HomeMy WebLinkAboutCSD-001-21Clarington
Staff Report
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Report To: General Government Committee
Date of Meeting: March 29, 2021 Report Number: CSD-001-21
Submitted By:
Reviewed By:
File Number:
Report Subject:
George Acorn, Director of Community Services
Andrew C. Allison, CAO
Resolution#: GG-264-21
By-law Number:
Community Services Department Rates and Fees September 1, 2021 to
August 31, 2022
Recommendations:
1. That Report CSD-001-21 be received; and
2. That Council approve the proposed rates and fees as outlined in Attachment 1 of
Report CSD-001-21 for the period September 1, 2021 to August 31, 2022.
Municipality of Clarington
Report CSD-001-21
Report Overview
Page 2
This Report contains staff recommendations on rates and fees charged by the Community
Services Department for the various programs and services we provide to our community,
for the period September 1, 2021 to August 31, 2022. In order to remain more responsive to
the needs of our community, we have revised the reporting schedule from a two-year plan to
a one-year plan, which will require us to report to Council on rates and fees each spring.
In establishing these rates and fees, staff must take into consideration the following factors;
does the rate reflect the value of the program or service provided to the user; does the rate
consider the costs to provide the program or service, while still remaining affordable to the
user; and does this rate contribute to growing revenues to offset the rising costs of operating
and minimize increases to the tax levy.
For most of our programs and services, there has been a long-established practice of
applying a reasonable rate or fee to the user for that program or service. To date there have
been some exceptions including some weekday, daytime ice activities at our arenas. Staff
are recommending the incremental introduction of fees for these services to create
consistency across all service areas of the Department and to be respectful of any
unnecessary burden to our taxpayers.
Staff continue to evaluate the effectiveness, demand, success, and areas for improvement
for all programs and services offered. This includes year over year performance and
research to benchmark with other municipal comparators. As such, staff have identified
areas that require additional review prior to providing any proposed changes to Council.
These reviews are set to occur over the next year and any recommendations will be included
in the annual Rates and Fees Report for 2022.
1. Background
1.1 Previously, every two years, the Community Services Department conducted a review
of the approved rates and fees to propose recommendations for potential increases for
Council's consideration. To make the Department more responsive Community
Services will now bring the Report annually.
1.2 In preparation for this Report, staff undertook a benchmarking exercise considering
rates and fees charged by other Durham Municipalities, and other comparator
municipalities, to ensure Clarington's rates and fees remain consistent relative to our
municipal neighbours.
Municipality of Clarington Page 3
Report CSD-001-21
1.3 Staff continue to examine the structure of rates and the new rates to see the impact of
continuing to offer programs and services under a pay for use philosophy. The structure
of our rates and fees continues to provide flexibility in program planning, only charging
customers for what they use using prorated registration and refunds for programs and
memberships. As well, it simplifies the rate structure in facility rentals so that not only is
it easy to administer within the constraints of our system, it also provides an easy way
for customers to understand their charges.
2. Rates and Fees Sections
Memberships
2.1 Memberships have continued to be popular with residents, even through the Pandemic.
In order to provide maximum value for our frequent use customers we offer a variety of
annual membership packages including fitness, skating and swimming. Minor increases
were applied to maintain our position in the marketplace and recognize the increased
costs of operations.
2.2 Over the past year, staff have worked to improve the cancellation practice to reduce
barriers to the customer if they need to cancel their membership for any reason. This
has been well received by customers and as a result, we are proposing the elimination
of the 3 month membership rate for all services. It is more economical to take out an
annual membership and, if needed, the customer can easily cancel their membership at
any time, with a small administration fee of $10 plus HST.
2.3 The Pandemic and the resulting challenges the fitness industry faces will necessitate
that staff undertake an internal service review of this area in 2021. Should this review
require changes to the membership rate structure for the fitness centre and/or fitness
classes, they will be reflected in the spring 2022 Rates and Fees Report.
Pay as You Go Programming
2.4 Our current user rates provide two options for customers to pay. One is a single visit
fee and the second is a multi -pack fee that offers a discounted rate if customers buy a
minimum of 10 visits (with no maximum). The philosophy around the multi -visit pass is
"buy 9 and get 1 free" and pay the same reduced rate for any additional visits over 10.
Over time as a consistent percentage increase is applied to these two rates and
adjustments are necessary to maintain the discount philosophy.
2.5 To maintain a consistent approach to establishing user fees for all programs and
services, staff are recommending the introduction of user fees for both our 55+ and our
Parent & Tot skating activities. Historically these activities have been offered in our
arenas free of charge. To reflect the cost of providing these services, in addition to the
need for consistency, staff are recommending a phased in approach to implementing
fees.
Municipality of Clarington
Report CSD-001-21
Page 4
2.6 Staff are recommending approval of the starting fee for these two ice activities as found
in Attachment 1. We propose to apply incremental increases to the fees over the next
three years to bring the fees in line with our other fees for swimming and skating. As this
would be a new rate, once approved, we will effectively communicate this to our facility
users and the community well in advance of implementation in September.
