HomeMy WebLinkAbout2021-02-01-02 Special MeetingClarbgton
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Special General Government
Committee Minutes
Date/Time: February 1, 2021 at 9:30 a.m. and continuing on February 2,
2021 at 7:00 p.m.
Location: Council Members (in Chambers or MS Teams) I Members of
the Public (MS Teams)
Present Were: Mayor A. Foster,
Present by Electronic Councillor G. Anderson, Councillor R. Hooper, Councillor
Means: J. Jones, Councillor J. Neal, Councillor C. Traill, Councillor M.
Zwa rt
Staff Present: J. Gallagher (February 1, 2021), J. Newman (February 2, 2021),
M. Chambers
Present by Electronic A. Allison, G. Acorn, F. Langmaid, R. Maciver, S. Brake, T. Pinn,
Means: G. Weir, B. Radomski, J. Gallagher (February 2, 2021)
1. Call to Order
Mayor Foster called the meeting to order at 9:30 a.m.
2. Land Acknowledgement Statement
Councillor Jones led the meeting in the Land Acknowledgement Statement.
3. Declaration of Interest
Councillor Hooper declared a direct interest in recommendations 3 and 4 of Report
FSD-005-21 - 2021 Operating and Capital Budget.
4. Delegations
None
5. Presentations
None
Clarington
6. Communications - Receive for Information
February 1 to 2, 2021
Special General Government
Committee Meeting
6.1 Minutes of the Special Budget Meeting of the Bowmanville Business
Improvement Area Board of Management dated January 22, 2021
Resolution # GG -084-21
Moved by Councillor Anderson
Seconded by Councillor Zwart
That Communication Item 6.1 be received for information.
Carried
7. Staff Reports
7.1 FSD-006-21 - South Bowmanville Recreation Centre Partnership Opportunity
Resolution # GG -085-21
Moved by Councillor Traill
Seconded by Councillor Anderson
That Report FSD-006-21 be received; and
That Staff be directed to undertake a "market sounding" exercise for private -public
partnerships and report back to Council.
Motion referred, later in the meeting, see following motions
Resolution # GG -086-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the foregoing Resolution #GG -085-21 be amended by:
1) Deleting the words "market sounding exercise" and replacing with the
words "request for information from qualified parties"
2) Inserting the word "a)" in front of "private -public partnerships"
3) Inserting the words "b) design build options " prior to "and report back to
Council"
Motion referred, later in the meeting, see following motions
Resolution # GG -087-21
Moved by Councillor Zwart
Seconded by Councillor Hooper
That Resolution #GG -086-21 be referred back to staff to consider potential
alternative locations and to propose possible components.
Carried Later in the Meeting, see following motion
Clarington
Resolution # GG -088-21
Moved by Councillor Neal
Seconded by Councillor Hooper
February 1 to 2, 2021
Special General Government
Committee Meeting
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG -087-21 for a second time.
Carried
The foregoing Resolution #GG -087-21 was then put to a vote and carried.
Resolution # GG -089-21
Moved by Councillor Neal
Seconded by Councillor Anderson
That the foregoing Resolution #GG -085-21 be referred back to Staff.
Carried, later in the meeting, see following motions
Resolution # GG -090-21
Moved by Councillor Anderson
Seconded by Councillor Jones
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG -089-21 for a second time.
Carried
The foregoing Resolution #GG -089-21 was then put to a vote and carried.
Recess
Resolution # GG -091-21
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 10:43 a.m. with Mayor Foster in the Chair.
