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HomeMy WebLinkAboutLGS-013-21Clarington Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: March 8, 2021 Report Number: LGS-013-21 Submitted By: Reviewed By: File Number: Report Subject: Rob Maciver, Director of Legislative Services Andrew C. Allison, CAO Resolution#: GG-241-21 By-law Number: Appointment to the Clarington Active Transportation and Safe Roads Advisory Committee and the Clarington Heritage Committee Recommendations: 1. That Report LGS-013-21 be received; 2. That Council provide direction on how many, if any, more appointments will be made to the ATSRAC; 3. That the Committee consider the applications for appointment to the Clarington Active Transportation and Safe Roads Advisory Committee (ATSRAC), and that the vote be conducted to appoint the citizen representatives, in accordance with the Appointment to Boards and Committees Policy; 4. That the resignation of Marina Ross be received with thanks and that Ms. Ross be thanked for her efforts; 5. That the Clerk's Division be authorized to continue to advertise for the remaining vacancy on the Clarington Heritage Committee; and 6. That all interested parties listed in Report LGS-013-21 and any delegations be advised of Council's decision. Municipality of Clarington Report LGS-013-21 Report Overview Page 2 This report is intended to provide background information regarding the Council appointments to both the Active Transportation and Safe Roads Advisory Committee and the Clarington Heritage Committee. 1. Clarington Active Transportation and Safe Roads Advisory Committee Background 1.1 The purpose of the Clarington Active Transportation and Safe Roads Advisory Committee (ATSRAC) is to advise Council on matters related to active transportation, trails, cycling networks, pedestrian connectivity and transportation safety. The Committee will also provide input into the implementation of the Clarington Transportation Master Plan and encourage, promote and participate in the planning of active transportation policies, programs and facilities. 1.2 The Terms of Reference state that the composition of the Committee will be comprised of a minimum of eight voting members, to a maximum of ten, who must be Clarington residents, plus one voting member of Council, with quorum being five members. Appointments will run concurrent with the term of Council or until their successors are appointed. Current Situation 1.3 Staff were directed to advertise for the vacancies in accordance with Resolution #GG- 064-21, arising out of Report LGS-007-21 1.4 Currently, the Committee has seven appointed members for a term ending December 31, 2022. Therefore, Council may appoint at least one member to the ATSRAC for a term ending December 31, 2022. 1.5 The Terms of Reference state the Committee can be comprised of members up to ten who must be Clarington residents. Therefore, Council may appoint two extra members, in addition to the current vacancy, to the Committee for a term ending December 31, 2022 or until a successor is appointed. Municipality of Clarington Report LGS-013-21 1.6 The following have put forward an application for consideration: • Phil Haylock • Ryan Kerr • Belva Lukascovics • Connor Houston 2. Clarington Heritage Committee Background Page 3 2.1 The Clarington Heritage Committee (CHC) is a volunteer advisory committee established by Council following the provisions of the Ontario Heritage Act. The CHC assists the Municipality to identify, review, discuss and make recommendations to Council on properties and issues of cultural heritage, value and interest. Committee members are bound by the by-law appointing the Committee and its Terms of Reference. 2.2 The Terms of Reference state that the composition of the Committee be comprised of a minimum five members, maximum 12 that includes a Council representative; Newcastle Village and District Historical Society representative; Museum representative; architectural historian; building/design specialist; and up to a maximum of seven area residents. Committee members are appointed for the same four-year term as Council. Current Situation 2.3 Marina Ross was appointed to the Public Library Board on April 15, 2019 and had submitted her resignation to the Committee on January 19, 2021. She was the Museum and Archives Board representative on the CHC. 2.4 Katharine Warren was appointed to the Clarington Heritage Committee on January 15, 2019 and has agreed to be the Public Library Board/Museum and Archives Representative, to make way for another at -large resident on the CHC. 2.5 Currently, the Committee has 11 appointed members for a term ending December 31, 2022. Therefore, Council may appoint one member to the Clarington Heritage Committee for a term ending December 31, 2022. 2.6 No applications were submitted for this vacancy. Municipality of Clarington Report LGS-013-21 3. Advertising & Applications Page 4 3.1 The Municipal Clerk's Division placed an advertisement in the local papers and on the Municipality's website, www.clarington.net/Committees, to fill the vacancy on the ATSRAC and Clarington Heritage Committee. 3.2 In an effort to extend the reach of our advertisements for vacancies, the Clerk's Department has created a profile on the www.claringtonvolunteers.ca website. Vacancies on the ATSRAC and the Clarington Heritage Committee were listed on the Clarington Volunteers website. 3.3 As per the "Appointment to Boards & Committees Policy", the applications have been included in a confidential matrix, which has been attached at the front of each of the applications for the respective Committee. 4. Concurrence Not Applicable. 5. Conclusion It is respectfully recommended that Committee consider conducting the vote to make the appointments to the Clarington Active Transportation and Safe Roads Advisory Committee and that the Clerk's Division be authorized to continue to advertise for the vacancy on the Clarington Heritage Committee. Staff Contact: Lindsey Patenaude, Committee Coordinator, 905-623-3379 ext. 2106 or Patenaude@clarington.net. Attachments: Attachment 1 — Matrix and Applications Interested Parties: The following interested parties will be notified of Council's decision: All Applicants Active Transportation and Safe Roads Advisory Committee Clarington Heritage Committee