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HomeMy WebLinkAbout05/26/1986TOWN OF NEWCASTLE Council Minutes May 26, 1986 Minutes of a regular meeting of Council held on Monday, May 26, 1986, at 7:00 p.m., in the Council Chambers. Roll Call Present Were: Mayor John Wi Councillor A. Councillor D. Councillor M. Councillor H. Councillor F. Councillor A. nters Cowman (at 7:05 p.m.) Hamre Hubbard (until 11:25 p.m.) McKnight Stapleton Wotten Also Present: Chief Administrative Officer, D. Johnston Town Clerk, D. Oakes Treasurer, J. Blanchard (until 10:30 p.m.) Director of Public Works, G. Ough (until 10:50 p.m.) Director of Planning, T. Edwards (until 10:50 p.m.) Fire Chief, J. Aldridge (until 10:30 p.m.) Director of Community Services, J. Devantier (until 10:30 p.m.) Deputy Clerk, R. Rutledge Councillor Stapleton led the meeting in prayer. At this time, Mayor Winters asked Fire Chief J. Aldridge to make the Fire Safety Poster Awards. Fire Chief Aldridge asked Councillor Hal McKnight, Fire Department Chairperson and Mr. Howard Davey, Fire Prevention Officer, to make the presentations to the winners, Miss Melinda Broom and Master Brett Rogers, on behalf of the Town. Councillor Hal McKnight and Fire Chief J. Aldridge made a presentation to Miss Broome on behalf of the Durham Region Fire Chiefs' Association for being the winner in the girls' category for the Durham Region Fire Chiefs' Association Fire Safety Poster Contest. MINUTES Resolution #C- 397 -86(a) Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the Minutes of a Special Meeting of Council, held on Monday, May 5, 1985, be approved as read. "CARRIED" Council Minutes - 2 - May 26, 1986 MINUTES Resolution #C- 398 -86(a) DELEGATIONS Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the Minutes of a Regular Meeting of Council, held on Monday, May 12, 1986, be approved as read. "CARRIED" Resolution #C- 399 -86(a) Moved by Councillor Wotten, seconded by Councillor Stapleton THAT the delegation of Jim Fetcheson be added to the Agenda. "CARRIED" Milt Dakin, Chairman, N.C.S.P.B., reviewed the Board's Report NCSPB- 03 -86, with Council. In conclusion, Mr. Dakin urged Council to appoint a Council and a staff representative to sit on a Joint Committee to prepare a fair policy, relative to park size and facilities, area of service and community needs for the overall Town. The Board recommends denial to the Tyrone request for a capital grant for playing field expansion and to the request of the Bowmanville Lawn Bowling Club for an operating grant. Mr. Dakin listed Tyrone's facilities and mentioned that Enniskillen had no facilities. The Lawn Bowling Club is perceived to be a private club and granting their request would encourage other private clubs to make requests for grants. The Town needs to co- ordinate the Planning and Community Services Departments with new development. Michael Majeste, 43 Cloverfield Street, Bowmanville, representing the ratepayers of the Schleiss & Holland Subdivision, was present to object to the red line revision of the Subdivision, to allow Townhouse Development adjacent to his lot. When he purchased his lot in May 1985, he was told that the land adjacent to his lot would be parkland. A large portion of the residents were told the same thing from various agents. Mr. Majeste asked Council to direct him and assist him in the proper format of the rezoning by -laws. He requests that Council rezone the subject lands to single family dwellings with 12 metre frontages, that copies of all reports coming from and going to Council be sent to him, and that when a subdivision plan is approved, that all phases adjacent to the subdivision be clearly marked so the prospective buyers are aware of future development. Mr. Glen Easton, Planner with Procter & Redfern, noted that the zoning for this development has been in place since 1984. A review of the land use by -law would have given the purchaser some idea of what was to take place. The staff report supports Townhouse Development. However, if Council supports single family development, then his client is willing to modify his proposal, provided that Council send out the Notice of Public Hearing for the rezoning within the next 2 or 3 days; have the Hearing after 30 days at a Special Meeting, or if it Council Minutes - 3 - May 26, 1986 coincides at a regular meeting and after the public hearing 3 readings of the by -law is to take place on the same day allowing the 35 day waiting period to commence and that Council assigns a credit to the developer to compensate for costs associated with this delay. Mr. Easton also wants assurance that the residents will not object and cause further delays. Mr. Marc Sanderowitz, Krauss & Assoc., speaking for Jim DeWitt informed Council that an agreement to purchase the E. Pollard lands in Courtice has been entered into. The intention is to submit a Condominium Plan with a start date of August 1st. However, the current Site Plan Agreement needs to be amended. Larry Krauss, Krauss & Associates, representing Birchdale Developments Inc., was present to answer questions. Birchdale has used the artist concept plan as proposed by Mr. Pollard. However, the Town houses will be omitted. It will be a 7 storey condominium development. Mr. W. Manson, W.D.M. Consultants, was