7.2 FSD-005-21 - 2021 Operating and Capital Budgets
Resolution # GG -092-21
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Report FSD-005-21 be received;
That Council approve the 2021 Operating and Capital budgets, including "external
agencies" as outlined in the 2021 Draft Budget Book, at an estimated tax levy
impact of 2.50 per cent, exclusive of tax policy impacts, as directed in FSD-005-21;
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Clarington
February 1 to 2, 2021
Special General Government
Committee Meeting
That the 2021 Draft Budget Book be amended to increase the Committee of
Adjustment salaries and benefits by $3,153.96 to reflect four persons on the
Committee rather than one;
That the 2021 Draft Budget Book be amended to add a grant in the amount of
$115,000 to Clarington Hospice, to be funded from the Tax Rate Stabilization
Reserve Fund, to offset the local portion of development charges;
That the 2021 Draft Budget Book be amended to remove $40,000 from the
Municipal Election budget as per Staff's recommendation in Report LGS-006-21
($31,000 from postage, $5,000 from advertising expenses and $4,000 from
printing);
That reserve and reserve fund contributions and new reserve/reserve funds be
approved as shown in the 2021 Draft Budget Book;
That the financing of capital projects, as outlined in the 2021 Draft Budget Book,
be approved;
That any cash flow shortfall in the Development Charges Reserve Funds be
interim financed from the Municipal Capital Works Reserve Fund and General
Municipal Reserve Fund, to be repaid with interest, as cash flow permits;
That Report FSD-005-21 be adopted by resolution in accordance with
provisions of Ontario Regulation 284/09 of the Municipal Act, 2001;
That the appropriate by-laws to levy the 2021 tax requirement for Municipal,
Regional, and Education purposes be forwarded to Council for approval, once
final tax policy information is available; and
That all interested parties listed in Report FSD-005-21 and any delegations be
advised of Council's decision.
Yes (6): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones,
Councillor Traill, and Councillor Zwart
No (1): Councillor Neal
Carried as amended, on a recorded vote, later in the meeting (6 to 1)
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Clarington
February 1 to 2, 2021
Special General Government
Committee Meeting
Councillor Hooper declared a direct interest in recommendation 3 and 4 of Report
FSD-005-21 - 2021 Operating and Capital Budgets as he owns a business in the
Bowmanville Business Improvement Area. Councillor Hooper muted his video and
audio and refrained from discussion on this matter.
Resolution # GG -093-21
Moved by Councillor Neal
Seconded by Councillor Zwart
That Council approves the 2021 budgets for the Bowmanville BIA (Attachment #1),
Newcastle BIA (Attachment #2), and Orono District BIA (Attachment #3); and
That the 2021 Draft Budget Book be amended to reflect the required tax levy
request from the three business improvement areas, and that the three budgets, be
approved.
Carried
Councillor Hooper returned to the meeting.
Resolution # GG -094-21
Moved by Councillor Hooper
Seconded by Councillor Traill
That the Museum/Library funding increase ask of 1.8% be reduced to zero; and
transfer the increased ask amount to the general reserve fund for future staffing
needs.
Motion Withdrawn
Resolution # GG -095-21
Moved by Councillor Hooper
Seconded by Councillor Traill
That the Museum/Library funding "increase ask of 1.8%" be reduced to zero.
Carried
Resolution # GG -096-21
Moved by Councillor Neal
Seconded by Councillor Traill
That $300,000 annualized, and net of the savings from contract positions, be
approved to replace the new staff positions, to be determined by the CAO.
Yes (2): Councillor Neal, and Councillor Traill
No (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones,
and Councillor Zwart
Motion Lost on a recorded vote (2 to 5)
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Clarington
Resolution # GG -097-21
Moved by Councillor Traill
Seconded by Councillor Jones
February 1 to 2, 2021
Special General Government
Committee Meeting
That the $3,949 increase for the Visual Arts Centre (VAC), be deleted from the
2021 Budget.
Carried
Resolution # GG -098-21
Moved by Councillor Traill
Seconded by Councillor Anderson
That the request from Newcastle Community Hall Board for 2021 funding to offset
COVID-19 impacts in the amount of $51,340, be included in the 2021 Budget and
be funded through the Tax Rate Stabilization Reserve Fund.
Carried
Resolution # GG -099-21
Moved by Councillor Neal
Seconded by Councillor Traill
That any conference and travel expenses for Mayor and Council, as well as Staff,
which are not online/virtual conferences, be removed from the 2021 Budget.
Yes (3): Councillor Jones, Councillor Neal, and Councillor Traill
No (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart
Motion Lost on a recorded vote, later in the meeting (3 to 4)
Resolution # GG -100-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the foregoing Resolution #GG -099-21 be amended by adding the following
after the words "virtual conferences":
"with the exception of in-person conferences that are made available for
Staff".
Yes (3): Councillor Jones, Councillor Neal, and Councillor Traill
No (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart
Motion Lost on a recorded vote (3 to 4)
The foregoing Resolution #GG -099-21 was then put to a vote and lost on a
recorded vote.
The Committee recessed for their one hour scheduled break as per the Procedural
By- law.
A
Clarington
February 1 to 2, 2021
Special General Government
Committee Meeting
The meeting reconvened at 1:00 p.m. with Mayor Foster in the Chair.
