HomeMy WebLinkAbout2021-03-08 GGR Report to CouncilClarftwn
Committee
Report to Council
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: Council
Date of Meeting: March 22, 2021
Report Number: GGR-005-21
Report Subject: General Government Committee Meeting dated March 8, 2021
Recommendations:
1. Receive for Information
(a) 9.1 Minutes of the Newcastle Business Improvement Area dated
February 11, 2021
(b) 9.2 Minutes of the Orono Business Improvement Area dated
February 11, 2021
(c) 9.3 Minutes of the Bowmanville Business Improvement Area
dated February 9, 2021
(d) 9.4 Minutes of the Newcastle Community Hall Board dated
February 16, 2021
(e) ESD-001-21 Emergency Services Activity Report — Q4 2020
(f) FSD-010-21 2020 Council Remuneration
(g) FSD-011-21 2020 Annual Statement for Cash -in -Lieu of Parkland
2. Regulation of On -farm Special Events
That Report LGS-012-21 be received for information; and
That all interested parties listed in Report LGS-012-21 and any delegations be
advised of Council's decision.
Municipality of Clarington Page 2
Report GGR-005-21
3. Bowmanville Boat Launch Restoration
That the Memo from Stephen Brake, Director of Public Works, Regarding
Bowmanville Boat Launch Restoration be received;
That Staff be directed to restore the existing boat launch to a reasonable standard;
and
That the funds be drawn from the Parks/Maintenance Reserve Fund (Bowmanville
Boat Launch) to a maximum of $200,000.
4. Presentation of Kevin Yaraskavitch, Account Manager and Natasha
Dawood, Regional Manager, MPAC, Regarding MPAC's 2020
Municipal Partnership Report
That the presentation of Kevin Yaraskavitch, Account Manager and Natasha
Dawood, Regional Manager, MPAC regarding MPAC's 2020 Municipal Partnership
Report, be received with thanks.
5. Rudell Rd. Subdivision, Plan 40M-2575 By-law Assumption
That Report PWD-015-21 be received; and
That the draft By-law (Attachment 2), assuming certain streets within Plan 40M-
2575 (Attachment 1), be approved.
6. Highway 2 and Stapleton Road Land Exchange
That Report PWD-016-21 be received;
That the By-law attached to Report PWD-016-21, as Attachment 3, be approved;
and
That all interested parties listed in Report PWD-016-21 and any delegations be
advised of Council's decision.
7. Appointment to the Clarington Active Transportation and Safe Roads
Advisory Committee and the Clarington Heritage Committee
That Report LGS-013-21 be received;
That three additional members be appointed to the Active Transportation and Safe
Roads Advisory Committee;
That the resignation of Marina Ross be received with thanks and that Ms. Ross be
thanked for her efforts;
That the Clerk's Division be authorized to continue to advertise for the remaining
vacancy on the Clarington Heritage Committee; and
That all interested parties listed in Report LGS-013-21 and any delegations be
advised of Council's decision.
Municipality of Clarington Page 3
Report GGR-005-21
Active Transportation and Safe Roads Advisory Committee
That Philip Haylock, Belva Lukascovics, and Connor Houston be appointed to the
Active Transportation and Safe Roads Advisory Committee for a term ending
December 31, 2022 or until a successor is appointed.
8. High Float Resurfacing
That Report FSD-012-21 be received;
That the Purchasing Manager in consultation with the Director of Public Works be
given the authority to extend contract CL2018-25 High Float Resurfacing for an
optional one-year term;
That Miller Paving Limited be awarded the optional one-year extension to their
contract CL2018-25 for High Float Resurfacing for an approximate value of
$3,942,300 (Net HST Rebate);
That pending satisfactory performance, the Purchasing Manager in consultation
with the Director of Public Works be given the authority to extend the contract for a
second optional one-year term;
That the estimated funds required for the first optional one-year term in the amount
of $3,942,300 (Net HST Rebate) be funded by the Municipality as provided. The
estimated funds required for the second optional one-year term will be included in
future budget accounts. The funding required for the first optional one-year term will
be funded from the following accounts:
Description Account Number Amount
Rural Roads Resurfacing 110-36-330-83680- $42,300
(2020) 7401
Rural Roads Resurfacing 110-36-330-83680- $3,900,000
(2021) 7401
That all interested parties listed in Report FSD-012-21 and any delegations be
advised of Council's decision.
9. Farewell Creek Trail Phase 2A
That Report FSD-013-21 be received;
That Ratcliff Excavating & Grading Inc. with a total bid amount of $ 1,150,694.96
(net HST Rebate) being the lowest compliant bidder meeting all terms, conditions
and specifications of Tender CL2021-2 and subject to a satisfactory reference
check be awarded the contract for the work required to complete the Farewell
Creek Trail Phase 2A project;
Municipality of Clarington
Report GGR-005-21
Page 4
That the total funds required for this project in the amount of $1,360,100.00 (net
HST rebate), which includes the construction cost of $ 1,150,694.96 (net HST
rebate) and other costs such as material testing, utility daylighting, inspection and
contract administration, permits fees and contingencies in the amount of
$209,405.04 (net HST rebate) is within the approved project budget and will be
funded by as follows:
Description
Farewell Creek Trail Phase 2
Various Erosion Protection
Works
Account Number Amount
110-32-325-83288- $1,261,800
7401
110-36-340-83437- 98,300
7401
That all interested parties listed in Report FSD-013-21 and any delegations be
advised of Council's decision.