HomeMy WebLinkAbout2009-06-23 Minutes MUNICIPALITY OF CLARINGTON
NEWCASTLE COMMUNITY HALL BOARD
Meeting of the Newcastle Community Hall Board on June 23, 2009,
meeting was held in the Council Chambers.
Present Were: P. DeJong (chair)
B. Snowdon
L. Franssen
G. Robinson (councillor)
S. DeJong
C. Trim (councillor)
G. Bell (secretary)
Regrets From: C. Abraham
MINUTES
1.1 Error—Fans were purchased by S. DeJong not P. DeJong
1.2 Motion by S. DeJong, seconded by G. Robinsons
That the minutes be accepted with the correction made to the purchase of the
fans. "Carried"
BUSINESS ARISING
2.1 Screen has been ordered and old screen will hopefully be sold to offset the cost.
2.2 Quote for tables came in at approximately $2500.00
Motion by G. Robinson, seconded by L. Franssen
That we proceed with purchase of 5 tables and one cart.
"Carried"
2.3 Cadets have agreed to move to Youth Room. Wooden chairs are to be offered
back to the Municipality. All other items to be thrown out or put back in their
original places. Move will be done in July.
FINANCIAL REPORT
3.1 Motion by B. Snowdon, seconded by S. DeJong
That the financial report be accepted as presented. "Carried"
Page 2
BILLS
4.1 Discussed continued practice of breaking plates on Greek Night. A number of the
hall plates were used during this practice.
Motion by S. DeJong, seconded by G. Robinson
That the Lions will be billed for the plates that were broken. "Carried"
4.2 Motion by L. Franssen, seconded by C. Trim
That bills for supervision in the amount of$1168.00 be paid as presented.
"Carried
NEW BUSINESS
5.1 Operations Dept is dealing with Enbridge regarding gas line going through drain
pipe near bowling alley.
5.2 Thank you to Sid DeJong for installing water saver toilet in Lions Room
bathroom
5.3 Board agreed Princess Decorating should be sent a bill for staying past 2 am to
remove decorations at the Chard wedding. This company has on a number of
occasions taken past the rental time to remove their items.
5.4 Next meeting will be the 3rd Tuesday in September.
5.5 Will go over list of projects planned for 2009 at next meeting.
5.6 Follow up on retaining wall.
Motion by B. Snowdon, seconded by S. DeJong
CORRESPONDENCE
6.1 Ganaraska Authority asking for volunteers—received for information
6.2 Horticulture Society project planned to submit to Trillium updated to November
2009.
HEALTH & SAFETY
7.1 Inspection report received and will be forwarded to Operations Department
That we adjourn meeting at 7:45 pm "Carried"