Resolution # GG -101-21
Moved by Councillor Traill
Seconded by Councillor Neal
That the Region of Durham be asked to pay 50% of the $20,000 for the "extension
of air quality advisor services for additional environmental projects including the
DYEC expansion".; and
That $10,000 in revenue be added to the 2021 Budget at the discretion of the
Director of Financial Services.
Carried
Resolution # GG -102-21
Moved by Councillor Zwart
Seconded by Councillor Hooper
That the Newtonville Community Hall Additional Funding, in the amount of $2,000;
be approved, and
That the Hampton Community Association Additional Funding, in the amount of
$2,000, be approved.
Carried
Resolution # GG -103-21
Moved by Councillor Anderson
Seconded by Councillor Jones
That the increased contribution to playground equipment reserve fund for additional
annual parks in the amount of $300,000 be included in the 2021 Budget.
Motion Withdrawn
Resolution # GG -104-21
Moved by Councillor Anderson
Seconded by Councillor Hooper
That the increase contribution to playground equipment reserve fund for additional
annual parks in the amount of $130,000, be included in the 2021 Budget.
Carried
Resolution # GG -105-21
Moved by Councillor Jones
Seconded by Councillor Neal
That $100,000 for upgrades to Glenabbey Parkette, be included in the 2021 Budget
to be funded through the tax levy.
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Clarington
February 1 to 2, 2021
Special General Government
Committee Meeting
Yes (4): Councillor Anderson, Councillor Jones, Councillor Neal, and Councillor
Traill
No (3): Mayor Foster, Councillor Hooper, and Councillor Zwart
Carried on a recorded vote (4 to 3)
Resolution # GG -106-21
Moved by Councillor Neal
Seconded by Councillor Jones
That all new staffing items be moved to the "Schedule B List" for consideration.
Motion Lost
Resolution # GG -107-21
Moved by Councillor Traill
Seconded by Councillor Neal
That the proposed full-time position of Corporate Policy Analyst, be deleted.
Motion Withdrawn
Resolution # GG -108-21
Moved by Councillor Traill
Seconded by Councillor Hooper
That the increase of $4,200 for Communications - Materials and Supplies for the
Office of the CAO, be deleted.
Carried
Resolution # GG -109-21
Moved by Councillor Zwart
Seconded by Councillor Hooper
That Extractor and Dryer for Station 3 for the Emergency Services Department, in
the amount of $35,000, be added to the 2021 Budget, to be funded through the Tax
Rate Stabilization Reserve Fund.
Carried
Resolution # GG -110-21
Moved by Councillor Neal
Seconded by Councillor Traill
That the communication revenue be reduced from $45,000 to $15,000 and the
communications expense be reduced by $60,0000 with a net savings of $30,000.
Carried
Clarington
Resolution # GG -111-21
Moved by Councillor Traill
Seconded by Councillor Neal
February 1 to 2, 2021
Special General Government
Committee Meeting
That Legislative Services - Admin - Contracted Services, be reduced by $10,000 to
a total of $10,800.
Carried
Resolution # GG -112-21
Moved by Councillor Zwart
Seconded by Councillor Anderson
That the additional summer student for the Energy and Climate Change Team in
the amount of $11,100, be included in the 2021 Budget.
Yes (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones,
and Councillor Zwart
No (2): Councillor Neal, and Councillor Traill
Carried on a recorded vote (5 to 2)
Resolution # GG -113-21
Moved by Councillor Anderson
Seconded by Councillor Zwart
That rural road resurfacing (additional funding for surface treatment of rural roads)
in the amount of $350,000, be added to the 2021 Budget to be funded through the
Tax Rate Stabilization Reserve Fund.
Yes (7): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones,
Councillor Neal, Councillor Traill, and Councillor Zwart
Carried (7 to 0)
Recess
Resolution # GG -114-21
Moved by Councillor Hooper
Seconded by Councillor Traill
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 3:15 p.m. with Mayor Foster in the Chair.
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Clarington
Resolution # GG -115-21
Moved by Councillor Hooper
Seconded by Councillor Zwart
February 1 to 2, 2021
Special General Government
Committee Meeting
That 0.5% of the tax levy ($315,000 for the 2021 Budget) be allocated, annually, to
an "arena reserve fund".
Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwart
No (3): Councillor Jones, Councillor Neal, and Councillor Traill
Carried Later in the Meeting, see following motion (4 to 3)
Resolution # GG -116-21
Moved by Councillor Zwart
Seconded by Councillor Traill
That the question now be put.
