HomeMy WebLinkAbout2021-01-25Clar*wn
General Government Committee
Post -Meeting Agenda
Date: January 25, 2021
Time: 9:30 a.m.
Location: Council Members (in Chambers or MS Teams) I Members of the Public (MS
Teams)
Inquiries & Accommodations: For inquiries about this agenda, or to make arrangements for
accessibility accommodations for persons attending, please contact: Lindsey Patenaude,
Committee Coordinator, at 905-623-3379, ext. 2106 or by email at Iatenaude@clarington.net.
Alternate Format: If this information is required in an alternate format, please contact the
Accessibility Coordinator, at 905-623-3379 ext. 2131.
AudioNideo Record: The Municipality of Clarington makes an audio and/or video record of
General Government Committee meetings. If you make a delegation or presentation at a General
Government Committee meeting, the Municipality will be recording you and will make the recording
public by on the Municipality's website, www.clarington.net/calendar
Noon Recess: Please be advised that, as per the Municipality of Clarington's Procedural By-law,
this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by
the Committee.
Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or
placed on non -audible mode during the meeting.
Copies of Reports are available at www.clarington.net/archive
*Late Item added after the Agenda was published.
Pages
1. Call to Order
2. Land Acknowledgement Statement
3. New Business — Introduction
As outlined in Corporate Policy F-11 Transparency and Accountability, the
Municipality of Clarington is committed to ensuring that it is accountable to the
public for its actions, through responsible and transparent behaviours and the
manner in which the municipality will try to ensure that its actions are
transparent to the public. Accordingly, Members of Council will endeavour to
provide New Business resolutions in advance of the meeting.
4. Adopt the Agenda
5. Declaration of Interest
6. Announcements
7. Adoption of Minutes of Previous Meeting
7.1. Minutes of a Regular Meeting of January 4, 2021 5
8. Delegations
No Delegations.
9. Communications — Receive for Information
9.1. Minutes of the Bowmanville Business Improvement Area dated 20
November 10, 2020 and January 12, 2021
9.2. Minutes of the Solina Community Hall Board dated July 23, 2020 and 30
December 2020
9.3. Chris Arnew, Superintendent, Business and Corporate Services, 34
Kawartha Pine Ridge District School Board, Regarding Notice of Passing
an Education Development Charge By-law
10. Communications — Direction
10.1. Memo from Rob Maciver, Director of Legislative Services/Municipal 48
Solicitor, Regarding Backyard Hens
Page 2
11. Presentations
*11.1. Sheila Hall, Executive Director and Gord Wallace, Director on Clarington
Board of Trade (Present at the request of Council to answer questions)
11.2. Trevor Pinn, Director of Financial Services/Treasurer, Regarding 51
Municipal Investing Options and Regulations
12. Public Works Department Reports
12.1.
PWD-004-21 Robinson Ridge Phase 5 Subdivision Street By -Law
73
Assumption
12.2.
PWD-005-21 Foster Creek Phase 2 Subdivision Street By -Law
77
Assumption
12.3.
PWD-006-21 Foster Creek Phase 3 Subdivision Street By -Law
81
Assumption
12.4.
PWD-007-21 Courtice Woods Subdivision Street By -Law Assumption
85
12.5.
PWD-008-21 Mallory Heights Phase 2 Subdivision, Certificate of
89
Acceptance and Street Assumption By -Law, Final Works Including
Roads and Other Related Works
12.6.
PWD-009-21 Northglen West Phase 2 By -Law Assumption
94
12.7.
PWD-010-21 Townes of Scugog Street By -Law Assumption
98
12.8.
PWD-011-21 Sports Court Upgrades
102
13. Emergency and Fire Services Department Reports
No Reports.
14. Community Services Department Reports
No Reports.
15. Legislative Services Department Reports
15.1. LGS-005-21 2020 Clarington Accessibility Annual Status Update 105
15.2. LGS-006-21 Voters' List for Municipal Elections 117
15.3. LGS-007-21 Active Transportation and Safe Roads Advisory Committee 130
— Appointments and Changes to Terms of Reference
Page 3
16. Finance Department Reports
No Reports.
17. CAO Office Reports
17.1. CAO-001-21 Strategic Plan Update
18. New Business — Consideration
*18.1. Insurance and Park Permits on Municipal Land
*18.2. Budget Books
*18.3. Garbage Cans
19. Unfinished Business
19.1. Implementation of Phase 2 of Grant Thornton Report (Tabled from
Closed Session of September 28, 2020 General Government
Committee Meeting)
(Resolution Distributed Under Separate Cover)
19.2. Appointment of Economic Development Liaison (as per Resolution
#GG-037-21 from January 4, 2021 General Government Committee
Meeting)
20. Confidential Reports
21. Adjournment
135
157
158
159
Page 4
Clarington
If this information is required in an alternate format, please contact the
Accessibility Co-ordinator at 905-623-3379 ext. 2131
General Government Committee
Minutes
Date: January 4, 2021
Time: 9:30 a.m.
Location: Council Members (in Chambers or MS Teams) I Members of
the Public (MS Teams)
Present Were: Mayor A. Foster
Present Via Electronic Councillor G. Anderson, Councillor R. Hooper, Councillor J.
Means: Jones, Councillor J. Neal, Councillor C. Traill, Councillor M.
Zwa rt
Staff Present: J. Gallagher, M. Chambers (attended at 1:00 p.m.), L.
Present Via Electronic Patenaude (left at 12:00 p.m.)
Means: A. Allison, G. Acorn, R. Maciver, S. Brake, T. Pinn, G. Weir, F.
Langmaid
1. Call to Order
Mayor Foster called the meeting to order at 9:30 a.m.
2. Land Acknowledgement Statement
Councillor Hooper led the meeting in the Land Acknowledgement Statement.
3. New Business — Introduction
New business item(s) were added to the New Business - Consideration section
of the agenda.
Councillor Jones asked that new business items, regarding Support of Opening
Ski Hills in Ontario and Review of the Seniors Snow Removal Program, be added
to the New Business — Consideration section of the agenda.
Councillor Neal asked that a new business item, regarding Statements on
Agendas, be added to the New Business — Consideration section of the agenda.
1
Page 5
General Government Committee Minutes January 4, 2021
4. Adopt the Agenda
Resolution # GG-001-21
Moved by Councillor Jones
Seconded by Councillor Zwart
That the Agenda for the General Government Committee meeting of January 4,
2021 be adopted with the following additions:
• New Business Item Regarding Support of Opening Ski Hills in Ontario
• New Business Item Regarding Review of Senior Snow Removal Program
• New Business Item Regarding Statements on Agendas
Carried
5. Declaration of Interest
There were no disclosures of interest stated at this meeting.
6. Announcements
Members of Committee announced upcoming community events and matters of
community interest.
7. Adoption of Minutes of Previous Meeting
7.1 Minutes of a Regular Meeting of November 30, 2020
Resolution # GG-002-21
Moved by Councillor Hooper
Seconded by Councillor Jones
That the minutes of the regular meeting of the General Government Committee
meeting held on November 30, 2020, be approved.
Carried
8. Delegations
There were no Delegations.
9. Communications — Receive for Information
9.3 Minutes of the Newcastle Business Improvement Area dated December 10,
2020
9.4 Minutes from the Tyrone Community Hall Board dated September 10, 2020,
October 21, 2020, and November 18, 2020
9.5 Minutes from the Newcastle Village Community Hall Board dated November
17, 2020 and December 15, 2020
9.6 Ralph Walton, Regional Clerk/Director of Legislative Services, Regarding
2021 Interim Regional Tax Levy
2
Page 6
General Government Committee Minutes January 4, 2021
Recess
Resolution # GG-003-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the Committee recess for 5 minutes.
Carried
The meeting reconvened at 9:45 a.m. with Mayor Foster in the Chair.
Resolution # GG-004-21
Moved by Councillor Jones
Seconded by Councillor Hooper
That Communication Items 9.1 to 9.7, be received on consent with the exception
of Items 9.1, 9.2 and 9.7.
Carried
9.1 Memo from Stephen Brake, Director of Public Works, Regarding North
Bowmanville Dog Park
Resolution # GG-005-21
Moved by Councillor Traill
Seconded by Councillor Anderson
That Communication Item 9.1 be received for information.
Carried
9.2 Memo from Stephen Brake, Director of Public Works, Regarding Granville
Dr. / William Ingles Dr. — Courtice — Three Way Stop Control Investigation
Resolution # GG-006-21
Moved by Councillor Jones
Seconded by Councillor Neal
That Communication Item 9.2 be referred to the General Government Committee
meeting dated June 21, 2021.
Carried
3
Page 7
General Government Committee Minutes January 4, 2021
9.7 Isabel Grace, Superintendent of Business and Finance, Peterborough
Victoria Northumberland and Clarington Catholic District School Board,
Regarding Notice of Passing of an Education Development Charges By-law
Resolution # GG-007-21
Moved by Councillor Neal
Seconded by Councillor Hooper
That Communication Item 9.7 be received for information.
Carried
10. Communications — Direction
10.1 Memo from Stephen Brake, Director of Public Works, Regarding Public
Access Via Stairs to Municipal Property East of Mearns at Longworth
Avenue
Resolution # GG-008-21
Moved by Councillor Neal
Seconded by Councillor Jones
That Communication Item 10.1 be referred to the 2021 Budget.
Motion Withdrawn
Resolution # GG-009-21
Moved by Councillor Anderson
Seconded by Councillor Hooper
That Communication Item 10.1 Memo from Stephen Brake, Director of Public
Works, Regarding Public Access Via Stairs to Municipal Property East of Mearns
at Longworth Avenue, be received for information.
Carried
10.2 Memo from Stephen Brake, Director of Public Works, Regarding Sidewalk
on Main St., Orono
Resolution # GG-010-21
Moved by Councillor Anderson
Seconded by Councillor Zwart
That Communication Item 10.2 Memo from Stephen Brake, Director of Public
Works, Regarding Sidewalk on Main St., Orono, be referred to the 2021 Budget.
Carried
IFNfe� Lkyj RT.'T.W WRTWOMM E7:1 T1*, RT:1f�l :E� rii rT7 ►� r7T. C1*J: H"grMv
0
'm
General Government Committee Minutes January 4, 2021
10.4 Sue Bernardi, CMO BA, MPS Team Leader, Municipality of Port Hope,
Regarding the Transfer of Low Radioactive Waste Material from Port
Granby Site to Port Hope Long -Term Waste Management Facility
Resolution # GG-011-21
Moved by Councillor Hooper
Seconded by Councillor Anderson
Whereas the Municipality of Port Hope, the Municipality of Clarington, and the
Government of Canada are parties to the Legal Agreement for the cleanup and
the long-term safe management of low level radioactive waste;
And Whereas Canadian Nuclear Laboratories request, on behalf of Atomic
Energy of Canada Ltd. (AECL), for an amendment to the Legal Agreement to
allow for the transfer of a limited portion of waste from the Port Granby to Port
Hope long term waste management facility;
And Whereas the Legal Agreement requires consensus of the parties to support
an amendment to the Legal Agreement.
Now therefore be it resolved that the Municipality of Clarington agrees to the
request of AECL regarding an amendment to the Legal Agreement to allow for
the transfer of a limited portion of waste from the Port Granby Project to the Port
Hope Long Term Waste Management.
Carried
10.5 Confidential Memo from Faye Langmaid, Acting Director of Planning and
Development Services, Regarding Potential Acquisition, Future Works Yard
Resolution # GG-012-21
Moved by Councillor Hooper
Seconded by Councillor Traill
That Communication Item 10.5 be referred to the end of the Agenda in closed
session.
Carried
11. Presentations
11.1 Jack Ammendolia, Managing Partner and Director, Education, and Robert
J. Williams, Ph.D., Public Affairs Consultant, Watson & Associates
Economists Ltd., Regarding Report LGS-002-21 Ward Boundary Review -
Final Report
Jack Ammendolia, Managing Partner and Director, Education and Robert J.
Williams, Ph.D., Public Affairs Consultant, Watson & Associates Economists Ltd.
were present via electronic means regarding Report LGS-002-21 Ward Boundary
Review - Final Report. Mr. Ammendolia provided an overview of the project and
explained that the study was focused on two phases which consisted of
reviewing the existing ward system and a reconfiguration of the ward
5
Page 9
General Government Committee Minutes January 4, 2021
boundaries. He explained that a comprehensive public engagement strategy
was employed and noted the steps taken to receive feedback from the public.
Mr. Ammendolia provided an overview of the existing ward system and stated
that they have developed three ward boundary options. He explained each
option, noting that the public indicated a preference for Option C which is a 5-
ward system that attempts to strike a balance between communities of interest
and population parity. Mr. Ammendolia explained the next steps and answered
questions from Members of Committee.
Recess
Resolution # GG-013-21
Moved by Councillor Jones
Seconded by Councillor Neal
That the Committee recess for 5 minutes.
Carried
The meeting reconvened at 10:57 a.m. with Mayor Foster in the Chair.
Alter the Agenda
Resolution # GG-014-21
Moved by Councillor Zwart
Seconded by Councillor Neal
That the Agenda be altered to consider Item 15.2, Report LGS-002-21 Ward
Boundary Review - Final Report, at this time.
Carried
15.2 LGS-002-21 Ward Boundary Review — Final Report
Resolution # GG-015-21
Moved by Councillor Neal
Seconded by Councillor Zwart
That Report LGS-002-21 be received;
That the Final Report on Clarington's Ward Boundary Review, of Watson &
Associates Economists Ltd., be received;
That the Municipality of Clarington maintain the existing four ward boundary
system; and
That all interested parties listed in Report LGS-002-21 and any delegations be
advised of Council's decision.
Yes (5): Mayor Foster, Councillor Jones, Councillor Neal, Councillor Traill, and
Councillor Zwart
No (2): Councillor Anderson, and Councillor Hooper
6
Page 10
General Government Committee Minutes January 4, 2021
Carried on a recorded vote (5 to 2)
12. Public Works Department Reports
Councillor Hooper chaired this portion of the meeting.
12.1 PWD-001-21 Proposed Amendment to By-law 2014-059, being a By-law to
Regulate Traffic and Parking on Highways, Private Property and Municipal
Property
Resolution # GG-016-21
Moved by Councillor Neal
Seconded by Councillor Jones
That Report PWD-001-21 be received;
That the By-law, amending specific schedules of the Traffic By-law, attached to
Report PWD-001-21, as Attachment 2, be passed; and
That all interested parties listed in Report PWD-001-21 and any delegations be
advised of Council's decision.
Carried
12.2 PWD-002-21 Contracted Winter Control Services
Resolution # GG-017-21
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Report PWD-002-21 be received;
That Council approve the cancellation of Tender CL2020-30 for Winter Control
Services and the issuance of a tender for the replacement of four end of service
life combination plow trucks that were previously requested in the 2019 and 2020
Capital Budget submissions but have been deferred pending the outcome of the
contacted service investigation.
Carried Later in the Meeting (See following motions)
Suspend the Rules
Resolution # GG-018-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to extend the meeting for an
additional 10 minutes to 12.10 p.m.
Carried
7
Page 11
General Government Committee Minutes January 4, 2021
Resolution # GG-019-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG-017-21 for a second time.
Carried
Resolution # GG-020-21
Moved by Councillor Neal
Seconded by Councillor Jones
That Report PWD-002-21 be referred to the Director of Finance/Treasurer for
further information on the analysis.
Motion Lost
Suspend the Rules
Resolution # GG-021-21
Moved by Councillor Hooper
Seconded by Councillor Jones
That the Rules of Procedure be suspended to extend the meeting for an
additional 10 minutes to 12:20 p.m.
Carried
That the foregoing Resolution #GG-017-21 was then put to a vote and carried.
The Committee recessed for their one hour scheduled break as per the
Procedural By- law.
The meeting reconvened at 1:17 p.m. with Mayor Foster in the Chair.
12.3 PWD-003-21 Stuart Park Tennis Courts
Resolution # GG-022-21
Moved by Councillor Neal
Seconded by Councillor Traill
That Report PWD-003-21 be received;
That Council provide staff with direction on the following potential upgrades:
a. That the Guildwood Park tennis courts be resurfaced.
b. That the Stuart Park tennis courts and basketball court be resurfaced.
c. That up to four pickleball courts be created in addition to the existing
courts.
d. That lighting be provided on the Stuart Park basketball and
tennis/pickleball courts; and
8
Page 12
General Government Committee Minutes January 4, 2021
That all interested parties listed in Report PWD-003-21 and any delegations be
advised of Council's decision.
Referred (See following motions)
Resolution # GG-023-21
Moved by Councillor Anderson
Seconded by Councillor Neal
That the Rules of Procedure be suspended to allow Members of Committee to
speak to the foregoing Resolution #GG-022-21 for a second time.
Carried
Resolution # GG-024-21
Moved by Councillor Neal
Seconded by Councillor Jones
That Resolution #GG-022-21 and Report PWD-003-21 be referred to Staff to
report back on the Kawartha Pine Ridge District School Board's willingness to
have pickleball, or a combination of pickleball and tennis courts, located at
Courtice Secondary School.
Carried
13. Emergency and Fire Services Department Reports
There were no Reports for this section of the Agenda.
14. Community Services Department Reports
There were no Reports for this Section of the Agenda.
15. Legislative Services Department Reports
Councillor Jones chaired this portion of the meeting.
15.1 LGS-001-21 City of Oshawa Licensing of Payday Loan Establishments
Resolution # GG-025-21
Moved by Councillor Neal
Seconded by Councillor Hooper
That Report LGS-001-21 be received for information.
Carried
15.2 LGS-002-21 Ward Boundary Review — Final Report
This matter was considered earlier in the meeting following the Presentation.
9
Page 13
General Government Committee Minutes January 4, 2021
15.3 LGS-003-21 Appointments to the Energy from Waste — Waste Management
Advisory Committee
Resolution # GG-026-21
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Report LGS-003-20 be received;
That the Committee appoint Kerry Meydam, Sami Elhajjeh, Lyndsay Riddoch,
and Jim Vinson to the Energy from Waste — Waste Management Advisory
Committee for a term ending December 31, 2022; and
That all interested parties listed in Report LGS-003-20 and any delegations be
advised of Council's decision.
Carried
15.4 LGS-004-21 Fireworks Permitting
Resolution # GG-027-21
Moved by Councillor Hooper
Seconded by Councillor Zwart
That Report LGS-004-21 be received for information.
Carried
Suspend the Rules
Resolution # GG-028-21
Moved by Councillor Neal
Seconded by Councillor Anderson
That the Rules of Procedure be suspended to allow for the introduction of a New
Business item at this time.
Carried
Resolution # GG-029-21
Moved by Councillor Neal
Seconded by Councillor Traill
That the Municipality of Clarington request that the Region of Durham amend the
Terms of Reference for the Energy From Waste - Waste Management Advisory
Committee, such that the Committees recommendations go to Regional Council
instead of the Region of Durham's Public Works Committee.
Yes (7): Mayor Foster, Councillor Anderson, Councillor Hooper, Councillor
Jones, Councillor Neal, Councillor Traill, and Councillor Zwart
Carried on a recorded vote (7 to 0)
10
Page 14
General Government Committee Minutes January 4, 2021
16. Financial Services Reports
Councillor Neal chaired this portion of the meeting.
16.1 FSD-001-21 Delegation of Authority to enter into Extension Agreements to
the Treasurer
Resolution # GG-030-21
Moved by Councillor Hooper
Seconded by Councillor Jones
That Report FSD-001-21 be received;
That the Council of the Corporation of the Municipality of Clarington delegate
authority to the Treasurer to enter into extension agreements pursuant to Section
378 of the Municipal Act, 2001, and;
That the By-law attached to Report FSD-001-21, as attachment 1, be approved.