Recreation Programs and Camps
2.7 Recreation Services continue to offer a wide range of programs and activities for our
residents. These include Aquatics, General Recreation, Camps, Fitness, and 55+
targeted programming.
2.8 Fees for programs and activities vary across the areas above and are based on the
associated direct delivery costs (i.e. staff, program supplies and rentals if applicable).
Staff applied nominal increases across programs except for advanced leadership,
where prices are dictated by the service provider (Red Cross or Lifesaving Society).
Facility Rentals
2.9 Performance for facility rentals, prior to the Pandemic, remained consistent. During the
Pandemic, requests for ice time remains high and customers are motivated to start
renting other spaces once restrictions allow. There have been nominal increases to
rental rates to continue to remain consistent in our application of fees.
2.10 Staff are currently working towards reviewing the rental spaces available across our
recreation facilities to address the increasing requests for community use of rental
spaces. These potential additions to rental spaces will guide future reports and the
structure of rates for facility rentals. Staff are preparing to have any changes prepared
and ready for the 2022 Report.
Administrative Charges
2.11 The administrative charges are reflective of any approved discounts that apply to
several fee categories and the administrative charges associated with cancellations or
changes.
Municipality of Clarington Page 5
Report CSD-001-21
2.12 Staff have begun to review all discounts and how they impact our delivery of programs
as well as the impact to future business plans. As a result of these reviews, staff
recommend the elimination of the Early Bird Camp Discount. The discount was
introduced several years ago to encourage people to register early for summer camps
to avoid cancellations. Recent years have seen a shift in trend. Often within weeks of
opening registration, up to 95% of the capacity has been registered, and prior to the end
of school we often have waitlists (where people are placed if capacity has been
reached) for many of our camp programs. Therefore, it is not believed that there is a
need to entice customer to register early, which was the intent of this discount.
2.13 Lastly, it has been added to the Departmental workplan to review and develop
recommendations around many of our age -based discounts (youth, seniors) and how
they should be applied and to what level in the future. Staff will undertake a
comprehensive review of municipal comparators, evaluation of costs to delivering the
different services and associated recommendations so we are able to continue to run
programming in the most fiscally responsible way.
3. Concurrence
3.1 Not Applicable.
4. Conclusion
4.1 It is respectfully recommended that Council receive this Report and approve the
proposed rates and fees for the period September 1, 2021 through August 31, 2022.
4.2 Staff recognize the importance to the community of offering facilities, programs and
activities that provide valuable leisure opportunities to our residents that assist them in
maintaining and promoting a healthy lifestyle. By establishing responsible fees for these
services, we encourage easy access to recreation for our community. Additionally, we
also support programs that provide financial assistance to those in Clarington who find
the user fees a barrier to access. These include our own Financial Assistance Program
(FAP) as well as partnering with Durham Region Social Services and Canadian Tire's
JumpStart Program, amongst others. Staff also recognize the importance of providing
these programs and services in the most fiscally responsible manner possible.
Staff Contact: Lee -Ann Reck, Manager, Client Services, 905-623-3379 ext. 2508 or
Ireck@clarington.net.
Attachments:
Attachment 1 — Rates and Fees September 1, 2021 to August 31, 2022
Interested Parties:
There are no interested parties to be notified of Council's decision.
