HomeMy WebLinkAbout1974 Report #6 to finance CommitteeChairman & Members of the Finance Committee:
As directed by the Committee, Councillor Allin and the
undersigned have met and in consultation with the Treasurer
have drawn up the following recommendations with regard to
the Management and leasing of the following Community Centres,
etc.:
Orono Park; Newcastle, Bowmanville and Hampton
Arenas; Newcastle Community Centre; Community
Halls in former Townships of Darlington and
Clarke; Recreation Committees in Newcastle and
Orono.
1. Arenas, Orono Park Recreation Committees
All receipts to be deposited with the Treasurer, and cheques
requisitioned for individual disbursements.
2. Hall Boards
The same as No. 1, but the Community Services Committee
should meet with Boards to negotiate agreements.
3. Small Boards Where No Grant is Given
The Hoard to collect and disburse as in the past.
4. Standard leases to be drawn up for leasing, maintenance,
etc., of buildings.
5. All organisations to be subject to audit by Town Auditors.
July 19th,
1 9 7 4 .
Respectfully'Submitted
Councillor D.W. Allin
J. M. McIlroy, Town Clerk
3 (�)
METHODS OF FINANCIAL PAYMENTS TO BOARDS ETC.
1. Requisition money from the Treasurer and pay all its own
accounts and be audited by the Town Auditors. (Library)
2. Send list of account to Treasurer, cheques are written by
Town but the Invoices are kept by the Board. (Museums).
3. All receipts are deposited to the credit of the Town and
all accounts paid by the Town and invoices kept by the Town.
(Bowmanville Arena)
4. List of accounts and invoices sent to the Treasurer who
writes the cheques and keeps the list but returns the
Invoices to Mr. Fanning. (Bowmanville Recreation)
5. All receipts deposited to an account and then transferred
to the Town. List of accounts sent to the Treasurer and
cheques written and sent out. (Invoices could be kept
either by the Board Treasurer or the Town Treasurer)
(suggested for the Newcastle Community Hall Board .