present to ask Council to support the Town Planner's recommendation to refer his proposal back to staff for further dialogue with the applicant. He is dismayed that the General Purpose and Administration Committee received the report and recommended denial of the proposal due to the concerns of the ratepayers. To address some of the ratepayers' concerns, traffic counts can be taken and a careful selection of tenant mix can be undertaken to avoid the area being used as a "hang- out ". Mr. Manson has hired a retail market analyst. He requests that Council allow him the benefit of further dialogue to address these concerns. Jim Fetcheson, Chairman, Solina Community Hall Board, was present on behalf of the Board to thank Council for the Capital Grant which has been partially used to repair the steel exterior doors and washroom renovations. Mr. Fetcheson invited Council to Solina Day, Saturday, June 14th. Resolution #C- 400 -86 (a) Moved by Councillor Hubbard, seconded by Councillor Wotten THAT Reports #6, #7, #8 and #9 be added and form part of the Agenda. "CARRIED" COMMUNICATIONS Resolution #C- 401 -86(a) Moved by Councillor Wotten, seconded by Councillor Stapleton THAT the communications to be received for information be approved. "CARRIED" Council Minutes - 3(a) - May 26, 1986 I - 1 Ministry of Housing Re Rental Housing Protection Act; I - 2 C. W. Lundy, Regional Clerk, Region of Durham Re Official Plan Amendment Application to Permit Rural Non -Farm Residential Development (E. Riccio); I - 3 C. W. Lundy, Regional Clerk, Region of Durham Re Request for Watermain Extension on Regional Road #17; I - 4 C. W. Lundy, Regional Clerk, Region of Durham Re Apportionment of the 1986 Regional General Purpose (Tax) Levy; I - 5 Ministry of Transportation and Communications Re Provincial Highway Access Controls; I - 6 Ministry of Transportation and Communications Re Road Improvement Subsidy; I - 7 Minutes of a meeting of the Clarke Township Museum & Archives held on April 14, 1986; I - 8 Minutes of Meetings of the Ganaraska Region Conservation Authority, held on April 9th, and April 17th 1986; I - 9 Parry L. LeDrew(Mrs.), Director, Special Projects, Crown Life Participaction Challenge Re Registration Fee. Council Minutes - 4 - May 26, 1986 COMMUNICATIONS Resolution #C- 402 -86(a) D - 1 Moved by Councillor Stapleton, seconded by Councillor Hamre Controlled Timber THAT the communication dated April 30th 1986, from Robert C. Harvesting on Watkins, Clerk- Administrator, Township of Norwich, P.O. Box Conservation 100, Otterville, Ontario, requesting support of their Properties resolution petitioning the Ministry of Natural Resources 35.11.2. to encourage controlled timber harvesting to take place on conservation properties where commercially feasible, providing additional revenue, be received for information. "CARRIED" D - 2 Resolution #C- 403 -86(a) Demolish Carriage Moved by Councillor McKnight, seconded by Councillor Hubbard House on Museum Property THAT the communication dated May 15th 1986, from Susan Laing, 16.6.18. Chairman, Bowmanville Museum, 37 Silver Street, Bowmanville, L1C 3K9, requesting that Council authorize the demolition of the "Carriage house" and approve the calling of tenders for the project be received; AND THAT because the "Carriage House" is in such disrepair that it has become a liability to the community that the calling of tenders for the demolition of the structure be authorized; AND THAT the calling of tenders be undertaken as soon as possible; AND FURTHER THAT Susan Laing be advised of Council's decision. "CARRIED AS AMENDED" Resolution #C- 404 -86(a) Moved by Councillor Hamre, seconded by Councillor Stapleton THAT Resolution #C- 403 -86 be amended by adding the following: "AND THAT the expense of demolition be the responsibility of the Bowmanville Museum. "CARRIED" Recorded Vote Yea Councillor Hamre Councillor Hubbard Councillor McKnight Councillor Stapleton Councillor Wotten Mayor Winters Nay Councillor Cowman Council Minutes - 5 - May 26, 1986 D - 3 Councillor Diane Hamre made a declaration of interest relative to the Consumers' Association of Canada letter; vacated her chair and refrained from voting on the subject matter. Mrs. Hamre's husband is employed by Bell Canada, the subject of the correspondence. D - 3 Resolution #C- 405 -86(a) Public Hearing Re Moved by Councillor Stapleton, seconded by Councillor McKnight Bell Canada's Financial Position THAT the communication dated May 9, 1986, from the Consumers' 68.2.2. Association of Canada, 801 -251 Laurier Avenue West, Ottawa, UP 5J6, requesting financial contributions to support their extensive participation in the regulatory proceedings related to Bell Canada, be received for information. "CARRIED" D - 4 Resolution #C- 406 -86(a) Street Name Signs Moved by Councillor McKnight, seconded by Councillor Hamre in Rural Areas 77.2.102. THAT the communication dated May 8th 1986, from Mr. J.M. Mark, 632 Waverly St. N., Oshawa, Ontario, L1J 6C2, requesting that Council implement a street naming program be received; AND THAT he be advised of Council's recent decision respecting the identification of streets in the municipality. 