Attachment 1 to CSD-001-21
Community Services Department - Memberships
Schedule of Rates and Fees September 1, 2021 to August 31, 2022
Program
or Service
Category
(youth, adult,
senior)
HST
YIN
Unit of
Measure
2020 Base
Fee
2021
proposed
Fee
HST
2021 Fee
(tax
included)
2020 over
2021 $
Change
Group Fitness Membership - includes group fitness schedule, recreational swim/skate
Adult annual
jAdult
Yes
12 month
$330.001
$345.001
$44.851
$389.851
$15.00
Adult Z month
Adult
Yes
3-m n
1 �[�
$- [�
Q'1 SQ QF
Fitness Centre Membership - includes Fitness Centre Weight` Room
and recreational swim/skate
Adult - annual
Adult
Yes
12 month
$395.00
$400.00
$52.00
$452.00
$5.00
Adult mGR4-R
Adult
Yes34nOntR
$45( )9
$4-5 22-. 99
$4-9L.7-6
$-1-74-.7-6
$ 99
Family - annual
All
Yes
12 month
$850.00
$855.00
$111.15
$966.15
$5.00
Family - annual, additional Youth
All
Yes
12 month
$148.15
$148.15
$19.26
$167.41
$0.00
Fitness Membership Plus - includes Fitness Centre Weight
Room, group fitness classes, Squash (ASC
Adult - annual
Adult
Yes
12 month
$555.00
$563.00
$73.19
$636.19
$8.00
Adult 3 month
A464
Yes
3 ent
$4915-W��9
Q0
Family - annual
All
Yes
12 month
$1,115.00
$1,130.00
$146.90
$1,276.90
$15.00
Family - additional Youth
All
Yes
12 month
$208.15
$211.00
$27.43
$238.43
$2.85
Locker Rental
JAII
IYes
112 month
$78.001
$80.00
$lO-.-4-OF-$90.401
$2.00
Squash Memberships (ASC only)
Adult - annual
jAdult
IYes
$250.00
$253.00
$32.89
$285.89
$3.00
Adult ilt Z month
Adut
Yes
�1j2�,
4 -FF�Yit�
-40m^o�+nth
$94
Recreational Swim and Skate
Memberships - portable
at all locations
Adult - Annual
Adult
Yes
12 month
$195.00
$198.00
$25.74
$223.74
$3.00
Adult 2 month
Adu4
Yes
3 rnentrhr
$68--G0
$9.-97
$77-.-97
$4-.0
Group/Family - annual
All
Yes
12 month
$345.00
$360.00
$46.80
$406.80
$15.00
Group/Family - additional youth
All
Yes
12 month
$73.13
$74.25
$9.65
$83.90
$1.12
Considerations
• advertise all prices before tax
19 3 month memberships are more expensive so could promote cheaper 12 month option with cancel any timl
Attachment 1 to CSD-001-21
Community Services Department - Pay As You Go
Schedule of Rates and Fees September 1, 2021 to August 31, 2022
Program
or Service
Category
(youth, adult,
senior)
HST
Y/N
Unit r
e
Measure
2020 Fee
2021 Fee
HST
2021 Fee
(tax
included)
2021 over
2020 $
Change
Swim/Skate Drop In
Public Swim/Skate
Adult
Yes
per visit
$4.15
$4.20
$0.55
$4.75
$0.05
Youth
No
per visit
$3.15
$3.20
N/A
N/A
$0.05
Senior
Yes
per visit
$3.15
$3.20
$0.42
$3.62
$0.05
Family/Group
Yes
per visit
$10.00
$10.15
$1.32
$11.47
$0.15
3 yrs & under
No
per visit
$0.00
$0.00
N/A
N/A
$0.00
Public Swim/Skate Visits Multi Pack
Adult
Yes
per visit
$4.15
$4.15
$0.54
$42.21
$0.00
10 visit minimum, no max
Youth
No
per visit
$2.80
$2.90
N/A
N/A
$0.10
Senior
Yes
per visit
$2.80
$2.90
$0.38
$29.49
$0.10
Family/Group
Yes
per visit
$9.13
$9.13
$1.19
$92�.85
$0.00
Dr � nil swmmsisk � oc D
Adutt
Yes
2 68
0 Ot3
ti ti0
_$2_60
NO
p
$1.50
44
WA
cYeuth
d�Y
Ye-
Yes
Shinny Visits (hockey)
Adult
Yes
per visit
$6.30
$6.40
$0.83
$7.23
$0.10
Senior
Yes
per visit
$4.70
$4.75
$0.62
$5.37
$0.05
Youth
No
per visit
$4.70
$4.75
N/A
N/A
$0.05
Shinny Visits (hockey) Multi Pack
Adult
Yes
per visit
$5.80
$5.80
$0.75
$6.55
$0.00
10 visit minimum, no max
Youth
No
per visit
$4.25
$4.41
N/A
N/A
$0.16
Senior
Yes
per visit
$4.25
$4.41
$0.57
$4.98
$0.16
Weekday Senior Rate
Senior
Yes
per visit
$0.00
$1.00
$0.13
$1.13
$1.00
Parent and Tot Skate / PT Stick & Puck
Adult
Yes
per visit
$0.00
$2.00
$0.26
$2.26
$2.00
Parent and Tot Skate / PT Stick & Puck
Child 3 & under
No
per vist
$0.00
$0.00
N/A
N/A
$0.00
Parent & Tot Skate / PT Stick and Puck
youth
No
per visit
$0.00
$1.00
N/A
N/Al
$1.00
Attachment 1 to CSD-001-21
Program
or Service
Category
(youth, adult,
senior)
HST
Y/N
Unit r
Measure
2020 Fee
2021 Fee
HST
2021 Fee
(tax
included)
2021 over
2020 $
Change
Fitness Drop In
Aquafit 'f't
Ad-u#
Yes
pew+si t
$ -40
$ 9.4 5
$1-: 2-3
$4-0 : 68
$9-. 0 5
afit Drop In M lti PaGk (min 10
Adul
Yes
�
$845
$8-45
$4-."
