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Staff Report
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Report To: General Government Committee
Date of Meeting: March 29, 2021 Report Number: PWD-020-21
Submitted By: Stephen Brake, Director of Public Works
Reviewed By: Andrew C. Allison, CAO Resolution#: GG-263-21, C-139-21
File Number: CRC.NorthSt.2.01 - Wilmot St to Grady Dr By-law Number:
Report Subject: North Village External Servicing and Cost Sharing Agreement
Recommendations:
1. That Report PWD-020-21 be received;
2. That the Municipality of Clarington be authorized to enter into a Road Construction
Agreement with Smooth Run Developments Inc., Brookfield Residential (ON) LP,
and Go Home Investments Inc. for roadworks on North Street, Grady Drive, and
Regional Road 17;
3. That the estimated funds for the Municipality's share of the costs in the amount of
$1,139,057 (Net HST Rebate) be funded from the following accounts:
Description
Account Number
Amount
North St Sidewalk (2017)
110-32-331-83273-7401
$85,000
North St Reconstruction (2019, 2020)
110-32-330-83273-7401
$400,000
Structures Rehabilitation (2020)
110-32-330-83275-7401
$410,173
Reg. Rd. 17 Sidewalk (2020)
110-32-331-83428-7401
$160,819
Pavement Rehabilitation (2020)
110-32-330-83456-7401
$83,065
4. That all interested parties listed in Report PWD-020-21 and any delegations be
advised of Council's decision.
Municipality of Clarington
Report PWD-020-21
Report Overview
Page 2
This report is to authorize the Municipality to enter into a Road Construction Agreement
including cost sharing with The Landowners of the North Village Neighbourhood in
Newcastle for improvements to North St, Grady Dr, and Regional Road 17.
1. Background
Works Required to Service Development of North Village
1.1 The North Village Neighbourhood is located north of the CP Railway in Newcastle and
is between Highway 115 and Arthur St. In order to service the proposed subdivisions,
the developers need to extend the trunk sanitary sewer and watermain up North St
from Wilmot St to Grady Dr, across Grady Dr, and up Regional Road 17 from Grady Dr
to north of the CP Railway. The site location is shown in Attachment 1. The developers
are responsible for the cost of the services and restoration of trenches.
1.2 The landowners who are constructing the services are Smooth Run Developments Inc.
Brookfield Residential (ON) LP, and Go Home Investments Inc (The Landowners). The
Landowners intend to do the external servicing work prior to completion of the
subdivision agreements, which requires the implementation of a Road Construction
Agreement.
1.3 The Region of Durham also plans to enter into a Servicing Agreement with the
developer in accordance with the Region's Share Policy to pay for oversizing of the
sanitary sewer and watermain.
Proposed Road Improvements
1.4 The existing infrastructure on North St is in need of upgrades. The Municipality plans to
cost share with The Landowners to improve the infrastructure as part of their contract
to extend sanitary sewer and watermain. Completing the work together will be more
efficient and will reduce the impact on residents by completing all the work at the same
time. The Road Construction Agreement will set out insurance requirements,
warrantees, and other provisions to protect the Municipality's interests.
1.5 North St from Wilmot St to George St is an urban cross section and is in relatively poor
condition. The proposed road improvements include replacement of the asphalt,
concrete curbs, paved boulevard and sections of sidewalk.
Municipality of Clarington Page 3
Report PWD-020-21
1.6 From George St to Grady Dr, North St is a rural cross section and is in poor condition.
The proposed road improvements include installation of storm sewers, replacement of
granular road base and asphalt surface, construction of concrete curbs, sidewalk on
the west side, and improvements to street lighting.
1.7 There are two large culverts that convey tributaries of Foster Creek across North St
and need to be replaced. There is a 1.2 m steel culvert located approximately 30 m
north of Wilmot St, including a concrete headwall and guide rail on the west side. There
is a 1.2 m x 1.2 m concrete box culvert that crosses the intersection of North St /
George St, including headwalls and guide rail. The culvert replacement work includes
restoration of the vegetation along the creek tributaries.
1.8 New concrete sidewalk is required on Regional Road 17 from Grady Dr to the north
side of the CPR tracks, which requires the extension of curbs and modifications to the
catch basins and storm sewer. The sidewalk is funded from development charges.
2. Financial
2.1 The total construction cost including The Landowner's share, the Region's share, and
the Municipality's share is $4,517,815 (blended HST). The apportionment of
construction costs is provided below.
Landowners
$2,705,025
Region of Durham
985,778
Municipality of Clarington
827,013
Total
$4,517,815
2.2 Other costs associated with the Municipality's share of the work includes a contingency
amount of 10 per cent, design costs, inspection and contract administration, material
testing, permit fees, and streetlight connection fees. The total of the other costs, net of
HST rebate, is $312,044. The Municipality's total cost for the project is $1,139,057.
2.3 The Municipality's share will be funded from the following accounts:
Description
Account Number
Amount
North St Sidewalk (2017)
110-32-331-83273-7401
$85,000
North St Reconstruction (2019, 2020)
110-32-330-83273-7401
$400,000
Municipality of Clarington
Report PWD-020-21
Page 4
Description
Account Number
Amount
Structures Rehabilitation (2020)
110-32-330-83275-7401
$410,173
Reg. Rd. 17 Sidewalk (2020)
110-32-331-83428-7401
$160,819
Pavement Rehabilitation (2020)
110-32-330-83456-7401
$83,065
3. Concurrence
This report has been reviewed by the Director of Financial Services / Treasurer who
concurs with the recommendations.
4. Conclusion
It is respectfully recommended that the Municipality of Clarington enter into a Road
Construction Agreement with The Landowners for the construction of North Village
external services and for improvements to North St, Grady Dr, and Regional Road 17.
Staff Contact: Sean Bagshaw, Manager of Infrastructure, 905-623-3379 ext. 2320 or
sbagshaw@clarington.net.
Attachments:
Attachment 1 — Key Map
Interested Parties:
The following interested parties will be notified of Council's decision:
Brookfield Properties
Candevcon
DG Group
Regional Municipality of Durham