HomeMy WebLinkAbout2021-02-09Newcastle Memorial Arena Management Board
Municipality of Clarington
Minutes ofMeeting — Tuesday, February 9, 2021
(via teleconference)
(Not vet approved by committee)
In Attendance — Dave Bouma - Chair Bryan Wiltshire — Arena Manager
Councillor Granville Anderson, Shea -Lea Latchford, Gary Oliver, Todd Taylor, Jim Vison,
Sue White, Councillor Margaret Zwart
Regrets — Shane Armstrong
1. Agenda - Motion #21-001
Moved by Sue White, seconded by Gary Oliver THAT: The Agenda be accepted
as proposed.
CARRIED
2. Acceptance of Minutes - Motion #21-002
Moved by Todd Taylor, seconded by Jim Vison THAT: The minutes of December 8, 2020
meeting be accepted as written.
CARRIED
3. Manager's Report — Safety: Updating Health and Safety protocols and MSDS binders and
reviewing Training Policies for workers. Risk Management: The Municipality will repair
the vents in the arena. Bryan will contact the alarm company to install a camera as we have
an ongoing problem with garbage being dumped. Rentals: The Home Show for 2021 has
been cancelled. No decision was been made for the Art Show scheduled for July/21.
Repairs: Will be covered in Bryan's action plan to be presented at the March Board Meeting.
Staff: All staff have been laid off until reopening. Inspections: Due to the shutdown there
are no inspections scheduled.
01
OFRA Updates: Bryan will complete his ice technician recertification course and will see if
there are any other courses to update his management skills. Other: Bryan has been in
contact with members from NVMHA so they can schedule the reopening of the arena. The
ice at Rickard's arena has been removed; therefore, Bryan hopes to be able to sell open ice
times.
4. Financial Report
Todd presented the Y/E Financials (Jan 1 — Dec 31/2020). Todd is still working on our
Budget for 2021which is proving to be somewhat difficult as there is no date for opening the
arena and no projection of what our revenue will be. The discussion for the 2021-2022 ice
rates, advertising, rental space and farmer's market was deferred until the March meeting.
5. Risk Management — A walk-through was completed on December I I' with Gary, Bryan,
and Sue. Listed below is a summary of their findings. Checked to ensure contacts for
"private rentals" are being issued and signed. Confirmed report pertaining to an incident that
occurred in November was completed. Confirmed that employees are completing the COVID
questionnaire each day. Confirmed the OFRA checklist for the Olympia has been initiated.
Confirmed the glycol levels are being recorded. There were several issues identified which
pertain to equipment repairs or replacement. Bryan continues to work closely with the
Municipality for any changes or improvements required.
6. New Business — COVID Update/Re-opening Plans — Bryan and Dave are working closely
with the Municipality and will follow all guidelines once the reopening occurs. Storey
Report - a letter to George Acorn was drafted by Sue and Margaret which highlighted the
concerns brought forward by the report from the Fall. George responded, and asked for a
meeting so Sue, Margaret, Todd, Dave, and Gary will meet with George to discuss next
steps, hopefully for mid -March. Ice Scheduling — Dave wanted to confirm the Board was on
the same page, in that we would like to keep the ice "in" as long as possible and have the
bookings to support it. Dave also reminded the Board that Bryan can use his discretion when
accepting ice contracts from those not located in Newcastle area.
7. Round Table — A round table discussion followed.
8. Adiournment — Motion #21-003 — Moved by Todd Taylor, seconded by Sue White THAT:
the meeting be adjourned.
CARRIED
3.
Next Board Meeting: Tuesday, March 9, 2021
The meeting adjourned at 7:45 PM
Chair
Secretary