$4-.55
$0�8
q p UrGhased-)
Fitness Centre (CCC)
Adult
Yes
per visit
$10.25
$10.25
$1.33
$11.58
$0.00
Fitness Drop in Multi Pack (Min 10 purchased)
Adult
Yes
per visit
$9.23
$9.30
$1.21
$10.51
$0.07
Group Fitness
Adult
IYes
per visit
1 $8.30
$8.50
$1.11
$9.61
$0.20
Group Fitness Mulit Pack (Min 10 purchased)
Adult
IYes
per visit
1 $7.001
$7.65
$0.991
$8.641
$0.65
Squash Drop In/PAYGO
Squash
jAdult
IYes
I per 40 min
1 $8.601
$8.451
$1.101
$9.55
-$0.15
Squash Multi Pack Min 10 purchased
Adult
IYes
I per visit
1 $7.751
$7.551
$0.981
$8.53
-$0.20
55+ Drop In
Drop -In Activities
ISenior
IYes
Iper visit
1 $1.751
$1.801
$0.231
$2.031
$0.05
Drop -In Activities Multi Pack (min 10 purchasel
Senior
IYes
I per visit
1 $1.551
$1.601
$0.211
$1.811
$0.05
General Interest/Sports Drop In
Sports Drop -in
Adult
Yes
per visit
$5.10
$5.15
$0.67
$5.82
$0.05
Sports Drop -in Multi Pack min 10 Purchased
Adult
Yes
per visit
$4.60
$4.64
$0.60
$5.24
$0.04
55+ Sport Drop -In Activities
Senior
Yes
per visit
$2.00
$2.25
$0.29
$2.54
$0.25
55+ Sport Drop -In Activities Multi Pack min 1 C
Senior
Yes
per visit
$1.70
$1.90
$0.25
$2.15
$0.20
Dro_Toon DaRGoc
I
I N-9
I h"&" • -s#
a
F3
Considerations:
• remove promotional swims/skate pack based on uptake
• remove drop in fee for Aquafit as program fills and does not provide pay as you go opportunities
• no longer offering Pre -Teen Dances so eliminate fee from report
Attachment 1 to CSD-001-21
Community Services Department - Recreation Programs
Schedule of Rates and Fees September 1, 2021 to August 31, 2022
Program
or Service
Category
(youth, adult,
senior)
HST
Y/N
Unit of
Measure
2020 Hourly
Fee
2021 Hourly
Fee
HST
2021 Fee
(tax
included)
2021
over
2020 $
Change
2021 Full
Program
Fee
Aquatic Programming
Red Cross Preschool/Swim - 30 minute classes
Youth
No
5 hrs
$18.80
$18.90
N/A
N/A
$0.10
$94.50
Red Cross Swim -- 45 minute classes
All
No
7.5 hrs
$13.15
$13.30
N/A
N/A
$0.15
$99.75
Private - 1:1 ratio
Youth
No
5 hrs
$57.00
$57.50
N/A
N/A
$0.50
$287.50
Semi -Private
Youth
No
5 hrs
$36.20
$36.50
N/A
N/A
$0.30
$182.50
Aquatics Lifesaving and Leadership (excluding
manuals)
Bronze Star
Youth
No
10 hrs
$9.90
$9.90
N/A
N/A
$0.00
$99.00
Bronze Medallion & Emerg First Aid
Youth
Yes
22 hrs
$8.32
$8.32
$1.08
$9.40
$0.00
$183.04
Bronze Cross
Youth
No
22 hrs
$7.55
$7.55
N/A
N/A
$0.00
$166.10
Red Cross Water Safety Instr - Full course
Youth
Yes
30 hrs
$5.95
$5.95
$0.77
$6.72
$0.00
$178.50
Red Cross Water Safety Instr - Recert
Youth
Yes
5 hrs
$9.60
$18.00
$2.34
$20.34
$8.40
$90.00
Lifesaving Society Instructor
Youth
Yes
25 hrs
$4.15
$4.15
$0.54
$4.69
$0.00
$103.75
National Lifeguard (NL) - Full course
Youth
Yes
40 hrs
$5.95
$5.95
$0.77
$6.72
$0.00
$238.00
National Lifeguard (NL) - Recert
Youth
Yes
6 hrs
$14.00
$14.00
$1.82
$15.82
$0.00
$84.00
Standard First Aid/CPR C
Youth/Adult
Yes
16 hrs
$5.90
$5.90
$0.77
$6.67
$0.00
$94.40
Standard First Aid/CPR C - Recert
Youth/Adult
Yes
8 hrs
$8.75
$8.75
$1.14
$9.89
$0.00
$70.00
Aquatics Advanced Leadership
First Aid Instructors
Adult
Yes
20 hrs
$5.50
$5.50
$0.72
$6.22
$0.00
$110.00
National Lifeguard Instructors
Adult
Yes
16 hrs
$6.25
$6.25
$0.81
$7.06
$0.00
$100.00
Bronze Examiners
Adult
Yes
6 hrs
$5.00
$5.00
$0.65
$5.65
$0.00
$30.00
Aquatic Fitness Instructor Certification
Adult
Yes
16 hrs
$19.06
$19.06
$2.48
$21.54
$0.00
$304.96
Fitness Programming
General Fitness Programs
Adult
Yes
12 hrs
$5.65
$5.80
$0.75
$6.55
$0.15
$69.60
Fitness Workshops
Adut
Yes
1 hrs
$12.25
$12.35
$1.61
$13.96
$0.10
$13.00
Personal training/Fitness Assessment
Adult
Yes
1 hr
$48.00
$48.50
$6.31
$54.81
$0.50
$48.50
Adult
Yes
5 hrs
$45.60
$46.00
$5.98
$51.98
$0.40
$230.00
Adult
Yes
10 hrs
