HomeMy WebLinkAbout2011-02-15 Minutes MUNICIPALITY OF CLARINGTON
NEWCASTLE COMMUNITY HALL BOARD
Meeting of the Newcastle Community Hall Board
held in the Council Chambers on February 15 2011 at 7 pm.
Present Were: C. Abraham
W. Partner(councillor)
B. Snowdon
S. DeJong
W. Woo (councillor)
P. DeJong
G. Bell(secretary)
Regrets From: L. Franssen
1.1 Congratulations and Welcome were extended to the new appointees Linda Franssen,
Sierd DeJong and Peter DeJong.
1.2 Welcome to new Councillors Wendy Partner and Willie Woo
ELECTION OF CHAIR
2.1 W. Woo chaired the election process.
C. Abraham nominated Peter DeJong, seconded by S. DeJong
Peter DeJong elected as chair for 1 year term by acclaimation.
HORTICULTURAL SOCIETY
3.1 Jeany Barrett president of Newcastle Horticultural Society attended meeting to sign
contract with Peter DeJong for Hotel California. First fundraiser will be held on
April 12011 in the auditorium. The following will be on the Newcastle Hall
Fundraising committee for the raising of funds for The Heritage Project— Sierd
DeJong, Gord Robinson, Kim Touw, Pat Thexton, Barry Carmichael, Jean Shaw,
Mary Thorley, Jeany Barrett and Gabrielle Bell. Names and addresses have been
submitted to the town for insurance purposes.
Motion by C. Abraham, seconded by S. DeJong
That 50% of the deposit$625.00 for Hotel California be paid out of Newcastle
Hall account—to be reimbursed when ticket sales have come in.
"Carried"
Motion by C. Abraham, seconded by S. DeJong
That separate bank account is opened under Newcastle Hall Fundraiser with
Jeany Barrett and Gabrielle Bell as signing authorities. "Carried"
4.1 MINUTES
Motion by S. DeJong, seconded by C. Abraham
That minutes of December 2010 be accepted as circulated. "Carried"
Motion by B. Snowdon, seconded by L. Franssen
That minutes of January 2011 be accepted as circulated "Carried"
BUSINESS ARISING
5.1 February 23 Site Coordinators meeting for PAD we will not be attending.
5.2 Presentation to council on our budget request will not be done at this time as C.
Abraham will be away. If necessary presentation will be made at a later date.
5.3 Internet update—still no word from Historical Society on whether they would like to
share in cost with Bell Internet. Lions and Masons have indicated they would be
interested in sharing the cost. Check with Director of Operations as to whether they
would allow Historical Society to put antenna on clock tower.
5.4 Discussed replacing curtain rod and repairing curtains over window on stage. See
attached quote.
Motion by S. DeJong, seconded by B. Snowdon
That option 1 be carried out$1440.00 "Carried"
5.5 Discussed updating website—see attached quote from CBS Group. W. Partner
suggested we check out Geek Girl in Orono for a quote. C. Abraham will set us up
on Facebook as well.
FINANCIAL REPORT
6.1 Motion by L. Franssen, seconded by B. Snowdon
That financial report is accepted as circulated. "Carried"
7.1 BILLS
Motion by C. Abraham, seconded by W. Partner
That supervision bill of$50.00 to P. DeJong is paid as presented.
"Carried"
NEW BUSINESS
8.1 About 10 old doors in the basement that should be removed.
8.2 Lions have cleaned up their storage area in the basement.
8.3 Set up with students for community service hours to clear out basement.
8.4 S. Fogg reported smell in boiler room—P. DeJong will check it out.
ADJOURNED 8:00 PM