Carried
16.2 FSD-002-21 Delegation of Authority - Section 357(1) (d.1) Sickness or
Extreme Poverty
Resolution # GG-031-21
Moved by Mayor Foster
Seconded by Councillor Hooper
That Report FSD-002-21 be received;
That the Council of the Corporation of the Municipality of Clarington delegate
authority to the Assessment Review Board to determine eligibility for property tax
reductions or refunds under the Municipal Act, 2001, Section 357 (1) (d.1) —
Sickness or Extreme Poverty; and
That the By-law attached to Report FSD-002-21, as attachment 1, be approved.
Carried
17. CAO Office Reports
There were no Reports for this section of the Agenda.
18. New Business — Consideration
18.1 Winter Maintenance on Newcastle Trails (Councillor Zwart)
Resolution # GG-032-21
Moved by Councillor Zwart
Seconded by Councillor Anderson
Whereas, at the meeting of November 23, 2020, the Council of the Municipality
of Clarington approved Resolution #GG-391-20, that directed the Public Works
Department to provide winter maintenance on various trails to encourage outdoor
11
Page 15
General Government Committee Minutes January 4, 2021
exercise in an effort to improve our physical, mental health and general overall
well-being due to COVID-19;
And Whereas a popular section of the Samuel Wilmot trail system between
Cobbledick Road and Toronto Street in Newcastle could not be included with this
program due to the steep grades on the trail system that may potentially create
an unsafe maintenance situation.
Now therefore be it resolved that the Public Works Department be directed to
include snow removal on the approximate one kilometer section of trail through
the Foster Creek Valley between Sunset Boulevard and Gusel Avenue in
Newcastle;
That pre -budget approval be given to complete this additional work for the
2020-2021 Winter Season; and
That all interested parties be notified of Council's decision, including the
Clarington Active Transportation and Safe Roads Committee.
Carried
18.2 Support of Opening Ski Hills in Ontario
Resolution # GG-033-21
Moved by Councillor Jones
Seconded by Councillor Zwart
Whereas Clarington Council remains a strong supporter of our Local Businesses
and Brimacombe (Oshawa Ski Club) is an important business in our community.
Brimacombe laid off 278 people on December 24, 2020 and this is a tremendous
loss to this local not -for -profit business and the effects it has on our local
economy;
And Whereas Ski Hills in Ontario are mandated to be closed during the COVID-
19 Province Wide Shut down in effect from December 26, 2020 until January 23,
2021, and this Shutdown has resulted in 9000 job losses and $84 million losses
and includes 52 Ski areas in Ontario;
And Whereas thousands of Ontarians rely on snow sports over the winter for
employment, their physical health and mental Health;
And Whereas Snow Resort owners and operators across the Province have
implemented new protocols to keep all skiers and Ontarians safe and resorts are
separating their inside and outside offerings so adjustments can be made safely
and efficiently depending on the current COVID-19 measures in the provincial
framework and rules are in place to maintain physical distancing and Personal
Protective Equipment (PPE);
And Whereas Ontario is the only jurisdiction in North America to shut down Ski
Resorts because of COVID-19;
Now therefore be it resolved:
12
Page 16
General Government Committee Minutes January 4, 2021
That Clarington Council supports the reopening of the Ontario Ski Hills as soon
as possible;
That, if the COVID-19 Province Wide Shutdown was to continue past January 23,
2021, Clarington Council supports removing Ontario Ski Hills from being included
in the Shutdown and be permitted to open; and
That this motion be distributed to Premier Ford, Minister Lisa MacLeod Minister
of Heritage, Sport, Tourism and Culture, MPP Lindsey Park, MPP David Piccini,
all Durham Region Municipalities, The Ontario Snow Resorts Association, and
Oshawa Ski Club (Brimacombe).
Carried
18.3 Review of the Seniors Snow Removal Program
Resolution # GG-034-21
Moved by Councillor Jones
Seconded by Councillor Anderson
That Staff report back, at a future General Government Committee Meeting, on
the Clarington Seniors Snow Removal Program regarding the cost to the
Municipality, cost to the resident, how the program is running, any comments that
Clarington has received over the past few years as feedback, and a comparison
to other Senior Snow Removal Programs in other areas.
Carried
18.4 Statements on Agendas
Resolution # GG-035-21
Moved by Councillor Neal
Seconded by Councillor Jones
That the statement regarding motions, in the Committee Agendas, be replaced
with a statement regarding Policy F-11 Transparency and Accountability.
Carried
19. Unfinished Business
19.1 Resolution #GG-113-20, Regarding, Report EGD-006-20 -Cedar Crest
Beach Rd and West Beach Rd Berm Review and Estimates (Referred from
the November 30, 2020 General Government Committee Meeting)
Resolution # GG-036-21
Moved by Councillor Traill
Seconded by Councillor Neal
That Report EGD-006-20, regarding Cedar Crest Beach Road and West Beach
road Berm, be referred to the February 16, 2021, General Government
Committee meeting.
13
Page 17
General Government Committee Minutes January 4, 2021
Carried
19.2 Resolution #GG-437-20, Regarding Appointment of Department Liaisons
and Deputy Mayor (Referred from the November 30, 2020 General
Government Committee Meeting)
Resolution # GG-037-21
Moved by Councillor Neal
Seconded by Councillor Zwart
That Report CAO-023-20 be received;
That the Members of Council be designated as a Department Liaison, for a one
year term ending December 31, 2021 as follows:
Planning & Development Services I Councillor Anderson
Public Works
Community Services
Legislative Services
Financial Services
Councillor Hooper
Councillor Traill
Councillor Jones
Councillor Neal
Corporate Services I Mayor Foster
Emergency Services I Councillor Zwart
That a Member of Council be appointed as a Liaison for Economic Development,
to be Council's representative on the Clarington Board of Trade, to report to
Council;
That the Economic Development Liaison be considered at the January 25, 2021
General Government Committee meeting; and
That Department Heads, or designate, only be required to attend Council of
Committee meetings if there is a matter on the agenda pertaining to their
Department, or if a Member of Council requests department representation, prior
to the meeting, for the purpose of answering a question(s) pertaining to their
department.
Carried as Amended (See following motion)
Resolution # GG-038-21
Moved by Councillor Neal
Seconded by Councillor Hooper
That the foregoing Resolution #GG-037-21 be amended by replacing the words
"Corporate Services" with the words "Office of the CAO" in the third paragraph.
14
Page 18
General Government Committee Minutes January 4, 2021
Carried
20. Confidential Reports
There were no Reports for this Section of the Agenda.
Closed Session
Resolution # GG-039-21
Moved by Councillor Traill
Seconded by Councillor Zwart
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as
amended, the meeting be closed for the purpose of discussing two matters that
deal with a proposed or pending acquisition or disposition of land by the
municipality or local board.
Carried
Rise and Report
The meeting resumed in open session at 4:40 p.m.
Mayor Foster advised that two items were discussed in "closed" session in
accordance with Section 239(2) of the Municipal Act, 2001 and one resolution
was passed on a procedural matter and one resolution was passed to provide
direction to Staff.
21. Adjournment
Resolution # GG-040-21
Moved by Councillor Hooper
Seconded by Councillor Traill
That the meeting adjourn at 4:41 p.m.
Carried
15
Page 19
Historic Downtown Bowmanville Business Centre (BIA)
Board of Management Meeting Minutes
Tuesday November 10, 2020; 6:30pm
Virtual Meeting due to ongoing COVID restrictions
Present: Edgar Lucas, Chair
Laura Holmes, Secretary
Gerri Lucas, Treasurer
Justin Barry
Cathy Holmes
Ron Hooper
Erin Kemp
Absent: Carrie Hooper
Delegations Present: Zoe Ferguson — Digital Services Squad (Digital Main Street)
The meeting was called to order by the Chair.
1. Presentation by Delegations
Zoe Ferguson is the Digital Services Squad member assigned to downtown Bowmanville under
the Digital Main Street program.
Grant application deadline is November 30. 15 businesses in Bowmanville have started the
process. Two grants have been awarded. Contact has been made with 85 businesses. Zoe has
met with 12.
Zoe is also offering the ShopHere program with Shopify. Currently working with 7 business on
this program. Can assist with all aspects of digital transformation.
Zoe will reach out to businesses that have participated in the programs to ask permission to
share their names/stories with other business owners.
Zoe will touch base with Adam on whether postcards for delivery to businesses are ready to be
distributed.
L. Holmes will provide Zoe with an updated business list for the Bowmanville BIA. Zoe will
endeavor to contact every business in downtown Bowmanville over the next two weeks.
2. Adoption of Minutes
Moved by G. Lucas, seconded by E. Kemp
THAT the minutes of the meeting of October 13, 2020 and minutes of the special meeting of
October 28, 2020 be approved as circulated.
CARRIED
3. Business Arising from Previous Minutes
Page 20
Historic Downtown Bowmanville 2 November 2020
Business Centre (BIA)
(a) Shooting Star Light Pole Decorations
The Chair reports that new brackets will be installed next week. The pilot project star has
been in place for several weeks and has not been hit. On inspection, several brackets had
slipped down and require reattachment. The Chair will contact James Printing to complete
the work.
(b) Alternatives to Santa Photos
The Chair reports that the Manager of BMO is on vacation so there is no answer yet about
using the BMO grounds or windows. He will continue to reach out this week to try to get an
answer. A window wrap is a possibility but James Printing has informed that 59" is the
maximum so it may require piecing together. The window is 69" x 10' (3 windows). E. Kemp
will reach out to another contact for a quote and will report back. G. Lucas reports that
Hunters Photography has declined to take photos due to COVID restrictions. E. Kemp
reports that her contact is willing to set up a holiday display. Pricing will depend on what
supplies the BIA already owns and how much space is available. A similar display will be
installed at Algoma Orchards that the BIA is encouraged to view.
All parties will share information as it becomes available.
(c) Decor for Downtown
Feedback on the silver garland trial was collected. Feedback was mostly positive. Some
concerns were raised about sunlight reflecting off the garland impacting drivers.
Moved by G. Lucas, seconded by J. Barry
THAT silver garland for street lamp posts be ordered.
CARRIED
C. Holmes presented a series of quotes from three local companies for installation of lights
on trees. Prices varied and each company offered slightly different options. One company
offered an all -in competitive price that included installation, removal, and storage which
was felt to be the best value.
Moved by J. Barry, seconded by E. Kemp
THAT the contract be awarded to the company that provides all -in pricing.
CARRIED
(d) 12 Days of Giveaways
E. Kemp will organize the campaign and run the contest on Instagram. C. Hooper will run
the contest on Facebook. L. Holmes will coordinate the business interest and provide list to
G. Lucas who will collect the gift certificates. The contest will run December 1 to 12 with up
to $6000 worth of gift certificates available to be won.
Page 21
Historic Downtown Bowmanville 3 November 2020
Business Centre (BIA)
(e) Charitable Partnerships
Co -partnership funds from the 12 Days of Giveaways will be donated to The Salvation Army.
The BIA will also sponsor a Food and Toy Drive in support of local BIA charities and non-
profit groups.
E. Kemp proposed having a designated drop off spot downtown for the food and toy drive
and volunteered Kemp Travel as a location.
Moved by L. Holmes, seconded by C. Holmes
THAT signs promoting the food and toy drive be printed and delivered to Kemp Travel
CARRIED
(f) Remembrance Day Posters
Very positive feedback has been received about the "Lest We Forget" posters provided to
downtown businesses. They are visible in most windows downtown.
4. Correspondence
Correspondence was received from
i. Trevor Pinn, Director of Finance MOC, requesting preliminary 2021 BIA levy request
ii. Sarah Allin, Planning Dept MOC, providing update on COVID CIP
iii. Anne Greentree, Clerk MOC, regarding notice of adoption of COVID CIP
iv. Martha Vandepol, Van Belle Flowers, expressing disappointment with procurement
decision for hanging winter baskets and outlining reasons for disagreement with
decision
Moved by J. Barry, seconded by C. Holmes
THAT the correspondence be received for information.
THAT a letter of reply be sent on item iv.
CARRIED
5. Treasurer's Report
The Treasurer presented the following:
i. $126 218.00 in current account
Moved by L. Holmes, seconded by R. Hooper
THAT the Treasurer's Report be adopted as presented.
CARRIED
6. Directors' Reports
Page 22
Historic Downtown Bowmanville 4 November 2020
Business Centre (BIA)
(a) Council Liaison — R. Hooper:
Reported that parking report came forward at Committee meeting yesterday. Councillor
Hooper had to declare himself in conflict but reported that the BIA will continue working
with staff on parking issues. Outcome of bagging of meters in December is unknown at this
time. Street sweeper came through to take care of leaves in downtown.
(b) Events — C. Holmes:
Reported that St. Johns Church has been contacted to ring bells for month of December.
Carollers are unable to perform due to COVID restrictions.
(c) Membership Relations —J. Barry:
Reported that a flower arrangement was sent to the Toasted Walnut on their relocation.
English Rose Tattoos has opened. Speakeasy Cannabis Co. is open.
(d) Streetscape — G. Lucas:
Reported that large planters for intersections are on order. Hanging baskets will be
installed Friday and Saturday. Support staff will be asked to clean out summer planters and
replace lids.
(e) Communications —vacant:
L. Holmes reported that emails containing relevant information continue to be distributed to
members as they become available.
(f) Website — L. Holmes:
Reported that posts will be made about the 12 Days of Giveaways, toy and food drives, and
photo displays on Instagram. Notifications about cancellation of santa photos and tree -
lighting were posted several months ago on the website.
(g) Media Relations — C. Hooper:
Councillor Hooper reported that questions received are mainly related to tree -lighting and
santa photos.
7. New Business
(a) 2021 Levy/Budget
Moved by J. Barry, seconded by L. Holmes
Page 23
Historic Downtown Bowmanville 5 November 2020
Business Centre (BIA)
THAT a letter indicating that the BIA does not anticipate requesting an increase to levy for
2021 be sent to Mr. Pinn along with notification that the formal request will be forthcoming
in January.
CARRIED
(b) Advertising
Posters are a good way to reach shoppers downtown. There is a sentiment that radio
advertising may be more useful than print advertising.
Moved by G. Lucas, seconded by J. Barry
THAT options for advertising for shopping downtown be explored.
CARRIED
(c) Date of Next Meeti
The next meeting of the Board of Management is scheduled to be held on Tuesday January 12,
2021 commencing at 6:30pm in Clarington Meeting Room 1-C, unless COVID-19 restrictions are
still in place, in which case the meeting will be held virtually.
(d) Adjournment
Moved by L. Holmes, seconded by C. Holmes
THAT the meeting adjourn.
The meeting adjourned at 8:19pm.
CARRIED
Page 24
Historic Downtown Bowmanville Business Centre (BIA)
Board of Management Meeting Minutes
Tuesday January 12, 2021; 6:30pm
Virtual Meeting due to COVID-19 pandemic
Present: Edgar Lucas, Chair
Laura Holmes, Secretary
Gerri Lucas, Treasurer
Justin Barry
Cathy Holmes
Ron Hooper
Absent: Carrie Hooper
Erin Kemp
Delegations Present: Lori Allin — owner Cactus Clothing Co.
Bonnie Wrightman — Clarington Board of Trade
The meeting was called to order by the Chair.
1. Presentation by Delegations
a) Lori Allin, owner of Cactus Clothing Co., joins the meeting tonight with a recommendation
for the Board and wishes to express views on the importance of social media for downtown
Bowmanville.
Her business experienced a surge during the Christmas shopping season which she attributes to
the media coverage around shopping local during the pandemic.
Believes that social media needs to be explored by the Board as a paid position or hired
contract. The labour/time commitment is too heavy for it to be a volunteer position. Believes
that a strong following on the BIA platforms can support all of the local businesses.
Her business noticed a change in sales when the Bowmanville BIA Instagram feed stopped daily
updates. Believes that the BIA platforms can reach a larger audience than any individual
business and that promotions are more important now than ever before, as businesses are in
lockdown.
A sample job description for a BIA marketing position was presented. She recommended that
careful consideration be given to selecting the correct person for the job. Cautioned that
sometimes candidates with strong resumes do not provide the expected service. Shared that
her feelings were that the platforms were best managed by someone with a strong connection
to the town and demonstrated skill and experience and provided a recommendation that L.
Holmes be considered for this role.
Councillor Hooper expressed that he echoes the sentiments of the importance of social media
promotions.
Page 25
Historic Downtown Bowmanville 2 January 2021
Business Centre (BIA)
The Chair thanked Ms. Allin for sharing her thoughts and expressed that in his view the Board
was in agreement on the importance of social media marketing and would review how best to
move forward.
b) Bonnie Wrightman from CBOT would like to be present at all future meeting to be able to
share updates and work collaboratively with the Board.
CBOT was the recipient of the Digital Main Street grant to hire a digital services squad (DSS)
to assist small main street businesses with digital transformation. Outreach was to over 300
businesses in Clarington. 25 businesses had sit-down meetings with DSS. 33 businesses
applied for grant funds. 18 received grant funds. DSS is still working with businesses until
the end of January.
Encourages the BIA to leverage support from CBOT. CBOT is a great resource for small
business. Investments over the holiday season were put into advertising encouraging local
shopping. CBOT is currently supporting the Municipality in the COVID CIP outreach,
including hosting a webinar to help walk businesses through the application process.
Seminar is also scheduled on return to work with a lawyer on the 22nd. On Feb loth there is
a breakfast meeting with Erin O'Toole. When the small business grant is released, CBOT will
host a webinar to assist with the process.
2. Adoption of Minutes
Moved by R. Hooper, seconded by G. Lucas
THAT the minutes of the meeting of November 10, 2020 be approved as circulated.
CARRIED
3. Business Arising from Previous Minutes
(a) 12 Days of Giveaways Promotion
L. Holmes shared that the feedback received from businesses was overwhelmingly positive.
There was large growth in followers on both Facebook and Instagram. Number of entries
varied based on prize, but was generally in the hundreds to thousands. Winners generally
claimed and redeemed prizes soon after. Some complaints were received on Facebook
about the contest rules and some winners tried to swap prizes. Both E. Kemp and C. Hooper
expressed how difficult it was to keep up with daily posting, answering questions, selecting
winners, etc. and felt the labour involved was too much as a volunteer role. Both expressed
feeling burnt out at the end of the twelve days.
(b) Charitable Partnerships
Donation of $1800 directed to Salvation Army from the 12 Days of Giveaways promotion.
$300 donation directed to St. John's Anglican Church for bell ringing in December. Kemp
Travel accepted donations for the Historic Downtown Bowmanville Toy and Food drive.
Page 26
Historic Downtown Bowmanville 3 January 2021
Business Centre (BIA)
(c) 2021 Budget
2020 budget and actual financials provided by the Treasurer were presented on screen for
review. Discussion of 2021 budget and levy request.
Moved by R. Hooper, seconded by J. Barry
THAT a new paid position for social media marketing be created and offered to L. Holmes
CARRIED
Moved by J. Barry, seconded by G. Lucas
THAT the lights installed on the trees for Christmas remain in place year-round and the
contractor for tree lights be contacted about possibility of credit towards new light strings in
exchange for the fee already paid for removal and storage.
CARRIED
Moved by L. Holmes, seconded by C. Holmes
THAT the 2021 budget be approved as presented on screen, at a 0% increase, and
notification be sent to the Director of Finance.
CARRIED
4. Correspondence
Correspondence was received from
i. Trevor Pinn, Director of Finance MOC, regarding appointment of new auditors for 2021
ii. Zoe Ferguson, Digital Service Squad Member, providing updates on Digital Main Street
grant status of November 13, 2020 and December 31, 2020
iii. June Gallagher, Municipal Clerk MOC, announcing Council Resolution #C-480-20 on
December parking
iv. Salvation Army donation receipt and letter of appreciation
V. St. John's Anglican Church donation receipt and letter of appreciation
Moved by J. Barry, seconded by C. Holmes
THAT the correspondence be received for information.
