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General Government Committee
Minutes
Date: January 25, 2021
Time: 9:30 a.m.
Location: Council Members (in Chambers or MS Teams) ( Members of
the Public (MS Teams)
Present Were: Mayor A. Foster
Present Via Electronic Councillor G. Anderson, Councillor R. Hooper, Councillor J.
Means: Jones, Councillor J. Neal, Councillor C. Traill, Councillor M.
Zwa rt
Staff Present: J. Newman, J. Gallagher, L. Patenaude
Present Via Electronic A. Allison, R. Maciver, S. Brake, T. Pinn, G. Acorn
Means:
Call to Order
Mayor Foster called the meeting to order at 9:30 a.m.
2. Land Acknowledgement Statement
Councillor Hooper led the meeting in the Land Acknowledgement Statement.
3. New Business — Introduction
Councillor Jones asked that a new business item, regarding Insurance and Park
Permits on Municipal Land, be added to the New Business — Consideration
section of the agenda.
Councillor Neal asked that a new business item, regarding Budget Books and
Garbage Cans be added to the New Business — Consideration section of the
agenda.
General Government Committee Minutes January 25, 2021
4. Adopt the Agenda
Resolution # GG-041-21
Moved by Councillor Hooper
Seconded by Councillor Jones
That the Agenda for the General Government Committee meeting of January 18,
2021, be adopted with the following additions:
• New Business Item regarding Insurance and Park Permits on Municipal Land
• New Business Item regarding Budget Books
• New Business Item regarding Garbage Cans
Carried
5. Declaration of Interest
There were no disclosures of interest stated at this meeting.
6. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
Recess
Resolution # GG-042-21
Moved by Councillor Jones
Seconded by Councillor Zwart
That the Committee recess for 5 minutes.
Motion Withdrawn
7. Adoption of Minutes of Previous Meeting
7.1 Minutes of a Regular Meeting of January 4, 2021
Resolution # GG-043-21
Moved by Councillor Jones
Seconded by Councillor Traill
That the minutes of the regular meeting of the General Government Committee
meeting held on January 4, 2021, be approved.
Carried
8. Delegations
There were no delegations.
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General Government Committee Minutes January 25, 2021
9. Communications — Receive for Information
Resolution # GG-044-21
Moved by Councillor Zwart
Seconded by Councillor Hooper
That Communication Items 9.2 and 9.3, with the exception of 9.1, be received for
information.
Carried
9.2 Minutes of the Solina Community Hall Board dated July 23, 2020 and
December 2020
Resolution # GG-045-21
That Communication Item 9.2, Minutes of the Solina Community Hall Board
dated July 12, 2020 and December 2020 be received for information.
9.3 Chris Arnew, Superintendent, Business and Corporate Services, Kawartha
Pine Ridge District School Board, Regarding Notice of Passing an
Education Development Charge By-law
Resolution # GG-046-21
That Communication Item 9.3, Chris Arnew, Superintendent, Business and
Corporate Services, Kawartha Pine Ridge District School Board, regarding
Notice of Passing an Education Development Charge By-law, be received for
information.
9.1 Minutes of the Bowmanville Business Improvement Area dated November
10, 2020 and January 12, 2021
Resolution # GG-047-21
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Communication Item 9.1, Minutes of the Bowmanville Business
Improvement Area dated November 10, 2020 and January 12, 2021, be received
for information.
Carried
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General Government Committee Minutes January 25, 2021
10. Communications — Direction
10.1 Memo from Rob Maciver, Director of Legislative Services/Municipal
Solicitor, Regarding Backyard Hens
Resolution # GG-048-21
Moved by Councillor Jones
Seconded by Councillor Neal
That Communication Item 10.1, Memo from Rob Maciver, Director of Legislative
Services/Municipal Solicitor, regarding Backyard Hens, be received for
information.
Yes (5): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor
Jones, and Councillor Neal
No (2): Councillor Traill, and Councillor Zwart
Carried on a recorded vote (5 to 2)
11. Presentations
11.1 Sheila Hall, Executive Director and Gord Wallace, Director on Clarington
Board of Trade (CBOT) (Present at the request of Council to answer
questions on the Q4 CBOT Update)
Sheila Hall, Executive Director and Gord Wallace, Director on Clarington Board
of Trade, were present via electronic means to respond to questions from
Members of Committee. Mr. Wallace introduced himself and noted they are here
to provide clarity on their Q4 report which was to provide Committee with a
snapshot of the economy in relation to the pandemic. Ms. Hall answered
questions regarding the tax split between residential and commercial/industrial
land, warehouse businesses, pre -servicing land, the appetite for tax increase in
the community, how many opportunities are lost due to limited land availability,
digital mainstream program involvement, hurtles they experience with large
businesses, upcoming results for survey on the COVID-19 impact on businesses,
pre -servicing on Lake Road, and Courtice west side servicing challenges.
