William Morrison;
AND WHEREAS Section 42(1) of the Public Utilities Act
requires that the Council of the municipality act
immediately to fill the vacancy:
NOW THEREFORE the Council of the Corporation of the Town of
Newcastle resolves that George Van Dyk is hereby appointed
as a member of the Newcastle Hydro Electric Commission and
he shall hold office during the remainder of the term for
which his predecessor was elected;
AND FURTHER THAT the Newcastle Hydro Electric Commission be
advised of Council's decision.
09WIXTRIM "I
Council Minutes
- 3 -
Resolution #C- 574 -86 Cont'd
Report #1
Acquisition of a
Computerized Municipal
Information System
(MAI Canada Limited
Proposal)
Recorded Vote
Yea Nay
Councillor Hubbard
Councillor McKnight
Councillor Stapleton
Councillor Wotten
Councillor Cowman
July 4, 1986
David MacGowan, M.A.I. Canada Limited, 691 Denison Street,
Markham, OR IB8 was present to answer questions.
Resolution #C- 575 -86
Moved by Councillor Wotten, seconded by Councillor Hubbard
THAT report TR -53 -86 be received; and
THAT the agreement with M.A.I. Canada Limited for the
provision of Computer Hardware and with Richter and
Associates for the provision of computer software including
geographics in the amount of $392,806 (P.S.T. extra) be
accepted; and
THAT a by -law be passed authorizing the Mayor and Clerk to
execute the agreements with M.A.I. Canada Limited and
Richter and Associates; and
THAT the funds required be drawn from the Administrative
Improvement Reserve Fund Account.
CARRIED LATER IN THE MEETING
Resolution #C- 576 -86
Moved by Councillor Wotten, seconded by Councillor Hubbard
THAT Council move into Committee on the Whole.
"CARRIED"
Resolution #C- 577 -86
Moved by Councillor Hubbard, seconded by Councillor Wotten
THAT Committee move "In Camera"
"CARRIED"
The vote :was taken on Resolution #C- 575 -86. "CARRIED"
Council Minutes
- 4 - July 4, 1986
Report #3
Resolution #C- 578 -86
Restructuring of the
Community Services
Moved by Councillor McKnight, seconded by Councillor Stapleton
Department
THAT the Recommendations in Confidential Report ADMIN. 53 - 86
be approved.
"CARRIED AS AMENDED"
Resolution #C- 579 -86
Moved by Councillor Hubbard, seconded by Councillor Wotten
THAT resolution #C- 578 -86 be amended and the following added:
"That a progress report relative to the Restructuring of
the Community Services Department be submitted to G.P.A.
in six months."
"CARRIED"
Resolution #C- 580 -86
Moved by Councillor Wotten, seconded by Councillor Hubbard
THAT the meeting be open.
"CARRIED"
Resolution #C- 581 -86
Moved by Councillor Wotten, seconded by Councillor Hubbard
THAT Council rise from Committee.
"CARRIED"
Resolution #C- 582 -86
Moved by Councillor Hubbard, seconded by Councillor Wotten
THAT the actions taken "In Camera" be approved.
"CARRIED"
Resolution #C- 583 -86
Moved by Councillor Wotten, seconded by Councillor Hubbard
THAT there be a recess until 12:45 p.m.
"CARRIED"
The meeting reconvened at 12:45 p.m.
Council Minutes
- 5 - July 4, 1986
Relocation of All Resolution #C- 584 -86
Departments
Moved by Councillor Hubbard, seconded by Councillor Wotten
THAT staff undertake all of the actions necessary to
effect the relocation of all departments to their
temporary offices, including, necessary minor construction,
painting where required;
AND THAT the relocation of departmental equipment, supplies
and fixtures be put out to local moving companies for
quotation;
AND THAT the dry storage necessary to protect the Town's
permanent records presently in the Town Hall be acquired;
AND THAT the modifications to the telephone system be carried
out to a level;mufficient to carry on the activities of the
town during the construction period;
AND THAT the Mayor and Clerk be authorized to enter into a
Lease Agreement with Veltri and Sons Limited for the provision
of temporary office space at $7.00 per square foot net -net,
firstly for a period of twelve (12) months and secondly on
a month to month basis until the new Administration Facility
is complete and ready for occupation;
AND FURTHER THAT Council pass the necessary by -law to
authorize execution of a Lease Agreement with Veltri and
Sons Limited.
"CARRIED"
BY -LAWS Resolution #C- 585 -86
Moved by Councillor Wotten, seconded by Councillor Hubbard
THAT leave be granted to introduce the following by -laws,
and that the said by -laws be now read a first time:
86 -86 being a by -law of the Corporation of the Town of Newcastle
to re- establish the position of Deputy Director of
Planning;
86 -87 being a by -law of the Corporation of the Town of Newcastle
to appoint a Deputy Director of Planning;
86 -91 being a by -law to authorize the execution of an
agreement for the supply and delivery of Computer
Hardware with M.A.I. Canada Limited, and an agreement
for the supply and delivery of Computer Software with
Richter and Associates. (Computer Systems);
Council Minutes
Resolution #C- 585 -86 Cont'd
- 6 - July 4, 1986
86 -92 being a by -law to authorize execution of an agreement
with A. J. Diamond and Partners, Architects and
Planners for the Provision of Architectural Services
respecting the new municipal facility;
86 -93 being a by -law to authorize execution of a lease
agreement with Veltri and Son Limited. (Temporary
accommodation Veltri Complex, King Street, Bowmanville).
"CARRIED"
Resolution #C- 586 -86
Moved by Councillor Wotten, seconded by Councillor Hubbard
THAT the second reading of the following by -laws be approved:
86 -86; 86 -87; 86 -91; 86 -92; 86 -93.
"CARRIED"
Recorded Vote
Yea Nay
Councillor Hubbard
Councillor McKnight
Councillor Stapleton
Councillor Wotten
Councillor Cowman
Resolution #C- 587 -86
Moved by Councillor Wotten, seconded by Councillor Hubbard
THAT the third and final reading of the following by -laws
be approved: 86 -86; 86 -87; 86 -91; 86 -92; 86 -93.
"CARRIED"
Confirming By -law Resolution #C- 588 -86
Moved by Councillor Stapleton, seconded by Councillor Hubbard
THAT leave be granted to introduce By -law 86 -94, being a
by -law to confirm the proceedings of the Council of the
Town of Newcastle at this meeting held on the 4th day of
July 1986, and that the said by -law be now read a first
time.
"CARRIED"
Council Minutes - 7 - July 4 1986
Resolution #C- 589 -86
Moved by Councillor Stapleton, seconded by Councillor Hubbard
THAT the second reading of By -law 86 -94 be approved.
"CARRIED"
Resolution #C- 590 -86
Moved by Councillor Stapleton, seconded by Councillor Hubbard
THAT the third and final reading of By -law 86 -94 be
approved.
"CARRIED"
Adjournment Resolution #C- 591 -86
Moved by Councillor Hubbard, seconded by Councillor Wotten
THAT the meeting adjourn at 1:35 p.m.
"CARRIED"
Clerk