$40.50
$41.60
$5.41
$47.01
$1.10
$416.00
Semi Private Personal Training
lAdult
I Yes
11 hr
1 $36.001
$36.501
$4.751
$41.251
$0.50
$36.50
Adult
IYes
15 hrs
1 $33.451
$34.001
$4.421
$38.421
$0.55
$170.00
Attachment 1 to CSD-001-21
Program
or Service
Category
(youth, adult,
senior)
HST
Y/N
Unit of
Measure
2020 Hourly
Fee
2021 Hourly
Fee
HST
2021 Fee
(tax
included)
2021
over
2020 $
Change
2021 Full
Program
Fee
High Schools Fit Centre or Group Fitness
Youth
Yes
per student
Dryland Training up to 20 players
Adult
Yes
1 hr
$125.50
$127.50
$16.58
$144.08
$2.001
$127.50
each additional player
Adult
Yes
per hr
$10.40
$10.50
$1.37
$11.87
$0.10
$10.50
General Recreation Programming
Children/Youth Specialized - Lvl. 1
Youth
No
15 hrs
$4.03
$4.09
N/A
N/A
$0.06
$61.35
Children/Youth Specialized - Lvl. 2
Youth
No
15 hrs
$6.18
$6.25
N/A
N/A
$0.07
$93.75
Children/Youth Sports - Lvl. 1
Youth
No
10 hrs
$3.90
$3.95
N/A
N/A
$0.05
$39.50
Children/Youth Sports - Lvl. 2
Youth
No
10 hrs
$4.40
$4.45
N/A
N/A
$0.05
$44.50
Children/Youth Arts - Lvl. 1
Youth
No
110 hrs
$5.60
$5.68
N/A
N/A
$0.08
$56.80
Children/Youth Arts - Lvl. 2
Youth
No
10 hrs
$7.50
$7.60
N/A
N/A
$0.10
$76.00
Preschool Programs/Workshops
Youth
No
7.5 hrs
$9.73
$9.85
N/A
N/A
$0.12
$73.88
Child/Youth Sports Leagues
Youth
No
10 hrs
$8.50
$8.65
N/A
N/A
$0.15
$86.50
Adult Sports Leagues - non ice
Adult
Yes
10 hrs
$13.75
$14.00
1.821
$15.82
$0.25
$175.00
Adult Sports
Adult
Yes
15 hrs
$4.08
$4.35
$0.57
$4.92
$0.27
$65.25
Adult Dance
Adult
Yes
15 hrs
$4.90
$4.95
$0.64
$5.59
0.051
$74.25
Adult Specialized
Adult
Yes
15 hrs
$4.85
$4.95
$0.64
$5.59
$0.10
$74.25
Principles of Healthy Child Development (PI
Youth
Yes
7 hrs
$10.20
$10.30
$1.34
$11.64
$0.10
$72.10
Workshops Child/Youth
Youth
No
per hour
$9.40
$9.45
N/A
N/A
$0.05
$9.45
Workshops Adult
Adult
Yes
I per hour
$11.50
$11.55
$1.50
$13.05
$0.05
$11.55
Birthday Parties (up to 16 children)
Youth
No
per party
$235.00
$240.00
N/A
N/A
$5.00
$240.00
55+ Active Adults
General Programs
Senior
Yes
per hour
$3.25
$3.35
$0.44
$3.79
$0.10
$67.00
Specialty Programs I Workshops
Senior
Yes
per hour
$4.50
$4.55
$0.59
$5.14
$0.05
$27.30
Specialty/Therapeutic Programs
Senior
Yes
per hour
$5.70
$5.75
$0.75
$6.50
$0.05
$57.50
$4.50
$0.90
G(
-�A Fr'
$&.50
Luncheon
Senior
Yes
per visit
$9.00
$9.15
$1.19
$10.34
$0.15
$9.15
Special Event with Refresments
Senior
Yes
per visit
$12.25
$12.45
$1.62
$14.07
$0.20
$12.45
Special Event with Meal and Entertainment
Senior
Yes
per visit
$18.00
$18.30
$2.38
$20.68
$0.30
$18.30
Tournaments
Senior
Yes
per hour
$3.50
$3.55
$0.46
$4.01
$0.05
$3.55
Considerations
• Aquatics Lifesaving and Leadership and Advanced Leadership, program costs dictated by the service provider, not set by staff
• Eliminate Workshop fee and collapse under specialty programs as it is the same fee
Attachment 1 to CSD-001-21
Community Services Department - Camps
Schedule of Rates and Fees September 1, 2021 to August 31, 2022
Program
or Service
Category
(youth, adult,
senior)
Unit of
Measure
2020 Hourly
Fee
2021 Hourly
Fee
HST
2021 Fee
(tax
included)
2021 over
2020 $
Change
2021 Full
Program
Fee
Camps
Category A
Youth
37.5 hrs
$4.85
$4.90
N/A
N/A
$0.05
$183.75
Category B
Youth
37.5 hrs
$5.13
$5.20
N/A
N/A
$0.07
$195.00
Category C
Youth
37.5 hrs
$6.40
$6.60
N/A
N/A
$0.20
$247.50
Camp Extended Care
Youth
17.5 hrs
$2.50
$2.68
N/A
N/A
$0.18
$46.90
Category Definitions
Cat A - Traditional day camp, higher camper/counsellor ratios (1:12), no trip admission fees, low consumable supply costs, busing costs limited to a
Clarington swim/skate/special event — general sports, crafts, games camps (ie Sports Camp)
