HomeMy WebLinkAbout2021-01-26Newcastle Downtown Business Improvement Association 2021 Annual General Meeting
January 26, 2021 7:OOpm ZOOM Meeting
In attendance: Sheila Hall (CBOT), Greg & Marni Lewis (Desjardins Insurance), Theresa
Vanhaverbeke (Syvan Developments Limited), Masood & Helen Vatandoust (Keller
Williams), Donna Wood (Enovations Design), Karen Bastas, Joanna Bastas (Buddha
Belly Bakery), Mayor Adrian Foster, Janeen Calder (Newcastle Massage Therapy), Tracy
Yates (Lang Enterprises), Leslie Ray (Dodd & Company), Valentine Lovekin (Lovekin
Law), John Thistle (Newcastle Hearing Solutions), Councillor Granville Anderson, Krista
Klawitter (Newcastle Family Chiropractic)
Regrets: Jane Black, Ann Harley
I . Call to Order by the Chair — Valentine Lovekin
Presidents Remarks:
In the last year, I have seen an unprecedented response from our municipal
government. On your behalf, I thank the Mayor, the Members of Council and
Municipal staff for their support. I thank all business owners for their resilience,
and I thank you, the members of the BIA, for realizing that by teaming together,
we can ensure that Newcastle is a vibrant community to live and to work. I wish
us all every success in the year to come.
2. Welcome our Special guests - Mayor Foster, Councillor Anderson, Sheila Hall
Greetings from the Mayor -
The Municipality is always here to help, we realized the BIA is the backbone of
our community and we are always available and open to ideas. Thank you the
businesses.
3. Approval of 2020 Minutes
a. Moved: Karen Bastas
b. Seconded: Janeen Calder
c. Carried
4. Approval of the Actions of the Board of Management
a. Moved: Masood Vatandoust
b. Seconded: Karen Bastas
c. Carried
5. Treasurer's Report and Approval of the 2021 Budget — Leslie Ray
Due to Covid our annual expenses were down. We have a surplus of $16,487.00
to carry over into 2021.
The 2021 levy of $40,000.00 remains the same as last year. Safety and Decor and
Advertising are the biggest part of our budget. All of our events generate their
own revenue and receive sponsorship funds.
Approval of the 2021 Budget as presented.
d. Moved: Helen Vatandoust
e. Seconded: Karen Bastas
f. Carried
6. Report on Safety and Decor — Theresa Vanhaverbeke
Flowers are ordered for 2021. Planter boxes were maintained by 2 community
volunteers with summer flowers and Holiday decor. Troy Foster is contracted to
do the initial sidewalk clearing/snow removal. It is then the Businesses
responsibility to maintain and clear the sidewalk in front of their business. If not
they will be liable for any slip and falls that happen on their property. We have
received quotes from the company that Bowmanville BIA and Orono BIA used to
get their Christmas street lights from and we would like to go ahead and replace
our 10 year old wreaths with new lights.
Motion to request $25,000.00 to replace the current wreaths with new light
decor from the West End money.
a. Moved: Theresa Vanhaverbeke
b. Seconded by: Janeen Calder
c. Carried
7. Report on Special Events
Town Hall Lighting - Janeen Calder
Due to the Facelift of the Town Hall this year the committee decorated the
parkette. The total cost was $1300.00 in lights. They are hoping to add more
lights next year and they have received a 12ft. tree to add to the display. The Hall
Board thanked the BIA and committee for making the space festive.
Breakfast with Santa - Marni Lewis
The Town Hall is booked for Saturday, November 27th, from Sam -I Iam. We hope
we will be able to hold the event this year and will wait for confirmation.
Santa Parade - John Thistle
The committee is very optimistic that they will be able to have the annual parade
this year.
8. Officer's of the BIA
President - Valentine Lovekin
Vice President - available
Tresurer - Marni Lewis
Secretary - Marni Lewis
Motion to Adjourn
a. Moved: Tracy Yates
b. Seconded: Krista Klawitter
c. Carried