HomeMy WebLinkAboutCLD-10-05
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REPORT
CLERK'S DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: March 7, 2005
Report #: CLD-l0-05
File#:
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By-law #:
Subject:
ORONO CEMETERY BOARD
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CLD-l 0-05 be received;
2. THAT the Orono Cemetery Board be accepted as a Committee of Council;
3. THAT a member of Council be appointed as Council's liaison to the Orono Cemetery
Board; and
4. THAT the Orono Cemetery Board and the municipality's insurers be advised of Council's
decision.
Submitted bW
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Reviewed by: Franklin Wu,
Chief Administrative Officer
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06\.. Nancy Taylor
{I Director of Finance/Treasurer
PLB*ct
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L lC 3A6 T 905-623-3379 F 905-623-6506
1107
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REPORT NO.:CLD-10-05
PAGE 2 of2
BACKGROUND AND COMMENT
Staff have received a request from the Orono Cemetery Board that they become a recognized
Committee of Council. This request is as a result of the low rate of return they are recognizing
on their investments. By becoming a Committee of Council, the investments of the Board are
included with the municipality's investments, thereby allowing them to enjoy the rate of return
that the municipality does.
In considering the request, staff have met with members of the Board to discuss the
requirements of being a Board of Council. They have been advised of the following:
a) Council passes a resolution accepting the Board as a Committee of Council
b) A member of Council sits on the Board
c) Board minutes are forwarded to Council for information
d) An annual budget is prepared by the Board and submitted to Council
e) Financial statements are submitted to Council
f) The Board is aware that they cannot incur debt
g) All assets of the Board become municipal assets
As an additional benefit, the Board will be covered under the municipality's insurance, thereby
saving the Board the annual insurance premiums.
Following this discussion, the Board met and are in full agreement with the above
requirements. If the recommendation to accept the Orono Cemetery Board as a committee of
Council is approved, the Board will ensure that the municipality receives a current listing of its
membership.
For Committee's information, the Orono Cemetery Board holds one annual meeting, has an
annual "walk around" and meets on an "as needed basis" throughout the year.
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