Cat B - Traditional day camp which requires higher supply or equipment costs or lower counsellor to camper ratios (1:6), busing costs limited to a
Clarington swim/skate/special event (ie. Kinder Camp)
Cat C - Specialized day camps, which may incur additional busing costs, extra fees for event/activity admission, facility rentals, additional staffing
costs or lower counsellor to camper ratios or may be longer than 37.5 hr. duration. (ie. Trip Camp)
Attachment 1 to CSD-001-21
Community Services Department - Community Development
Schedule of Rates and Fees September 1, 2021 to August 31, 2022
Program Category Unit of 2020 Base 2021 2021 Fee 2021 Fee
(youth, adult, HST YIN Proposed HST (tax (tax
or Service senior) Measure Fee Base Fee included) included)
Event Displav Booth Fees
Volunteer / Not for Profit
Organization
All
Yes
Per Event
$0.00
$0.00
$0.00
$0.00
$0.00
Private Organization - No
Hydro
All
Yes
Per Event
$25.14
$25.31
$3.29
$28.60
$28.60
Private Organization - Booth
with Hydro
All
Yes
Per Event
1 $50.291
$50.351
$6.551
$56.901
$56.90
l Workshops
Workshops JAII I Yes I Per hr 1 $35.001 $35.491 $4.611 $40.101 $40.10
Volunteer/Not for Profit - includes Clarington based Minor Sport Organizations
Attachment 1 to CSD-001-21
Community Services Department - Facility Rentals
Schedule of Rates and Fees September 1, 2021 to August 31, 2022
2021 2021
Program Category HST Unit of 2020 proposed HST 2021 Fee over
or Service Y/N Measure Base Fee Fee (tax incl) 2020 $
Change
Hall/Room Rentals
Communitv Hall 1,2,3 (Full Hall)
Hall Event Rental (F/Sa/Sun) 10 hour minimum
Resident
Yes
per hour
$101.50
$102.50
$13.33
$1,158.25
$1.00
Hall Event Rental (F/Sa/Su) 10 hour minimum
Comm Group
Yes
per hour
$91.00
$92.00
$11.96
$1,039.60
$1.00
Hall Event Rental New Years Eve 10 hour min
Resident
Yes
per hour
$210.90
$213.00
$27.69
$2,406.90
$2.10
Hall Event Rental New Years Eve 10 hour min
Comm Group
Yes
per hour
$197.00
$199.00
$25.87
$2,248.70
$2.00
Hourly Rate Monday to Thursday
Resident
Yes
per hour
$100.00
$101.00
$13.13
$114.13
$1.00
Hourly Rate Monday to Thursday
Comm Group
Yes
per hour
$80.00
$81.00
$10.53
$91.53
$1.00
Community Hall 2 (Half Hall)
Hall Event Rental (F/Sa/Sun) 10 hour minimum
Resident
Yes
per event
$56.50
$56.50
$7.35
$638.45
$0.00
Hall Event Rental (F/Sa/Sun) 10 hour minimum
Comm Group
Yes
per event
$50.50
$50.50
$6.57
$570.65
$0.00
Monday to Thursday Hourly
Resident
Yes
per hour
$55.00
$55.00
$7.15
$62.15
$0.00
Monday to Thursday Hourly
Comm Group
Yes
per hour
$32.00
$32.00
$4.16
$36.16
$0.00
Community Hall 1 or 3
Hall Event Rental (F/Sa/Sun) 10 hour minimum
Resident
Yes
per event
$30.50
$30.50
$3.97
$344.65
$0.00
Hall Event Rental (F/Sa/Sun) 10 hour minimum
Comm Group
Yes
per event
$27.50
$27.90
$3.63
$315.27
$0.40
Monday to Thursday Hourly
Resident
Yes
per hour
$30.00
$30.44
$3.96
$34.40
$0.44
Monday to Thursday Hourly
Comm Group
Yes
per hour
$18.00
$18.26
$2.37
$20.63
$0.26
Community Hall 1 and 2 or 2 and 3
Hall Event Rental (F/Sa/Sun) 10 hour minimum
Resident
Yes
per event
$78.00
$78.00
$10.14
$881.40
$0.00
Hall Event Rental (F/Sa/Sun) 10 hour minimum
Comm Group
Yes
per event
$70.50
$70.50
$9.17
$796.65
$0.00
Monday to Thursday Hourly
Resident
Yes
per hour
$75.00
$75.75
$9.85
$855.98
$0.75
Monday to Thursday Hourly
Comm Group
Yes
per hour
$60.00
$60.75
$7.90
$686.48
$0.75
Meeting / Program Room Rates
Meeting Rate I Resident I Yes 1per hour 1 $40.001 $40.251 $5.231 $45.481 $0.25
Attachment 1 to CSD-001-21
2021 2021
Program Category HST Unit of 2020 proposed HST 2021 Fee over
or Service Y/N Measure Base Fee Fee (tax incl) 2020 $
Change
Meeting Rate IComm Group I Yes I per hour 1 $30.001 $30.251 $3.931 $34.181 $0.25
Extra Fees