Resolution # GG-049-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the Delegation of Sheila Hall, Executive Director and Gord Wallace, Director
on Clarington Board of Trade (CBOT) regarding Questions from Members of
Council on the Q4 CBOT Update, be received with thanks.
Carried
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General Government Committee Minutes January 25, 2021
11.2 Trevor Pinn, Director of Financial Services/Treasurer, Regarding Municipal
Investing Options and Regulations
Trevor Pinn, Director of Financial Services/Treasurer, was present via electronic
means regarding municipal investing options and regulations. Mr. Pinn discussed
the legislative environment, current investments, and options for the future. He
stated that the legal list and prudent investor are the two investing options
available to the municipality. Mr. Pinn explained the variety of investment
instruments that the Municipality may use which includes bonds, debentures,
promissory notes or other indebtedness. He added that corporate debt may only
be held if they are secured by the assignment to a trustee of payments. Mr. Pinn
outlined the ratings of deposit receipts, deposit notes, certificates of deposit or
investment for financial institutions and bonds, debentures, promissory notes, or
other evidence of debt guaranteed for financial institutions. He explained the
other securities and asset -backed securities that the municipality may invest
in. Mr. Pinn explained the difference between the two prudent investor options:
investment board and joint investment board and noted the requirements for
each. He outlined the investment options through the investment board and
noted the guidance and risk between an investment policy and investment plan.
Mr. Pinn noted the options which include remaining in the legal list with the
current investment policy, remaining in the legal list but review the investment
policy and adjust strategy, or transition to prudent investor. Mr. Pinn provided an
explanation for both the legal list and prudent investor options for the future and
answered questions from Members of Committee.
Resolution # GG-050-21
Moved by Councillor Hooper
Seconded by Councillor Neal
That the Presentation of Trevor Pinn, Director of Financial Services/Treasurer
regarding Municipal Investing Options and Regulations, be received for
information.
Carried
Recess
Resolution # GG-051-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the Committee recess for 10 minutes.
Carried
The meeting reconvened at 11:33 a.m. with Mayor Foster in the Chair.
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General Government Committee Minutes January 25, 2021
12. Public Works Department Reports
Councillor Hooper chaired this portion of the meeting.
Resolution # GG-052-21
Moved by Mayor Foster
Seconded by Councillor Neal
That Report Items 12.1 to 12.7 be approved in accordance with the Agenda.
Carried
12.1 PWD-004-21 Robinson Ridge Phase 5 Subdivision Street By -Law
Assumption
Resolution # GG-053-21
That Report PWD-004-20 be received;
That the draft By-law (Attachment 2), assuming certain streets within Plan 40M-
2542 (Attachment 1), be approved; and
That all interested parties listed in Report and any delegations be advised of
Council's decision.
12.2 PWD-005-21 Foster Creek Phase 2 Subdivision Street By -Law Assumption
Resolution # GG-054-21
That Report PWD-005-21 be received;
That the draft By-law (Attachment 2), assuming certain streets within Plan 40M-
2540 (Attachment 1), be approved; and
That all interested parties listed in Report PWD-005-21 and any delegations be
advised of Council's decision.
12.3 PWD-006-21 Foster Creek Phase 3 Subdivision Street By -Law Assumption
Resolution # GG-055-21
That Report PWD-006-21 be received;
That the draft By-law (Attachment 2), assuming certain streets within Plan 40M-
2567 (Attachment 1), be approved; and
That all interested parties listed in Report PWD-006-21 and any delegations be
advised of Council's decision.
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General Government Committee Minutes January 25, 2021
12.4 PWD-007-21 Courtice Woods Subdivision Street By -Law Assumption
Resolution # GG-056-21
That Report PWD-007-21 be received;
That the draft By-law (Attachment 2), assuming certain streets within Plan 40M-
2539 (Attachment 1), be approved; and
That all interested parties listed in Report PWD-007-21 and any delegations be
advised of Council's decision.
12.5 PWD-008-21 Mallory Heights Phase 2 Subdivision, Certificate of
Acceptance and Street Assumption By -Law, Final Works Including Roads
and Other Related Works
Resolution # GG-057-21
That Report PWD-008-21 be received;
That the Director of Public Works be authorized to issue a Certificate of
Acceptance for the Final Works, which includes final stage roads and other
related works constructed within Plan 40M-2553.
That the draft By-law (Attachment 2), assuming certain streets within Plan 40M-
2553 (Attachment 1), be approved; and
That all interested parties listed in Report PWD-008-21 and any delegations be
advised of Council's decision.