CARRIED
S. Treasurer's Report
The Treasurer presented the following:
i. $64 712.00 in current account as of December 31, 2020
Page 27
Historic Downtown Bowmanville 4 January 2021
Business Centre (BIA)
Moved by R. Hooper, seconded by J. Barry
THAT the Treasurer's Report be adopted as presented.
CARRIED
6. Directors' Reports
(a) Council Liaison — R. Hooper:
Reported that Clarington bylaw has been around to tag vehicles that are parked in the time -
limited complimentary parking spaces. Abuse of the free parking is noticeable. Mayor is
scheduled to begin weekly COVID task force meetings again. Government has announced
funding for Lakeridge Health Bowmanville, including funds for relocation of the heli-pad.
(b) Events — C. Holmes:
Reported that there is hope that events late in 2021 may be able to proceed. Would like to
run some new events that fit within the public health guidelines such as social distanced
mascot photos, treasure hunts, storybook path, etc. Plans to reinstate the Events
Committee for 2021 decision making.
(c) Membership Relations —J. Barry:
Reported that Bella Fleur Boutique and The Bees Knees have closed. There are two new
restaurants opening on Division St. There is a for lease sign on the former billiards space.
(d) Streetscape — G. Lucas:
Reported that winter baskets and sidewalk planters looked good. The Chair will speak with
the watering contractor again because the flower vendor is concerned about the wilting and
lack of growth of blooms that occurred the past two summer seasons. Councillor Hooper
expressed concern about the amount of garbage that has been deposited in the stationary
flower planters since the lids have not been placed.
(e) Communications —vacant:
L. Holmes reported that businesses that have closed have been removed from the contact
list. Updates are sent by email as they become available.
(f) Website — L. Holmes:
Reported that a notice was placed on the vendor application page to alert vendors that the
provincial restrictions are closely monitored and information about festivals would be
posted as it becomes available. Website redevelopment and project management will be a
future agenda item.
Page 28
Historic Downtown Bowmanville 5 January 2021
Business Centre (BIA)
(g) Media Relations — C. Hooper:
No Report.
7. New Business
(a) Annual General Meeting
Councillor Hooper proposes that an all -members meeting be planned.
Discussion deferred until next meeting.
8. Date of Next Meeting
The next meeting of the Board of Management is scheduled to be held on Tuesday February 9,
2021 commencing at 6:30pm. The meeting will be held virtually, as the provincial state of
emergency and stay at home order will be in effect.
9. Adjournment
Moved by C. Holmes, seconded by L. Holmes
THAT the meeting adjourn.
The meeting adjourned at 8.49pm.
CARRIED
Page 29
Board Meeting For Solina community Centre
July 23, 2020. 9:00 am Solina Community Centre
With full distancing precautions and masks Herb Tink, Ron and Bev
Whitbread, Karen Dair and Jenny Bowman met for a meeting.
Jenny called the meeting to order.
Herb gave the treasurer's report. Our total assets are $36,095.10 to
date. The only expenses are the basic ones Hydro, natural gas,
telephone, rental refunds, bartender fee and janitor fee before Covid,
grass cutting, garbage disposal. Report will be included with the
minutes.
Herb had met Rob Groen from the Town and they will put a cell caller
on the Defib unit so that we can discontinued the phone in the Hall.
The era of the cell phone has made it easy for people to call in an
emergency and there is no one at the hall to answer the phone so it is
just one more expense for us that is not necessary. The telephone will
be discontinued when the cell caller is installed on the Defib unit.
We discussed the Covid 19 situation at length and we decided that
we would be best to stay closed for the rest of the year.
Karen Dair made a motion that we will assess the directives from the
Town as they change but at this point in time we will not open until
January 1, 2020. Motion was seconded by Bev Whitbread and
carried.
We will assess again but it is difficult to control distancing and
cleaning could be an issue too.
Herb brought forth that he had received an email from the Town with
regard to the Community Grant Program. We had applied for our
usual $2500.00 but we thought that we had not received the grant
this year. However they had been restructuring the funding and it
looks like we may still be receiving the money. Herb will contact the
Town to verify.
Herb also applied for $3000.00 Covid 19 Relief Program offered to
non profit organizations in Clarington. No results as of this meeting.
Page 30
Jenny spoke with Hydro One regarding the Refrigeration Efficiency
Program and the technician came out to assess. Hydro will replace
our fan in the cooler for no cost. The usual cost is $162.00. There
would be a saving saving of 557 kw and a refund of $56.20 to the
Hall. This may not make a big difference because the cooler is not
always on.
There was some vandalism to the north west lower window. The
Town will repair the window. Jenny also noted the the light over the
west door was missing.
Herb brought forward that this would be an ideal time to refinish the
hardwood floors in the upper hall and the tile floors in the foyers,
bathrooms and kitchen.
Jenny suggested Higgins, Peterborough as one possibility for the
hardwood floors. Herb will contact Rob Groen about the company
that the Town uses or suggestion of a reputable company. He will
also ask about the outside light on the west door. It was suggested
that a sensor light might be best.
We also discussed the need for a website as the phone will be
discontinued. Currently we have a Facebook page but usually a
website is a good way for people to search. Jenny will contact her
web site provider and Ron and Bev will talk to their daughter to see if
she has another person who creates websites. The Park would be
included. It would be simple - calendar, contact info, pictures of the
Hall and the rental prices for both the Hall and park.
Page 31
Solina Community Centre
This is just some notes to record of the happening of the Hall from
late summer to December 24, 2020.
1 documented the earlier records and they are in the minute book.
had Virtual meeting with the Town in August to refresh our minds on the
cleaning of the Hall, the renting changes during Covid and the need for
added regulations to our rental agreement during this times and the health
regulations. Our Hall was closed so we did not use this information but
was necessary if we did open. We all appreciated the Town reaching out to
us and keeping us informed of the changes.
In September we had a Solina Park clean up with social distancing
restrictions in place. All the picnic tables were brought in under the shelter
and chained in place. The two soccer nets not being used were
dismantled and the poles will be stored in the trailer (storage unit) at the
Park. This trailer was completely cleaned out and four truck loads of
unused items were taken to the dump. This will make more room for the
lawn mower and the Tractor used for grooming the diamonds. The
benches from the sidelines were also put in the shelter.
Once again we thank the volunteers who came out to help the board
members - Hall and Park. Thanks goes out to Kathy Baker and family, Ken
Ashton, Don Dair and Eric Bowman.
The old bench was removed from the south west corner of the Hall
and Herb Tink will refurbish as it was it is a memory piece. Enjoy the bench
Herb and Debbie.
The two new benches were to be installed but we decided to wait until
spring as it was late in the season so why expose them to the elements.
John and Shirley Goslinga donated one and the Hall purchased the other
one. We will put a Thank you plaque on the one bench in the spring.
Jenny had asked the Town if they had signs to remind folks that
leaving their dog poop donation on the grass in the Park was annoying to
the person maintaining the lawns. The Park has been posted by the Town
to remind folks of their need to respect the privilege of walking their dog in
a well maintained Park.
Page 32
Jenny had another virtual meeting with the Town on December 15,
2020 as a catch up on the rules and regulations and the formation of the
Community Development for Clarington
These notes will be included with these minutes and forwarded to the
Board members.
The snow removal will be covered by the Town this year and Dean Bradley
was contacted and understood the lack of money at this time. The
driveway has to be kept clean in the event of the need for Emergency
vehicles.
We have to make the decision whether we will open in January or
continued to be closed.
Thanks to Herb for keeping an eye on the Hall during the closure.
Page 33
KAWARTHA PINE RIDGE
January 4, 2021
The Honourable Stephen Lecce
Minister of Education
DISTRICT SCHOOL BOARD Ministry of Education
315 Front Street, 14th Floor
Toronto, ON M7A 0134
Dear Minister:
RE: Notice of Passing an Education Development Charge By-law
Trustees:
This letter is intended to satisfy the Notice of By-law passing
Diane Lloyd
requirements under the Education Act.
(Chairperson)
Attached please find a copy of a Notice of By-law Passing and the
AngebaLr°yd
(Dice -chairperson)
Education Development Charge By-law adopted on December 15,
2020 by this Board.
Cathy Abraham
Sarah Bobka
Our new Education Development Charge By-law is effective January 1,
Terry Brown
Cyndi Dickson
2021 and is for the period 2021-2026. The adopted by-law covers only
Kailee Dupuis
the Municipality of Clarington portion of this Board's jurisdiction.
Rose Kitney
JaineKlassenjeninga
Yours truly,
Emilio Ojeda
Steve Russell
Roan Haggerty-Goede
Justine MacKay
Chris Arnew
(student Trustees)
Superintendent, Business and Corporate Services
Attachments
Dr. Jennifer Leclerc
Director ofEaucation
Copy: Paul Bloye, Director, Capital Programs Branch, Ministry of
Education
June Gallagher, Municipal Clerk, Municipality of Clarington
Brent Rice, Chief Building Official, Municipality of Clarington
EDUCATION CENTRE
Andre Blais, Director of Education and Secretary -Treasurer,
1994 Fisher Drive
Conseil scolaire de district catholique Centre-Sud
Peterborough, Ontario
Martin Bertrand, Director Education, Conseil scolaire Viamonde
K9J6X6
Joan Carragher, Director of Education/Secretary Treasurer,
Peterborough Victoria Northumberland and Clarington Catholic
District School Board
(705) 742-9773
Isabel Grace, Superintendent of Business and Finance,
9 (877) 749-4577
Peterborough Victoria Northumberland and Clarington District
Fax: (705) 742-7801
School Board
Website.• zvzvzv.kprschools.ca
Page 34
KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD
TAKE NOTICE that the Kawartha Pine Ridge District School Board passed the 2020
Education Development Charges By -Law (Municipality of Clarington) on the 15th day of
December 2020 as By -Law number BL-20-001.
AND TAKE NOTICE that any person or organization may appeal the said by-law to the
Local Planning Appeal Tribunal under section 257.65 of the Education Act by filing with the
Secretary of the Kawartha Pine Ridge District School Board on or before the 25th day of January
2021, a notice of appeal setting out the objection to the by-law and the reasons supporting the
objection.
The said by-law comes into force on January 1, 2021. The schedule of education development
charges imposed by the by-law is as follows:
Charge per dwelling unit on residential development:
January 1, 2021 to December 31, 2021 - $1,328.00;
January 1, 2022 to December 31, 2022- $1,628.00;
January 1, 2023 to December 31, 2023- $1,928.00;
January 1, 2024 to December 31, 2025- $2,143.00.
Charge on non-residential development:
January 1, 2021 to December 31, 2021-$0.34 per square foot ($3.66 per square
metre);
January 1, 2022 to December 31, 2022 -$0.44 per square foot ($4.74 per square metre);
January 1, 2023 to December 31, 2023- $0.54 per square foot ($5.81 per square metre);
January 1, 2024 to December 31, 2024- $0.64 per square foot ($6.89 per square metre);
January 1, 2025 to December 31, 2025- $0.74 per square foot ($7.97 per square metre).
The education development charges are imposed on all development of lands in the Municipality
of Clarington. Accordingly, a key map showing the location of the lands subject to the said by-
law is not provided as part of this notice.
A complete copy of the 2020 Education Development Charges By -Law (Municipality of
Clarington) is available for examination in the offices of the Kawartha Pine Ridge District School
Board, located at 1994 Fisher Drive, Peterborough, Ontario K9J 7A1, during regular office hours.
Notice of a proposed by-law amending the 2020 Education Development Charges By -Law
(Municipality of Clarington) or the passage of such an amending by-law is not required to be given
to any person or organization, other than to certain clerks of municipalities or secretaries of school
boards, unless the person or organization gives the Secretary of the Kawartha Pine Ridge District
School Board a written request for notice of any amendments to the 2020 Education Development
Charges By -Law (Municipality of Clarington) and has provided a return address.
Dated this 16th day of December 2020.
Jennifer Leclerc Diane Lloyd
Director of Education, Secretary of the Board Chairperson of the Board
Page 35
KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD
EDUCATION DEVELOPMENT CHARGES BY-LAW BL-20-001
FOR THE MUNICIPALITY OF CLARINGTON
A by-law for the imposition of education development charges
WHEREAS subsection 257.54 (1) of the Education Act provides that if there is residential
development in the area of jurisdiction of a district school board of education that would increase
education land costs, the district school board may pass by-laws for the imposition of education
development charges against land in its area of jurisdiction undergoing residential or non-
residential development provided that the development requires one or more of the actions
identified in subsection 257.54(2) of the Education Act;
WHEREAS the Kawartha Pine Ridge District School Board (the "Board") has referred to
the Minister of Education the following estimates with respect to the Municipality of Clarington
for approval:
(i) the total number of new school pupils and the number of existing school pupil
places that could reasonably be used to accommodate those new school pupils, for
each of the 15 years immediately following the day the Board intends to have this
by-law come into force;
(ii) the total number of new school pupils who were or who are, for each of the years
referred to in paragraph (i), expected to be generated by new dwelling units that
were since July 1, 2015 built in the area in which the charges are to be imposed
under this by-law;
(iii) the number of existing and planned school pupil places that could reasonably be
used to accommodate the estimated total number of new school pupils referred to
in paragraph (ii); and,
(iv) the number of school sites used by the Board to determine the net education land
cost to be recovered in the 15-year period immediately following the day the Board
intends to have this by-law come into force;
which estimates the Minister of Education approved on December 11, 2020 in accordance with
section 10 of Ontario Regulation 20/98, as amended;
WHEREAS at the time of expiry of the Kawartha Pine Ridge District School Board 2015
Education Development Charges By-law (Municipality of Clarington), the balance in the
education development charge reserve fund with respect to the said by-law is less than the amount
required to pay outstanding commitments to meet growth -related net education land costs, as
calculated for the purposes of determining the education development charges to be imposed under
Page 36
this by-law;
WHEREAS the estimated average number of elementary school pupils of the Board over
the five years immediately following the day this by-law comes into force will exceed the total
capacity of the Board to accommodate elementary school pupils throughout its jurisdiction on the
day this by-law is passed;
WHEREAS the Board has given a copy of the education development charge background
study relating to this by-law to the Minister of Education and to each school board having
jurisdiction within the area to which this by-law applies;
WHEREAS the Board has provided any information related to the education development
charge background study or the calculation of education development charges as set out therein
requested by the Minister of Education;
WHEREAS the Board has given notice of and held a public meeting on September 10,
2020, in accordance with subsection 257.60(2) of the Education Act;
WHEREAS the Board has given notice of and held a public meeting on September 10,
2020 in accordance with subsection 257.63(1) of the Education Act;
WHEREAS the Board has permitted any person who attended the public meetings on
September 10, 2020 to make representations in respect of the proposed education development
charges and by-law;
WHEREAS the Board has determined in accordance with subsection 257.63(3) of the
Education Act that no additional public meeting is necessary in respect of this by-law;
NOW THEREFORE THE KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD
HEREBY ENACTS AS FOLLOWS:
PART I
APPLICATION
Defined Terms
In this by-law,
(a) "Act" means the Education Act, R.S.O. 1990, c.E.2, as amended, or a successor
statute;
(b) "agricultural building or structure" means a building or structure used, or designed
or intended for use for the purpose of a bona fide farming operation including, but
not limited to, animal husbandry, dairying, fallow, field crops, removal of sod,
2
Page 37
forestry, fruit farming, horticulture, market gardening, pasturage, poultry keeping
and any other activities customarily carried on in the field of agriculture, and
residential buildings which are used exclusively to provide living accommodation
for employees of the operator of the farming operation and which are occupied for
fewer than six (6) consecutive months during each calendar year, but shall not
include a dwelling unit or any other building or structure or parts thereof used for
other retail, commercial, office, industrial or institutional purposes which constitute
non-residential development;
(c) "Board" means the Kawartha Pine Ridge District School Board;
(d) "development" includes redevelopment;
(e) "dwelling unit" means a room or suite of rooms used, or designed or intended for
use by one person or persons living together, in which culinary and sanitary
facilities are provided for the exclusive use of such person or persons, and shall
include, but is not limited to, a dwelling unit or units in an apartment, group home,
mobile home, duplex, triplex, semi-detached dwelling, single detached dwelling,
stacked townhouse and townhouse;
(f) "education land costs" means costs incurred or proposed to be incurred by the
Board,
(i) to acquire land or an interest in land, including a leasehold interest, to be
used by the Board to provide pupil accommodation;
(ii) to provide services to the land or otherwise prepare the site so that a building
or buildings may be built on the land to provide pupil accommodation;
(iii) to prepare and distribute education development charge background studies
as required under the Act;
(iv) as interest on money borrowed to pay for costs described in paragraphs (i)
and (ii); and
(v) to undertake studies in connection with an acquisition referred to in
paragraph (i).
but not:
(vi) costs of any building to be used to provide pupil accommodation; or
(vii) costs that are prescribed in the Regulation as costs that are not education
land costs.
(g) "education development charge" means charges imposed pursuant to this by-law in
accordance with the Act;
(h) "existing industrial building" means a building used for or in connection with,
(i) manufacturing, producing, processing, storing or distributing something,
Page 38
(ii) research or development in connection with manufacturing, producing or
processing something,
(iii) retail sales by a manufacturer, producer or processor of something they
manufactured, produced or processed, if the retail sales are at the site where
the manufacturing, production or processing takes place,
(iv) office or administrative purposes, if they are,
(1) carried out with respect to manufacturing, producing, processing,
storage or distributing of something, and
(2) in or attached to the building or structure used for that
manufacturing, producing, processing, storage or distribution;
(i) "gross floor area of non-residential development" means in the case of a non-
residential building or structure or the non-residential portion of a mixed -use
building or structure, the total floor area, measured between the outside of exterior
walls or between the outside of exterior walls and the centre line of party walls
dividing the building from another building, of all floors above the average level of
finished ground adjoining the building at its exterior walls, and, for the purpose of
this definition, the non-residential portion of a mixed -use building is deemed to
include one-half of any area common to the residential and non-residential portions
of such mixed -use building or structure;
(j) "local board" means a local board as defined in the Municipal Affairs Act, R.S.O.
1990, c. M.46, as amended, other than a board defined in subsection 257.53(1) of
the Act;
(k) "mixed use" means land, buildings or structures used, or designed or intended for
use, for a combination of non-residential and residential uses;
(1) "Municipality" means the Municipality of Clarington in the Regional Municipality
of Durham;
(m) "non-residential building or structure" means a building or structure or portions
thereof used, or designed or intended for use for other than residential use and
includes, but is not limited to, an office, retail, industrial or institutional, building
or structure;
(n) "non-residential development" means a development other than a residential
development and includes, but is not limited to, office, retail, industrial or
institutional development;
(o) "non-residential use" means lands, buildings or structures or portions thereof used,
or designed or intended for use for other than residential use and includes, but is
not limited to, an office, retail, industrial or institutional use;
(p) "Planning Act" means the Planning Act, R.S.O. 1990, c. P.13, as amended;
4
Page 39
(q) "Region" means the Regional Municipality of Durham;
(r) "Regulation" means Ontario Regulation 20/98, as amended, made under the Act;
(s) "residential development" means lands, buildings or structures developed or to be
developed for residential use.
(t) "residential use" means lands, buildings or structures used, or designed or intended
for use as a dwelling unit or units, and shall include a residential use accessory to a
non-residential use and the residential component of a mixed use or agricultural
use.
2. In this by-law where reference is made to a statute or a section of a statute such reference
is deemed to be a reference to any successor statute or section.
Lands Affected
3. (1) Subject to subsections (2) to (6), this by-law applies to all lands in the Municipality.
(2) This by-law shall not apply to lands that are owned by and are used for the purposes
of:
(a) the Municipality or a local board thereof;
(b) a board as defined in subsection 257.53(1) of the Act;
(c) the Region or a local board thereof,
(d) Metrolinx; or,
(e) a public hospital receiving aid under the Public Hospitals Act, R.S.O.
1990, c.26, as amended.
