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HomeMy WebLinkAbout01/27/1986Council Minutes TOWN OF NEWCASTLE January 27, 1986 Minutes of a regular meeting of Council, held on Monday, January 27, 1986, at 7:00 p.m., in the Council Chambers Councillor Stapleton led the meeting in prayer. For the benefit of the audience, Mayor Winters briefly outlined the rules of procedure set for Council Meetings. Roll Call Present Were: Mayor John Wi Councillor A. Councillor D. Councillor M. Councillor H. Councillor F. Councillor A. nters Cowman (at 7:05 p.m.) Hamre Hubbard McKnight Stapleton Wotten Also Present: Chief Administrative Officer, D. Johnston Town Clerk, D. W. Oakes Treasurer, J. Blanchard Director of Public Works, R. Dupuis Director of Planning, T. T. Edwards Director of Community Services, J. Devantier Fire Chief, J. Aldridge Deputy Clerk, R. Rutledge Minutes Resolution #C -69 -86 Moved by Councillor Wotten, seconded by Councillor Stapleton THAT the Minutes of a regular meeting of Council held on Monday, January 13, 1986, be approved as corrected. iffl3j"DIM Delegations Charles Rowe, Group 12, Box 59, R.R. #3, Bowmanville, on behalf of the Courtice and Area Community Association, was present to request a $150.00 "seed grant" and a Capital Grant of $6,560.00 which represents approximately 65% of the Association's $10,157.00 budget forecast to outfit seven baseball teams. In his presentation, Mr. Rowe outlined the Association's concerns about matters in the Courtice Area. The Association has a full slate of officers and their present goal is to improve the existing parks being used in the area. Council Minutes - 2 - January 27, 1986 Delegations Mr. John Veldhuis, Chairman, Port Granby Monitoring Committee, Newtonville, updated Council on the decom- missioning of the Port Granby Dump Site, used by Eldorado Resources Ltd.. Mr. Veldhuis circulated a letter to Council that he has sent to the Prime Minister, requesting assistance in bringing the problem of the Port Granby Dump Site to a final and satisfying conclusion. The letter is being sent to every Member in the House of Commons. A bus trip to Ottawa is being proposed between March 10th and 14th. Mr. Veldhuis asked that the Town continue to give the Committee the support as in the past. T. T. Edwards, on behalf of the Big Brothers' Association Bowl for Millions, requested Council to declare the week of February 2nd as Big Brothers Week. Mr. Edwards invited Council to participate in the Big Brothers Bowl for Millions on February 8th 1986. Mr. Ken Hooper, 140 Ontario Street, Bowmanville, was present on behalf of the Bowmanville Senate Club. The Newcastle Public Library Board has notified the Club that the Club must vacate the room in the Library basement by March 31st, 1986. Mr. Hooper requested Council to step in and allow the Senate Club to continue to occupy this room, that was granted to them by the Town of Bowmanville Council in 1966, until the Club has found another location. The Senate Club has approximately 15 Members who meet every day for an hour or more. At this time the Mayor acknowledged the attendance of Mr. Bumstead and his Bowmanville Scout Troup. Communications Resolution #C -70 -86 Moved by Councillor Stapleton, seconded by Councillor Wotten THAT the communications to be received for information be approved, except for I - 6 and I - 7. "CARRIED" I - 1 Minutes of Meetings of the Clarke Township Museum & Archives of December 9, 1985, and January 13, 1986; 1985 Activities, Exhibits and Events; I - 2 Richard Allen, Ph.D., M.P.P., Hamilton West, New Democratic Party, Re Reduction of Lighting in Ontario's major urban conglomerations on selected nights in mid -March and mid -April to observe the passage of Halley's Commet; I - 3 Minutes of a meeting of the Central Lake Ontario Conservation Authority held on January 14, 1986; Council Minutes - 3 - January 27, 1986 Communications I -6 Ontario Good Roads Association - Micro Computer Course, April 6, 7, 8 and 9, 1986 I -7 Amendment to the Municipal Act I - 4 Minutes of meetings of the Newcastle Community Services Planning Board held on December 4, 1985, December 18, 1985, and January 8, 1986; I - 5 Correspondence from the Association of Municipalities of Ontario Re: 1986 Rural Section (ROMA) Annual Conference; I - 8 Minutes of meetings of LACAC held on December 10, 1985 and January 14, 1986. Resolution #C -71 -86 Moved by Councillor Stapleton, seconded