Caterer Kitchen Costs
JAII
I Yes
1perevent
1 $120.001
$122.001
$15.861
$137.861
$2.00
Maintenance (additional staff)
All
Yes
per hour
$17.00
$18.00
$2.34
$20.34
$1.00
Swimming Pool Rentals
Pool (2 guards)
Resident
Yes
1 hr
$150.00
$152.20
$19.79
$171.99
$2.20
Lifeguards
Per Staff
Yes
1 hr
$23.00
$23.40
$3.04
$26.44
$0.40
Swim Club / School Board
Youth
Yes
1 hr
$63.00
$63.80
$8.29
$72.09
$0.80
Swim Club
Adult
Yes
1 hr
$76.00
$77.00
$10.01
$87.01
$1.00
Arena Rentals - Ice
Prime Time:
Adult
Yes
1 hr
$215.00
$217.00
$28.21
$245.21
$2.00
Prime Time
Youth
Yes
1 hr
$170.00
$172.00
$22.36
$194.36
$2.00
Non -Prime Time: Sept 1-June 30
Adult
Yes
1 hr
$161.00
$163.00
$21.19
$184.19
$2.00
Non Prime Time Sept 1 - June 30
Youth
Yes
1 hr
$115.00
$117.00
$15.21
$132.21
$2.00
Discount Ice -Monday -Sunday 11 pm and later
Adult
Yes
1 hr
$124.00
$125.80
$16.35
$142.15
$1.80
Skate Patroller
I Per Staff
Yes
I per hour
1 $15.001
$15.501
$2.021
$17.521
$0.50
Non -Prime: July 1 - August 31
JAII
I Yes
11 hr
1 138.001
$140.001
$18.201
$158.201
$2.00
Arena Rentals - Dry Floor
Floor
Adult
Yes
1 hr
$86.00
$87.00
$11.31
$98.31
$1.00
Floor
Youth
Yes
1 hr
$72.00
$73.00
$9.49
$82.49
$1.00
Exhibit Function
Comm Grp
Yes
daily
$90.83
$92.10
$11.97
$104.07
$1.27
Exhibit Function
All
Yes
daily
$110.42
$112.00
$14.56
$126.56
$1.58
Exhibit Function - Set up
JAII
I Yes
Idaily
1 $88.001
$89.301
$11.611
$100.911
$1.30
Indoor Soccer and Lacrosse Bowl
Full Field
Prime Time
Adult
Yes
1 hr
$192.00
$192.50
$25.03
$217.53
$0.50
Prime Time
Youth
Yes
1 hr
$158.00
$158.50
$20.61
$179.11
$0.50
Non -Prime Time
Adult
Yes
1 hr
$158.00
$158.50
$20.61
$179.11
$0.50
Non -Prime Time
Youth
Yes
1 hr
$115.00
$115.25
$14.98
$130.23
$0.25
Attachment 1 to CSD-001-21
2021 2021
Program Category HST Unit of 2020 proposed HST 2021 Fee over
or Service Y/N Measure Base Fee Fee (tax incl) 2020 $
Change
Half Field
Prime Time
Adult
Yes
1 hr
$97.00
$97.00
$12.61
$109.61
$0.00
Prime Time
Youth
Yes
1 hr
$79.00
$79.25
$10.30
$89.55
$0.25
Non -Prime Time
Adult
Yes
1 hr
$79.00
$79.25
$10.30
$89.55
$0.25
Non -Prime Time
Youth
Yes
1 hr
$58.00
$58.00
$7.54
$65.54
$0.00
Other Rates
Off -Season -Flat Rate (April 1 - September 30) All Yes 1 hr $73.00 $73.00 $9.49 $82.49 $0.00
Outdoor Lacrosse Adult Yes 1 hr $26.00 $26.00 $3.38 $29.38 $0.00
Outdoor Lacrosse Youth Yes 1 hr $16.00 $16.00 $2.08 $18.08 $0.00
Squash Rentals
Non Member Tournament Rental Rate Adult Yes per slot $8.45 $8.55 $1.11 $9.66 $0.10
Gymnasium Rentals
South Courtice Gym
Adult
Yes
1 hr
$23.00
$23.30
$3.03
$26.33
$0.30
Youth
Yes
1 hr
$17.00
$17.15
$2.23
$19.38
$0.15
Gymnasium Full Gym
Adult
Yes
1 hr
$54.00
$55.50
$7.22
$62.72
$1.50
Youth
Yes
1 hr
$39.00
$39.60
$5.15
$44.75
$0.60
Gymnasium Half Gym
jAdult
I Yes
11 hr
$41.001
$41.001
$5.331
$46.331
$0.00
Youth
I Yes
11 hr
$26.001
$26.001
$3.381
$29.381
$0.00
Statutory Holiday Surcharge
Rate applies in addition to rental rate
JAII
I Yes
I per hour
1 70.001
$71.021
9.231
80.251
$1.02
Attachment 1 to CSD-001-21
Community Services Department - Administrative Charges and Definitions
Schedule of Rates and Fees September 1, 2021 to August 31, 2022
Program
Category
Unit of Measure
2020
2021
Definitions
or Service
(youth, adult, senior)
Approved
Proposed
Administration Charges
Cancellation/Refund Fee
All
per transaction
$10.00
$10.00
HST applied
NSF Fee
All
per NSF payment
$35.00
$35.00
HST applied
Replacement Access Card
All
per lost card
$5.00
$5.00
Non Residents
All
per transaction
10%
10%
any person living outside of the municipality
Facility Cancellation Charges/Definitions
Facility Cancellation Fee - Long Term (15 or
All
per hour turn back
15 or more calendar days from date of rental;