Carried
The foregoing Resolution #GG -115-21 was put to a vote and carried.
Resolution # GG -117-21
Moved by Councillor Neal
Seconded by Councillor Traill
That the Municipal Law Enforcement Budget be reduced by $160,000 to a total of
$800,000.
Motion Withdrawn, later in the meeting, see following motions
Resolution # GG -118-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG -117-21 for a second time.
Carried
Resolution # GG -119-21
Moved by Councillor Neal
Seconded by Councillor Traill
That the meeting recess until February 2, 2021 at 7:00 p.m.
Carried Later in the Meeting, see following motions
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Clarington
Recess
Resolution # GG -120-21
Moved by Councillor Neal
Seconded by Councillor Traill
That the Committee recess for 10 minutes.
Carried
February 1 to 2, 2021
Special General Government
Committee Meeting
The meeting reconvened at 4:16 p.m. with Mayor Foster in the Chair.
The foregoing Resolution #GG -119-21 was put to a vote and carried.
The Committee rose at 4:20 p.m. and recessed until February 2, 2021 at 7:00 p.m.
The Committee reconvened on February 2, 2021 at 7:00 p.m. with Mayor Foster in
the Chair.
Councillor Neal withdrew Resolution #GG -117-21.
Resolution # GG -121-21
Moved by Councillor Traill
Seconded by Councillor Neal
That Public Works - Cross/Guard Wages be reduced by $32,000 to a total of
$368,987.
Carried
Resolution # GG -122-21
Moved by Councillor Traill
Seconded by Councillor Anderson
That an accessible on -street parking spot in downtown Newcastle in the amount of
$10,000 be included in the 2021 Budget to be funded through the Tax Rate
Stabilization Reserve Fund; and
That temporary portable speed cushions (2) for speed reduction in the amount of
$13,000 be included in the 2021 Budget to be funded through the Tax Rate
Stabilization Reserve Fund.
Carried
Resolution # GG -123-21
Moved by Councillor Neal
Seconded by Councillor Hooper
That St. Lighting-Urban/Rural, be reduced by $150,000 as agreed between the
Director of Public Works and Director of Financial Services.
Carried
11
Clarington
Resolution # GG -124-21
Moved by Councillor Traill
Seconded by Councillor Anderson
February 1 to 2, 2021
Special General Government
Committee Meeting
That the $140,000 allocated for the sidewalk portion of road rehabilitation of
Parkway Crescent, be deleted.
Carried
Resolution # GG -125-21
Moved by Councillor Zwart
Seconded by Councillor Anderson
That the Patterson Road retaining wall, additional funds required in the amount of
$210,000 be included in the 2021 Budget and be funded through the Tax Rate
Stabilization Reserve Fund.
Carried
Resolution # GG -126-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the expansion of the Stuart Park tennis courts for pickleball courts be included
in DC charges as directed by the Director of Financial Services;
That the provision of lights for pickleball, tennis and basketball courts be funded
from the provision in the budget; and
That Courtice Secondary School courts be included at the discretion of the Director
of Public Works of up to $50,000 to be financed by the Tax Rate Stabilization
Reserve Fund.
Yes (3): Councillor Jones, Councillor Neal, and Councillor Traill
No (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart
Motion Lost on a recorded vote (3 to 4)
Resolution # GG -127-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the expansion of the Stuart Park tennis courts for pickleball courts be included
in DC charges as directed by the Director of Financial Services; and
That Courtice Secondary School courts be included at the discretion of the Director
of Public Works of up to $50,000 to be financed by the Tax Rate Stabilization
Reserve Fund.
Carried
12
Clarington
Resolution # GG -128-21
Moved by Councillor Traill
Seconded by Councillor Jones
February 1 to 2, 2021
Special General Government
Committee Meeting
That the position of the Development Review Technician in the Infrastructure
Division, be approved contingent on the implementation of a public GANTT Chart.
Motion Withdrawn, later in the meeting, see following motions
Resolution # GG -129-21
Moved by Councillor Neal
Seconded by Councillor Traill
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG -128-21 for a second time.
Carried
Resolution # GG -130-21
Moved by Councillor Neal
Seconded by Councillor Traill
That the foregoing Resolution #GG -128-21 be amended by adding the following at
the end:
"or other publicly available measurement tool."
Motion Withdrawn
Councillor Traill withdrew Resolution #GG -128-21.