by Councillor Wotten THAT I - 6 be approved. "CARRIED" Resolution #C -72 -86 Moved by Councillor Stapleton, seconded by Councillor Wotten THAT the correspondence dated Janaury 7, 1986, from The Hon. B. Grandmaitre, Minister, Ministry of Municipal Affairs, 777 Bay Street, Toronto, M5G 2E5, Re: An Act to Amend The Municipal Act, dealing with the municipal role in economic development be received for information. "CARRIED AS AMENDED" Resolution #C -73 -86 Moved by Councillor Cowman, seconded by Councillor Stapleton THAT Resolution #C -72 -86 be amended, and that a copy of the correspondence be forwarded to Mr. Peter Hobb, Chairman, Newcastle Development Group, P.O. Box 190, Bowmanville, L1C 3K9. "CARRIED" D - 1 Resolution #C -74 -86 Newcastle Hydro Moved by Councillor Hubbard, seconded by Councillor Hamre Electric Commission Re Increase in THAT the correspondence dated January 15, 1986, from Mr. Allowance and M.J. Watson, Manager, Newcastle Hydro Electric Commission, Mileage 19 King St. W., Bowmanville, L1C 1R2, requesting that the Commissioner's daily per diem allowance while on company business be increased to $80.00 per day and that the mileage allowance while on company business, be increased to .25¢ per kilometer, be received; AND THAT the request referred to herein be granted; AND FURTHER THAT Mr. M. J. Watson be advised of Council's decision. "CARRIED" Council Minutes - 4 - January 27, 1986 Communications D - 2 Resolution #C -76 -86 Advertising in Moved by Councillor Stapleton, seconded by Councillor Hubbard KIN Magazine THAT the correspondence dated January 13, 1986, from Howard Phee, Kinsmen National President, 1920 Hal Rogers Drive, P.O. Box KIN, Cambridge, Ontario, N3H 5C6, asking the Town of Newcastle to purchase a "message of support" in a special issue of KIN Magazine be received for information. "CARRIED" D - 3 Resolution #C -76 -86 International Moved by Councillor Hubbard, seconded by Councillor Stapleton Women's Week THAT the communication dated January 13th 1986, from Ms. Grace Moores, International Women's Day Committee, Box 73, Newtonville, Ontario, LOA 1JO, requesting that March 8, 1986, be declared "International Women's Day" and the Week of March 2nd to March 8th 1986 declared "International Women's Week" in the Town of Newcastle be received; AND THAT the requests referred to herein be approved and advertised in accordance with Town Policy; AND FURTHER THAT Mrs. Grace Moores be advised of Council's decision. "CARRIED" D - 4 Resolution #C- 77-86 Garbage Pick -up Moved by Councillor Hamre, seconded by Councillor Cowman in Bowmanville Downtown Area THAT the correspondence dated January 9th 1986, from Mr. George Webster, Chairman, Board of Management, Bowmanville Business Centre, P.O. Box 365, Bowmanville, Ontario, L1C 3L1, requesting that the question of garbage pick -up in the commercial area be reviewed, be received; AND THAT the correspondence be referred to staff for review and a report to the General Purpose and Administration Committee; AND FURTHER THAT Mr. George Webster be advised of Council's decision. "CARRIED" Council Minutes - 5 - January 27, 1986 Communications D - 5 Resolution #C -78 -86 Big Sister Week Moved by Councillor Hamre, seconded by Councillor McKnight THAT the correspondence dated January 8th 1986, from Carol Rhodes, Co- ordinator, Big Sisters of Newcastle - Oshawa- Whitby, 378 Simcoe Street South, Oshawa, Ontario, L1H 4J2, requesting that the week of February 9th to February 15th 1986 be declared Big Sister Week in the Town of Newcastle be received; AND THAT the request referred to herein be approved and advertised in accordance with Town Policy; AND FURTHER THAT Carol Rhodes be advised of Council's decision. "CARRIED" D - 6 Resolution #C -79 -86 Sanding of Tyrone Moved by Councillor Hubbard, seconded by Councillor Hamre Community Centre Parking Lot THAT the communication dated January 13th 1986, from P. Woodcock, Secretary, Village of Tyrone & Surroundings Community Centre, R.R. #5, Bowmanville, Box 28, L1C 3K6, requesting that the Public Works Department arrange to sand the Centre's parking lot on request be received; AND THAT the Tyrone Community Centre Board be advised of the Town's policy in such matters and forwarded a copy of the Work's Department Report WD- 30 -84, which addressed this same request in March 1984, and established the policy relating to the sanding of Hall parking lots. "CARRIED" D - 7 Resolution #C -80 -86 Scout and Guide Moved by Councillor Stapleton, seconded by Councillor Wotten Week THAT the correspondence dated January 19th 1986, from Mr. P. Ian Wilson, Public Relations, Guides Canada and Scouts Canada, 70 Lawrence Crescent, Bowmanville, Ontario, L1C 1J5, requesting that the week of February 16th to February 22nd 1986, be declared Scout and Guide Week in Newcastle and requesting permission to fly the Scout and Guide Flags be received; AND THAT the requests referred to herein be approved and advertised in accordance with Town Policy; AND FURTHER THAT Mr. P. Ian Wilson be advised of Council's decision. "CARRIED" Council Minutes - 6 - January 27, 1986 Reports Report #1 G.P.A. Report of January 20, 1986 Resolution #C -81 -86 Moved by Councillor Hubbard, seconded by Councillor Stapleton THAT the General Purpose and Administration Committee Report of January 20, 1986, be approved except for Items 1(g), 12 and 14. "CARRIED" Item 1(g) Resolution #C -82 -86 Shoreline Erosion Moved by Councillor Hubbard, seconded by Councillor Stapleton Report Admin 5 -86 THAT Item 1(g), Report Admin 5 -86, Shoreline Erosion, be received for information. "CARRIED" Item #12 Councillor Wotten made a declaration of interest relative to Treasurer's Report TR -3 -86, Item #12 of the General Cash Activity Purpose and Administration Committee Report; vacated his Report for chair and refrained from participating in discussion and December 1985 from voting on the subject matter. Councillor Wotten is a Livestock Valuer and the Cash Activity Report for December 1985, contains claims that relate to him, and also an item that relates to payment of funds to a member of his family. Resolution #C-83-86 Moved by Councillor Hubbard, seconded by Councillor Stapleton THAT Item #12, Report TR -3 -86, Cash Activity Report for December 1985 be approved as submitted. "CARRIED" Item #24 Resolution #C-84-86 Upgrade Road Moved by Councillor Stapleton, seconded by Councillor McKnight Between Lots 26 & 27, Clarke THAT Item #24, Report WD -1 -86 be received; and (William Allin) THAT prior to any further action with respect to the recommendations in Report WD -1 -86, staff be directed to secure another legal opinion in the matter and report back to the General Purpose and Administration Committee. "CARRIED" Resolution #C-85-86 Confidential ReportsMoved by Councillor Hubbard, seconded by Councillor Hamre THAT the Confidential Reports be referred to the end of the Agenda. "CARRIED" Council Minutes - 7 - January 27, 1986 Report #4 Resolution #C -86 -86 Water & Sanitary Moved by Councillor Hamre, seconded by Councillor Hubbard Sewer Service - Industrial Lands THAT Report #4, correspondence dated January 20, 1986, South -east addressed to Mayor John Winters from D. R. Evans, Chief Bowmanville Administrative Officer, Regional Municipality of Durham, 605 Rossland Road East, P.O. Box 623, Whitby, Ontario, L1N 6A3, Re: Construction of Water and Sanitary Sewer to service industrial lands in southeast Bowmanville, be received for information. "CARRIED" Unfinished Business Resolution #C -87 -86 Delegations Moved by Councillor Hubbard, seconded by Councillor Cowman THAT the delegation of Dr. Charles Rowe be acknowledged; THAT the Courtice and Area Community Association be given a $150.00 start grant, and a $5,000.00 capital grant; THAT the expenditure of$5,150.00 be drawn from the Contingency Fund (7007- 298 -X -9) and the balance of the request be referred to the current budget discussions: AND FURTHER THAT Dr. Rowe be advised of Council's decision. Recorded Vote Yea Councillor Cowman Councillor Hubbard Councillor McKnight Councillor Wotten Mayor Winters Resolution #C -88 -86 Nay Councillor Hamre Councillor Stapleton Moved by Councillor Hamre, seconded by Councillor Stapleton THAT the request of the Courtice and Area Community Association be referred to the budget discussions to be held on Friday, January 31, 1986. "LOST" Recorded Vote Yea Councillor Hamre Councillor McKnight Councillor Stapleton Nay Councillor Cowman Councillor Hubbard Councillor Wotten Mayor Winters Council Minutes Delegations Resolution #C -89 -86 - 8 - January 27, 1986 Moved by Councillor Hubbard, seconded by Councillor Cowman THAT Charles Rowe and Doug Dearden confer with the Director of Community Services respecting the "Information Survey "; AND THAT the Courtice and Area Community Association be required to