6: _D D - 5 Resolution #C- 407 -86(a) Ontario Durham 5 Moved by Councillor Hamre, seconded by Councillor Wotten Pin Bowlers' Assoc. Re Bowling Week THAT the communication received May 16th 1986, from Joanne in Ontario. Ellison, Membership Director, Ontario Five -Pine Bowlers' 10.2.11. Association, 412 -516 Canonberry Crt., Oshawa, Ontario, U G 2Z6, requesting that Council declare the week of November 3rd to November 6th 1986, "Bowling Week" in the Town of Newcastle be received; AND THAT the request referred to herein be approved and Joanne Ellison be advised of Council's decision. "CARRIED" D - 6 Resolution #C- 408 -86(a) Municipal Recycling Moved by Councillor Hamre, seconded by Councillor McKnight Support Program 35.31.10. THAT the communication (undated) from Jim Bradley, Minister, Ministry of the Environment, 135 St. Clair Avenue West, Toronto, M4W 1PS introducing the new Municipal Recycling Support Program, be received and referred to the Director of Public Works for review and subsequent report to the General Purpose and Administration Committee. "CARRIED" Council Minutes - 6 - May 26, 1986 D - 7 Resolution #C- 409 -86 (a) Bowmanville B.I.A. Moved by Councillor McKnight, seconded by Councillor Hubbard Annual Sidewalk Sale 10.2.11. THAT the communication dated May 6th 1986, from Mr. Garth Gilpin, Secretary- Treasurer and General Manager, Bowmanville B.I.A., P.O. Box 365, Bowmanville, Ontario, L1C 3L1, requesting that Council approve the closing of Temperance Street, from Church Street to just north of St. John's Church, but excluding King Street, from 9:00 a.m., Thursday, July 17, 1986, to 5:00 p.m., Saturday, July 19th 1986, to permit the displaying of floats from the Santa Claus Parade in conjunction with the annual sidewalk sale, be received; AND THAT the request referred to herein be approved, subject to the B.I.A. applying for and obtaining a "Road Occupancy Permit" from the Public Works Department; AND FURTHER THAT Mr. Garth Gilpin be advised of Council's decision. "CARRIED" D - 8 Resolution #C- 410 -86 (a) Council Appointment Moved by Councillor Wotten, seconded by Councillor Stapleton to Chamber of Commerce Board of THAT the communication received May 15th 1986, from Mr. Directors Charlie Rolland, President, Bowmanville Chamber of Commerce, 35.60.14. P.O. Box 415, Bowmanville, L1C 3K9, requesting that Council approve Councillor McKnight's appointment to the Chamber of Commerce Board of Directors as their representative be received; AND THAT Councillor McKnight be confirmed as Council's representative on the Board of Directors of the Bowmanville Chamber of Commerce; AND FURTHER THAT Mr. Charlie Rolland be advised of Council's decision. "CARRIED" RECESS Resolution #C- 411 -86 (a) Moved by Councillor Hamre, seconded by Councillor Wotten THAT there be a 10 minute recess. "CARRIED" Council Minutes - 7 - May 26, 1986 REPORTS The meeting reconvened at 8:45 p.m. Resolution #C- 412 -86(a) G.P.A. Report of Moved by Councillor Stapleton, seconded by Councillor Wotten May 20, 1986 THAT the General Purpose and Administration Committee Report of May 20, 1986, be approved, except for Items #10, #11, #13, #19, #32, #33, #34, #35, and #36. "CARRIED" The Mayor turned the chair over to Councillor Cowman in order to participate in debate. Item #10 The Mayor asked Council to reconsider the recommendation to permit the development of 2 lots under the Node /Cluster Provision. In support of his request, the Mayor referred to other similar applications which were denied. Resolution #C- 413 -86 (a) Rezoning Application Moved by Mayor.Winters, seconded by Councillor Hamre 464367 Ontario Limited 60.35.284. THAT the application submitted by Mr. Bob Craig on behalf of 464367 Ontario Limited, be deferred until the amendment to the Durham Regional Official Plan as it relates to the clarification of Nodes /Clusters is approved. "LOST" Recorded Vote Yea Mayor Winters Councillor Cowman Resolution #C- 414 -86 (a) Nay Councillor Hamre Councillor Hubbard Councillor McKnight Councillor Stapleton Councillor Wotten Moved by Councillor Stapleton, seconded by Councillor Wotten THAT Report PD- 134 -86 be received; and THAT the application submitted by Mr. Bob Craig on behalf of 464367 Ontario Limited, to rezone a parcel of land located in Part Lot 11, Concession 4, geographic Township of Darlington to permit the development of 2 residential lots for his sons be approved. "CARRIED" Recorded Vote Yea Nay Councillor Hamre Mayor Winters Councillor Hubbard Councillor Cowman Councillor McKnight Councillor Stapleton Councillor Wotten Council Minutes - 8 - May 26, 1986 The Mayor resumed the chair. Item #11 Resolution #C- 415 -86(a) Amendment to Town of Moved by Councillor Stapleton, seconded by Councillor Wotten Newcastle Official Plan & Amendment to THAT Report PD- 135 -86 be received; and Courtice North Neighbourhood 3B THAT the Official Plan Amendment Application 86 -3 /ND and the Development Plan Application to amend the Courtice North Neighbourhood 3B Cou rtim Heights Development Plan submitted by Courtice Heights Developments 60.34.102. #7 Limited be denied without prejudice; and 60.30.140. THAT a copy of Council's decision be forwarded to the applicant. Recorded Vote Yea Councillor Cowman Councillor Hamre Councillor McKnight Councillor Stapleton Mayor Wi -ntets Resolution #C- 416 -86(a) "CARRIED" Nay