Resolution # GG -131-21
Moved by Councillor Zwart
Seconded by Councillor Anderson
That the Mill St Orono repairs at 55 Mill St (ditching and road repairs) in the amount
of $14,000, be included in the 2021 Budget, to be funding through the Tax Rate
Stabilization Reserve Fund.
Carried
Resolution # GG -132-21
Moved by Councillor Neal
Seconded by Councillor Jones
That Park Forestry - Contract be reduced by $235,000 to a total of $465,000.
Motion Withdrawn
13
Clarington
Resolution # GG -133-21
Moved by Councillor Traill
Seconded by Councillor Neal
February 1 to 2, 2021
Special General Government
Committee Meeting
Whereas on March 16, 2020 the Province recommended the closure of all
recreation programs, libraries, private schools, daycares and a state of emergency
was declared on March 17, 2020 which was extended every month until July, 2020;
Whereas in late March 2020 and into April 2020 at the beginning of the first
shutdown, some Clarington staff who could work from home started to do and by
the end of August, 2020, 60% to 70% percent of the Municipal Administrative
Centre staff were working from home;
Whereas when the second lockdown was announced and the Provincial direction
was for employees to work from home where possible, the number of staff working
from home increased and the transition to appointments -only was made to reduce
the number of staff coming into the MAC;
Whereas pursuant to the second provincial emergency under s 7.0.1 (1) of the
Emergency Management and Civil Protection Act (EMPCA) effective January 14,
2021, a stay-at-home order was issued which remains in effect as of this Motion,
February 2, 2021; and
Whereas notwithstanding the foregoing, Clarington's travel budget in 2020
increased by $17,895.00; from $256,792.00 in 2019 to $274,687.00 in 2020 and is
projected to be $246,222 in 2021, representing only a 10% reduction from 2020;
Now Therefore be it Resolved that:
x Staff be directed to produce the General Ledgers by department to members of
Council for all non -discretionary travel expenses recorded in 2020 on or before
the February 8, 2021 Council meeting; and
x The travel budget for all departments be reduced by a target of 75%, inclusive of
any reductions already made.
Motion Divided, see following motions.
Resolution # GG -134-21
Moved by Councillor Traill
Seconded by Councillor Neal
That recommendations 1 and 2 of the foregoing Resolution #GG -133-21, be
divided.
Carried
14
Clarington
Resolution # GG -135-21
Moved by Councillor Traill
Seconded by Councillor Neal
February 1 to 2, 2021
Special General Government
Committee Meeting
That Staff be directed to produce the General Ledgers by department to Members
of Council for all non -discretionary travel expenses recorded in 2020 on or before
the February 8, 2021 Council meeting.
Motion Lost
Resolution # GG -136-20
Moved by Councillor Traill
Seconded by Councillor Neal
That the discretionary travel budget for all departments be reduced by a target of
75%, inclusive of any reductions already made.
Yes (3): Councillor Jones, Councillor Neal, and Councillor Traill
No (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart
Motion Lost on a recorded vote (3 to 4)
Recess
Resolution # GG -137-21
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 9:14 p.m. with Mayor Foster in the Chair.
Resolution # GG -138-21
Moved by Councillor Hooper
Seconded by Councillor Traill
That Council approve the transfer from the RSRF of $100,000 to reflect the impact
of COVID-19 in 2021 and reduce the overall impact to the taxpayer.
Motion Withdrawn, later in the meeting, see following motions
Recess
Resolution # GG -139-21
Moved by Councillor Anderson
Seconded by Councillor Traill
That the Committee recess for 10 minutes.
Carried
15
Clarington
February 1 to 2, 2021
Special General Government
Committee Meeting
The meeting reconvened at 9:40 p.m. with Mayor Foster in the Chair.
Councillor Hooper withdrew Resolution #GG -138-21
Resolution # GG -140-21
Moved by Councillor Hooper
Seconded by Councillor Traill
Whereas given the fact that many Clarington staff have been working from home
since March, 2020;
Whereas most conferences are only being held virtually, not requiring expenses for
food, travel, or lodging; and the manner of instruction of almost all in person staff
development classes has been changed;
Whereas pursuant to the second provincial emergency under s 7.0.1 (1) of the
Emergency Management and Civil Protection Act (EMPCA) effective January 14,
2021, a stay-at-home order was issued with the aim of limiting people's mobility and
reducing the number of daily contacts with those outside an immediate household;
and
Whereas the second provincial emergency order remains in effect as of this Motion,
February 2, 2021.