(3) Subject to subsection (4), an owner shall be exempt from education development
charges if a development on its lands would construct, erect, or place a building or
structure, or make an addition or alteration to a building or structure for one of the
following purposes:
(a) a private school;
(b) a long-term care home, as defined in the Long -Term Care Homes Act, 2007,
S.O. 2007, c. 8, as amended;
(c) a retirement home, as defined in the Retirement Homes Act, 2010, S.O.
2010, c. 11, as amended;
(d) a hospice or other facility that provides palliative care services;
(e) a child care centre, as defined in the Child Care and Early Years Act,
20145.0. 2014, c. 11, Sched. 1, as amended; or
67
Page 40
(f) a memorial home, clubhouse or athletic grounds owned by the Royal
Canadian Legion.
(4) If only a portion of a building or structure, or an addition or alteration to a building
or structure, referred to in subsection (3) will be used for a purpose identified in
that subsection, only that portion of the building, structure, addition or alteration is
exempt from an education development charge.
(5) An owner shall be exempt from education development charges if the owner is,
(a) a college of applied arts and technology established under the Ontario
Colleges of Applied Arts and Technology Act, 2002, S.O.2002, c. 8, Sched.
F, as amended;
(b) a university that receives regular and ongoing operating funds from the
Government of Ontario for the purposes of post -secondary education;
(c) an Indigenous Institute prescribed for the purposes of section 6 of the
Indigenous Institutes Act, 2017, S.O. 2017, c. 34, Sched. 20, as amended;
(6) This by-law shall not apply to non-residential agricultural buildings or structures
that are owned by and are used for the purposes of a bona fide farming operation.
Approvals for Development
4. (1) Education development charges shall be imposed against all lands, buildings or
structures undergoing residential development if the development requires one or more of
the following:
(a) the passing of a zoning by-law or of an amendment thereto under section 34 of the
Planning Act;
(b) the approval of a minor variance under section 45 of the Planning Act;
(c) a conveyance of land to which a by-law passed under subsection 50(7) of the
Planning Act applies;
(d) the approval of a plan of subdivision under section 51 of the Planning Act;
(e) a consent under section 53 of the Planning Act;
(f) the approval of a description under the Condominium Act, 1998, S.O. 1998, c. C.19,
as amended; or
(g) the issuing of a permit under the Building Code Act, 1992, S.O. 1992, c.23, as
amended, in relation to a building or structure.
(2) In respect of a particular development an education development charge will be
collected once, but this does not prevent the application of this by-law to future
development on the same property.
5. (1) Education development charges shall be imposed against all lands, buildings or
6
Page 41
structures undergoing non-residential development which has the effect of creating gross
floor area of non-residential development or of increasing existing gross floor area of non-
residential development if the development requires one or more of the following:
(a) the passing of a zoning by-law or of an amendment thereto under section 34 of the
Planning Act;
(b) the approval of a minor variance under section 45 of the Planning Act;
(c) a conveyance of land to which a by-law passed under subsection 50(7) of the
Planning Act applies;
(d) the approval of a plan of subdivision under section 51 of the Planning Act;
(e) a consent under section 53 of the Planning Act;
(f) the approval of a description under the Condominium Act, 1998, S.O. 1998, c. C.19,
as amended; or
(g) the issuing of a permit under the Building Code Act, 199Z S.O. 1992, c.23, as
amended, in relation to a building or structure.
(2) In respect of a particular development an education development charge will be
collected once, but this does not prevent the application of this by-law to future
development on the same property.
6. The Board has determined that the residential development of land in the area of
jurisdiction of the Board increases education land costs.
Categories of Development and Uses of Land Subiect to Education Development Charges
7. Subject to the provisions of this by-law, education development charges shall be imposed
upon all categories of residential development and non-residential development.
8. Subject to the provisions of this by-law, education development charges shall be imposed
upon all uses of land, buildings or structures.
PART II
EDUCATION DEVELOPMENT CHARGES
Residential Education Development Charges
9. Subject to the provisions of this by-law, an education development charge per dwelling unit
shall be imposed upon the designated categories of residential development and the
designated residential uses of land, buildings or structures, including a dwelling unit
accessory to a non-residential use, and, in the case of a mixed -use building or structure,
upon the dwelling units in the mixed -use building or structure. The education development
charge per dwelling unit shall be in the following amounts for the periods set out below:
7
Page 42
(a) January 1, 2021 to December 31, 2021 - $1,328.00;
(b) January 1, 2022 to December 31, 2022- $1,628.00;
(c) January 1, 2023 to December 31, 2023- $1,928.00; and,
(d) January 1, 2024 to December 31, 2025- $2,143.00.
Exemptions from Residential Education Development Charges
10. (1) In this section,
(a) "gross floor area" means the total floor area, measured between the outside
of exterior walls or between the outside of exterior walls and the centre line
of party walls dividing the building from another building, of all floors
above the average level of finished ground adjoining the building at its
exterior walls;
(b) "other residential building" means a residential building not in another class
of residential building described in this section;
(c) "semi-detached or row dwelling" means a residential building consisting of
one dwelling unit having one or two vertical walls, but no other parts,
attached to another structure;
(d) "single detached dwelling" means a residential building consisting of one
dwelling unit that is not attached to another building.
(2) Subject to subsections (3) and (4), education development charges shall not be
imposed with respect to,
(a) the enlargement of an existing dwelling unit that does not create an
additional dwelling unit;
(b) the creation of one or two additional dwelling units in an existing single
detached dwelling; or
(c) the creation of one additional dwelling unit in a semi-detached dwelling, a
row dwelling, or any other residential building.
(3) Notwithstanding clause (2)(b), education development charges shall be imposed in
accordance with section 9 if the total gross floor area of the additional unit or two
additional dwelling units exceeds the gross floor area of the existing single detached
dwelling.
(4) Notwithstanding clause (2)(c), education development charges shall be imposed in
accordance with section 9 if the additional dwelling unit has a gross floor area
greater than,
(a) in the case of a semi-detached or row dwelling, the gross floor area of the
existing dwelling unit; or
8
Page 43
(b) in the case of any other residential building, the gross floor area of the
smallest dwelling unit already contained in the residential building.
(5) For the purposes of this section 10, an "additional dwelling unit" is a dwelling
unit for which the application for the building permit for such additional dwelling
unit is submitted no sooner than twelve (12) months after the earliest of the dates
on which any of the following events occurs:
(i) the issuance of a certificate of occupancy for the dwelling unit
already in the building;
(ii) if no certificate of occupancy is issued by the area municipality,
the occupancy of the dwelling unit already in the building, as
established by proper evidence of such occupancy; or,
(iii) the delivery of the certificate of completion, pursuant to subsection
13(3) of the Ontario New Home Warranties Plan Act, R.S.O. 1990,
c. 0.31, as amended, for the dwelling unit already in the building.
11. (1) Education development charges under section 9 shall not be imposed with respect
to the replacement, on the same site, of a dwelling unit that was destroyed by fire,
demolition or otherwise, or that was so damaged by fire, demolition or otherwise
as to render it uninhabitable.
(2) Notwithstanding subsection (1), education development charges shall be imposed
in accordance with section 9 if the building permit for the replacement dwelling
unit is issued more than 2 years after,
(a) the date the former dwelling unit was destroyed or became uninhabitable;
or
(b) if the former dwelling unit was demolished pursuant to a demolition permit
issued before the former dwelling unit was destroyed or became
uninhabitable, the date the demolition permit was issued.
(3) Notwithstanding subsection (1), education development charges shall be imposed
in accordance with section 9 against any dwelling unit or units on the same site in
addition to the dwelling unit or units being replaced. The onus is on the applicant
to produce evidence to the satisfaction of the Board, acting reasonably, to establish
the number of dwelling units being replaced.
(4) Education development charges shall be imposed in accordance with section 12
where the dwelling unit described in subsection (1) is replaced by or converted to,
in whole or in part, non-residential development.
Non -Residential Education Development Charges
12. Subject to the provisions of this by-law, an education development charge shall be
imposed upon the designated categories of non-residential development and the designated non-
residential uses of land, buildings or structures and, in the case of a mixed use building or
9
Page 44
structure, upon the non-residential uses in the mixed -use building or structure. The education
development charge per square foot (square metre) of such non-residential development and uses
of land, buildings or structures shall be in the following amounts for the periods set out below:
(a)
January 1, 2021 to December 31, 2021
- $0.34 per square foot ($3.66 per square
metre);
(b)
January 1, 2022 to December 31, 2022
-$0.44 per square foot ($4.74 per square
metre);
(c)
January 1, 2023 to December 31, 2023-
$0.54 per square foot ($5.81 per square
metre);
(d)
January 1, 2024 to December 31, 2024-
$0.64 per square foot ($6.89 per square
metre); and,
(e)
January 1, 2025 to December 31, 2025-
$0.74 per square foot ($7.97 per square
metre).
Exemptions from Non -Residential Education Development Charges
13. Notwithstanding section 12 of this by-law, education development charges shall not be
imposed upon a non-residential development if the development does not have the effect
of creating gross floor area of non-residential development or of increasing existing gross
floor area of non-residential development.
14. (1) Education development charges under section 12 shall not be imposed with respect
to the replacement, on the same site, of a non-residential building or structure that
was destroyed by fire, demolition or otherwise, or that was so damaged by fire,
demolition or otherwise as to render it unusable.
(2) Notwithstanding subsection (1), education development charges shall be imposed
in accordance with section 12 if the building permit for the replacement non-
residential building or structure is issued more than 5 years after,
(a) the date the former building or structure was destroyed or became unusable;
or
(b) if the former building or structure was demolished pursuant to a demolition
permit issued before the former building or structure was destroyed or
became unusable, the date the demolition permit was issued.
(3) Notwithstanding subsection (1), if the gross floor area of the non-residential part of
the replacement building or structure exceeds the gross floor area of the non-
residential part of the building or structure being replaced, education development
charges shall be imposed in accordance with section 12 against the additional gross
floor area. The onus is on the applicant to produce evidence to the satisfaction of
the Board, acting reasonably, to establish the gross floor area of the non-residential
building or structure being replaced.
(4) Education development charges shall be imposed in accordance with section 9 if
10
Page 45
the non-residential building or structure described in subsection (1) is replaced by
or converted to, in whole or in part, a dwelling unit or units.
15. (1) If a development includes the enlargement of the gross floor area of an existing
industrial building, the amount of the education development charge that is payable in
respect of the enlargement shall be determined in accordance with the following rules:
(a) if the gross floor area is enlarged by 50 per cent or less, the amount of the
education development charge in respect of the enlargement is zero;
(b) if the gross floor area is enlarged by more than 50 per cent the amount of
the education development charge in respect of the enlargement is the
amount of the education development charge that would otherwise be
payable multiplied by the fraction determined as follows:
(i) determine the amount by which the enlargement exceeds 50 per cent
of the gross floor area before the enlargement.
(ii) divide the amount determined under paragraph (i) by the amount of
the enlargement.
(2) For the purposes of subsection (1), the following provisions apply:
(a) the gross floor area of an existing industrial building shall be calculated as
it existed prior to the first enlargement of such building for which an
exemption under section 15(1) or a similar provision of any prior education
development charge by-law of the Board was sought;
(b) the enlargement of the gross floor area of the existing industrial building
must be attached to such building;
(c) the enlargement must not be attached to the existing industrial building by
means only of a tunnel, bridge, passageway, shared below grade connection,
foundation, footing or parking facility, but must share a common wall with
such building.
PART III
ADMINISTRATION
Payment of Education Development Charges
16. Education development charges are payable in full to the municipality in which the
development takes place on the date a building permit is issued in relation to a building or
structure on land to which this education development charge by-law applies.
17. The treasurer of the Board shall establish and maintain an educational development charge
reserve fund in accordance with the Act, the Regulation and this by-law.
11
Page 46
Payment by Services
18. Notwithstanding the payments required under section 16, and subject to section 257.84 of
the Act, the Board may, by agreement, permit an owner to provide land for pupil
accommodation in lieu of the payment of all or a part of the education development
charges.
Collection of Unpaid Education Development Charges
19. Section 349 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, applies with
necessary modifications with respect to an education development charge or any part of it
that remains unpaid after it is payable.
Date By -Law in Force
20. This by-law shall come into force on January 1, 2021. On such date, the Kawartha Pine
Ridge District School Board 2015 Education Development Charges By -Law BL 15-001
(Municipality of Clarington) shall be repealed.
Date By -Law Expires
21. This by-law shall expire on December 31, 2025, unless it is repealed at an earlier date.
Severability
22. In the event any provision, or part thereof, of this by-law is found by a court of competent
jurisdiction to be ultra vices, such provision, or part thereof, shall be deemed to be severed,
and the remaining portion of such provision and all other provisions of this by-law shall
remain in full force and effect.
Interpretation
23. Nothing in this by-law shall be construed so as to commit or require the Board to authorize
or proceed with any capital project at any time.
Short Title
24. This by-law may be cited as the Kawartha Pine Ridge District School Board 2020
Education Development Charges By -Law (Municipality of Clarington).
ENACTED AND PASSED this 15th day of December, 2020.
...................................................................................................................................
Chairperson of the Board Director of Education and Secretary of the Board
12
Page 47
Clarington
MEMO
If this information is required in an alternate format, please contact the
Accessibility Coordinator at 905-623-3379 ext. 2131
To: Mayor Foster and Members of Council
From: Robert Maciver, Director of Legislative Services/Municipal Solicitor
Date: January 13, 2021
Subject: Backyard Hens
At its meeting of November 2, 2020, Council approved Resolution #GG-346-20 directing
staff to investigate the potential for a by-law to permit the keeping of backyard hens
within the urban areas of Clarington, for the purpose of egg laying. The resolution
included a regulatory framework adapted from the backyard hen pilot program in the
City of Toronto. Staff were also directed to consult with Agricultural Advisory Committee
of Clarington and representatives of the local egg industry, and to confirm with Council
before proceeding with the preparation of a full report. The purpose of this
memorandum is to provide Council with a summary of the feedback received and to
seek further direction.
The Council resolution was discussed by the Agricultural Advisory Committee of
Clarington at its November 12, 2020. The minutes of the meeting reflect the input from
the Committee. In the minutes, it is noted that Committee members re -stated the
position taken on the same issue in 2010, which did not support permission for chickens
on non-agricultural lands in the Municipality. This is a reference to the work undertaken
by the Municipality in 2010 to study the issue of backyard hens, which was summarized
in Report CLD-004-1 L. At that time Council declined to permit backyard hens for the
reasons cited in the report.
Input was also solicited from a list of Clarington egg producers compiled with the
assistance of members of the Agricultural Advisory Committee. Two written responses
were received that were generally not supportive of backyard hens. Copies of this input
is attached to this memorandum. If Council would like to receive further comments from
the producers, an egg producer from Almet Farms has offered to elaborate on egg
farming practices and related agricultural issues.
9.
RoObrt Maciver, LL.B., MBA
Director of Legislative Services / Municipal Solicitor
C. A. Allison, Chief Administrative Officer
Faye Langmaid, Acting Director of Planning and Development Services
Attachments:
Attachment 1 — Written responses
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON Ll C 3A6
1-800-563-1195 1 Local:905-623-3379 1 info@clarington.net I www.clarington.net
Page 48
From: Ron & Brenda Metcalf <rbmetcalf746c�gmail.com>
Sent: December 15, 2020 10:56 AM
To: ClerksDepartment(a-)clarington.net
Subject: Backyard Chickens
EXTERNAL
Good Morning
Just a few comments on the Backyard Chicken discussion.
Ron is against Backyard Chickens
I understand the concept and why folks are wanting to make this happen but also have
a few concerns.
• as egg producers we have audits and inspections several times a year and must
adhere to a very strict set of rules for biosecurity purposes, animal welfare and
environmental concerns.
• we monitor our flocks health constantly and must have water tests, salmonella
testing, feed analysis, monitoring feed and water consumption daily to name just
a few
• no one is allowed in the barn without signing the visitors log and changing footwear
and clean coverings for clothes - this is to protect our hens from any outside diseases
or contaminants from being brought into the barn
• the Avian Flu can wipe out a flock of chickens in a short time as it did in Western
Ontario and the US several years ago and anyone within a 10 km radius is on
notice - extra disinfecting, restricted travel to the barns - sounds a bit like Covid
right but we live with this daily as egg producers. The main carrier of the flu virus
is Canada Geese and during their migration times we're right on their travel
pathways.
So one of the questions is who monitors the health of the hens so there is no spread of
disease if the backyard hens contract something like the avian flu? Will there be a
mandatory registration for hens so the Municipality knows where they all are in case
they need to be contacted about an outbreak and vice versa?
Will a positive ruling on chickens lead to more interest groups wanting other "pets" in
town?
Also a number of the comments that were made during the delegation to council
misconstrued the facts about chickens and egg farming. I did reach out to the Clucks for
Clarington group offering to talk to them about their project and clarify a few points but
never heard anything back.
It's much easier to talk about this than write things down and there is probably more that
can be said but this is a start.
Thank you for asking for comment from the farming community. If you have any
questions or concerns, please let us know and we can see if we can help folks
understand what we do on the farm.
- Brenda Metcalf
Almet Farms Ltd
905 263-2250
Page 49
From: Ron & Brenda Metcalf <rbmetcalf746c�gmail.com>
Sent: October 28, 2020 3:20 PM
To: Langmaid, Faye <flangmaidCcDclarington.net>
Subject: Re: Fwd: Local Egg Industry - Backyard Hens
EXTERNAL
Hi Faye
Egg producers in Clarington with over the 100 bird allotment are Hollingsworth's at the
Egg Shack and Goldcrest just west of Bragg's, ourselves and VanHeuvelen's but they
won't be in production until they build a new barn.
Broilers? All we can think of is the barn west of Hollingworth's - not sure if they're still in
production and don't have a name.
If you need more info I can beat the bushes to see what we come up with.
I read the article in the Orono paper on the presentation and there are a few misleading
bits of info - not sure if it was the paper or the presenter.
Our main concern is the record keeping of who has them and how they are to report any
outbreaks, diseases etc. - hard to do because chickens are either alive or dead and
cause of death if you only have a few birds is not real significant and may be just a
natural death and nothing to be concerned with.
I think I sent you and Amy the fact sheet a while back on Backyard Chickens from Egg
Farmers of Ontario. If not I can resend if you wish.
Call me if you need more info.
- Brenda
Page 50
IN,
0,
. . . . . . . . . ......
Municipallnvesting
I Ilk
.40
P%-
Pres ant- tat--�
jion to General Government Committee
�January 25, 2021
.%�� rt":!
r ;w
141
-0-
%
Clarington.
Agenda
• Legislative Environment
• Our Current Investments
• Options for the Future
Clab#011
:4•
a
0
Legal List
• All municipalities start here
• Only those investments that
are specifically prescribed by
the Province of Ontario may
be invested in
• No governance model
required
Prudent Investor
• An election by Council
through by-law to adopt the
standard
• Does not restrict the type of
investments
• Prescribed governance model
• Requires a Minister's order to
return to legal list
Clarftwn
Page 53
Legal List — Government Debt
• Bonds, debentures, promissory notes or other indebtedness
issued or guaranteed by:
• Canada or a province/territory • A university in Ontario (AA- or higher)
• An agency of Canada or a province/territory • A college in Ontario (AA- or higher)
• A country other than Canada (must be AA- or higher) . A board of a public hospital (AA- or
• A municipality in Canada higher)
• A school board or similar entity • A non-profit housing corporation ( S.13
• A local board or conservation authority of the Housing Development Act rated
• Municipal Finance Authority of BC AA- or higher)
• Ontario Infrastructure and Lands Corporation • A local housing corporation (S.24 of
Housing Services Act, 2011 rated AA- or
higher)
Clab#ffl
:4 0 r.
019619
• Bonds, debentures,
promissory notes or other
evidence of indebtedness
• Acorporation
• Must be secured by the
assignment to a trustee of
payments
r-J
MIM"
CI(V*Mll
Page 55
r.
