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General Government Committee
Minutes
Date: March 8, 2021
Time: 9:30 a.m.
Location: Council Members (in Chambers or MS Teams) I Members of
the Public (MS Teams)
Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor R. Hooper,
Councillor J. Jones, Councillor J. Neal, Councillor M. Zwart
Regrets: Councillor C. Traill
Staff Present: A. Allison, J. Newman, R. Maciver, S. Brake, T. Pinn, J.
Gallagher, L. Patenaude
Other Staff Present: R. Cowan
1. Call to Order
Mayor Foster called the meeting to order at 9:30 a.m.
2. Land Acknowledgement Statement
Councillor Neal led the meeting in the Land Acknowledgement Statement.
3. New Business — Introduction
Councillor Neal asked that a new business item, regarding Downtown
Bowmanville Parking, be added to the New Business — Consideration section of
the agenda.
4. Adopt the Agenda
Suspend the Rules
Resolution # GG-215-21
Moved by Councillor Hooper
Seconded by Councillor Neal
That the Rules of Procedure be suspended to add Ian Soutter as a delegation to
the Agenda.
Carried
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General Government Committee Minutes March 8, 2021
Resolution # GG-216-21
Moved by Councillor Neal
Seconded by Councillor Hooper
That the Agenda for the General Government Committee meeting of March 8,
2021, be adopted with the following additions:
Delegation of Ian Soutter, Regarding Report PWD-017-21 Farewell Creek
Trail Phase 2B Status Update
• New Business Item regarding Downtown Bowmanville Parking
Carried
5. Declaration of Interest
Councillor Hooper declared a direct interest in New Business Item 18.1,
regarding Downtown Bowmanville Parking, if the matter is brought forward.
6. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
7. Adoption of Minutes of Previous Meeting
7.1 Minutes of a Regular Meeting of February 16, 2021
Resolution # GG-217-21
Moved by Councillor Zwart
Seconded by Councillor Jones
That the minutes of the regular meeting of the General Government Committee
meeting held on February 16, 2021, be adopted.
Carried
8. Delegations
8.1 Bob Clark, Clark Consulting, Regarding Report LGS-012-21 Regulation of
On -Farm Special Events
Bob Clark, Clark Consulting, was present via electronic means regarding Report
LGS-012-21 Regulation of On -farm Special Events. Mr. Clark provided an
overview of an application made by his client noting it started in 2015. He
explained that his clients have hired locally and had invited neighbours and
anyone interested to view their operation. Mr. Clark added that his clients have
held farm tours for schools at their farm. He stated that the objective of the
operation is to show how farming can fit in with the local rural community, to
provide locally grown, grass fed food, and a viable farm operation for future
family members.
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General Government Committee Minutes March 8, 2021
Mr. Clark noted that he had monitored special events at other venues and added
that there were very few complaints from the neighbours. He expressed his
concern regarding the licensing by-law noting it would cause uncertainty. Mr.
Clark answered questions from Members of Committee.
Resolution # GG-218-21
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the delegation of Bob Clark, Clark Consulting, be referred to the
consideration of Report LGS-012-21 Regulation of On -farm Special Events.
Carried
8.2 Stacey Jibb, Manager, Agriculture & Rural Economic Development, Region
of Durham, Regarding Report LGS-012-21 Regulation of On -farm Special
Events
Stacey Jibb, Manager, Agriculture & Rural Economic Development, Region of
Durham, was present via electronic means regarding Report LGS-012-21
Regulation of On -farm Special Events. Ms. Jibb introduced herself and provided
an overview of the Agriculture & Rural Economic Development Department. She
explained that on -farm special events create long-term growth potential and jobs
in rural areas. Ms. Jibb added that on -farm events use on -farm resources in
different ways to generate income and jobs without additional land, and supports
other local businesses. She stated that they support on -farm special events as
they are proven to be successful. Ms. Jibb answered questions from Members of
Committee.
Resolution # GG-219-21
Moved by Councillor Anderson
Seconded by Councillor Zwart
That the delegation of Stacey Jibb, Manager, Agriculture & Rural Economic
Development, Region of Durham be referred to the consideration of Report LGS-
012-21 Regulation of On -farm Special Events.
