HomeMy WebLinkAbout2011-04-13 Minutes CLARINGTON MUSEUMS AND ARCHIVES
BOARD MEETING
MINUTES
April 13, 2011
Sarah Jane Williams Heritage Centre
62 Temperance Street, Bowmanville, Ontario
Present: J. Witheridge, Chair
S. Laing
M. Carlton
M. Morawetz
M. Speelman-Viney
J. Cashin-Oster
B. Seto
P. Ford
Mayor Foster
Absent: Councillor J. Neal
B. Shields
Staff: Martha Rutherford Conrad, Executive Director
M. Horne, Recording Secretary
1. CALL TO ORDER
The meeting was called to order by the Chair at 7:00 p.m.
The Chair announced that the Executive Director would be a few
minutes late, also, B. Seto had advised that she would be a few
minutes late.
2. ADOPTION OF AGENDA
Moved by: J. Cashin-Oster Seconded by: P. Ford
THAT the agenda be approved with the transfer of item 5b) Social Media
from Business Arising to immediately following Approval of March 14,
2011 Board Meeting Minutes, and with the addition of Committee Reports
item d) the Chair.
MOTION CARRIED
3. APPROVAL OF MARCH 14, 2011 BOARD MEETING MINUTES
Moved by: M. Speelman-Viney Seconded by: M. Carlton
THAT the minutes of the meeting of March 14, 2011 be approved with
the addition of`Motion Carried' being inserted after `New Business d)'
and the correction of the spelling of the name M Morawetz on the
Collections and Event Planning Committee.
MOTION CARRIED
The Executive Director joined the meeting.
5. BUSINESS ARISING
b) SOCIAL MEDIA
M. Speelman-Viney gave a visual presentation to the board members on
Social Media, or"SoMe" as it is referred to in the business.
Explanation of the uses of blogs, twitter, tweet and how this media
can best be used to supplement websites by reaching out to many more
areas was shown. M. Speelman-Viney noted that our blog needs updating
and informed the members of the board that she has created a twitter site.
Discussion took place regarding the presentation and the following motion
was passed:
Moved by: S. Laing Seconded by: J. Cashin-Oster
THAT Social Media be referred to staff for policy.
MOTION CARRIED
B. Seto joined the meeting.
a) BELL PRESENTATION
S. Laing advised the board that two members of the Friends of the
Museum are past employees of Bell who are eligible to apply for
donations to organization for whom they volunteer. As a result, Bell has
donated $2500 to Clarington Museums. S. Laing suggested that
recognition should be made by taking a photo of the donation
being received.
Moved by: J. Cashin-Oster Seconded by: B. Seto
THAT a photo be taken and presented to the members of the Friends
of the Museum.
MOTION CARRIED
4. CORRESPONDENCE
Moved by: S. Laing Seconded by: M. Carlton
THAT the correspondence be accepted.
MOTION CARRIED
6. COMMITTEE REPORTS
a)FINANCE COMMITTEE
Moved by: S. Laing Seconded by: P. Ford
THAT the Finance Report be approved as presented with the exception
of item number 4 which will be discussed under New Business.
MOTION CARRIED
b) EXECUTIVE COMMITTEE
Moved by: J. Witheridge Seconded by: M. Speelman-Viney
THAT the Executive Committee Report be approved as presented.
MOTION CARRIED
c) EVALUATION PROCEDURE COMMITTEE
No report at this time.
d) The Chair advised that he would be meeting with the Chairs from the
Clarington Public Library and the Visual Arts Centre to discuss future
collaborations.
7. EXECUTIVE DIRECTOR'S REPORT
Moved by: B. Seto Seconded by: M. Morawetz
THAT the Executive Director's Report be received.
MOTION CARRIED
8. NEW BUSINESS—program fees
The Executive Director presented a report on a recommended
increase in programming fees.
Moved by: P. Ford Seconded by: M. Morawetz
THAT the programming fees for the Clarington Museums and Archives
be increased to $4.00 for members and $5.00 for non members for a
regular 1.5 —2 hour programme.
MOTION CARRIED
9. DATE AND PLACE OF NEXT BOARD MEETING
The next meeting of the Board of Directors of the Clarington Museums
and Archives will be held on MAY 11, 2011 at the Sarah Jane Heritage
Centre at 7:00 p.m.
10. ADJOURNMENT
Moved by: P. Ford
THAT the meeting adjourn at 8:50 p.m.
Minutes for the April 13,2011 meeting of the Clarington Museums and Archives Board have been
accepted and approved on
Chair,Clarington Museums and Archives Board Executive Director,Clarington Museums and Archives