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HomeMy WebLinkAbout2021-02-01-02 Special GGC Report to CoucilClarington Committee Report to Council If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Council Report Number: GGR-003-21 Date of Meeting: February 8, 2021 Report Subject: Special General Government Committee Report of February 1-2, 2021 Recommendations: 1. Receive for Information (a) 6.1 Minutes of the Special Budget Meeting of the Bowmanville Business Improvement Area dated January 22, 2021 2.. FSD-005-21 - 2021 Operating and Capital Budgets That Report FSD-005-21 be received; 7 E R❑❑FKDSSlRYHVIT❑❑❑[2 SF 1J [D❑GT DSUXECGJ HA [ LFOICLEJ [-I 11 H VD+lG_L❑W-iT❑T1� LDWoDGJ H WaF4T1 C7VU❑1MAflP DWG_WJ Y impact of 2.00 per cent, exclusive of tax policy impacts, as directed in FSD-005-21; That the 2021 Draft Budget Book be amended to increase the Committee of Adjustment salaries and benefits by $3,153.96 to reflect four persons on the Committee rather than one; That the 2021 Draft Budget Book be amended to add a grant in the amount of $115,000 to Clarington Hospice, to be funded from the Tax Rate Stabilization Reserve Fund, to offset the local portion of development charges; That the 2021 Draft Budget Book be amended to remove $40,000 from the 0 ❑E FLSDC( (6FUR -EF GJ HL)6W I VU -FRP P WGIDAIRULLI5 eport LGS-006-21 ($31,000 from postage, $5,000 from advertising expenses and $4,000 from printing); That reserve and reserve fund contributions and new reserve/reserve funds be approved as shown in the 2021 Draft Budget Book; That the financing of capital projects, as outlined in the 2021 Draft Budget Book, be approved; 3 T❑ Municipality of Clarington Resort GGR-003-21 Page 2 That the amendments to the 2021 Operating and Capital Budget be approved as follows: a) That Council approves the 2021 budgets for the Bowmanville BIA (Attachment #1), Newcastle BIA (Attachment #2), and Orono District BIA (Attachment #3); and That the 2021 Draft Budget Book be amended to reflect the required tax levy request from the three business improvement areas, and that the three budgets, be approved. c) That the $3,949 increase for the Visual Arts Centre (VAC), be deleted from the 2021 Budget. d) That the request from Newcastle Community Hall Board for 2021 funding to offset COVID-19 impacts in the amount of $51,340, be included in the 2021 Budget and be funded through the Tax Rate Stabilization Reserve Fund. e) That the Region of Durham be asked to pay 50% of the $20,000 for the --I W VIRL R DLL M/-LRUD0aM_DC H ML9ZP HEWI projects including the D❑( ❑LHLSD❑VLR❑ ❑❑D❑G That $10,000 in revenue be added to the 2021 Budget at the discretion of the Director of Financial Services. f) That the Newtonville Community Hall Additional Funding, in the amount of $2,000; be approved, and That the Hampton Community Association Additional Funding, in the amount of $2,000, be approved. g) That the increased contribution to playground equipment reserve fund for additional annual parks in the amount of $130,000, be included in the 2021 Budget. h) That $100,000 for upgrades to Glenabbey Parkette, be included in the 2021 Budget to be funded through the tax levy. i) That the increase of $4,200 for Communications - Materials and Supplies for the Office of the CAO, be deleted. j) That Extractor and Dryer for Station 3 for the Emergency Services Department, in the amount of $35,000, be added to the 2021 Budget, to be funded through the Tax Rate Stabilization Reserve Fund. k) That the communication revenue be reduced from $45,000 to $15,000 and the communications expense be reduced by $60,0000 with a net savings of $30,000. 1) That Legislative Services - Admin - Contracted Services, be reduced by $10,000 to a total of $10,800. 3 T❑ Municipality of Clarington Page 3 Resort GGR-003-21 m) That the additional summer student for the Energy and Climate Change Team in the amount of $11,100, be included in the 2021 Budget. n) That rural road resurfacing (additional funding for surface treatment of rural roads) in the amount of $350,000, be added to the 2021 Budget to be funded through the Tax Rate Stabilization Reserve Fund. o) That 0.5% of the tax levy ($315,000 for the 2021 Budget) be allocated, D ❑❑D8T IBJ D❑LDJILD U M-iIX'HTF-❑GT p) That Public Works - Cross/Guard Wages be reduced by $32,000 to a total of $368,987. q) That an accessible on -street parking spot in downtown Newcastle in the amount of $10,000 be included in the 2021 Budget to be funded through the Tax Rate Stabilization Reserve Fund; and That temporary portable speed cushions (2) for speed reduction in the amount of $13,000 be included in the 2021 Budget to be funded through the Tax Rate Stabilization Reserve Fund. r) That St. Lighting-Urban/Rural, be reduced by $150,000 as agreed between the Director of Public Works and Director of Financial Services. s) That the $140,000 allocated for the sidewalk portion of road rehabilitation of Parkway Crescent, be deleted. t) That the Patterson Road retaining wall, additional funds required in the amount of $210,000 be included in the 2021 Budget and be funded through the Tax Rate Stabilization Reserve Fund. u) That the expansion of the Stuart Park tennis courts for pickleball courts be included in DC charges as directed by the Director