• Deposit receipts, deposit notes, certificates of deposit or
investment or similar, guaranteed by:
Bank listed in Schedule I, II or III or the Allowed
Bank Act
A loan corporation or trust corporation Allowed
under the Loan and Trust Corporations
Act
A credit union under the Credit Unions
and Caisse Populaires Act, 1994
Allowed, must be
rated A- or higher
Allowed, must be
rated A- or higher
Allowed Restrictions for
amounts greater
than $250,000
cluftwil
Page 56
• Bonds, debentures, promissory notes, or other evidence of debt
guaranteed or issued by:
Bank listed in Schedule I, II or III or the AA- or higher A- or higher
Bank Act
A loan corporation or trust corporation AA- or higher A- or higher
under the Loan and Trust Corporations
Act
A credit union under the Credit Unions Must meet prescribed financial
and Caisse Populaires Act, 1994 indicators
cluftwil
Page 57
Legal List - Other Securities
• Short-term securities (term of 3 days or less) issued by:
• A university in Ontario
• A college established in Ontario
• A board of a public hospital within the meaning of the Public Hospitals Act
• Bonds, debentures, promissory notes, other debt issued or
guaranteed by the International Bank for Reconstruction and
Development (IBRD)
• Bonds, debentures, promissory notes, other debt issued or
guaranteed by a supranational financial institution or a supranational
governmental organization other than IBRD (rated AAA)
Clab#Ofi
• Securities that are arrangements for
the same pool of assets that entitle
the purchaser to an undivided
beneficial interest in a pool of
assets (formerly known as asset -
backed securities)
• Term > 1 year rated AAA
• Term < 1 year rated F1 +
• Municipality must have its own rating
(AA-) or access is restricted through
the ONE Investment Program
• The Municipality of Clarington does not
have a rating
Clartgton
Page 59
• Bonds, debentures, promissory notes, or other debt issued by a
Canadian corporation
• With a remaining maturity of more than 5 years — rated A- and only
allowed through ONE Investment Program
• With a remaining maturity of 1 to 5 years — rated A-
• With a remaining maturity of less than 1 year — rated F-1 +
• Shares of a Canadian corporation
• Only eligible through ONE Investment Program
• Bonds, promissory notes, other debt of a corporation under
S.142 of the Electricity Act, 1998
Clarftwn
Page 60
Legal List - Other
• A security received as a gift in a will or as a donation not made
for a charitable purpose
• Must sell in timelines set out in a Workout Plan
• Shares of a corporations — court ordered
• Corporation must have debt payable to the municipality
• Treasurer is of opinion that the debt is uncollectible unless debt is
converted into shares under the court order
Clab#Ofi
Prua
Investment Board
:4..� K •
• Only two municipalities use this
• City of Toronto (COTA)
• City of Barrie (Municipal
Act)
• At least 4 members in order to
have Treasurer on board
• Costs borne by the Municipality
alone
0 To
•
Joint Investment Board
• Only one existing joint board
• ONE JIB established July 2020
• Town of Whitby
• City of Kenora
• District of Muskoka
• Town of Bracebridge
• Town of Huntsville
• Town of Innisfil
• Costs shared by the members
cluftwil
Page 62
• The investment board is a municipal service board established
under S.196 or S.2O2 (joint board)
• A Municipality must meet following requirements
• Must have, in the opinion of the Treasurer, at least
• $100,000,000 in money and investments not required immediately; OR
• $50,000,000 in net financial assets as indicated in Sch.70 of the most recent FIR
supplied to the Ministry of Municipal Affairs
• Must have entered into an agreement to establish and invest through a
joint investment board with one or more municipalities with a combined
minimum of $100,000,000 in money and investments not immediately
required
• Must enter into an agreement with a board already established
Clarftwn
Page 63
• The Investment Board has been given the control and management
of the municipality's investment by delegating
• The municipality's powers to make the investments
• The duties under S.418.1 of the Act, O.Reg 43/18, s.10
• Above applies to a joint board as well
• An officer or employee of a municipality may not be appointed as
members of the Board
• A member of Council may not be appointed as a member of the
Board
• The Treasurer may be appointed, as long as total treasurers are less
than 25% of the members of the Board
Clarftwn
Page 64
Guidance and Risk
Investment Policy
• Council continues to adopt and
maintain an investment policy
that includes
• Objectives for return on
investment and risk tolerance
• Need for liquidity including
anticipated needs for funds
• Must be reviewed annually
Investment Plan
• An Investment Board or Joint
Investment Board shall adopt
and maintain an investment plan
for each municipality
• The plan shall deal with how
each municipality money will be
invested and projections for
each municipality
• Reviewed annually after policy
review
Clabgtffl
0
• Established in 1993
• Jointly operated by
• LAS (a corporation of AMO)
• CHUMS (a subsidiary of MFOA)
• A separate non-profit
established in 2018
High -Interest Savings Yes > 1 month
Account
Money Market Portfolio
Yes
< 18
months
Canadian Equity Portfolio
Yes
> 5 years
Canadian Government
Yes
18 months
Bond Portfolio
to 3 years
Canadian Corporate
Yes
> 4 years
Bond Portfolio
Global Equity Portfolio
No
Global Bond Portfolio
No
cluftwil
Page 66
Financial Institutions include deposits,
Guaranteed Investment Certificates as
well as bonds.
Municipal Debt includes debt issued by
the City of Toronto
High Interest Savings are liquid bank
accounts held either by ONE Investment
or TD Bank
ONE Investment Pools include a
government bond portfolio as well as a
Canadian equity portfolio
Percentage of Total Investment Portfolio
Financial inst"
49%
De
vestment Pools
6%
cituftwin
Page 67
TD Bank -
HSBC -
BMO -
BNS -
National Bank -
RBC - HISA
RBC -
ONE - Bond -
ONE - Equity -
ONE - HISA -
TD Bank - Savings
II
w
r 7
2020 Investments By Institute
5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 30,000,000
cluftwin
Options for the Future
Is Council satisfied
With the investments?
Remain in legal list
Yes with current policy
(still review)
No
Remain in legal list
but review investment
policy and adjust
strategy
Transition to Prudent
Investor
Establish an
investment board
(meets $50mil
threshold)
Establish a joint
investment board with
other municipalities
Join ONE JIB
• re
• If Council wishes to remain on
the legal list no action is required
• It has been almost three years
since the invest policy was
approved (July 2018)
• Given the changes to the
economy some tweaking may be
required on the investment mix
0
Clarftwn
Page 70
Options for the Future - Prudent Investor
• If Council wishes to move
towards prudent investor our
cost effective option would be
to join a joint board
• At present the only established
joint board is ONE J I B
• A new investment policy
would need to be created that
takes into account the variety
of securities available
Clab#011
Thank you
Municipality of Clarington
40 Temperance Street
Bowmanville, ON L1 C 3A6
905-623-3379
Toll Free: 1-800-563-1195
TTY: 1-844-790-1599
info@clarington.net
www.clarington.net
Ciffftwn
`yh
PM
Clarington
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: January 25, 2021
Submitted By: Steve Brake, Director of Public Works
Reviewed By: Andrew C. Allison, CAO
File Number: D.01.34.005
Report Number: PWD-004-21
By-law Number:
Resolution#:
Report Subject: Robinson Ridge Phase 5 Subdivision Street By-LawAssumption
Recommendations:
1. That Report PWD-004-20 be received;
2. That the draft By-law (Attachment 2), assuming certain streets within Plan 40M-2542
(Attachment 1), be approved; and
3. That all interested parties listed in Report PWD-004-21 and any delegations be advised
of Council's decision
Page 73
Municipality of Clarington
Report PWD-004-21
Page 2
Report Overview
This report concerns Robinson Ridge Phase 5 Subdivision. It requests Council's permission
to approve a by-law to assume certain streets within Plan 40M-2542 as public highways.
1. Background
The Subdivision Agreement
1.1 The Corporation of the Municipality of Clarington entered into a Subdivision Agreement
registered November 4, 2014 with 2001544 Ontario Limited to develop lands by plan of
subdivision, located in Courtice and described as Plan 40M-2542 (Attachment 1). The
agreement required the developer to construct all roadworks, including hot -mix paving,
sidewalks, curb and gutter, street trees, a storm drainage system and streetlights.
These works were completed and accepted by the Director of Public Works through
provisions in the Subdivision Agreement.
2. Proposal
2.1 A by-law is required to permit the Municipality to assume certain streets within Plan
40M-2542 as public highways. The proposed by-law may be found as Attachment 2 to
this report.
3. Concurrence
Not Applicable.
4. Conclusion
It is respectfully recommended that Council pass the by-law found as Attachment 2 to
this report. Following its passage, the Municipal Solicitor will register it in the Land
Registry Office.
Staff Contact: Tony Ricciardi, Manager of Construction, 905-623-3379 ext. 2322 or
tricciardi@clarington.net
Attachments:
Attachment 1 — Key Map
Attachment 2 — By -Law to Report PWD-004-20
The following interested parties will be notified of Council's decision:
Hannu Halminen, 2001544 Ontario Ltd.
Page 74
PICKARD GATE
STAPLES AVENUE
CORNISH DRIVE
TTMT
BINGHAM GATE
LU
w
w
N
N W
DUDLEY COURT z >_
K
� G
O z
z
z
W
LL
COURTICE
0
N
F
W
W
K
H
z
0
Q
co
Blo
w
K
G
N
J
2
G
z
Y
K
75KEY MAP
AYLESWORTH AVENUE
SOUTHFIELD AVENUE
W
LL'
G
J
Robinson Ridge
Subdivision
Phase 5
Plan 40M-2542
N
W '
S
DRAWN BY:
E.L.
DATE:
December 9, 2020
REPORT PWD-004-21
ATTACHMENT No. 1
FILE NAME:
40M-2542.mxd
J:\Engineering\Attachments\Attachments Post ESRI Upgrade\40M-2542.mxd
Attachment 2 to Report PWD-004-21
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
The Corporation of the Municipality of Clarington
By-law 2021-XXX
Being a By-law to establish, layout and dedicate certain lands as public highways in the
Municipality of Clarington, to assume certain streets within the Municipality of Clarington
as public highways in the Municipality of Clarington, and to name them.
Now Therefore Be It Resolved That the Council of the Municipality of Clarington enacts
as follows:
That the streets shown on Plan 40M-2542, and listed below in this section, being
in the Municipality of Clarington, in the Regional Municipality of Durham, are
hereby accepted by the Corporation of the Municipality of Clarington as public
highways, and assumed by the said Corporation for public use:
Stainton Street
Roy Nichols Drive
Passed in Open Council this XX day of MMMM, 2021.
Adrian Foster, Mayor
June Gallagher, Municipal Clerk
Page 76
Clarington
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: January 25, 2021
Submitted By: Steve Brake, Director of Public Works
Reviewed By: Andrew C. Allison, CAO
File Number: C.02.30.003
Report Number: PWD-005-21
Resolution#:
By-law Number:
Report Subject: Foster Creek Phase 2 Subdivision Street By -Law Assumption
Recommendations:
1. That Report PWD-005-21 be received;
2. That the draft By-law (Attachment 2), assuming certain streets within Plan 40M-2540
(Attachment 1), be approved; and
3. That all interested parties listed in Report PWD-005-21 and any delegations be
advised of Council's decision.
Page 77
Municipality of Clarington
Report PWD-005-21
Report Overview
Page 2
This report concerns Foster Creek Phase 2 Subdivision. It requests council's permission to
approve a by-law to assume certain streets within Plan 40M-2540 as public highways.
1. Background
The Subdivision Agreement
1.1 The Corporation of the Municipality of Clarington entered into a Subdivision Agreement
registered October 29, 2014 within Lindvest Properties (Clarington) Limited to develop
lands by plan of subdivision, located in Newcastle and described as Plan 40M-2540
(Attachment 1). The agreement required the developer to construct all roadworks,
including hot -mix paving, sidewalks, curb and gutter, street trees, a storm drainage
system and streetlights. These works were completed and accepted by the Director of
Public Works through provisions in the Subdivision Agreement.
2. Proposal
2.1 A by-law is required to permit the Municipality to assume certain streets within Plan
40M-2540 as public highways. The proposed by-law may be found as Attachment 2 to
this report.
3. Concurrence
Not Applicable.
4. Conclusion
It is respectfully recommended that Council pass the by-law found as Attachment 2 to
this report. Following its passage, the Municipal Solicitor will register it in the Land
Registry Office.
Staff Contact: Tony Ricciardi, Manager of Construction, 905-623-3379 ext. 2322 or
tricciardi@clarington.net
Attachments:
Attachment 1 — Key Map
Attachment 2 — By-law to Report PWD-005-21
Interested Parties:
The following interested parties will be notified of Council's decision:
Donna Bravo, Lindvest Properties (Clarington) Limited
Page 78
ms 7
105 11
101 15
97
93 19
89 23
I.-L.-
N v
GRADY DRIVE
c 98 F 99 164
94 w 95 160
90 y 91 156
86 87 152
J rn 82 a 83 146
p 79 144
ERSKINE DRIVE O
0 75 140
ago a°'om 000� < 171 1 136
M 167 132
0
� 63 128
47
43
39
35
m-
-OD NN
m
31
40 Y
no<o �y
b yh�M
NOp ���Ml,j
94 fN CRssCENT
98 v��N
102
106
110
114 no 62
�� 'a o 31
22
BUCKLES COURT 23
23 _ r 18 j 19
0
14 c 15
v 112 111 qg w51 42 43
108 C 47
07 38
104 103 42 zW26
NALD POWELL CRESCEN 63
38
100 30 w 27 54 59
x
u� uoi y a N N N N m 92 91 26 023 50 55
22
FLOODAVENUE 87 18 19 46
w156 2 1 80 10 15 42
H 76 11 38
148 197 34
140 0 20 68 �O N M M M a 1 30 y 31
i 136 24 64 GUSUL AVENUE
c 119 99 27 60 ^� C
198 32 56 n �n rn N N r
52
40 4
43 8
44 N
O O
V
GIVEN ROAD o
m m M N N
Highway 2
T
N�
N�
1.6
33 Lb
84 27 25 23
21
32 19 355
1 11 345
10 2 9
8 i 7
MONR
6 5
4 3 IN1
2 1
V242275
271 267263 251Foster_Creek-
I
Subdivisio Phase 2,
A_
PI 40M 2540T
I8b o v
146 159
143
110
129
122
WILMOT STREET
98
83 N N N
78 51
68
58
24 26
w a o 20 ro ro
N N N 14 O OOD r
� rm
16
or
O N
b%
DRAWN BY:
E.L.
DATE:
December 8, 2020
REPORT PWD-005-2
NEWCASTLE ATTACHMENT No. 1
FILE NAME:
79KEY MAP 40M-2540.mxd
J:\Engineering\Attachments\Attachments Post ESRI Upgrade\40M-2540.mxd
Attachment 2 to Report PWD-005-21
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
The Corporation of the Municipality of Clarington
By-law 2021-XXX
Being a By-law to establish, layout and dedicate certain lands as public highways in the
Municipality of Clarington, to assume certain streets within the Municipality of Clarington
as public highways in the Municipality of Clarington, and to name them.
Now Therefore Be It Resolved That the Council of the Municipality of Clarington enacts
as follows:
That the block shown on Plan 40M-2540, and listed below in this section, being
in the Municipality of Clarington, in the Regional Municipality of Durham is hereby
established, laid out, and dedicated by the Corporation of the Municipality of
Clarington as public highway:
Block 153 (0.3m to Reserve)
2. That the streets and blocks shown on Plan 40M-2540, and listed below in this
section, being in the Municipality of Clarington, in the Regional Municipality of
Durham, are hereby accepted by the Corporation of the Municipality of Clarington
as public highways, and assumed by the said Corporation for public use:
Barchard Street
Donald Powell Crescent
Goheen Street
Gomme Avenue
Grady Drive
Gusul Avenue
Pedwell Street
Block 153 (0.3m Reserve)
Block 151 (Street Widening)
Passed in Open Council this XX day of MMMM, 2021.
Adrian Foster, Mayor
Page 80 June Gallagher, Municipal Clerk
Clarington
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: January 25, 2021
Submitted By: Steve Brake, Director of Public Works
Reviewed By: Andrew C. Allison, CAO
File Number: C.02.29.014
Report Number: PWD-006-21
Resolution#:
By-law Number:
Report Subject: Foster Creek Phase 3 Subdivision Street By -Law Assumption
Recommendations:
1. That Report PWD-006-21 be received;
2. That the draft By-law (Attachment 2), assuming certain streets within Plan 40M-2567
(Attachment 1), be approved; and
3. That all interested parties listed in Report PWD-006-21 and any delegations be
advised of Council's decision.
Page 81
Municipality of Clarington
Report PWD-006-21
Report Overview
Page 2
This report concerns Foster Creek Phase 3 Subdivision. It requests council's permission to
approve a by-law to assume certain streets within Plan 40m-2567 as public highways.
1. Background
The Subdivision Agreement
1.1 The Corporation of the Municipality of Clarington entered into a Subdivision Agreement
registered June 10, 2016 with Lindvest Properties (Clarington) Limited to develop lands
by plan of subdivision, located in Newcastle and described as Plan 40M-2567
(Attachment 1). The agreement required the developer to construct all roadworks,
including hot -mix paving, sidewalks, curb and gutter, street trees, a storm drainage
system and streetlights. These works were completed and accepted by the Director of
Public Works through provisions in the Subdivision Agreement.
2. Proposal
2.1 A by-law is required to permit the Municipality to assume certain streets within Plan
40M-2567 as public highways. The proposed by-law may be found as Attachment 2 to
this report.
3. Concurrence
Not Applicable.
4. Conclusion
It is respectfully recommended that Council pass the by-law found as Attachment 2 to
this report. Following its passage, the Municipal Solicitor will register it in the Land
registry Office.
Staff Contact: Tony Ricciardi, Manager of Construction, 905-623-3379 ext. 2322 or
tricciardi@clarington.net
Attachments:
Attachment 1 — Key Map
Attachment 2 — By-law to Report PWD-006-21
Interested Parties:
The following interested parties will be notified of Council's decision:
Donna Bravo, Lindvest Properties (Clarington) Limited
Page 82
109 7
105 11
101 15
97
93 19
gg 23
GRADY DRIVE
c 98 F 99 164
94 95 160
90 H 91 156
86 87 152
i rn rn 82 of 83 146
0 79 144
ERSKINE DRIVE 0
3 75 140
71 136
s 67 132
0
€ 163 1 128
47
43
39
35
(D
V W N
yy
N M M
31
FLOOD AVENUE
Highway 2
Foster Creek North
Subdivision, Phase 3
Plan 40M-2567
AO
94 OfNCRESCENT
93 y N
102 m O
106
110
6
2
30 31
22 V
BUCKLES COURT 23
23
'01_ r 18 j 19
14 c 15
c
10 a 11
x
6 r 7
x 1
a m 2 3
84
80
N
O
W
N
N
ID
N
O
m
76
72
w
H
GOMME AVENUE N
w �
z
N �
J 62 a
3 127 gg 71
58 °'
i 123 62 63 �
H
POWELL CRESCEN 63
27 54 59
�z sn 55
656
618
598
582
N
I
F
0
O
Z
33 LL
34 27 25 23
21
32 19 355
345 1
275
271
262
267
263
242
251
222
N
223
O
199
ENS LANE
GEO
c
164
189
146
159
143
110
129
122
115
~ N
� W
a' E
a
S
DRAWN BY:
E.L.
DATE:
December 8, 2020
REPORT PWD-006-21
NEWCASTLE ATTACHMENT No. 1
FILE NAME:
9 83KEY MAP 40M-2567.mxd
J:\Engineering\Attachments\Attachments Post ESRI Upgrade\40M-2567.mxd
Attachment 2 to Report PWD-006-21
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
The Corporation of the Municipality of Clarington
By-law 2021-XXX
Being a By-law to establish, layout and dedicate certain lands as public highways in the
Municipality of Clarington, to assume certain streets within the Municipality of Clarington
as public highways in the Municipality of Clarington, and to name them.