more calendar days)
o
10%
o
10%
Facility Cancellation Fee - Long Term (less than
All
per hour turn back
14 calendar days or less from date of rental
15 calendar days)
o
50%
o
50%
Facility Cancellation Fee - Spot Rentals (15 or
All
per contract
15 or more calendar days from date of rental;
more calendar days)
o
10%
o
10%
Facility Cancellation Fee - Spot Rentals (less
All
per contract
14 calendar days or less from date of rental
than 15 calendar days)
o
50%
o
50%
Program Discounts//Definitions
Senior Discount
55 years of age or
registered programs
older
50%
50%
Summer Camp Early Bird DO&G ,� �r,+
per ro &�
peF Gamp reg
4"e
4"e
up + n weeks after registratiep-staft
select registered
must have proof of registration in a completed
Aquatic Leadership Discount - NEW
Per registraiton
Clarington aquatic program in the last 3 years (only
programs
0%
15%
specific programs, not all lifesaving and leadership)
Discounts/Definitions
MAP (Membership Access Program - includes
Permanently Disabled provide proof once of
Fitness and Swim/Skate)
Adults
membership
permament, for temp disability would need to
50%
50%
provide proof at every renewal
MAP (Membership Access Program - includes
Youth/Seniors
membership
For people who meet permanent disability
Fitness and Swim/Skate) -
20%
20%
requirement, proof of permanent disability required
Youth Discount - does not include aquatics
13-17 years of age
membership
50%
50%
Senior Discount - does not include aquatics
55 years of age or
membership,
older
o
50%
50%
Student Discount - does not include aquatics
Full time students
membership
25%
25%
Any employee of
Company must have a minimum of 10 employees,
Corporate Discount - fitness only
approved companies
Membership
Q
20%
Q
20%
proof of employment at time of registration, if group
falls below 10 people, discount removed
General Definitions
Attachment 1 to CSD-001-21
Program
or Service
Category
(youth, adult, senior)
Unit of Measure
2020
Approved
2021
Proposed
Definitions
Community Group - a group that provides a service that benefits the well being of the community. Not -for -profit (includes school boards, minor/youth sport organizations, etc.)
Resident - any person residing in the Municipality of Clarington
Non -Resident - any person residing outside of the Municipality of Clarington, will pay a surcharge to access programs, memberships, rentals and services
Adult - any person between the ages of 18-54 years old,
Senior - any person 55 years of age and older, must have proof of age to be eligible for discount
Youth - any person 17 years of age and younger, must have proof of age to be eligible for discount
Student - any person over the age of 18 that is currently enrolled in full time studies, must have proof of enrollment to be eligible for discount
Prime Time - 5pm-11 pm Monday to Friday, 6am to 11 pm Saturday and Sunda
Non Prime Time - 6am-5pm Monday to Friday
Discount Ice Rate - September 1 - April 30, after 11 pm Sunday to Saturday
Family - up to 5 people, maximum of two adults living at same address. Additional add on fee for extra children. For Fitness memberships, children under 13 are only eligible
Heat Relief Swim - swims are held at no charge during summer months when the temperature exceeds 30 degrees celcius and/or the humidex reaches 40 degrees celsius or
Long Term Rental - any permit that has mulitple bookings ie. more than 1 and includes but not limited to seasonal ice/floor contracts, pool contracts, etc.
Spot Rental - any permit that has one occurance ie. wedding, trade shows, events, meetings, etc.
Considerations
• based on current succcess of camps, eliminate incentive discount for Early Bird Registrations