of Financial Services; and That Courtice Secondary School courts be included at the discretion of the Director of Public Works of up to $50,000 to be financed by the Tax Rate Stabilization Reserve Fund. v) That the Mill St Orono repairs at 55 Mill St (ditching and road repairs) in the amount of $14,000, be included in the 2021 Budget, to be funding through the Tax Rate Stabilization Reserve Fund. w) Whereas given the fact that many Clarington staff have been working from home since March, 2020; Whereas most conferences are only being held virtually, not requiring expenses for food, travel, or lodging; and the manner of instruction of almost all in person staff development classes has been changed; Whereas pursuant to the second provincial emergency under s 7.0.1 (1) of the Emergency Management and Civil Protection Act (EMPCA) effective January 14, 2021, a stay-at-home order was issued with the aim of limiting people's mobility and reducing the number of daily contacts with those outside an immediate household; and 3 T❑ Municipality of Clarington Resort GGR-003-21 Page 4 Whereas the second provincial emergency order remains in effect as of this Motion, February 2, 2021. Now Therefore be it Resolved That: Staff be directed to offset discretionary department expenses including, but not limited to: conferences, travel, office supplies, and furniture, with up to $150,000 from the Tax Rate Stabilization Reserve Fund. x) That Orono Gazebo (replace cedar shake roof) in the amount of $23,000 be added to the 2021 budget and be funded through the Tax Rate Stabilization Reserve Fund. y) Whereas Clarington Council realizes that due to COVID-19, there are rough days ahead for Clarington taxpayers and that Council needs to establish savings that are reasonable and do not compromise services levels; Whereas the last two winters had less snowfall, sleet and ice events than usual, resulting in less salt, sand and brine being deployed and a smaller budget being required; Whereas the Public Works Winter Control budget still calls for an increase RI T❑❑❑1EII❑❑dLX❑❑G-LL:J - GJ HM EII❑IM❑❑IMW4RM0EGVD@)/ and brine; Whereas the Director of Public Works maintains discretion to deploy salt, sand and brine as required, even if this means exceeding the budgeted amount since Winter Control is a required service, resulting in no risk to \0-SD+U0ADI HWDV[DIFVD9 I Lit iG❑F�[LLIMH[SLRSRVHQ CIFUiD\/HTD❑G❑ Whereas when the economy has returned to normal after the pandemic, salt, sand and brine funding can be restored to 100% of pre-COVID-19 levels; Now Therefore be is Resolved That: The proposed increase of $125,000 to the Winter Control Materials and Supplies budget line item be reduced to $62,500.00. z) That the $300,000 allocated to restoration at the Shaw House, be funded through the Tax Rate Stabilization Reserve Fund. aa)That the Tourism Budget be reduced by $50,000. bb)Whereas at the regular General Government Committee Meetings on November 23, 2020, and January 4, 2021, the Council of the Municipality of Clarington approved Resolutions #GG -391-20 and #GG -032-21, that directed the Public Works Department to provide winter maintenance on various trails to encourage outdoor exercise in an effort to improve the physical, mental health and general overall well-being of individuals due to COVI D-19; Whereas a popular section of the Waterfront Trail through the Samuel Wilmot Nature Area between Cobbledick Road and Toronto Street in Newcastle could not be included with this program due to the steep grades 3 TT Municipality of Clarington Page 5 Report GGR-003-21 on the trail system that may potentially create an unsafe maintenance situation; and Whereas the Samuel Wilmot Nature Area Advisory Committee has requested that, due to a major increase in trail usage during the winter as a result of the COVID-19 pandemic, that the flat portions of the Waterfront Trail be cleared that go through the SWNA; Now Therefore be it Resolved That: 1. Public Works Department be directed to provide snow removal on the flat sections of the Waterfront Trail through the Samuel Wilmot Nature Area from Cobbledick Road to approximately 350m east and also from Toronto Street to 650m west; and 2. That approval be given to complete this additional work for the 2020- 2021 Winter Season in an amount not to exceed $5,000.00; and 3. 7 DLWVLEHLLR\MHQIRI T R❑1IFLCV(3+ VLR_7ILL]F@7Q❑J Mi❑ Clarington Active Transportation and Safe Roads Committee. cc) That the Bowmanville Boat Launch restoration in the amount of $200,000 be placed into a reserve fund and the issue be further investigated before any work is done. That any cash flow shortfall in the Development Charges Reserve Funds be interim financed from the Municipal Capital Works Reserve Fund and General Municipal Reserve Fund, to be repaid with interest, as cash flow permits; That Report FSD-005-21 be adopted by resolution in accordance with provisions of Ontario Regulation 284/09 of the Municipal Act, 2001; That the appropriate by-laws to levy the 2021 tax requirement for Municipal, Regional, and Education purposes be forwarded to Council for approval, once final tax policy information is available; and That all interested parties listed in Report FSD-005-21 and any delegations be DG1N/HG-R TR❑❑FLCVLG+UEZ 3 T❑