HomeMy WebLinkAbout2010-12-21 Minutes MUNICIPALITY OF CLARINGTON
NEWCASTLE COMMUNITY HALL BOARD
Meeting of the Newcastle Community Hall Board
held on December 21, 2010 at 7 pm in the Council Chambers.
Present Were: P. DeJong (chair)
C. Abraham
S. DeJong
B. Snowdon
G. Bell (secretary)
Regrets From: L. Franssen
MINUTES
1.1 Motion by C. Abraham, seconded by S. DeJong
That the minutes of October 2010 be accepted as presented. "Carried"
CORRESPONDENCE
2.1 Thank you note from Newcastle Public School for use of tables—filed
2.2 Thank you note from Charlie Trim—file
2.3 Chamber of Commerce donation of$200.00 for use of Council Chambers for
their monthly meetings.
2.4 Invitation to AED Site Coordinator meeting on Feb 23 2011-01-14
FINANCIAL REPORT
3.1 Motion by B. Snowdon, seconded by C. Abraham
That financial report is received as presented. "Carried"
BILLS
4.1 Motion by C. Abraham, seconded by B. Snowdon
That supervision bills for $500.00 be paid as presented. "Carried"
HEALTH & SAFETY
5.1 Risk Management report to be copied to Operations Dept.
NEW BUSINESS
6.1 AED recertification program. Secretary is finding it difficult to get certified
members from Lions to attend each year. Board agreed if anyone on the list has
expired they are to be removed.
6.2 Lakeridge Health Bowmanville had to cancel their annual Christmas party with us
due to low sales. Board agreed to refund deposit of$200.00.
6.3 Discussed dishwasher not cleaning as well as it use to. Have McNabb check it
out and see if we need larger hot water tank.
6.4 G. Bell and C. Abraham attended Operations Dept meeting for Hall Boards.
Meeting covered Insurance— see attached notes. Set up diary for custodian to fill
in on a daily basis. C. Abraham reported on accessibility issues— Town will be
supplying training for all staff/volunteers. Side doors no longer meet
requirements for accessibility. When gardens are done we will work with
accessibility committee to see if the west doors can be used as an alternate
entrance.
6.5 Remove metal pieces in coke cooler to make it easier to take items out of it.
6.6 Town is doing an energy audit on Newcastle Hall —Last 3 years of expenses for
utilities have been given to purchasing dept to work with.
6.7 It has been brought to our attention that someone is promoting that we are using
municipal bartending—this is not the case.
6.8 S. Fogg will take care of funeral reception on Dec 29 2010.
6.9 Motion by B. Snowdon, seconded by D. Abraham
Endorse secretary's decision to purchase ad space with CBOT for $25.00.
"Carried"
6.10 Secretary reported Trillium application has gone to 2nd level. Meeting was held
over holidays with Horticultural Committee to gather information needed for 2nd
level.
6.11 Check with Nancy Taylor about how donations are to be handled.
6.12 S. DeJong noted we need a new screen door in the kitchen—will watch for sales
this spring.
6.13 Appointments to the board for 2011 have been advertised by the Municipality.
ADJOURNED 8:15 PM