Now therefore the Council of the Municipality of Clarington enacts as follows:
That the block shown on Plan 40M-2567, and listed below in this section, being
in the Municipality of Clarington, in the Regional Municipality of Durham is hereby
established, laid out, and dedicated by the Corporation of the Municipality of
Clarington as public highway:
Block 95 (0.3m Reserve)
2. That the streets and blocks shown on Plan 40M-2567, and listed below in this
section, being in the Municipality of Clarington, in the Regional Municipality of
Durham, are hereby accepted by the Corporation of the Municipality of Clarington
as public highways, and assumed by the said Corporation for public use:
Noden Crescent
Whitehand Drive
Buckles Court
Block 95 (0.3m Reserve)
Passed in Open Council this XX day of MMMM, 2021.
Adrian Foster, Mayor
June Gallagher, Municipal Clerk
Clarington
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: January 25, 2021
Submitted By: Steve Brake, Director of Public Works
Reviewed By: Andrew C. Allison, CAO
File Number: D.03.34.005
Report Number: PWD-007-21
Resolution#:
By-law Number:
Report Subject: Courtice Woods Subdivision Street By -Law Assumption
Recommendations:
1. That Report PWD-007-21 be received;
2. That the draft By-law (Attachment 2), assuming certain streets within Plan 40M-2539
(Attachment 1), be approved; and
3. That all interested parties listed in Report PWD-007-21 and any delegations be
advised of Council's decision.
Page 85
Municipality of Clarington
Report PWD-007-21
Report Overview
This report concerns Courtice Woods Subdivision. It requests council's permission to
approve a by-law to assume certain streets within Plan 40M-2539 as public highways.
1. Background
The Subdivision Agreement
Page 2
1.1 The Corporation of the Municipality of Clarington entered into a Subdivision Agreement
registered August 6, 2014 with 1236296 Ontario Inc. to develop lands by plan of
subdivision, located in Courtice and described as Plan 40M-2539 (Attachment 1). The
agreement required the developer to construct all roadworks, including hot -mix paving,
sidewalks, curb and gutter, street trees, a storm drainage system and streetlights.
These works were completed and accepted by the Director of Public Works through
provisions in the Subdivision Agreement.
2. Proposal
2.1 A by-law is required to permit the Municipality to assume certain streets within Plan
40M-2539 as public highways. The proposed by-law may be found as Attachment 2 to
this report.
3. Concurrence
Not Applicable.
4. Conclusion
It is respectfully recommended that Council pass the by-law found as Attachment 2 to
this report. Following its passage, the Municipal Solicitor will register it in the Land
Registry Office.
Staff Contact: Tony Ricciardi, Manager of Construction, 905-623-3379 ext. 2322 or
tricciardi@clarington.net.
Attachments:
Attachment 1 — Key Map
Attachment 2 — By-law to Report PWD-007-21
Interested Parties:
The following interested parties will be notified of Council's decision:
Scott Jeffery, 1236296 Ontario Inc.
'�
192
176
170
166
158
m co v
M
r
O
M
ch
Oa
K
54 0
a
0
J
0
r\OF
100
62
112
106
98
96
177
175
39 Zuu 197
35 1g6 a 193
i 31 192 0
9� 27 188 m 189
4 184 185
0 V
320 �m 19 180 � 181
�� Courtice Woods
2�0 A 173
Subdivision
'ss Plan 40M-2539
� �. �s>
h
n
b
nv C TryFRjF�AD
o
0
22 24 6 2 30 r 66
HARTSFIELD DRIVE
10 12
6 8
4
2 7 11
5
1
00
^�0 121
yti 119
11$ 117
114 115
112 113
111
110 109
107
4 2
COURTICE N
w �
1 E
S
DRAWN BY:
0 E.L.
o
0 DATE:
H
September 18, 2020
REPORT PWD-007-21
o ATTACHMENT No. 1
FILE NAME:
Nash Rd PagFEY MAP 40M-2539.mxd
J:\Engineering\Attachments\Attachments Post ESRI Upgrade\40M-2480.mxd
Attachment 2 to Report PWD-007-21
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
The Corporation of the Municipality of Clarington
By-law 2021-XXX
Being a By-law to establish, layout and dedicate certain lands as public highways in the
Municipality of Clarington, to assume certain streets within the Municipality of Clarington
as public highways in the Municipality of Clarington, and to name them.
Now Therefore Be It Resolved That the Council of the Municipality of Clarington enacts
as follows:
That the streets shown on Plan 40M-2539, and listed below in this section, being
in the Municipality of Clarington, in the Regional Municipality of Durham, are
hereby accepted by the Corporation of the Municipality of Clarington as public
highways, and assumed by the said Corporation for public use:
Varcoe Road
Mahaffy Place
Block 59 3m (Street Widening)
Passed in Open Council this XX day of MMMM, 2021.
Adrian Foster, Mayor
June Gallagher, Municipal Clerk
Clarington
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: January 25, 2021
Submitted By: Steve Brake, Director of Public Works
Reviewed By: Andrew C. Allison, CAO
File Number: D.03.32.004
Report Number: PWD-008-21
Resolution#:
By-law Number:
Report Subject: Mallory Heights Phase 2 Subdivision, Certificate of Acceptance and Street
Assumption By -Law, Final Works Including Roads and Other Related
Works
Recommendations:
1. That Report PWD-008-21 be received;
2. That the Director of Public Works be authorized to issue a Certificate of Acceptance
for the Final Works, which includes final stage roads and other related works
constructed within Plan 40M-2553.
3. That the draft By-law (Attachment 2), assuming certain streets within Plan 40M-2553
(Attachment 1), be approved; and
4. That all interested parties listed in Report PWD-008-21 and any delegations be
advised of Council's decision.
Municipality of Clarington
Report PWD-008-21
Report Overview
Page 2
This report concerns Mallory Heights Phase 2 Subdivision. It requests Council's permission
to issue the required Certificate of Acceptance for the Final Works, as well as approve a by-
law to assume certain streets within Plan 40M-2553 as public highways.
1. Background
The Subdivision Agreement
1.1 The Corporation of the Municipality of Clarington entered into a Subdivision Agreement
registered September 16, 2015 with 1494339 Ontario Ltd. to develop lands by plan of
subdivision, located in Courtice and described as Plan 40M-2553 (Attachment 1). The
agreement required the developer to construct all roadworks, including hot -mix paving,
sidewalks, curb and gutter, street trees, as storm drainage system and streetlights,
hereinafter referred to as the `Works'.
The Subdivision Agreement provide for:
1.2 Initial Works
These works were issued a Certificate of Completion and a subsequent Certificate of
Acceptance by the Director or Public Works.
1.3 Street Lighting System
These works were issued a Certificate of Completion and subsequent Certificate of
Acceptance by the Director of Public Works.
1.4 Storm water Management System
Not Applicable
2. Proposals
2.1 It is now appropriate to issue a Certificate of Acceptance for the Final Works. The
Subdivision Agreements require Council approval prior to the issuance of the Certificate
of Acceptance for the Final Works.
2.2 Further to the issuance of a Certificate of Acceptance, a by-law (Attachment 2) is
required to permit the Municipality to assume certain streets within Plan 40M-2553 as
public highways.
Page 90
Municipality of Clarington Page 3
Report PWD-008-21
3. Concurrence
Not Applicable.
4. Conclusion
It is respectfully recommended that the Director of Public Works be authorized to issue
a Certificate of Acceptance for the Final Works, which includes final stage roads and
other related Works constructed within Plan 40M-2553, and that Council approve the
attached by-law (Attachment 2) assuming certain streets within Plan 40M-2553 as
public highways.
Staff Contact: Tony Ricciardi, Manager of Construction, 905-623-3379 ext. 2322 or
tricciardi@clarignton.net
Attachments:
Attachment 1 — Key Map
Attachment 2 — By-law to Report PWD-008-21
Interested Parties:
The following interested parties will be notified of Council's decision:
Michael Foley, 1494339 Ontario Ltd.
Page 91
3518
Mallory Heights
3490
Subdivision, Phase 2
Plan 40M-2553
1 3468
BILLETT GATE
71
ADELAIDE
AVENUE
67
147
1
344
60 w
63
39
145
149
143
>
56 c
59
35
141
153
, N OD 0 N O 139
7 ' 7 V " " "
343
52 z
55
31
137
157
131
3426
48 >_
51
27
122
w
133
161
160 122 127
3422
44
7
23 (Temporary for
¢
129
165
12 123
0
43
19 Future
school Block)
125
169
119
112
3410
a 38
39
15
3
173
170 rc 115
34
17
120
121
177
35
(Tempo aryfor
LL
17 10 107
3406
- 30
31
Future
School Block)
176 1oa K 103
7 0
BO
339
26
27
N o 0
o rn rn c00
100 ¢ 99
3392
20
23
��
N N N
N
9S
3388
o O) O�
N
^ �`ph ^
M
r
Co
�
7
W
c0
r r
r
(O
99
m
r
r.(LZ 1
98
0 0
0 0 0^
^1
96
97
^�4
^ti
9S
92
,
^
90 93 72v
^��
N
N
N
N
N
M
�j
^�
^
A s
34
N COURT
82
35
��
^6
N N
N N
M
%8
16
87
^
1>
9 2 voJ
7q
72
)
3
6 a� 7
N N
70
8 QJ 6 n7
32
68
69
�b
10 9 ^�h
N
N
N
N
34
66
67
12 11
36
64
65
13
38
62
63
1�
7S
40
60
61
`C°
N
N
N
cO
N
42
COURTICE
I
/
DAISEYFIELD AVENUE
f),:3
3345
3327
3321
3315
3301
L I DRAWN BY:
~ E.L.
DATE:
November 11, 2020
REPORT PWD-008-21
ATTACHMENT No. 1
FILE NAME:
92KEY MAP 40M-2553.mxd
J:\Engineering\Attachments\Attachments Post ESRI Upgrade\40M-2553.mxd
Attachment 2 to Report PWD-008-21
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
The Corporation of the Municipality of Clarington
By-law 2021-XXX
Being a By-law to establish, layout and dedicate certain lands as public highways in the
Municipality of Clarington, to assume certain streets within the Municipality of Clarington
as public highways in the Municipality of Clarington, and to name them.
Now therefore the Council of the Municipality of Clarington enacts as follows:
That the block shown on Plan 40M-2553, and listed below in this section, being
in the Municipality of Clarington, in the Regional Municipality of Durham is hereby
established, laid out, and dedicated by the Corporation of the Municipality of
Clarington as public highway:
Block 48 (0.3m Reserve)
2. That the streets and blocks shown on Plan 40M-2553, and listed below in this
section, being in the Municipality of Clarington, in the Regional Municipality of
Durham, are hereby accepted by the Corporation of the Municipality of Clarington
as public highways, and assumed by the said Corporation for public use:
Mallory Street
Firwood Avenue
Block 48 (0.3m Reserve)
Passed in Open Council this XX day of MMMM, 2021.
Adrian Foster, Mayor
June Gallagher, Municipal Clerk
Page 93
Clarington
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: January 25, 2021
Submitted By: Steve Brake, Director of Public Works
Reviewed By: Andrew C. Allison, CAO
File Number: B.03.14.003
Report Number: PWD-009-21
Resolution#:
By-law Number:
Report Subject: Northglen West Phase 2 By -Law Assumption
Recommendations:
1. That Report PWD-009-21 be received;
2. That the draft By-law (Attachment 2), assuming certain streets within Plan 40M-2560
(Attachment 1), be approved; and
3. That all interested parties listed in Report PWD-009-21 and any delegations be
advised of Council's decision.
Page 94
Municipality of Clarington
Report PWD-009-21
Report Overview
Page 2
This report concerns Northglen West Phase 2 Subdivision. It Requests Council's permission
to approve a by-law to assume certain streets within Plan 40M-2560 as public highways.
1. Background
The Subdivision Agreement
1.1 The Corporation of the Municipality of Clarington entered into a Subdivision Agreement
registered June 2, 2015 with 2265719 Ontario Inc. to develop lands by plan of
subdivision, located in Bowmanville and described as Plan 40M-2560 (Attachment 1).
The agreement required the developer to construct all roadworks, including hot -mix
paving, sidewalks, curb and gutter, street trees, a storm drainage system and
streetlights. These works were completed and accepted by the Director of Public Works
through provisions in the Subdivision Agreement.
2. Proposal
2.1 A by-law is required to permit the Municipality to assume certain streets within Plan
40M-2560 as public highways. The proposed by-law may be found as Attachment 2 to
this report.
3. Concurrence
Not Applicable.
4. Conclusion
It is respectfully recommended that Council pass the by-law found as Attachment 2 to
this report. Following its passage, The Municipal Solicitor will register it in the Land
Registry Office.
Staff Contact: Tony Ricciardi, Manager of Construction, 905-623-3379 ext.2322 or
tricciardi@clarington.net
Attachments:
Attachment 1 — Key Map
Attachment 2 — By-law to Report PWD-009-21
Interested Parties:
The following interested parties will be notified of Council's decision:
Domenic Tassone, 2265719 Ontario Inc.
Page 95
F3361
3341
3321
3301
3281
3261
0
GAUD GATE
3215
3200
3185
3180
3160
0 0 0
o
N
°D
v o
259
258
rn
rn
0
DRIVE
BRUCE CAMERON
250
o o
rn
rn
rn
OD
251
ODD
2471
46
2431
242
M
ioo ss
sa
s2
FzU
so
48
90 46
86 42
wzw 38
34
w 76 30
72 26 N=o
70
s8 22
< z 66 18
= 64 140 62 2 cai
WILLIAM FAIR DR E
23230
rr
227 226
223 222
219 218 NNM r - i! I
209
212
70
7
205
208
7
201
204
6
197
200
6:
5(
193
c
196
56
5!
189
192
52
w 5
185
188
48
N 4
181
w
184
180
44
40
4
z
Y
176
36
s 3
3
d73
172
32
z
168
28
2
164
24
2
79
161
160
s
157
156
153
152
149
148
m P v OD cN
44
50
w 51
ro o m
N
40
46
42
9 47
36
32
38
w 43
y 39
27
28
34
30
35
23
19
24
20
26
22
f 31
w
m 27
15
11
16
12
18
a 23
19
\ry a
14
10
15
11
CO
^N O
%
F Qi O O
o�
4� O Oy o°j _ Nq VFNVF
— Northglen West —
Subdivision, Phase 2
Plan l40M-2560
147
143
139
135
ROBB LANE w 131
127
N
123
a 119
U
z 115
w111
SIDNEY RUNDLE AVENUE 107
103
I01 100 V d M ro N 6 102 gg
97 98 95
NUMBER=
Q
� � W
� � S
E
3
O DRAWN BY:
m
E.L.
0
v
DATE:
December 7, 2020
REPORT PWD-009-21
DBOWMANVILLE ATTACHMENT No. 1
Conc Rd 3 FILE NAME:
KEY MAP 40M-2560.mxd
J:\Engineering\Attachments\Attachments Post ESRI Upgrade\40M-2560.mxd
Attachment 2 to Report PWD-009-21
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
The Corporation of the Municipality of Clarington
By-law 2021-XXX
Being a by-law to establish, lay out and dedicate certain lands as public highways in the
Municipality of Clarington, to assume certain streets within the Municipality of Clarington
as public highways in the Municipality of Clarington, and to name them.
Now Therefore Be It Resolved That the Council of the Municipality of Clarington enacts
as follows:
1. That the blocks shown on Plan 40M-2560, and listed below in this section, being
in the Municipality of Clarington, in the Regional Municipality of Durham, are
hereby established, laid out, and dedicated by The Corporation of the
Municipality of Clarington as public highway:
Block 171 (0.3m Reserve)
Block 176 (0.3m Reserve)
Block 177 (0.3m Reserve)
2. That the streets and blocks shown on Plan 40M-2560, and listed below in this
section, being in the Municipality of Clarington, in the Regional Municipality of
Durham, are hereby accepted by the Corporation of the Municipality of Clarington
as public highways, and assumed by the said Corporation for public use:
Kenneth Cole Drive
Crombie Street
John Matthew Crescent
Block 171
Jack Roach Street
Block 176
Ray Richards Street
Block 177
Fred Jackman Avenue
Passed in Open Council this XX day of MMMM, 2021.
Adrian Foster, Mayor
June Gallagher, Municipal Clerk
Page 97
Clarington
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: January 25, 2021
Submitted By: Steve Brake, Director of Public Works
Reviewed By: Andrew C. Allison, CAO
File Number: B.02.12.003
Report Number: PWD-010-21
Resolution#:
By-law Number:
Report Subject: Townes of Scugog Street By -Law Assumption
Recommendations:
1. That Report PWD-010-21 be received;
2. That the draft By-law (Attachment 2), assuming certain streets within Plan 40M-2526
(Attachment 1), be approved; and
3. That all interested parties listed in Report PWD-010-21 and any delegations be
advised of Council's decision.
Municipality of Clarington
Report PWD-010-21
Report Overview
Page 2
This report concerns Townes of Scugog Subdivision. It requests Council's permission to
approve a by-law to assume certain streets within Plan 40M-2526 as public highway.
1. Background
The Subdivision Agreement
1.1 The Corporation of the Municipality of Clarington entered into a Subdivision Agreement
registered July 4, 2014 with Halloway Developments Limited and H&H Properties Inc. to
develop lands by plan of subdivision, located in Bowmanville and described as Plan
40M-2526 (Attachment 1). The agreement required the developer to construct all
roadworks, including hot -mix paving, sidewalks, curb and gutter, and street trees.
These works were completed and accepted by the Director of Public Works through
provisions in the Subdivision Agreement.
2. Proposal
2.1 A by-law is required to permit the Municipality to assume certain streets within Plan
40M-2526 as public highways. The proposed by-law may be found as Attachment 2 to
this report.
3. Concurrence
Not Applicable.
4. Conclusion
It is respectfully recommended that Council pass the by-law found as Attachment 2 to
this report. Following its passage, the Municipal Solicitor will register it in the Land
Registry Office.
Staff Contact: Tony Ricciardi, Manager of Construction, 905-623-3379 ext. 2322 or
tricciardi@clarington.net.
Attachments:
Attachment 1 — Key Map
Attachment 2 — By-law to Report PWD-010-21
The following interested parties will be notified of Council's decision:
Hannu Halminen, H & H Properties Inc.
Elizabeth Kelly, Halloway Holdings Ltd.
Page 99
LONG�O��N PJ�NJ�
Block 3,,Street-Widening
on Plan 40M-2526
Townesl ofScugog
Subdivision
W
Lij
-
N
(7
O
C7
7
O
N
N
_ W
U) �' E
a,
o S
a�
� Pie
OCtr DRAWN BY:
0 E.L.
L DATE:
m
a December 9, 2020
REPORT PWD-010-21
�— ATTACHMENT No. 1
FILE NAME:
m BOWMANVILLE a 10QCEY MAP 40M-2526.mxd
J:\Engineering\Attachments\Attachments Post ESRI Upgrade\40M-2526.mxd
Attachment 2 to Report PWD-010-21
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
The Corporation of the Municipality of Clarington
By-law 2021-XXX
Being a By-law to establish, layout and dedicate certain lands as public highways in the
Municipality of Clarington, to assume certain streets within the Municipality of Clarington
as public highways in the Municipality of Clarington, and to name them.
Now Therefore Be It Resolved That the Council of the Municipality of Clarington enacts
as follows:
That the streets shown on Plan 40M-2526, and listed below in this section, being
in the Municipality of Clarington, in the Regional Municipality of Durham, are
hereby accepted by the Corporation of the Municipality of Clarington as public
highways, and assumed by the said Corporation for public use:
Block 3 (Street Widening)
Passed in Open Council this XX day of MMMM, 2021.
