HomeMy WebLinkAbout2009-10-21 Minutes
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Tyrone Community Centre
Hall Board Meeting: Oct 21st, 2009
Attendees: Larry Quinney, Mark Canning, Paul Rowan, Gwen Woodcock, Walter
Loveridge, Denise Franklin
Approval of Minutes from Sept 16th Board Meetine:
Motion: Larry Quinney
Second: Walter Loveridge
Fundraisine:/ Community Events
. Board members will each take a few copies of the new fundraising letter to
approach potential sponsors(5-10 each).
. Singles dances - Improving attendance at each dance, Board members should
share volunteering for one dance each or bring 1 volunteer each. The Oct dance
estimated to bring in $500-$700 with 100 people attending. This would be
substantial profit over the course of a year towards our expenses. Key areas that
the dance needs help with include closing(10:30-1:30am), making sandwiches,
tun an entire dance. These dances will continue to grow each month.
. Dance Lessons - The October session had a very good turnout and made $1000
gross for the event.
. Cooking Classes - Oct 28th
Treasurer's Report: Total Assets $5276.02 Total Liabilities $2861.44
. Denise will review with the Municipality the loan and installment
payment plan.
. Larry reviewed the heat/ hydro expenses(largest yearly expense to
the hall) to see where we could reduce costs. It was determined
that a programmable thermostat is needed and also look at
weather stripping for some areas of the building to save heat.
. Kim reviewed the Pepsi canisters vs canned pop to see what
savings could be achieved. The board agreed to discuss this at the
N ovem ber meetirig further.
. A new oil supplier is now taking care of the hall
Bar Report:
Discussed the need to eventually determine the actual costs we have in
the bar - ie per beverage if that is possible. Also discussed the need to
track each purchase during an event.
Seniors Report:
Penny Sale had a poor turnout and sales on Saturday. Will continue the
event next year but will assess whether it should continue the following
year.
Cleanin~ Report:
Nothing to Report
Booking Report:
7 new contracts are currently in the works
Municipality of Clarin~ton Issues:
. New Ceiling will be starting shortly - need design input
. Missing Building Sign
New Business:
. Need to maintain/replace the Memorial Trees
. Dec 5th was discussed as the date for the annual Breakfast with
Santa. Volunteers are needed and also to decorate the hall for
Xmas.
Motion to Adjourn:
Motion - Mark
Second - Paul