Carried
Alter the Agenda
Resolution # GG-220-21
Moved by Councillor Anderson
Seconded by Councillor Zwart
That the Agenda be altered to consider Item 15.1, Report LGS-012-21, at this
time.
Carried
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General Government Committee Minutes March 8, 2021
15. Legislative Services Department Reports
15.1 LGS-012-21 Regulation of On -Farm Special Events
Resolution # GG-221-21
Moved by Councillor Anderson
Seconded by Councillor Neal
That Report LGS-012-21 Regulation of On -farm Special Events, be referred back
to Staff.
Motion Withdrawn
Amendment:
Resolution # GG-222-21
Moved by Councillor Neal
Seconded by Councillor Hooper
That the foregoing Resolution #GG-221-21 be amended by adding the following
at the end:
"and report back on what amendments should be made to "as of right"
zoning for agricultural uses and other permitted uses that are compatible
on prime agricultural areas".
Yes (4): Councillor Anderson, Councillor Hooper, Councillor Jones, and
Councillor Neal
No (2): Mayor Foster, and Councillor Zwart
Absent (1): Councillor Traill
Carried on a recorded vote (4 to 2)
The foregoing Resolution #GG-221-21 was then withdrawn.
Resolution # GG-223-21
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Report LGS-012-21 be received for information; and
That all interested parties listed in Report LGS-012-21 and any delegations be
advised of Council's decision.
Carried
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General Government Committee Minutes March 8, 2021
8. Delegations
8.3 Ian Soutter, Regarding Report PWD-017-21 Farewell Creek Trail Phase 2B
Status Update
Ian Soutter was present via electronic means regarding Report PWD-017-21
Farewell Creek Trail Phase 2B Status Update. Mr. Soutter made a verbal
presentation to accompany an electronic presentation. He requested that
Council share the Staff report with residents on Pinedale Crescent and defer
making any decisions for a reasonable period to allow for residents on Pinedale
Cres. to express their concerns. Mr. Soutter questioned if the property rights of
Pinedale Crescent property owners were forgotten when considering low impact
on their privacy, security and property value and explained how it directly effects
his property.
Resolution # GG-224-21
Moved by Councillor Anderson
Seconded by Councillor Hooper
That the delegation of Ian Soutter be referred to the consideration of Report
PWD-017-21 Farewell Creek Trail Phase 2B Status Update.
Carried
Recess
Resolution # GG-225-21
Moved by Councillor Neal
Seconded by Councillor Anderson
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 11:38 a.m. with Mayor Foster in the Chair.
Alter the Agenda
Resolution # GG-226-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the Agenda be altered to consider Report PWD-017-21 Farewell Creek Trail
Phase 2B Status Update, at this time.
Carried
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12. Public Works Department Reports
12.3 PWD-017-21 Farewell Creek Trail Phase 2B Status Update
Resolution # GG-227-21
Moved by Councillor Neal
Seconded by Councillor Jones
That Report PWD-017-21 Farewell Creek Traill Phase 2B Status Update, be
referred to the General Government Committee meeting dated March 29, 2021.
Motion Withdrawn
Resolution # GG-228-21
Moved by Councillor Neal
Seconded by Councillor Anderson
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG-227-21 for a second time.
Carried
The foregoing Resolution #GG-227-21 was then withdrawn.
Resolution # GG-229-21
Moved by Councillor Neal
Seconded by Councillor Anderson
That Report PWD-017-21 Farewell Creek Traill Phase 2B Status Update, be
referred to the next Council meeting dated March 22, 2021.
Carried
9. Communications — Receive for Information
Resolution # GG-230-21
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Communication Items 9.1-9.4, be approved as printed.
Carried
9.1 Minutes of the Newcastle Business Improvement Area dated February 11,
2021
Resolution # GG-231-21
That the minutes of the Newcastle Business Improvement Area dated February
11, 2021, be received for information.
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General Government Committee Minutes March 8, 2021
9.2 Minutes of the Orono Business Improvement Area dated February 11, 2021
Resolution # GG-232-21
That the minutes of the Orono Business Improvement Area dated February 11,
2021, be received for information.