Adrian Foster, Mayor
June Gallagher, Municipal Clerk
Page 101
Clarington
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: January 25, 2021
Submitted By: Steve Brake, Director of Public Works
Reviewed By: Andrew C. Allison, CAO
File Number:
Report Subject: Sports Court Upgrades
Recommendations:
1. That Report PWD-011-21 be received;
Report Number: PWD-011-21
Resolution#:
By-law Number:
2. That Council provide direction to staff regarding the proposed Guildwood Park and
Stuart Park sports court upgrades outlined in Report PWD-003-21;
3. That Council provide direction to staff respecting the development of a sports court
partnership agreement at Courtice Secondary School with the Kawartha Pine Ridge
District School Board; and
4. That all interested parties listed in Report PWD-011-21 and any delegations be
advised of Council's decision.
Page102
Municipality of Clarington
Report PWD-011-21
Report Overview
Page 2
Report PWD-011-21 addresses Council resolution #GG-024-21 that was carried at the
regular General Government Committee meeting held on January 4, 2021. The Resolution
referred Resolution #GG-022-21 and Report PWD-003-21 regarding sports court upgrades
back to staff. This report provides additional background regarding a potential partnership
agreement with the Kawartha Pine Ridge District School Board.
1. Background
1.1 At the General Government Committee meeting held on Monday, January 4, 2021,
Council passed Resolution #GG-024-21. This resolution provided direction for staff to
report back on the willingness of the Kawartha Pine Ridge District School Board
(KPRDSB) to install pickleball or a combination of pickleball and tennis courts on the
school board property located at Courtice Secondary School.
2. Discussion
2.1 In response to the direction given, staff reached out to the Vice Principal of Courtice
Secondary School and also the Manager, Construction and Engineering Services for the
KPRDSB. Both representatives were very supportive of Clarington's proposal to
renovate the existing court surface at Courtice Secondary School and agreed, in
principle, to support a partnership with the Municipality.
2.2 Matters that will require further discussion include the funding arrangement for the
project, the suitability of the public accessing the courts during school times (8:00 a.m.
to 4:30 p.m., Monday to Friday), responsibility for regular maintenance or upkeep and
also the type and number of courts that will ultimately be agreed upon. The KPRDSB
representatives have identified their interest to retain basketball play which may result in
a multi -purpose court layout.
3. Concurrence
Not Applicable.
Page103
Municipality of Clarington
Report PWD-011-21
4. Conclusion
Page 3
4.1 As part of the recommendations outlined in PWD-003-21, Council is respectfully
requested to provide staff with direction on the Guildwood Park and Stuart Park court
upgrades that are to be included in the 2021 Capital Budget request.
4.2 In addition, Council is also requested to provide direction to staff on the development of
a joint partnership agreement with the KPRDSB to renovate the existing court surface
located at Courtice Secondary School.
Staff Contact: Stephen Brake, Director of Public Works, 905-623-3379 ext. 2903 or
SBrake@clarington.net.
Attachments:
Not Applicable
Interested Parties:
List of Interested Parties available from Department.
Page104
Clarington
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: January 25, 2021 Report Number: LGS-005-21
Submitted By: Rob Maciver, Director of Legislative Services
Reviewed By: Andrew C. Allison, CAO By-law Number:
File Number: Resolution#:
Report Subject: 2020 Clarington Accessibility Annual Status Update
Recommendations:
1. That Report LGS-005-21 be received;
2. That Report LGS-005-21 be placed on the Municipal website; and
3. That all interested parties listed in Report LGS-005-21, and any delegations, be notified
of Council's decision.
Page105
Municipality of Clarington Page 2
Report LGS-005-21
Report Overview
This Report is the Municipality of Clarington's annual update on the measures taken during
2020 to improve accessibility in our community and to report on the progress made under
the Accessibility for Ontarians with Disabilities Act, 2005 (AODA).
1. Background
Statement of Commitment
1.1 The Municipality of Clarington is committed to ensuring that people of all ages and
abilities enjoy the same opportunities when they live, work, play, visit and invest in our
community.
1.2 We promote an inclusive, caring and respectful community where programs, services
and facilities are available to everyone. Our goal is to make Clarington a barrier -free
community and each year we come closer to achieving that goal.
2. Accessibility Legislation in Ontario
Accessibility for Ontarians with Disabilities Act, 2005 (AODA)
2.1 The Accessibility for Ontarians with Disabilities Act, 2005 sets out a road map for an
accessible Ontario by 2025. The Integrated Accessibility Standards Regulation (IASR)
has been created as part of the Act to provide rules that businesses and organizations
in Ontario need to follow to identify, remove and prevent barriers. In addition to the
General Requirements, the IASR contains mandatory and enforceable standards in five
key areas:
• Information and Communications
• Employment
• Transportation
• Design of Public Spaces
• Customer Service
2.2 The Design of Public Spaces Standard focuses on removing barriers in areas not
covered by the Ontario Building Code such as playgrounds, on and off-street parking,
recreational trails, and service counters. It applies to new construction or re -construction
of existing spaces. It does not require organizations to retrofit in order to be compliant.
Page106
Municipality of Clarington
Report LGS-005-21
Ontario Building Code (OBC)
Page 3
2.3 The OBC regulates the minimum building standards for the construction of all new
buildings that undergo a significant renovation. The Code includes requirements for
minimum accessibility within buildings.
2.4 The OBC was amended to include enhancements to accessibility in buildings. As of
January 1, 2015, most new construction and extensive renovations will be subject to
updated accessibility requirements. Existing buildings, where no work is planned, are
not affected by these new requirements.
Accessible Canada Act
2.5 As explained in Report CLD-017-19, the Municipality is also guided (although not
directly governed) by the Accessible Canada Act which aims to benefit everyone,
especially persons with disabilities through the realization of a Canada without barriers
on or before January 1, 2040. While the Municipality of Clarington is not directly
impacted by the passage of the Accessible Canada Act, we will continue to monitor its
progress for best practices and opportunities for removing barriers in our communities.
3. Accessibility Annual Status Update
Clarington's Accessibility Advisory Committee
3.1 The Clarington Accessibility Advisory Committee (CAAC) is a citizen committee that
acts as an advisory body for Council. Its mandate is to advise on the identification,
removal and prevention of barriers to people with disabilities in municipal programs,
services, initiatives and facilities. The CAAC meets on a monthly basis and while in -
person meetings were restricted due to COVID-19, the Committee was able to conduct
virtual meetings using the Microsoft Teams platform and will continue to do so into
2021.
3.2 Each member of the CAAC is a volunteer with the exception of the Council
representative. The majority of CAAC membership is held by persons with disabilities.
The CAAC is supported by the Accessibility Coordinator in the Legislative Services
Department.
3.3 The CAAC's term coincides with Council's term. Following the 2018 Municipal Elections,
a new CAAC was formed and will work within its mandate until 2022. The 2018-2022
CAAC members bring a wide range of personal and professional experiences and
perspectives related to the challenges faced by people with disabilities. They provide
invaluable advice and support as we continue to work toward a barrier -free Clarington.
Page107
Municipality of Clarington Page 4
Report LGS-005-21
3.4 Under the AODA, the Municipality is required to consult with the Accessibility Advisory
Committee when new developments and municipal projects are being planned. In
2020, the CAAC reviewed approximately 12 site plan applications and 7 municipal
projects for barriers to accessibility. This is a role the Committee takes seriously. They
take pride in knowing they have helped contribute to a more accessible Clarington by
advising applicants to exceed minimum accessibility standards. In 2020, the CAAC
recognized the efforts taken by Clarington's Site Plan Review team to consider
accessibility in various municipal projects and presented them with an Accessibility
Award as Honorable Mention at the 2020 Clarington Accessibility Awards Night.
3.5 In 2020, the Accessibility Advisory Committee also:
• Collaborated with the Municipality of Clarington on social media campaigns to recognize
National AccessAbility Week and the International Day for Persons with Disabilities.
• Raised the Access Clarington flag for National AccessAbility Week.
• Provided feedback on new signage for the Clarington Public Library Bowmanville
Branch.
• Shared thoughts on making paths and trails more accessible with the Clarington Active
Transportation and Safe Roads Advisory Committee.
• Provided input to a survey conducted by the Region of Durham regarding accessibility
of regional services.
• Provided input to Clarington's Ward Boundary Review.
Page108
Municipality of Clarington
Report LGS-005-21
Page 5
Hosted a virtual event to recognize businesses and organizations the Committee
nominated for a Durham Regional Accessibility Award. Committee members then
distributed certificates to the Accessibility Champions throughout Clarington. (See
photos below).
mow,
Accessibility Governance
3.6 The Accessibility Coordinator acts as a resource for all municipal service areas and
facilitates compliance with the AODA. In accordance with Council's approval of the
recommendations from the Grant Thornton organizational review, the Accessibility
Coordinator position will move from Legislative Services to Community Services in
2021. This will align our commitment to support diversity in our workplace and
community by coordinating these resources within one Department.
Page109
Municipality of Clarington Page 6
Report LGS-005-21
3.7 To ensure Clarington continues to meet, or exceed, the requirements of the AODA, the
Coordinator continued to stay informed about legislation and participated in accessibility
networks such as the Ontario Network of Accessibility Professionals (ONAP) and other
Accessibility Coordinators in Durham Region through attendance at quarterly
coordinators meetings. Since June 2020, some of the duties of the Accessibility
Coordinator have been shared by staff in Community Services and Legislative Services
as we prepare for the full transition to the Community Services Department in 2021.
3.8 The Coordinator provided legislated, mandatory training for all employees and
volunteers on providing accessible customer service to people with disabilities, the IASR
and the Human Rights Code as it relates to people with disabilities, as required under
the AODA. While in -person training was affected initially by COVID-19, online
resources and virtual sessions were quickly offered to continue to meet this
requirement.
3.9 In the absence of the Accessibility Coordinator, the Community Development
Coordinator stepped in as the staff liaison to the Clarington Accessibility Advisory
Committee and facilitator of site plan and municipal project reviews by the Site Plan
Review Sub -Committee, as well as acting as primary contact person for accessibility
questions from staff and public, and submission of grant applications.
Summary of Accessibility Activities
Activity
Number of
Occurrences
Clarington Accessibility Advisory Committee Meetings
9
AODA Training to individuals (staff, volunteers)
20
In Person Accessible Document Training to individuals (staff)
16
Site Plans Reviewed
12
Municipal Projects Reviewed
7
3.10 The Municipality of Clarington continues to monitor and update its accessibility policies
as necessary.
Page110
Municipality of Clarington Page 7
Report LGS-005-21
3.11 The Municipality of Clarington's Multi -Year Accessibility Plan 2018-2023 outlines the
initiatives the Municipality has taken to ensure compliance with AODA. Additionally, the
Plan outlines how the Municipality will continue to meet its legislated obligations under
AODA and address the needs of our growing community as we work towards a fully
accessible and inclusive community. The Multi -Year Accessibility Plan is posted on the
Clarington website.
3.12 The Purchasing Department continues to include accessible design, features and
criteria when purchasing goods, services or facilities. In 2020, the wording in the
purchasing documents was reviewed, and updated, to ensure clarity around
accessibility requirements, including accessible documents. If the Municipality was not
able to purchase accessible goods, services or facilities, the Municipality gave an
explanation as to why, upon request.
Information and Communications — Website
3.13 The Municipality of Clarington website complies with WCAG 2.0 Level AA, an
achievement the Municipality met well before the January 1, 2021 deadline prescribed
by the AODA.
3.14 Staff across all departments continue to work hard to ensure everything on the website
is in an accessible format. In some situations, we have not been able to post content
that is in an accessible format. Where something is not accessible to a person, we
encouraged them to contact us and we worked with them to find a suitable accessible
format. Every public document includes information to request it in an accessible format.
3.15 Our website features BrowseAloud. This feature has several helpful tools that make our
website even more accessible such as: toolbar downloads, text magnifier, highlighting,
reading out loud and language translation. For 2020, the BrowseAloud feature was
used 629 times. In 2021, our new municipal website will be redesigned and will have
enhanced built-in accessibility features that will replace BrowseAloud.
Accessible Documents
3.16 In support of accessible documents for our website, throughout 2020 we continued to
provide training to municipal staff on how to create accessible Word documents.
3.17 The Municipality remained dedicated to making both internal and external documents
accessible and continued to make great strides in providing documents in an accessible
format. We continue to encourage individuals who find a document inaccessible to
contact us via phone or email to request it in an alternative format.
Page111
Municipality of Clarington
Report LGS-005-21
Employment
Page 8
3.18 The Municipality of Clarington remained committed to accessible and equitable hiring
practices and continued to meet its Employment Standards obligations under the
AODA. All job postings included a statement about the availability of accommodations
for applicants with disabilities during the recruitment process.
3.19 Successful candidates are informed, through their offer of employment, that
accommodations are available for people with disabilities. All employees are informed
of policies regarding job accommodations. The Municipality continued to provide
workplace and emergency response information in accessible formats to employees
who require it.
3.20 The Community Services Department launched a pilot project, in partnership with the
Participation House Durham Region, to offer employment opportunities to people with
developmental disabilities. While the COVID-19 pandemic and subsequent facility
closures have impacted this pilot project, it was a successful initiative and will be
continued when our facilities re -open to the public.
Transportation
3.21 The Region of Durham is responsible for public transportation within Clarington.
Metrolinx (GO Transit) also provides transportation services through Clarington.
3.22 In 2020, the Region of Durham revised its service delivery to an on -demand system in
many areas of our community and expanded some routes along Highway 2 connecting
Courtice and Bowmanville. The Accessibility Advisory Committee invited
representatives from Durham Region Transit to one of their virtual meetings to learn
more about the service change and advocate for accessible service.
3.23 Service Ontario locations were impacted through the COVID-19 pandemic as well. Staff
communicated accessibility and customer service concerns with Ministry staff related to
the service outlet in Clarington (Bowmanville). This conversation is ongoing, however
some improvements have been noted in terms of recognition of the accessibility
challenges.
Design of Public Spaces
3.24 The Municipality of Clarington continued to ensure that all new, and redeveloped, public
spaces complied with the requirements of the Design of Public Spaces Standard. This
means that new and redeveloped parks, trails, parking lots, service counters and paths
of travel were designed to make things easier for everyone — people with disabilities,
seniors and families — to use and enjoy public spaces. Where accessible requirements
are not met in any Municipal project, staff continue to work together to ensure that any
deficiencies identified are corrected in a timely and appropriate manner.
Page112
Municipality of Clarington
Report LGS-005-21
Page 9
3.25 In 2020, our Public Works Department provided accessibility improvements in the form
of tactile plate installation which was made to the parking lot at the Garnet B. Rickard
Recreation Complex.
3.26 Throughout 2020, the Clarington Public Library — Bowmanville Branch underwent
significant renovations through their Bowmanville Branch Accessibility Redesign. The
goal was to create a more flexible space that better serves the needs of our community
and library members. Upgrades included:
• Replacement of the main entrance
• Removal of slate flooring throughout the atrium and stairs to a more accessible
flooring
• Construction of a universal washroom
• Some work on the Mezzanine washrooms
3.27 Some accessibility upgrades were performed at some playground locations. These
included replacement of sand with wood fibre which provides a more accessible and
level surface with no or minimal transition, and paved pathways were added where none
existed previously. Where paved pathways existed, their surface was replaced for
increased accessibility. These playgrounds include:
• Gatehouse Parkette
• Landerville Park
• Moyse Park
• Orono Park (included the addition of an accessible swing)
• Soper Creek Park (included the addition of some audible play features)
• Wallbridge Park
Page113
Municipality of Clarington Page 10
Report LGS-005-21
3.28 An accessible on -street parking spot was added in Newcastle at the south east corner
of King Avenue and Mill Street in 2020 (outside of the Shoppers Drug Mart building). In
response to resident concerns about additional accessible on -street parking in the
downtown Newcastle area, staff and the Committee worked together to review options
and work towards solutions. Conversations will continue, in consultation with
Clarington's Accessibility Advisory Committee, to establish a plan that identifies and
prioritizes needs for on -street accessible parking in this, and other, locations across
Clarington.
Customer Service
3.29 The Municipality of Clarington continues to comply with the Customer Service Standard.
When accessing goods, services and facilities provided by the Municipality, individuals
may use their assistive devices. Guide dogs and service animals may be used in all
areas/premises that are open to the public, unless the animal is otherwise excluded by
law. People with disabilities can access their support person/worker when accessing
Municipal goods, services and facilities.
3.30 In January 2020, we began live and archived webstreaming, with Closed Captioning, of
Council, General Government Committee and Planning and Development Committee
meetings. This implementation subsequently benefitted engagement of our community
and uninterrupted conduction of Council business once the pandemic restricted our
operations. Council and Committee meetings received over 4,000 views throughout
2020.
3.31 As well, more online options created in 2020 for services including marriage ceremony
requests and marriage license applications, which provides greater accessibility for our
residents to engage with us from their own space.
3.32 In 2020, as we addressed COVID-19 protocols and building reopening, accessibility was
considered to ensure our buildings and services remained accessible while maintaining
mandated guidelines. For example, accessibility was considered when:
Designing signage in the form of decals for physical distancing measures
Development of traffic flow patterns and use of elevators throughout the municipal
buildings
Acknowledgement that some of our customers may not be able to wear a mask
due to medical concerns.
3.33 We continue to train all new employees and volunteers on Accessible Customer
Service, including how to communicate with people with disabilities in a manner that
considers their abilities. We will work with the person to determine what methods of
communication work best for them.
Page114
Municipality of Clarington
Report LGS-005-21
Page 11
3.34 We will continue to explore best practices for accessible customer service and
investigate assistive technologies that can assist staff in providing accessible customer
service to our residents and visitors.
4. Next Steps
4.1 Throughout 2021, the Municipality will continue to work towards meeting, maintaining
and exceeding its obligations under AODA and its Integrated Accessibility Standards. In
keeping with our goal of becoming a barrier -free community we will:
• Explore the opportunity to develop Clarington's Universal Design Standards.
• Continue to seek opportunities for synergies with Clarington's Diversity Advisory
Committee and Diversity portfolio.
• Respond to requests for information in an alternative format.
• Continue to support and educate staff on creating accessible documents.
• Enhance the integration with facility / building services for accessibility of municipal
buildings.
• Continue conducting accessibility audits on Municipal buildings and facilities.
• Continue to review and update accessibility policies and perform a gap analysis of
missing policies.
• Provide current staff and volunteers with updated information on changes to our
accessibility policies and continue to provide accessibility training to all new staff and
volunteers.
• Continue to review by-laws and policies to ensure they are consistent with the
principles of the AODA and that they meet or exceed the minimum Standards required
under the AODA.
• Respond to public inquiries related to accessibility.
• Continue to collaborate with the Clarington Board of Trade and local BIAs.
• Monitor accessibility trends, themes and actions at the grassroots, provincial and
federal levels.
• Continue advocating for greater accessibility within the community.
• Continue to seek out funding opportunities that support accessibility and inclusion.
Page115
Municipality of Clarington Page 12
Report LGS-005-21
• Explore assistive technology and devices to improve access to Municipal facilities,
programs and services.
• Complete the installation of an elevator at the Orono Town Hall for increased
accessibility as funded through the Enabling Access Fund.
• Pending approval through the Inclusive Communities Grant Program, install mobility
device charging stations on paths, trails and in parks in Clarington.
5. Concurrence
5.1 This report has been reviewed by the Clarington Accessibility Advisory Committee.
6. Conclusion
It is respectfully recommended that the 2020 Clarington Accessibility Annual Status
Update report be received for information and be placed on the Municipal website.