submit to the Town at year end, an audited statement of the funds received. "CARRIED" Resolution #C -90 -86 Moved by Councillor Hamre, seconded by Councillor Wotten THAT the delegation of John Veldhuis be acknowledged and that Mr. Veldhuis be thanked for his presentation. "CARRIED" Resolution #C -91 -86 Moved by Councillor Hubbard, seconded by Councillor Wotten THAT the delegation of T. T. Edwards be acknowledged; THAT Mr. Edwards request to declare February 2nd to 8th 1986 as Big Brother Week be supported and advertised in accordance with Town Policy; AND FURTHER THAT Mr. Edwards be advised of Council's decision. "CARRIED" Resolution #C -92 -86 Moved by Councillor Hubbard, seconded by Councillor Cowman THAT the delegation of Mr. Ken Hooper be acknowledged; AND THAT the matter of the Senate Club be referred to the Administrator and Councillor Hubbard to resolve. "CARRIED" Resolution #C -93 -86 Moved by Councillor Hubbard, seconded by Councillor Stapleton THAT the presence of the Bowmanville Scout Group be acknowledged. "CARRIED" Council Minutes By -laws Resolution #C -94 -86 - 9 - January 27, 1986 Moved by Councillor Cowman, seconded by Councillor Hamre THAT leave be granted to introduce the following by -laws, and that the said by -laws be now read a first time: 86 -10 being a by -law to amend By -law 84 -63, as amended, of the Corporation of the Town of Newcastle (G. Garrod); 86 -11 being a by -law to amend By -law 84 -63, as amended, of the Corporation of the Town of Newcastle (R. Rekker); 86 -12 being a by -law to amend By -law 84 -63, as amended, of the Corporation of the Town of Newcastle; (Wilsmap) 86 -13 being a by -law to establish the "Apple" as the Official Logo of the Town of Newcastle; 86 -14 being a by -law to permit the continuation of an encroachment onto Town -owned lands, by Phyllis McRobbie, Church Street, Bowmanville, now in the Town of Newcastle, Regional Municipality of Durham, pursuant to the provisions of Section 210(101) of The Municipal Act, R.S.O. 1980, and the Town of Newcastle By -law No. 81 -50; 86 -15 being a by -law to authorize the execution of an amendment to Supplementary Agreement #8, as amended, (Studies of the Potential for Heat Utilization) with Ontario Hydro (Amendment No. 6): 86 -16 being a by -law to repeal By -law Number 742, of the former Village of Newcastle and entitled "a by -law to close Monroe Street in the Village of Newcastle on the east side of Mill Street, to facilitate the installation of the municipal water system tank." "CARRIED" Resolution #C -95 -86 Movedrby,Councillor Cowman; seconded by Councillor Hamre THAT the second reading of the following by -laws be approved: 86 -10; 86 -11; 86 -12; 86 -13; 86 -14; 86 -15; 86 -16. "CARRIED" Resolution #C -96 -86 Moved by Councillor Cowman, seconded by Councillor Hamre THAT the third and final reading of the following by -laws be approved: 86 -10; 86 -11; 86 -12; 86 -13; 86 -14; 86 -15; 86 -16. "CARRIED" Council Minutes - 10 - January 27, 1986 Other Business Resolution #C -97 -86 Wilmot Creek - Moved by Councillor Cowman, seconded by Councillor Hubbard Shuttle Bus Service THAT the correspondence dated January 2, 1986, addressed to the�attention of Mr. R. Dupuis, Director of Public Works, Town of Newcastle, from David W. Rice, Wilmot Creek, Ridge Pine Park Inc., P.O. Box 267, Newcastle, Ontario, LOA 1HO, be received for information. "CARRIED" Resolution #C -98 -86 Conveyance of Town- Moved by Councillor Hubbard, seconded by Councillor Hamre owned Lands East of Durham Road 57 THAT in view of concerns expressed by area residents with & South of the respect to pedestrian travel between Durham Road 57 and Old Highway #2, CPR to Mary that no further action be taken on the conveyance of lands to Mary McEwan McEwan, until there is assurance that sufficient table lands will be available for a pedestrian path, and that R. Tukker be advised of any further actions taken by Council. Recess "CARRIED" Resolution #C -99 -86 Moved by Councillor Hubbard, seconded by Councillor Cowman THAT there be a 10 minute recess. "CARRIED" The meeting reconvened at 8:55 p.m. Resolution #C400-86 Moved by Councillor Hubbard, seconded by Councillor Stapleton THAT Council move in "Committee of the Whole." "CARRIED" Resolution #C- 101 -86 Moved by Councillor Hubbard, seconded by Councillor McKnight THAT Committee move "In Camera." "CARRIED" Council Minutes - 11 - January 27, 1986 Resolution #C- 102 -86 Position of Moved by Councillor Hubbard, seconded by Councillor Stapleton Deputy Treasurer 1. That Council receive Administrator's Report Admin 8 -86 "In Camera "; 2. That the attached by -law appointing Marie Marano as Deputy Treasurer for the Corporation of the Town of Newcastle effective February 10, 1986, be approved; 3. That Marie Marano commence employment with the Town of Newcastle at the Step 1 level of Salary Grade 13 for non- union staff; and 4. That Mrs. Marie Marano be advised of Council's actions. "CARRIED" Resolution #C- 103 -86 Position of Moved by Councillor Hamre, seconded by Councillor Wotten Director of Public Works 1. Council receive Administrator's Report Admin 9 -86 "In Camera "; 2. That staff be authorized to advertise in local newspapers as well as in the Globe & Mail Career Section, the position of Director of Public Works; 3. That the attached revised job description be adopted by by -law as the revised duties, responsibilities and qualifications for the position of Director of Public Works; 4. That Council authorize the Chief Administrative Officer to table the five most promising applications received with Council for Council review and that the full Council participate in the interviews with the Chief Administrative Officer and that thereafter a recommendation be made by the Chief Administrative Officer to Members of Council with respect to the filling of the position. "CARRIED AS AMENDED" Resolution #C- 104-86 Moved by Councillor Hubbard, seconded by Councillor Stapleton THAT Item 4 of Report Admin 9 -86 be amended; THAT the Chief Administrative Officer and Councillor Hamre as Chairman of the Public Works Department, table the two most promising applications received for review by Council. "CARRIED" Council Minutes - 12 - January 27, 1986 Resolution #C- 105 -86 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT Council accept Ron Dupuis' resignation with regret; AND THAT Council wish Mr. Dupuis every success in his new position in Brantford, and extend to his family Council's best wishes for the future. "CARRIED" Recorded Vote Yea Nay Councillor Cowman Councillor Hamre Councillor Hubbard Councillor McKnight Councillor Stapleton Councillor Wotten Mayor Winters Resolution #C- 106 -86 Moved by Councillor Hubbard, seconded by Councillor Wotten THAT the meeting be open. "CARRIED" Resolution #C- 107 - -86 Moved by Councillor Wotten, seconded by Councillor Hamre THAT the Committee Rise. "CARRIED" Resolution #C- 108 -86 Moved by Councillor Hubbard, seconded by Councillor Cowman THAT the actions taken "In Camera" be approved. "CARRIED" By -laws Resolution #C- 109 -86 Moved by Councillor Cowman, seconded by Councillor Wotten THAT leave be granted to introduce the following by -laws, and that the said by -laws be now read a first time: 86 -17 being a by -law of the Corporation of the Town of Newcastle to appoint a Deputy Treasurer; 86 -18 being a by -law of the Corporation of the Town of Newcastle to establish the duties, responsibilities, qualifications and remuneration for the Director of Public Works. "CARRIED" Council Minutes - 13 - January 27, 1986 Resolution #C- 110-86 Moved by Councillor Cowman, seconded by Councillor Wotten THAT the second reading of the following by -laws be approved: 86 -17; 86 -18. "CARRIED" Resolution #C- 111 -86 Moved by Councillor Cowman, seconded by Councillor Wotten THAT the third and final reading of the following by -laws be approved: 86 -17,; 86 -18. "CARRIED" Councillor Wotten declared a conflict of interest as outlined earlier in the meeting; vacated his chair and refrained from voting Confirming By -law on the Confirming By -law. Resolution #C- 112 -86 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT leave be granted to introduce By -law 86 -19, being a by -law to confirm the proceedings of the Council of the Town of Newcastle at this meeting held on the 27th day of January 1986, and that the said by -law be now read a first time. "CARRIED" Resolution #C- 113 -86 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the second reading of By -law 86 -19 be approved. "CARRIED" Resolution #C- 114 -86 Moved by Councillor Hamre, seconded by Councillor Hubbard THAT the third and final reading of By -law 86 -19 be approved. "CARRIED" Adjournment Resolution #C- 116 -86 Moved by Councillor Hubbard, seconded by Councillor McKnight THAT the meeting adjourn at 9 :27 p.m. "CARRIED"