12.6 PWD-009-21 Northglen West Phase 2 By -Law Assumption
Resolution # GG-058-21
That Report PWD-009-21 be received;
That the draft By-law (Attachment 2), assuming certain streets within Plan 40M-
2560 (Attachment 1), be approved; and
That all interested parties listed in Report PWD-009-21 and any delegations be
advised of Council's decision.
12.7 PWD-010-21 Townes of Scugog Street By -Law Assumption
Resolution # GG-059-21
That Report PWD-010-21 be received;
That the draft By-law (Attachment 2), assuming certain streets within Plan 40M-
2526 (Attachment 1), be approved; and
That all interested parties listed in Report and any delegations be advised of
Council's decision.
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General Government Committee Minutes January 25, 2021
12.8 PWD-011-21 Sports Court Upgrades
Resolution # GG-060-21
Moved by Councillor Neal
Seconded by Councillor Jones
That Report PWD-011-21 be received;
That Council approve the $300,000 for the resurfacing of the Stuart Park tennis
courts and basketball court;
That one of the Stuart Park tennis courts be re -configured to provide four
pickleball courts;
That the Guildwood Park tennis courts be resurfaced;
That the expansion of the pickleball courts in Stuart Park, be financed through
Development Charges;
That the lights at Stuart Park be funded from the parkland dedication fund;
That Staff be directed to work with Kawartha Pine Ridge District School Board on
the Courtice Secondary School courts; and
That all interested parties listed in Report PWD-011-21 and any delegations be
advised of Council's decision.
Referred
Resolution # GG-061-21
Moved by Mayor Foster
Seconded by Councillor Neal
That the foregoing Resolution #GG-060-21, regarding PWD-011-21, Sports Court
Upgrades, be referred to the 2021 Budget.
Carried
13. Emergency and Fire Services Department Reports
There were no Reports for this section of the Agenda.
14. Community Services Department Reports
There were no Reports for this section of the Agenda.
15. Legislative Services Department Reports
Councillor Jones chaired this portion of the meeting.
The Committee recessed for their one hour scheduled break as per the
Procedural By- law.
The meeting reconvened at 12:56 p.m. with Mayor Foster in the Chair.
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General Government Committee Minutes January 25, 2021
15.1 LGS-005-21 2020 Clarington Accessibility Annual Status Update
Resolution # GG-062-21
Moved by Mayor Foster
Seconded by Councillor Hooper
That Report LGS-005-21 be received;
That Report LGS-005-21 be placed on the Municipal website; and
That all interested parties listed in Report LGS-005-21, and any delegations, be
notified of Council's decision.
Carried
15.2 LGS-006-21 Voters' List for Municipal Elections
Councillor Traill returned to the meeting at 1:09 p.m.
Resolution # GG-063-21
Moved by Mayor Foster
Seconded by Councillor Hooper
That Report LGS-006-21 be received for information.
Yes (6): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor
Jones, Councillor Traill, and Councillor Zwart
No (1): Councillor Neal
Carried (6 to 1)
15.3 LGS-007-21 Active Transportation and Safe Roads Advisory Committee —
Appointments and Changes to Terms of Reference
Resolution # GG-064-21
Moved by Mayor Foster
Seconded by Councillor Hooper
That Report LGS-007-21 be received;
That Section D of the Terms of Reference be updated to change the composition
of the Clarington Active Transportation and Safe Roads Advisory Committee
from:
"shall be comprised of up to 10 voting members who must be Clarington
residents, and one (1) voting member of Council."
TO
"shall be comprised of a minimum of eight voting members to a maximum
of ten voting members who must be Clarington residents, and one voting
member of Council, with quorum being five members."
General Government Committee Minutes January 25, 2021
That Section D of the Terms of Reference be updated to change the composition
of the Clarington Active Transportation and Safe Roads Advisory Committee to
add the following words:
"Clarington's appointee on the Durham Active Transportation Committee
be appointed to the Clarington Active Transportation and Safe Roads
Advisory Committee as a voting member in addition to the resident
appointees and the Member of Council."
That the following members be appointed to the Clarington Active Transportation
and Safe Roads Advisory Committee for a term ending December 31, 2022 or
until a successor is appointed:
Jeanne Winters
Arnold Mostert
Rick Stockman
Bart Kreps
James Boate
Melissa Claxton-Oldfield
Richard Claxton-Oldfield
Councillor Janice Jones
That the following members, who recently resigned, be thanked for their
contributions:
Frank Barter
Angela Bramley
Jerry Petryshyn
That Staff be directed to advertise for the current vacancies; and
That all interested parties listed in Report LSD-007-21 and any delegations be
advised of Council's decision.