Now Therefore be it Resolved That:
Staff be directed to offset discretionary department expenses including, but not
limited to: conferences, travel, office supplies, and furniture, with up to $150,000
from the rate stabilization reserve fund.
Yes (6): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones,
Councillor Traill, and Councillor Zwart
No (1): Councillor Neal
Carried on a recorded vote, later in the meeting (6 to 1)
Resolution # GG -141-21
Moved by Councillor Neal
Seconded by Councillor Traill
That the foregoing Resolution #GG -140-21 be amended by adding the following:
"That the travel expenses for Regional Councillor Ward 1 and 2 be reduced
to $3000; and
That the travel expenses for Local Councillor Ward 3 be reduced to $3000."
Yes (2): Councillor Neal, and Councillor Traill
No (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones,
and Councillor Zwart
16
ClaringtonFebruary 1 to 2, 2021
Special General Government
Committee Meeting
Motion Lost on a recorded vote, later in the meeting (2 to 5)
Recess
Resolution # GG -142-21
Moved by Councillor Hooper
Seconded by Councillor Anderson
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 10:00 p.m. with Mayor Foster in the Chair.
The foregoing Resolution #GG -141-21 was then put to a vote and lost on a
recorded vote.
The foregoing Resolution #GG -140-21 was then put to a vote and carried.
Resolution # GG -143-21
Moved by Councillor Zwart
Seconded by Councillor Anderson
That Orono Gazebo (replace cedar shake roof) in the amount of $23,000 be added
to the 2021 budget and be funded through the Tax Rate Stabilization Reserve
Fund.
Carried
Resolution # GG -144-21
Moved by Councillor Neal
Seconded by Councillor Traill
That the flat mileage allowances for Mayor and council be eliminated, and that it be
replaced with a mileage based system at the standard rate for the municipality, and
with all claims to be submitted to the Director of Financial Services monthly.
Yes (2): Councillor Neal, and Councillor Traill
No (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones,
and Councillor Zwart
Motion Lost (2 to 5)
Resolution # GG -145-21
Moved by Councillor Traill
Seconded by Councillor Neal
Whereas Clarington Council realizes that due to COVID-19, there are rough days
ahead for Clarington taxpayers and that Council needs to establish savings that are
reasonable and do not compromise services levels;
17
Clarington
February 1 to 2, 2021
Special General Government
Committee Meeting
Whereas the last two winters had less snowfall, sleet and ice events than usual,
resulting in less salt, sand and brine being deployed and a smaller budget being
required;
Whereas the Public Works — Winter Control budget still calls for an increase of
$125,000 in funding over last year's budget of $2,010,000 for sand/salt and brine;
Whereas the Director of Public Works maintains discretion to deploy salt, sand and
brine as required, even if this means exceeding the budgeted amount since Winter
Control is a required service, resulting in no risk to taxpayers' safety as a result of a
reduction in the proposed increase; and.
Whereas when the economy has returned to normal after the pandemic, salt, sand
and brine funding can be restored to 100% of pre-COVID-19 levels;
Now Therefore be is Resolved That:
The proposed increase of $125,000 to the Winter Control — Materials and Supplies
budget line item be reduced to $62,500.00.
Carried
Resolution # GG -146-21
Moved by Councillor Neal
Seconded by Councillor Jones
That Fleet OVHD-Trsf to RF be reduced by $500,000 to a total of $585,000.
Yes (3): Councillor Jones, Councillor Neal, and Councillor Traill
No (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor Zwart
Motion Lost on a recorded vote (3 to 4)
Resolution # GG -147-21
Moved by Councillor Traill
Seconded by Councillor Neal
Whereas Clarington Council realizes that due to COVID-19, there are rough days
ahead for Clarington taxpayers and that Council needs to establish savings that are
reasonable and do not compromise services levels;
Whereas there are some items in the 2021 budget that are discretionary expenses;
Whereas every dollar that taxpayers can keep in their pockets should stay in their
pockets;
Whereas some Clarington residents have lost their jobs who are relying on CERB
to survive, are struggling to put food on the table and may even be at risk of losing
their homes or apartments; and
Whereas when the economy has returned to normal after the pandemic,
discretionary account funding can be restored to 100% of pre-COVID-19 levels;
in
Clarington
Now Therefore be it Resolved That:
February 1 to 2, 2021
Special General Government
Committee Meeting
x Staff be directed to produce a spreadsheet detailing all discretionary accounts
(i.e. vehicle replacement) on or before the February 8, 2021 Council meeting;
and
x Staff make recommendations to reduce discretionary expenses by 75%
Yes (2): Councillor Neal, and Councillor Traill
No (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones,
and Councillor Zwart
Motion Lost on a recorded vote (2 to 5)
Resolution # GG -148-21
Moved by Councillor Neal
Seconded by Councillor Traill
That the Community Services expenses be reduced by $700,000 to offset drop in
revenue from the budgeted revenue.