9.3 Minutes of the Bowmanville Business Improvement Area dated February 9,
2021
Resolution # GG-233-21
That the minutes of the Bowmanville Business Improvement Area dated
February 9, 2021, be received for information.
9.4 Minutes of the Newcastle Community Hall Board dated February 16, 2021
Resolution # GG-234-21
That the minutes of the Newcastle Community Hall Board dated February 16,
2021, be received for information.
10. Communications — Direction
10.1 Memo from Stephen Brake, Director of Public Works, Regarding
Bowmanville Boat Launch Restoration
Resolution # GG-235-21
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the Memo from Stephen Brake, Director of Public Works, Regarding
Bowmanville Boat Launch Restoration be received;
That Staff be directed to restore the existing boat launch to a reasonable
standard; and
That the funds be drawn from the Parks/Maintenance Reserve Fund
(Bowmanville Boat Launch) to a maximum of $200,000.
Carried
The Committee recessed for their one hour scheduled break as per the
Procedural By- law.
The meeting reconvened at 1.00 p.m. with Mayor Foster in the Chair.
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11. Presentations
11.1 Kevin Yaraskavitch, Account Manager and Natasha Dawood, Regional
Manager, MPAC, Regarding MPAC's 2020 Municipal Partnership Report
Kevin Yaraskavitch, Account Manager and Natasha Dawood, Regional Manager,
MPAC, were present regarding MPAC's 2020 Municipal Partnership Report. Mr.
Yaraskavitch introduced himself and provided an overview of the challenges they
faced in 2020 due to COVID-19. He provided an overview of MPAC and their
mandate, Ontario's property assessment, and Clarington's assessment
base. Mr. Yaraskavitch stated that they are unsure when the next evaluation
date will be, then provided an overview of the 2020 Municipal Partnership
Report. He explained that they invested in digitization to get information faster
and more efficient and how they are improving sharing data with municipal
Staff. Mr. Yaraskavitch stated that they have created an online tool that shows
property owners information and how they assess their property. He noted that
even though their offices are closed, they are still active in communities across
the province. Mr. Yaraskavitch and Ms. Dawood answered questions from
Members of Committee.
Resolution # GG-236-21
Moved by Councillor Hooper
Seconded by Councillor Neal
That the presentation of Kevin Yaraskavitch, Account Manager and Natasha
Dawood, Regional Manager, MPAC regarding MPAC's 2020 Municipal
Partnership Report, be received with thanks.
Carried
12. Public Works Department Reports
Councillor Hooper chaired this portion of the meeting.
Item 12.3 was considered earlier in the meeting after Item 8.3.
Resolution # GG-237-21
Moved by Councillor Neal
Seconded by Mayor Foster
That Items 12.1 and 12.2, be approved as printed.
Carried
General Government Committee Minutes March 8, 2021
12.1 PWD-015-21 Rudell Rd. Subdivision, Plan 40M-2575 By -Law Assumption
Resolution # GG-238-21
That Report PWD-015-21 be received; and
That the draft By-law (Attachment 2), assuming certain streets within Plan 40M-
2575 (Attachment 1), be approved.
12.2 PWD-016-21 Highway 2 and Stapleton Road Land Exchange
Resolution # GG-239-21
That Report PWD-016-21 be received;
That the By-law attached to Report PWD-016-21, as Attachment 3, be approved;
and
That all interested parties listed in Report PWD-016-21 and any delegations be
advised of Council's decision.
13. Emergency and Fire Services Department Reports
Councillor Zwart chaired this portion of the meeting.
13.1 ESD-001-21 Emergency Services Activity Report — Q4 2020
Resolution # GG-240-21
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Report ESD-001-21 be received for information.
Carried
15. Legislative Services Department Reports
Councillor Jones chaired this portion of the meeting.
Item 15.1 was considered earlier in the meeting after Item 8.2.