Cournci_11or Hubbard Councillor Wotten Moved by Councillor Hubbard, seconded by Councillor Wotten THAT the application to amend Town of Newcastle Official Plan and the application to amend the Courtice North Neighbourhood 3B Development Plan submitted by Courtice Heights Developments Limited be referred back to staff for further dialogue and subsequent report. Recorded Vote Yea Councillor Hubbard Councillor Stapleton Councillor Wotten "LOST" Nay Councillor Cowman Councillor Hamre Councillor McKnight Mayor Winters Council Minutes - 9 - May 26, 1986 Item #13 Councillor Wotten made a declaration of interest relative to the Cash Activity Report; vacated his chair and refrained from voting on the subject matter. Councillor Wotten is a Stock Evaluator and this report contains claims relating to him. Item #13 Resolution #C- 417 -86(a) Cash Activity Report Moved by Councillor Stapleton seconded by Councillor Hubbard for April 1986 10.57.9. THAT Report TR -36 -86 be received; and THAT in accordance with provision of Chapter 302, Section 81(1) of the Municipal Act, R.S.O. 1980, the Treasurer reports to Committee that the cash position of the Town of Newcastle for the month ended April is as shown on the attached schedule; and THAT the expenditures for the month of April 1986 be confirmed. "CARRIED" Item #19 Resolution #C- 418 -86 (a) Letter to Various Moved by Councillor Stapleton, seconded by Councillor Wotten Organizations Re Advertising Policy THAT Report CD -30 -86 be received; and 35.60.3. THAT the form of the letter dealing with the subject be approved; and THAT a copy of the letter be mailed to all Boards and Committees appointed by Council in the Town of Newcastle. "CARRIED" Recorded Vote Yea Councilor McKnight Councillor Stapleton Councillor Wotten Mayor Winters Nay Councillor Cowman Councillor Hamre Councillor Hubbard The Mayor turned the chair over to Councillor Cowman in order to participate in debate. Council Minutes - 10 - May 26, 1986 Item #32 to Item #36 Resolution #C- 419 -86 (a) Moved by Councillor Hamre, seconded by Councillor Wotten THAT Item #32 to Item #36 of the General Purpose and Administration Committee Report, be referred to the end of the Agenda. "LOST" Resolution #C- 420 -86 (a) Moved by Mayor Winters, seconded by Councillor Stapleton THAT the ruling of the chair with respect to the previous resolution be challenged. On a recorded vote the ruling of the chair was upheld 5 in favour of the chair - 2 opposed. Recorded Vote on the Challenge Yea CLouncillor Stapleton Mayor Winters Resolution #C- 421 -86(a) Nay Councillor Hamre Councillor Hubbard Councillor McKnight Councillor Wotten Councillor Cowman "LOST" Items #32 to- #36 Moved by Mayori'Winters, seconded by Councillor McKnight THAT Items #32 to #36 be deferred until an opinion is obtained as to whether or not the reports were prepared in accordance with By -law 81 -95. "LOST" ReLorded_.Vote Yea Councillor McKnight Mayor Winters Resolution #C- 422 -86(a) Nay Councillor Hamre Councillor Hubbard Councillor Stapleton Councillor Wotten Councillor Cowman Moved by Councillor Hubbard, seconded by Councillor Wotten THAT Items #32 to #36 be dealt with "In Camera" at the end of the Agenda. "CARRIED" Council Minutes Plan of Subdivision 18T- 77001, Phase III, Schleiss & Holland 60.46.187. May 26, 1986 Resolution #C- 423 -86(a) Moved by Councillor Hubbard, seconded by Councillor Hamre THAT Report PD- 139 -86 be received for information, and that the delegations be acknowledged and advised of Council's actions. "CARRIED" Recorded Vote Yea Councillor Hamre Councillor Hubbard Councillor McKnight Councillor Stapleton Councillor Wotten Nay Councillor Cowman Mayor Winters Resolution #C- 424 -86(a) Development Agreement Moved by Councillor Hubbard, seconded by Councillor Hamre Elmer Pollard 60.51.064. 1. THAT Report PD- 146 -86 be received; and 2. THAT staff be authorized to amend the Development Agreement between the Town and E. Pollard (registered as Instrument No. 121104 in the Registry Office, Newcastle) to facilitate an application for Plan of Condominium. "CARRIED" Resolution #C- 425 -86 (a) Mechanical Parts Moved by Councillor McKnight, seconded by Councillor Stapleton Breakdown - 1974 Ford Tanker THAT Report FD -16 -86 be received for information. Engine 68.13.4. "CARRIED" Resolution #C- 426 -86(a) N.C.S.P.B. Action Moved by Councillor Stapleton, seconded by Councillor Wotten Items from May 7, 1986 Meeting. 1. That Report NCSPB -03 -86 be received; and 35.60.100. 