Yes (1): Councillor Neal
No (6): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones,
Councillor Traill, and Councillor Zwart
Motion Lost, later in the meeting, see following motions (1 to 6)
Suspend the Rules
Resolution # GG -149-21
Moved by Councillor Anderson
Seconded by Councillor Traill
That the Rules of Procedure be suspended to extend the meeting until 11:30 p.m.
The foregoing Resolution #GG -148-21 was then put to a vote and lost on a
recorded vote.
Carried
Resolution # GG -150-21
Moved by Councillor Traill
Seconded by Councillor Jones
That the $300,000 allocated to restoration at the Shaw House, be funded through
the Tax Rate Stabilization Reserve Fund.
Yes (6): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor Jones,
Councillor Traill, and Councillor Zwart
No (1): Councillor Neal
19
Clarington
Carried on a recorded vote (6 to 1)
Resolution # GG -151-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the Tourism Budget be reduced by $50,000.
Carried
Resolution # GG -152-21
Moved by Councillor Traill
Seconded by Councillor Anderson
February 1 to 2, 2021
Special General Government
Committee Meeting
Whereas at the regular General Government Committee Meetings on
November 23, 2020, and January 4, 2021, the Council of the Municipality of
Clarington approved Resolutions #GG -391-20 and #GG -032-21, that directed the
Public Works Department to provide winter maintenance on various trails to
encourage outdoor exercise in an effort to improve the physical, mental health and
general overall well-being of individuals due to COVID-19;
Whereas a popular section of the Waterfront Trail through the Samuel Wilmot
Nature Area between Cobbledick Road and Toronto Street in Newcastle could not
be included with this program due to the steep grades on the trail system that may
potentially create an unsafe maintenance situation; and
Whereas the Samuel Wilmot Nature Area Advisory Committee has requested that,
due to a major increase in trail usage during the winter as a result of the COVID-19
pandemic, that the flat portions of the Waterfront Trail be cleared that go through
the SWNA;
Now Therefore be it Resolved That:
Public Works Department be directed to provide snow removal on the flat
sections of the Waterfront Trail through the Samuel Wilmot Nature Area from
Cobbledick Road to approximately 350m east and also from Toronto Street to
650m west; and
2. That approval be given to complete this additional work for the 2020-2021
Winter Season in an amount not to exceed $5,000.00; and
3. That all interested parties be notified of Council's decision including the
Clarington Active Transportation and Safe Roads Committee.
Carried
20
Clarington
Suspend the Rules
Resolution # GG -153-21
Moved by Councillor Hooper
Seconded by Councillor Traill
February 1 to 2, 2021
Special General Government
Committee Meeting
That the Rules of Procedure be suspended to extend the meeting until 12:00 a.m.
Carried
Resolution # GG -154-21
Moved by Councillor Neal
Seconded by Councillor Traill
That the electric cars be run on a common fleet base.
Motion Withdrawn
Resolution # GG -155-21
Moved by Councillor Neal
Seconded by Councillor Traill
That the Bowmanville Boat Launch restoration in the amount of $200,000 be placed
into a reserve fund and the issue be further investigated before any work is done.
Carried Later in the Meeting, see following motion
Resolution # GG -156-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the foregoing Resolution #GG -155-21 be amended by adding the following:
"That the Darlington Boulevard Project in the amount of $288,512 be placed
into a reserve fund and the issue be further investigated before any work is
done."
Motion Withdrawn
The foregoing Resolution #GG -155-21 was then put to a vote and carried.
The foregoing Resolution #GG -092-21 was then put to a vote and carried as
amended on a recorded vote.
8. Adjournment
Resolution # GG -157-21
Moved by Councillor Hooper
Seconded by Councillor Traill
That the meeting adjourn at 11:59 p.m.
Carried
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