15.2 LGS-013-21 Appointment to the Clarington Active Transportation and Safe
Roads Advisory Committee and the Clarington Heritage Committee
Resolution # GG-241-21
Moved by Councillor Neal
Seconded by Councillor Hooper
That Report LGS-013-21 be received;
That three additional members be appointed to the Active Transportation and
Safe Roads Advisory Committee;
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General Government Committee Minutes March 8, 2021
That the Committee consider the applications for appointment to the Clarington
Active Transportation and Safe Roads Advisory Committee (ATSRAC), and that
the vote be conducted to appoint the citizen representatives, in accordance with
the Appointment to Boards and Committees Policy;
That the resignation of Marina Ross be received with thanks and that Ms. Ross
be thanked for her efforts;
That the Clerk's Division be authorized to continue to advertise for the remaining
vacancy on the Clarington Heritage Committee; and
That all interested parties listed in Report LGS-013-21 and any delegations be
advised of Council's decision.
Carried
Active Transportation and Safe Roads Advisory Committee
That Philip Haylock, Belva Lukascovics, and Connor Houston be appointed to the
Active Transportation and Safe Roads Advisory Committee for a term ending
December 31, 2022 or until a successor is appointed.
16. Financial Services Reports
In the absence of Councillor Neal, Mayor Foster chaired this portion of the
meeting.
16.1 FSD-010-21 2020 Council Remuneration
Resolution # GG-242-21
Moved by Councillor Hooper
Seconded by Councillor Jones
That Report FSD-010-21 be received for information.
Carried
16.2 FSD-011-21 2020 Annual Statement for Cash -in -Lieu of Parkland
Resolution # GG-243-21
Moved by Councillor Hooper
Seconded by Councillor Jones
That Report FSD-011-21 be received for information.
Carried
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General Government Committee Minutes March 8, 2021
16.3 FSD-012-21 High Float Resurfacing
Resolution # GG-244-21
Moved by Councillor Anderson
Seconded by Councillor Zwart
That Report FSD-012-21 be received;
That the Purchasing Manager in consultation with the Director of Public Works be
given the authority to extend contract CL2018-25 High Float Resurfacing for an
optional one-year term;
That Miller Paving Limited be awarded the optional one-year extension to their
contract CL2018-25 for High Float Resurfacing for an approximate value of
$3,942,300 (Net HST Rebate);
That pending satisfactory performance, the Purchasing Manager in consultation
with the Director of Public Works be given the authority to extend the contract for
a second optional one-year term;
That the estimated funds required for the first optional one-year term in the
amount of $3,942,300 (Net HST Rebate) be funded by the Municipality as
provided. The estimated funds required for the second optional one-year term will
be included in future budget accounts. The funding required for the first optional
one-year term will be funded from the following accounts:
Description Account Number Amount
Rural Roads Resurfacing 110-36-330-83680- $42,300
(2020) 7401
Rural Roads Resurfacing 110-36-330-83680- $3,900,000
(2021) 7401
That all interested parties listed in Report FSD-012-21 and any delegations be
advised of Council's decision.
Carried
16.4 FSD-013-21 Farewell Creek Trail Phase 2A
Resolution # GG-245-21
Moved by Councillor Jones
Seconded by Councillor Anderson
That Report FSD-013-21 be received;
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General Government Committee Minutes March 8, 2021
That Ratcliff Excavating & Grading Inc. with a total bid amount of $ 1,150,694.96
(net HST Rebate) being the lowest compliant bidder meeting all terms, conditions
and specifications of Tender CL2021-2 and subject to a satisfactory reference
check be awarded the contract for the work required to complete the Farewell
Creek Trail Phase 2A project;
That the total funds required for this project in the amount of $1,360,100.00 (net
HST rebate), which includes the construction cost of $ 1,150,694.96 (net HST
rebate) and other costs such as material testing, utility daylighting, inspection and
contract administration, permits fees and contingencies in the amount of
$209,405.04 (net HST rebate) is within the approved project budget and will be
funded by as follows:
Description
Farewell Creek Trail Phase 2
Various Erosion Protection
Works
Account Number Amount
110-32-325-83288- $1,261,800
7401
110-36-340-83437- 98,300
7401
That all interested parties listed in Report FSD-013-21 and any delegations be
advised of Council's decision.
Carried
18. New Business — Consideration
18.1 Downtown Bowmanville Parking
Councillor Neal was not present to move this New Business Item.
21. Adjournment
Resolution # GG-246-21
Moved by Councillor Hooper
Seconded by Councillor Zwart
That the meeting adjourn at 2:02 p.m.
Carried
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