2. That Council adopt the amended role of the Newcastle Community Services Planning Board as attached; and 3. That a Joint Committee be formed of Council, staff and the NCSPB to review the policy on parkland including size and facilities, area of service and priorate community needs in the Town of Newcastle; resulting in an orderly time table for development of said facilities; and 4. That said Committee report back to Council prior to the 1987 budget deliberations; and 5. That the Tyrone Community Centre Board request for a capital grant for playing field expansion be denied for 1986; and Council Minutes - 12 - Resolution #C- 426 -86 Cont'd May 26, 1986 6. That the Tyrone Community Centre Board be advised of Council's decision; and 7. That the Bowmanville Lawn Bowling CLub's request for an operating grant for 1986 be denied; and 8. That the Lawn Bowling Club be advised of Council's decision. Recorded Vote Yea Councillor Cowman Councillor Hamre Councillor Hubbard Councillor McKnight Councillor Stapleton Councillor Wotten Mayor Winters Resolution #C- 427 -86 (a) "CARRIED" Nay Moved by Councillor Hamre, seconded by Councillor Wotten THAT Resolution #C- 427 -86 be amended by adding the following: 3(b) That Council appoint the Chairman of Community Services and the Chairman of Planning to sit on the Joint Committee to review the policy on Parkland. "CARRIED" Resolution #C- 428 -86 (a) Moved by Councillor Hubbard, seconded by Councillor Cowman THAT Item #7 of Report NCSPB -03 -86 be drawn from the report and dealt with separately. "LOST" Recorded Vote Yea Councillor Cowman Councillor Hubbard Councillor Wotten Nay Councillor Hamre Councillor McKnight Councillor Stapleton Mayor Winters Council Minutes - 13 - Resolution #C- 429 -86(a) May 26, 1986 Moved by Councillor Cowman, seconded by Councillor McKnight THAT the NCSPB review the possibilities and options of a Community Centres' Association, using Oshawa as a guideline and report back to the General Purpose and Administration Committee. "CARRIED" Resolution #C- 430 -86(a) Striking Committee Moved by Councillor McKnight, seconded by Councillor Wotten Report of Meetings of May 12 and May 1. That Report CD -33 -86 be received; and 16, 1986 10.12.4. 2. That the appointments listed below be approved by Council; and 3. That the persons named be advised of Council's decision. 1. Property Standards Committee, for a three year term: Mrs. Mary Novak, R.R. #3, Bowmanville; 2. Hospital Board, for a 1 year term: Helen Nesbitt, 188 Church Street, Newcastle; D. M. Peebles, 22 Hilltop Drive, Bowmanville; Ernest Jukes, R.R. #1, Enniskillen. 3. Regional Representative to the Board of Directors of the Memorial Hospital, Bowmanville: Mayor John Winters. "CARRIED" Resolution #C- 431 -86(a) Low Rise Rehabilitation Moved by Councillor Hamre, seconded by Councillor Stapleton Program, Ministry of Municipal Affairs & THAT Report Admin 50 -86 be received for information. Housing 35.31.5. "CARRIED" Resolution #C- 432 -86(a) Disposition of Moved by Councillor Cowman, seconded by Councillor Hubbard Excess Properties 16.6.99. THAT Report Admin 39 -86 be endorsed. Resolution #C- 433 -86(a) Moved by Councillor Hamre, seconded by Councillor Stapleton THAT Report Admin 39 -86 be referred to the "In Camera" session at the end of the Agenda. "CARRIED" Council Minutes - 14 - May 26, 1986 BY -LAWS Resolution #C- 434 -86(a) Moved by Councillor McKnight, seconded by Councillor Stapleton THAT leave be granted to introduce the following by -laws, and that the said by -laws be now read a first time: 86 -68 being a by -law to amend By -law 84 -63, the Comprehensive Zoning By -law of the Corporation of the Town of Newcastle (George Elliott); 86 -69 being a by -law to designate a certain portion of a Registered Plan as not being subject to Part Lot Control; 86 -70 being a by -law to repeal By -law 85 -22, of the Town of Newcastle and entitled "a by -law to re- appoint David S. Johnston as Chief Administrative Officer "; 86 -72 being a by -law to amend By -law 79 -75, "being a by -law to authorize speed limits on highways under the jurisdiction of the Town of Newcastle" as amended; 86 -73 being a by -law to amend By -law 84 -63, the Comprehensive Zoning By -law of the Corporation of the Town of Newcastle. "CARRIED" Resolution #C- 435 -86(a) Moved by Councillor McKnight, seconded by Councillor Stapleton THAT the second reading of the following by -laws be approved: 86-68; 86-69; 86-70; :• "CARRIED" Recorded Vote Yea Nay Councillor Hamre Councillor Hubbard Councillor McKnight Councillor Stapleton Councillor Wotten Mayor Winters Council Minutes - 15 - May 26, 1986 Resolution #C- 436 -86(a) Moved by Councillor McKnight, seconded by Councillor Stapleton THAT the second reading of By -law 86 -73 be approved. Recorded Vote Yea Councillor Cowman Councillor Hamre Councillor Hubbard Councillor McKnight Councillor Stapleton Councillor Wotten Resolution #C- 437 -86(a) Nay Mayor Winters Moved by Councillor McKnight, seconded by Councillor Stapleton THAT the third and final reading of the following by -laws be approved: 86 -68; 86 -69; 86 -70; 86 -72; 86 -73. "CARRIED" OTHER BUSINESS Resolution #C- 438 -86(a) Moved by Councillor Cowman, seconded by Councillor Wotten THAT staff amend the Subdivision Agreement to require the Developer to erect a large billboard display outlining the lands to be developed and detailing the land uses in place for the lands being developed. "CARRIED" Resolution #C- 439 -86(a) Moved by Councillor McKnight, seconded by Councillor Stapleton THAT before an agreement is signed with A. J. Diamond, Mayor Winters and Councillor Wotten, negotiate the terms of the Agreement.. "CARRIED" Resolution #C- 440 -86(a) Moved by Councillor Wotten, seconded by Councillor Hubbard THAT Council move in Committee of the Whole. "CARRIED" Resolution #C- 441 -86(a) Moved by Councillor Wotten, seconded by Councillor Hubbard THAT Committee move "In Camera." "CARRIED" Council Minutes - 16 - May 26, 1986 Resolution #C- 442 -86(a) A & P Request for Moved by Councillor