Carried
16. Finance Department Reports
There were no Reports for this section of the Agenda.
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General Government Committee Minutes January 25, 2021
17. CAO Office Reports
17.1 CAO-001-21 Strategic Plan Update
Resolution # GG-065-21
Moved by Councillor Neal
Seconded by Councillor Jones
That Report CAO-001-21 be received; and
That staff be directed to pursue no further action in relation to the strategic goal
to establish and develop a unique Clarington brand for promoting our community.
Motion Withdrawn
Resolution # GG-066-21
Moved by Councillor Hooper
Seconded by Councillor Anderson
That Report CAO-001-21 be received;
That the Municipality of Clarington advertise for a Steering Committee regarding
municipal branding strategies;
That the Steering Committee be composed of local individuals who have a
connection to branding and marketing;
That the Steering Committee work in conjunction with the Tourism Advisory
Committee, Clarington Board of Trade, and Business Improvement Areas, to
assist in achieving a branding identity.
Carried
18. New Business — Consideration
18.1 Insurance and Park Permits on Municipal Land
Resolution # GG-067-21
Moved by Councillor Jones
Seconded by Councillor Neal
That Staff be directed to report back, at a future General Government Committee
meeting, regarding options for insurance and park permits for events on
Municipal Land including outdoor skating rinks.
Carried
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General Government Committee Minutes January 25, 2021
18.2 Budget Books
Resolution # GG-068-21
Moved by Councillor Neal
Seconded by Councillor Jones
That Council receive a full line by line budget book.
Yes (3): Councillor Jones, Councillor Neal, and Councillor Traill
No (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwa rt
Motion Lost Later in the Meeting on a recorded vote (3 to 4)
Resolution # GG-069-21
Moved by Councillor Traill
Seconded by Councillor Jones
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG-068-21 for a second time.
Motion Lost
The foregoing Resolution #GG-068-21 was then lost on a recorded vote.
18.3 Garbage Cans
Resolution # GG-070-21
Moved by Councillor Neal
Seconded by Councillor Jones
That garbage cans be installed at postal boxes; and
That Staff be directed to review the fines for depositing dog waste on municipal
and private property, and report back at a General Government Committee
meeting.
Referred
Resolution # GG-071-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the foregoing Resolution #GG-070-21 be referred to Staff.
Carried
19. Unfinished Business
19.1 Implementation of Phase 2 of Grant Thornton Report (Tabled from Closed
Session of September 28, 2020 General Government Committee Meeting)
This matter was considered later in the meeting.
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General Government Committee Minutes January 25, 2021
19.2 Appointment of Economic Development Liaison (as per Resolution #GG-
037-21 from January 4, 2021 General Government Committee Meeting)
Resolution # GG-072-21
Moved by Councillor Zwart
Seconded by Councillor Hooper
That Unfinished Business Item 19.2 be referred to the General Government
Committee meeting dated June 21, 2021.
Yes (4): Mayor Foster, Councillor Anderson, Councillor Hooper, and Councillor
Zwart
No (3): Councillor Jones, Councillor Neal, and Councillor Traill
Carried Later in the Meeting on a Recorded Vote (4 to 3)
Resolution # GG-073-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG-072-21 for a second time.
Carried
The foregoing Resolution #GG-072-21 was then put to a vote and carried.
20. Confidential Reports
Closed Session
Resolution # GG-074-21
Moved by Councillor Hooper
Seconded by Councillor Zwart
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as
amended, the meeting be closed for the purpose of discussing with the following
matters that deal with:
• Personal matters about an identifiable, including municipal or local board
employees; and
• Labour relations or employee negotiations.
Carried
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General Government Committee Minutes January 25, 2021
Rise and Report
The meeting resumed in open session at 3:59 p.m.
Mayor Foster advised that two items were discussed in "closed" session in
accordance with Section 239(2) of the Municipal Act, 2001, as amended, and no
resolutions.
20.1 Implementation of Phase 2 of Grant Thornton Report (Tabled from Closed
Session of September 28, 2020 General Government Committee Meeting)
Lifted from the Table
Resolution # GG-075-21
Moved by Councillor Neal
Seconded by Councillor Hooper
That the matter of Item 19.1, regarding Implementation of Phase 2 of Grant
Thornton Report, be lifted from the table.
Carried
The Confidential Resolution #CGG-027-20, regarding Phase 2 of Grant Thornton
Report was now before Committee. The resolution was withdrawn.
21. Adjournment
Resolution # GG-076-21
Moved by Councillor Neal
Seconded by Councillor Hooper
That the meeting adjourn at 4:04 p.m.
Carried
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