Hubbard, seconded by Councillor Hamre Closure and Conveyance of Part WHEREAS aii�appl.ita?tidn has -Ibeen -submi.tted by-A,,-&,P-Stores of Queen St. Rd. for partial closure of Queen Street, between Lambert and Allowance Liberty -.Sheets_; and 'I 77.44.138. WHEREAS Council deems it advisable to approve same; NOW THEREFORE BE IT RESOLVED THAT the aforementioned for closure be approved subject to the following conditions: 1. THAT the application proceeds in accordance with Town Policy and the requirements of the Municipal Act (R.S.O. 1980); and 2. THAT only the northerly 17' of Queen Street shall be closed; acid 3. THAT A & P shall be responsible for relocating and reconstructing, to Town specifications, that portion of Queen Street, between Lambert and Liberty Streets; and 4. THAT A & P shall relocate all utilities and services presently within the Queen Street road allowance at their expense and to the satisfaction of the various authorities having jurisdiction over such utilities or services; and 5. THAT should A & P not proceed with. the proposed redevelopment within eighteen (18) months, that they agree to convey back to the Town, the closed portion of Queen Street. "CARRIED AS AMENDED" Resolution #C- 443 -86(a) Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the Town's financial consideration in respect of this closure, be the reconstruction of Queen Street, within the reduced right -of -way, to Town standards and relocation of all affected services at A & P's expense. "CARRIED" The Mayor turned the chair over to Councillor Cowman in order to participate in debate. Item #32 of Resolution #C- 444 -86(a) G.P.A. Report Administrative Moved by Councillor Stapleton, seconded by Councillor Wotten Review 10.10.99. THAT Report Admin 45 -86 be received "In Camera" and considered in conjunction with Administrator's Reports 43 -86; 44 -86; 46 -86; 47 -86; 48 -84; 49 =86. "CARRIED" Council Minutes - 16 (a) - May 26, 1986 Resolution #C- 445 -86 (a) Item #33 of Moved by Councillor Stapleton, seconded by Councillor Wotten G.P.A. Report Administrative THAT Report Admin 46 -86 be received "In Camera "; Review of Clerk and Treasury Department THAT the attached job descriptions for the Treasury Department 10.10.99. as previously written be approved; i THAT the attached job descriptions for the Clerk's Department as revised be approved; THAT the Organizational Chart of the Treasury Department be received for information, and the consideration of the conversion of the part -time secretary in Purchasing be considered as part of the 1987 budget process and a decision on any technical support staff be considered in conjunction with the implementation schedule of the new computer system; THAT the Organizational Chart of the Clerk's Department be received for information. "CARRIED" Resolution #C- 446 -87 (a) Moved by Councillor McKnight, seconded by Mayor Winters THAT Item #33 of the General Purpose and Administration Committee Report of May 20, 1986, be referred to the Special Committee referred to in the Stevenson Kellog Report and By -law 81 -95. "LOST" Resolution #C- 447 -86 (a) Item #34 of Moved by Councillor Stapleton, seconded by Councillor Wotten G.P.A. Report Confirmation of THAT,' Repo�,ti _:Admin.47-86.-.be_received:11.In C4moraP,; Organizational Structure and Job THAT the attached organizational chart be received for Descriptions for information; Planning Dept. 10.10.99. THAT the attached job descriptions for the Planning Department be approved. "CARRIED" Item #35 Resolution #C- 448 -86 (a) of G.P.A. Report Department Heads and Moved by Councillor Stapleton, seconded by Councillor Wotten Department Head Secretaries THAT the recommendations in Report Admin 48 -86 be endorsed. 10.10.99. Resolution #C- 449 -86(a) Moved by Councillor Hubbard, seconded by Councillor Wotten THAT the motion be divided into 5 recommendations and dealt with separately. "CARRIED" Council Minutes - 17 - May 26, 1986 Recommendation #1 That Report Admin 48 -86 be received "In Camera "CARRIED" Recommendation #2 THATath6oDirector of Planning currently classified at Salary Grade 15 be re- classified to Salary Grade 16 at the Step 5 (36 month) rate. Resolution #C- 450 -86(a) Moved by Councillor Hubbard, seconded by Councillor Wotten THAT Recommendation #2 of Report Admin 48 -86 be referred to the Evaluation Committee established in accordance with By -law 81 -95. � "CARRIED" Recommendation #3 THAT the Clerk, currently classified at Salary Grade 15 be re- classified to Salary Grade 16 at the Step 5 (36 month) rate. Resolution #C- 451 -86 (a) Moved by Councillor McKnight, seconded by Councillor Stapleton THAT Recommendation #3 of Report Admin 48 -86 be referred to the Evaluation Committee established in accordance with By -law 81 -95. "CARRIED" Recommendation #4 THAT the Director of Community Services, currently at Salary Grade 14 be re- classified to;Salary Grade 15 at the Step 3 (18 month) rate, effective September 1, 1986. Resolution #C- 452 -86(a) Moved by Councillor Hubbard, seconded by Councillor Wotten THAT Recommendation #4 of Report Admin 48 -86 be referred to the Evaluation Committee established in accordance with By -law 81 -95. "CARRIED" Recommendation #5 THAT the question of rates of pay for the Fire Chief and full time Fire Fighters be reviewed as part of the 1987 budget process. Resolution #C- 453 -86(a) Moved by Councillor Hubbard, seconded by Councillor Wotten THAT Recommendation #5 of Report Admin 48 -86 be referred to the Evaluation Committee established in accordance with By -law 81 -95. "CARRIED" Council Minutes - 18 - May 26, 1986 Item #36 of Resolution #C- 454 -86(a) G.P.A. Report Restructuring of Moved by Councillor Stapleton, seconded by Councillor Wotten Community Services Department THAT Report Admin 49 -86 be endorsed. 10.10.99. Resolution #C- 455 -86(a) Moved by Councillor Hubbard, seconded by Councillor McKnight THAT Report Admin 49 -86 be referred to the Evaluation Committee established in accordance with By -law 81 -95. "CARRIED" Resolution #C- 456 -86(a) Evaluation Committee Moved by Councillor Hubbard, seconded by Councillor McKnight 10.12.120. THAT the evaluation Committee composed of Mayor Winters, Town Clerk, David Oakes, and 2 members of staff, prepare and submit a report to Council in 1 month. "CARRIED AS AMENDED" Resolution #C- 457 -86(a) Moved by Councillor McKnight, seconded by Mayor Winters THAT Resolution #C- 456 -86 be amended and in place of 2 members of staff, the Treasurer and Deputy Director of Community Services be appointed to the Evaluation Committee. "CARRIED" Resolution #C- 458 -86(a) Disposition of Moved by Councillor McKnight, seconded by Councillor Stapleton Excess Property 16.6.99. 1. That Report Admin 39 -86 be received; 2. That the following properties identified in the Property Inventory of the Town be declared as surplus to municipal needs: 12, 16, 27, 63, 64, 65, 66, 67, 68, 75, 77, 87, 90, 91, 92, 94, 95, 96, 97, P1 and P2; 3. That detailed comments on the following properties that are designated "Environmental Protection" be sought from the Conservation Authority.,:.and that the Conservation Authority be advised to indicate if they have any interest in acquiring any of the 22 properties at fair market value. Properties: 64, 65, 66, 67, 68 and 90; 4. That after all of the technical comments are received, staff report on any land use changes that may be required to the comprehensive zoning by -law and Official Plan; Council Minutes - 19 - Resolution #C- 458 -86 Cont'd May 26, 1986 5. That after said report, staff be directed to obtain appraisals on those properties that are marketable as building lots; and 6. That subject to the receipt of said appraisals, the buildable properties be listed M.L.S. for sale at their highest and best use. "CARRIED" Resolution #C- 459 -86(a) Moved by Councillor Wotten, seconded by Mayor Winters THAT the meeting be open. "CARRIED" Resolution #C- 460 -86(a) Moved by Councillor Wotten, seconded by Mayor Winters THAT the Committee rise. "CARRIED" Resolution #C- 461, -861a) Moved by Councillor Stapleton, seconded by Councillor McKnight THAT the actions taken "In Camera" be approved. "LOST" Recorded Vote Yea Nay Councillor McKnight Mayor Winters Councillor Wotten Councillor Hamre Councillor Stapleton Councillor Cowman Resolution #C- 462 -86(a) Moved by Councillor McKnight, seconded by Councillor Wotten THAT the previous resolution be reconsidered. "CARRIED" Council Minutes - 20 - May 26, 1986 Recorded Vote Resolution #C- 462 -86 Yea Nay Mayor Winters Councillor Hamre Councillor McKnight Councillor Cowman Councillor Stapleton Councillor Wotten Resolution #C- 463 -86 (a) Moved by Mayor Winters, seconded by Councillor McKnight THAT the items discussed "In Camera" be confirmed individually. "LOST" Resolution #C- 464 -86(a) Moved by Mayor Winters, seconded by Councillor McKnight THAT the previous resolution be reconsidered. "LOST" Recorded Vote Yea Nay Mayor Winters Councillor Hamre Councillor McKnight Councillor Stapleton Councillor Wotten Councillor Cowman Resolution #C- 465 -86(a) Moved by Councillor McKnight, seconded by Councillor Stapleton THAT the actions taken "In Camera" be confirmed. "LOST" Recorded Vote Yea Councillor McKnight Councillor Stapleton Councillor Wotten Mayor Winters resumed the chair. Nay Mayor Winters Councillor Hamre Councillor Cowman Council Minutes - 21 - May 26, 1986 Resolution #C- 466 -86(a) Moved by Councillor Cowman, seconded by Councillor Hamre WHEREAS the resignation of the Chief Administrative Officer becomes effective May 31, 1986; AND WHEREAS it is deemed necessary to assign the duties of the Chief Administrative Officer on an interim basis; NOW THEREFORE BE IT RESOLVED THAT the duties of the Chief Administrative Officer be assigned on a temporary basis as follows: 1. Property Management - Clerk, Community Services Department and Treasurer; 2. Interpretation of the Collective Agreements - Clerk; 3. Care and keeping of Personnel Records - C.A.O.'s Office with responsibility to the Treasurer; 4. Tourism and Tourism Promotion - Clerk; 5. Industrial inquiries and development - Mayor's Office and Planning Department; 6. Administration of Hydro Accounts - Treasurer; 7. Collective Bargaining Process - Treasurer, Clerk and Director of Public Works with the services of a negotiator; 8. Staff training and Development - All Departments; 9. Liaison Role with the Region - All Departments; 10. Liaison Role with the Province - All Departments; 11. Special Provincial and Federal Programs - Council and the Deputy Treasurer; 12. Town Hall Building W Administrative Facility Committee and the Treasurer and Director of Community Services. "CARRIED" The Mayor turned the chair over to Councillor Cowman in order to participate in debate. Resolution #C- 467 -86(a) Organizational & Moved by Mayor Winters, seconded by Councillor McKnight Management Practices THAT the Terms of Reference as they relate to the structure of the Staff Committee Meetings contained in the Town of Newcastle's Organizational and Management Practices Report, be amended by including the following: Council Minutes - 22 - Resolution #C- 467 -86 Cont'd May 26, 1986 "THAT the Mayor and /or any Member of Council may attend a staff meeting when they wish; and THAT all staff meetings be held on Tuesday afternoons at 2:00 p.m. "LOST" Recorded Vote Yea Mayor Winters Councillor McKnight Councillor Stapleton Mayor Winters resumed the chair. Resolution #C- 468 -86(a) Nay Councillor Hamre Councillor Wotten Councillor Cowman Moved by Councillor Stapleton, seconded by Councillor Wotten THAT the application submitted by A & P Stores for the closure of the northerly 17' of Queen Street, between Lambert and Liberty Streets proceed in accordance with Town Policy, and the requirements of the Municipal Act (R.S.O. 1980); and THAT the Town's financial consideration in respect of this closure, be the reconstruction and relocating of Queen Street, between Lambert and Liberty Streets, to Town Standards; and THAT A & P relocate all utilities and services presently within the Queen Street road allowance at their expense, and to the satisfaction of the various authorities having jurisdiction over such utilities or services; and THAT should A & P not proceed with the proposed redevelopment within eighteen (18) months, that they agree to convey back to the Town, the closed portion of Queen Street. "CARRIED" Resolution #C- 469 -86(a) Disposition of Moved by Councillor McKnight, seconded by Councillor Stapleton Excess Property 1. That Report Admin 39 -86 be received; 2. That the following properties identified in the Property Inventory of the Town be declared as surplus to municipal needs: 12, 16, 27, 63, 64, 65, 66, 67, 68, 75, 77, 87, 90, 91, 92, 94, 95, 96, 97, P1 and P2; Council Minutes - 23 - May 26, 1986 Resolution #C- 469 -86 Cont`,d 3. That detailed comments on the following properties that are designated "Environmental Protection" be sought from the Conservation Authority, and that the Conservation Authority be advised to indicate if they have any interest in acquiring any of the 22 properties at fair market value. Properties: 64, 65, 66, 67, 68 and 90; 4. That after all of the technical comments are received, staff report on any land use changes that may be required to the comprehensive zoning by -law and official plan; 5. That after said report, staff be directed to obtain appraisals on those properties that are marketable as building lots; and 6. That subject to the receipt of said appraisals, the buildable properties be listed M.L.S. for sale at their highest and best use. "CARRIED" Resolution #C- 470 -86(a) Evaluation Committee Moved by Councillor McKnight, seconded by Councillor Wotten THAT the Evaluation Committee provided for in By -law 81 -95, be established and be composed of the Mayor, Clerk, Treasurer, Deputy Director of Community Services; and THAT By -law 81 -95, be amended to permit Evaluation Committee to be chaired by the Clerk. "CARRIED" Recorded Vote Yea Nay Councillor Cowman Councillor Hamre Councillor McKnight Councillor Stapleton Councillor Wotten Mayor Winters Resolution #C- 471 -86 (a) Organizational & Moved by Councillor Wotten, seconded by Councillor McKnight Management Practices THAT the exclusionary section of the Organizational and Management Practice Report as it relates to staff meetings be deleted; and THAT staff meetings take place at 2:00 p.m., on Tuesday afternoon. "CARRIED" Council Minutes - 24 - Resolution #C- 471 -86 Cont'd DELEGATIONS Recorded Vote Yea Councillor McKnight Councillor Stapleton Councillor Wotten Mayor Winters Resolution #C- 472 -86 (a) May 26, 1986 Nay Councillor Cowman Councillor Hamre Moved by Councillor Wotten, seconded by Councillor McKnight THAT the delegations be acknowledged and advised of Council's actions. "CARRIED" Resolution #C- 473 -86(a) Confirming By -law Moved by Councillor McKnight, seconded by Councillor Stapleton THAT leave be granted to introduce By -law 86 -74, being a by -law to confirm the proceedings of the Council of the Town of Newcastle at this meeting held on the 26th day of May 1986, and that the said by -law be now read a first time. "CARRIED" Resolution #C- 474 -86(a) Moved by Councillor McKnight, seconded by Councillor Stapleton THAT the second reading of By -law 86 -74 be approved. Recorded Vote Yea Councillor McKnight Councillor Stapleton Councillor Wotten Mayor Winters Resolution #C- 475 -86(a) "CARRIED" Nay Councillor Cowman Councillor Hamre Moved by Councillor McKnight, seconded by Councillor Stapleton THAT the third and final reading of By -law 86 -74 be approved. "CARRIED" Council Minutes - 25 - May 26, 1986 ADJOURNMENT Resolution #C- 476 -86 (a) Moved by Councillor Stapleton, seconded by Councillor McKnight THAT the meeting adjourn at 12:13 a.m. "CARRIED"