Staff Contact: Erica Mittag, Community Development Coordinator — Diversity, Inclusion and
Accessibility, 905-623-3379 ext. 2563, accessibility(cDclarington.net
Attachments:
Not Applicable
Interested Parties:
The following interested parties will be notified of Council's decision:
Accessibility Advisory Committee
Page116
Clarington
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee Report Number: LGS-006-21
Date of Meeting: January 25, 2021 By-law Number:
Submitted By: Rob Maciver, Director of Legislative Services
Reviewed By: Andrew C. Allison, CAO Resolution#:
File Number:
Report Subject: Voters' List for Municipal Elections
Recommendation:
1. That Report LGS-006-21 be received for information.
Page117
Municipality of Clarington
Report LGS-006-21
Report Overview
Page 2
This report arises out of Council's direction to Staff to vet the voters' list. It provides
information on previous voters' list cleansing; and a review of options available for improving
the voters' list accuracy.
1. Background
1.1 Council approved the following General Government Committee Resolution
#GG-304-19 from May 6, 2019:
That Staff report back to a June, 2020 General Government Committee meeting
as to a process for:
a) The vetting of the voters' list to prevent ineligible individuals from voting;
and
b) Ensuring that eligible individuals can be added to the voters' list.
1.2 Prior to the above resolution, Council had also taken a stand on a "Voters' List Working
Group" by approving the following Resolution #JG-016-18 which endorsed the Town of
Kearney's resolution:
That the following resolution, regarding Voters' List for Municipal Elections, be
endorsed by the Municipality of Clarington:
Whereas concern over the quality of the Municipal Voters' List is not a new
phenomenon;
And whereas in 2012, the Association of Municipal Managers, Clerks and
Treasurers of Ontario (AMCTO) published a "Voters' List Position Paper" and
since that time has been advocating for transformational changes to the way
that Ontario creates and maintains the Voters' List for municipal elections;
And whereas the Preliminary List of Electors which forms the Voters' List in
Ontario is supplied by data from the Municipal Property Assessment
Corporation (MPAC);
Page118
Municipality of Clarington
Report LGS-006-21
Page 3
And whereas despite the incremental changes made by MPAC, MPAC has a
limited ability to fix the currency and accuracy issues that impairs the current
process and the Voters' List continues to be flawed with data inaccuracies
and outdated information;
And whereas a transformational solution to the way that the Voters' List is
created and managed is required;
Now therefore be it resolved that the Council of the Corporation of the Town
of Kearney supports the re-establishment of the multi -stakeholder working
group between the Ministry of Municipal Affairs, Ministry of Finance, AMCTO,
MPAC and Elections Ontario in exploring and identifying ways to create and
maintain the Voters' List for Municipal Elections;
And further Council requests an update be provided from this `Voters' List
Working Group' on the transformational solutions being discussed;
And further that this resolution be circulated to all Ontario Municipalities for
their consideration and support.
1.3 The voters' list identifies people who are eligible to vote in the municipal election, by
name, qualifying address, school support and residency.
1.4 Staff delayed response to the above Council resolution due to the seemingly imminent
changes to the Municipal Elections Act (MEA) to make Elections Ontario take over the
voters' list (something that AMCTO has been advocating for years). On October 1,
2020, Bill 204, Helping Tenants and Small Businesses Act, 2020 received Royal Assent
which resulted in making changes to the MEA, among other acts, that would "create a
single register of voters for municipal and provincial elections, which is expected to be
more accurate, could mean fewer corrections for voters at polling stations, fewer delays
for people on election day, and may reduce costs for municipalities."'
1 Province of Ontario, News Release, "Ontario Introduces Legislation to Freeze Residential
Rent in 2021 ", available at: https:Hnews.ontario.ca/en/release/58396/ontario-introduces-
legislation-to-freeze-residential-rent-in-2021 accessed on January 12, 2021.
Page119
Municipality of Clarington
Report LGS-006-21
Page 4
1.5 The voters' list is created, for each election, based on information that is held by the
Municipal Property Assessment Corporation (MPAC) until January 1, 2023, when
Elections Ontario (the Chief Elections Officer) will take over as the election authority and
will prepare and maintain the list.
Municipal Elections Act
1.6 Eligible Voter - Subsection 17(2) of the MEA states:
A person is entitled to be an elector at an election held in a local municipality if,
on voting day, he or she,
a) resides in the local municipality or is the owner or tenant of land there, or
the spouse of such owner or tenant;
b) is a Canadian citizen;
c) is at least 18 years old; and
d) is not prohibited from voting under subsection (3) or otherwise by law.
1.7 Prohibited from Voting — Subsection 17(3) of the MEA states:
The following are prohibited from voting:
1. A person who is serving a sentence of imprisonment in a penal or
correctional institution.
2. A corporation.
3. A person acting as executor or trustee or in any other representative
capacity, except as a voting proxy in accordance with section 44.
4. A person who was convicted of the corrupt practice described in
subsection 90 (3), if voting day in the current election is less than five
years after voting day in the election in respect of which he or she was
convicted.
Page120
Municipality of Clarington Page 5
Report LGS-006-21
1.8 Voters' List Data —The MEA states that the list may be based on data from any source,
including the most recent enumeration under the Assessment Act; information from the
records of the Registrar General (if MPAC and the Registrar General enter into an
agreement) regarding the registration of births, deaths, and changes of name.
However, this will change on January 1, 2023 to "must be based on the permanent
register of electors". The preliminary list shall contain the name and address of each
person who is entitled to be an elector and any additional information the clerk needs to
determine for which offices each elector is entitled to vote. An elector's name shall
appear on the preliminary list for a local municipality only once. An elector is entitled to
vote only in the ward where he or she resides, even if the elector resides in one ward
and is the owner or tenant of land in a different ward or is the spouse of an owner or
tenant of land in a different ward.
1.9 Section 23 of the MEA states that, on or before September 1 in an election year, the
Clerk shall have the voters' list reproduced and determine where and at what time
applications for revisions to the list may be made.
1.10 Section 24 of the MEA allows for electors to apply, during the period that begins on
September 1 and ends at the close of voting on voting day, to make an application to
the clerk requesting that the person's name be added to, changed, or removed from the
voters' list.
1.11 Section 28 of the MEA states that the Clerk shall prepare and certify the voters' list for
use in each voting place established under section 45.
2. MPAC's Preliminary List of Electors (PLE)
2.1 "MPAC's data for property owners is relatively accurate; this should be expected given
that MPAC's expertise is property assessment. The issue with MPAC's data is with a
population MPAC is not designed to serve: boarders. MPAC refers to individuals who
are not property owners as boarders. The MEA refers to these people as tenants.
Boarders could include adult children living at home, renters, individuals living in
assisted living facilities, or students living in a property they do not own. Regarding
currency, between the times MPAC provides the PLE to clerks and the election, recent
property sales data may not have time to be included on the voters' list." 2
2 Wilton, Paul, "Ontario Municipal Voters' List Reform Project" (2018). MPA Major Research
Papers. Page 22. Available at:
https://it.Iib.uwo.ca/cgi/viewcontent.cgi?article=1184&context=lqp-mrps Accessed on January
18, 2021.
Page 121
Municipality of Clarington Page 6
Report LGS-006-21
3. Corrections by the Clerk
3.1 Once the Clerk receives the preliminary list, the Clerk may correct any obvious errors.
Since 2010, Clarington has used a software called "Voterview" by Datafix, to manage
the voters' list and election workers.
3.2 Using the 2018 Municipal Elections as an example, the following are the changes that
occurred to the list when we first received the preliminary list of electors (PLE) on
August 22, 2018 (i.e. when the 2018 information is merged with the 2014 information),
including conflicts identified by the Voterview software:
• 222 elector conflicts
• 17070 electors deleted
• 18363 electors added
• 7709 electors updated
• 48 property conflicts
• 2338 properties added
• 8032 properties updated
As a result, our starting point for the preliminary list was 64,758 electors and 31,866
properties.
3.3 The following data cleansing was recommended by the Voterview system and each one
was addressed by a member of the Municipal Clerk's Department:
• 123 duplicate electors
• 1561 mailing address issues
• 5 elector name anomalies
• 0 invalid roll numbers
• 279 merge conflicts
Page122
Municipality of Clarington Page 7
Report LGS-006-21
3.4 On September 711, we received a supplemental voters list from MPAC, which resulted in
the following additional issues, which were also addressed manually:
• 6 duplicate electors
• 636 mailing address issues
• 1 elector name anomalies
• 0 invalid roll numbers
• 722 merge conflicts
3.5 The following are some of the cleansing steps that the Clarington Municipal Clerk's
Department performs to ensure that the voters' list is as "accurate as possible", as
outlined in a Departmental Procedure, as part of our "Gross Error Corrections" process,
which needs to take place in September of an election year:
• Review any duplicate electors
• Review all streets to ensure that they are in the correct ward.
• Review spelling of street names for correctness.
• Manually review all the street names in Clarington's GIS for Wilmot
Creek, with the street names for Wilmot Creek in Voterview.
• Change the addresses for institutions so that the mailing addresses do
not go to the head office of the institution (e.g. in Toronto, for example).
3.6 After the preliminary list is corrected, the list becomes the voters' list. The following
information is from the Voterview system, of changes made between September loth
and Voting Day in 2018, which includes the "live changes" made directly into the system
on Advance Voting Days:
• Elector Added — 996
• Elector Deleted — 406
• Elector Moved — 376
• Elector Updated — 2,705
• Elector Voting Proxy — 19
Page123
Municipality of Clarington
Report LGS-006-21
Page 8
3.7 As per the MEA, the Clerk must forward changes to MPAC within 30 days of the
election (i.e. November 21, 2018 for the 2018 Elections). The following information
shows changes made between Voting Day and November 21, 2018:
• Elector Added — 1,146
• Elector Deleted — 46
• Elector Moved — 367
• Elector Updated — 1,719
3.8 Beginning in 2018, throughout the intervening years between elections, each time the
Municipal Clerk's Department receives a Statement of Death of someone's passing who
lives in the Municipality of Clarington, we update Voterview so that they do not appear it
any subsequent voters' lists, in particular if we were to have a bi-election. Between
November 21, 2018 and January 14, 2021, we have removed 581 deceased electors.
4. Corrections by MPAC
4.1 Beginning in 2014, MPAC discontinued the paper -driven process of enumeration which
occurred prior to the municipality receiving the PLE and switched to an online process
using voterlookup.ca. Through voterlookup.ca, Ontario residents could find out whether
their information was accurately reflected on MPAC's PLE for municipal and school
board elections. Eligible electors could also update their information, add a name to an
address, or change their school support.3 MPAC provided a communications toolkit to
all Ontario municipalities to promote the use of voterlookup.ca as they had discovered
that people go to their local municipality for information regarding elections. For the
2018 municipal election voterlookup.ca was launched on March 12, 2018 and was taken
offline on August 30, 2018 to ensure that changes were made with the Municipal Clerk
once the PLE was received by the municipality. After the election MPAC reported the
following changes for the Municipality of Clarington:4
Phase 1
Voterlookup.ca Activity
Active Searches — 1,195
Total Changes to names data — 346
3 Municipal Communications Toolkit, MPAC.
4 Examining the 2018 Enumeration Process, MPAC.
Page124
Municipality of Clarington Page 9
Report LGS-006-21
Updates from National Register of Electors data
Total changes to names data — 7,453
Pre -election Data Cleanse
Deceased names (Ministry of Government and Consumer Services) — 930
Duplicate Names — 3,578
Other* - 23,186
Total changes to names data - 27,694
*Under 18, Corporations and Estates, Electors who already have their vote somewhere else in
the municipality, Not Canadian, Unconfirmed Citizenship Status.
Phase 2
Exceptions Files
Total changes to names data - 1,172
Phase 3
Post -election Revision Processing
Added — 1,449
Deleted — 694
Updated - 2,617
Moved — 607
Total changes to names data - 5,367
4.2 It is important to note that, during the time voterlookup.ca was active, which is early in
the municipal election cycle, only 1.8% (1,1955) of electors chose to search for their
information.
4.3 After August 30t", when MPAC's voterlookup.ca was taking offline, Clarington had their
own online voter portal until October 17t", the final advance voting day, when the list
was "frozen" in order to provide time for printing of hard copies for Voting Day.
4.4 Although voterlookup.ca was taken off line for this period, it is now live again and anyone
can use it to check if they will appear on the PLE.
5 Examining the 2018 Enumeration Process, MPAC.
Page125
Municipality of Clarington
Report LGS-006-21
5. Authority
Page 10
5.1 Council's request to vet the voters' list to prevent ineligible individuals from voting is
similar to the goal of the enumeration process which is to correct information prior to it
becoming a part of the PLE and eventually the Voters' List. The MEA, subsection 19(3)
states:
"The preliminary list may be based on data from any source, including,
(a) the most recent enumeration under the Assessment Act; and
(b) information from the records in the office of the Registrar General regarding
the registration of births, deaths and changes of name made under the Vital
Statistics Act and the Change of Name Act."
5.2 The Assessment Act, R.S.O. 1990, subsection 15(1) states:
"For the purposes of the Municipal Elections Act, 1996, the assessment
corporation shall conduct an enumeration of the inhabitants of a municipality and
locality at the times and in the manner prescribed by the Minister."
5.3 Therefore, the authority to do an enumeration rests with the assessment corporation, in
this case MPAC. As described above, MPAC no longer uses a paper driven method of
conducting the enumeration and now uses an online website to fulfill this requirement.
This rule, however, put the onus on individuals to not only ensure that their information
is correct but also remove themselves from the list. For example, parents of children
who have moved away cannot remove them from the list.
6. Other Municipalities
General
6.1 Staff are unaware of any recent Ontario municipality that has undertaken an "early voter
verification or outreach" in an attempt to improve the voters' list.
Page126
Municipality of Clarington
Report LGS-006-21
City of Toronto
Page 11
6.2 "In 2006, MPAC notified the City of Toronto that 13.6% (276,682) of individuals on the
PLE had unconfirmed citizenship. The clerk began an outreach campaign which
attempted to connect with these individuals. Of those contacted, 13% responded to the
clerk's campaign. Responses were received from 422 individuals who replied that they
were not a citizen. Kin reported 148 of the individuals as deceased and 254 were
reported as having moved out of the city. Responses were received from 32 individuals
under the age of 18. Low responses to enumeration efforts are common at the federal,
provincial and municipal level.116
City of Kawartha Lakes
6.3 Clarington's new Deputy Clerk was part of the election team that coordinated the 2014
municipal election in the City of Kawartha Lakes. As a result of issues in previous
elections with mailing addresses and Canada Post discontinuing the use of rural route
(RR) numbers, 25,000 mailing addresses from the City's tax system were compared to
the PLE. Four staff members that were part of the election team spent approximately 3
weeks conducting this review. Although exact figures are not available, the number of
returned envelopes was down considerably from the previous election but there were
still over 300 returned envelopes that were readdressed and mailed out and numerous
others that could not be readdressed for a variety of reasons.
7. Options
7.1 Regarding the Council direction to create a process for vetting the voters' list to prevent
ineligible individuals from voting, all options considered relate to the accuracy of the
voters' list. The municipality has limited control over the voters' list which starts as a
preliminary list from MPAC. As stated above, after the 2022 municipal election, MPAC
will no longer have this responsibility and it will be transferred to Elections Ontario. One
of the hopes being that the accuracy of the list will be improved, however that does not
assist the 2022 municipal election.
6 Wilton, Paul, "Ontario Municipal Voters' List Reform Project" (2018). MPA Major Research
Papers. Page 13. Available at:
https://it.Iib.uwo.ca/cgi/viewcontent.cgi?article=1184&context=lgp-corps Accessed on January
18, 2021.
Page127
Municipality of Clarington
Report LGS-006-21
Option 1 — Early Advertising
Page 12
7.2 Staff could begin advertising now in local newspapers, and on social media, regarding
the importance of ensuring that your information is correct and provide a phone number
for MPAC and the voterlookup.ca website which can still be used to check and update
information.
7.3 This would be the least costly option ($5,000 estimated for advertising) but also likely
the least effective. As stated above, during the 2018 election year less than 2% of
electors searched their information using MPAC's voterlookup.ca website when it was
operational (March 12, 2018 to August 30, 2018) during an election year. A request for
electors to confirm their information during a non -election year may see a similar or
possibly lower response rate.
Option 2 — Postcards
7.4 This option involves sending a postcard to every address in the municipality with
instructions on how to ensure their information is accurate in the MPAC database. Like
Option 1, the postcard will provide MPAC's phone number and MPAC's voterlookup.ca
website for people to use. This card could include all aspects of adding, correcting and
deleting information from the Voters' List. It could also include information on how to
deal with borders, tenants, and students.
7.5 This is a more costly option than Option 1 but is more direct and will reach all
households in the municipality. The cost is estimated at $34,000 which includes the
printing, postage, and advertising of the postcards, but does not include the Staff time
involved. This option would not require the use of a printing house to prepare the list on
the cards, which is the additional $6,000 included in Option #3. There also may be a
slight savings in the postage because of the different type of card, but that is unknown
at this time.
Option 3 — Voter Verification Cards
7.6 Staff would create a mail out to all addresses in the municipality that would include a list
(up to nine people) of everyone registered to vote at that address. Like the other two
options, it would include the contact information for MPAC, so people know who to
contact if changes are required.
7.7 The estimated cost of this option is $40,000 which includes the preparation of the list,
printing, postage, and advertising of the postcards, but does not include the Staff time
involved. This costing is based on the same price as the 2018 voter notification cards,
for 32,000 households. This costing is what has been included in the proposed 2021
budget, as a placeholder.
Page128
Municipality of Clarington
Report LGS-006-21
Options Review
Page 13
7.8 With Option 3, there is a concern regarding the privacy of personal information ending
up at an address where they no longer live. In an election year, we have authority to do
so, however it is unclear whether we have the same authority outside of the election
updating period.
7.9 All options above are reliant upon individuals taking the time to review their own
information and contacting MPAC if changes are required. With less than 2% of electors
reviewing their information (using voterlookup.ca) during the 2018 election period when
significantly more advertising and focus was on the election, it is unlikely that any of
these options would see a greater return then that. Most of the changes to the list occur
after the Clerk receives the PLE and people either get a ballot or not or the information
that they receive is incorrect.
7.10 With any of these complications, we run the risk of confusing voters with the Provincial
Election which will take place June 2, 2022. If we do any of the above options prior to
June 2022 they may only check their voting information for one of the elections. If we
do any of the above options after June 2022, it runs into the actual voter information
package that will be necessary for internet voting and which will not be distributed until
September 2022.
8. Concurrence
The Director of Financial Services/Treasurer has reviewed this report and concurs with
the recommendations.
9. Conclusion
Although Staff could execute several of the above options to improve the accuracy of
the list, the timing is problematic and the value for money is questionable, so Staff are
not recommending pursuing any of the options for the 2022 elections. Regarding the
ability to add eligible voters, this is part of the Clerk's Election Procedures and will be
well defined. It may include being sent a replacement voting information package
through the mail or attending a Voting Assistance Centre to obtain the information
during the voting period.
Staff Contact: June Gallagher, Municipal Clerk, 905-623-3379 ext. 2102 or
jgallagher@clarington.net.
Attachments:
Not Applicable
Interested Parties:
There are no interested parties to be notified of Council's decision.
Page129
Clarington
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: January 25, 2021 Report Number: LGS-007-21
Submitted By: Rob Maciver, Director of Legislative Services
Reviewed By: Andrew C. Allison, CAO Resolution#:
File Number: By-law Number:
Report Subject: Active Transportation and Safe Roads Advisory Committee —
Appointments and Changes to Terms of Reference
Recommendations:
1. That Report LGS-007-21 be received;
2. That Section D of the Terms of Reference be updated to change the composition of
the Clarington Active Transportation and Safe Roads Advisory Committee from:
"shall be comprised of up to 10 voting members who must be Clarington
residents, and one (1) voting member of Council."
TO
"shall be comprised of a minimum of eight voting members to a maximum of
ten voting members who must be Clarington residents, and one voting
member of Council, with quorum being five members."
3. That Section D of the Terms of Reference be updated to change the composition of
the Clarington Active Transportation and Safe Roads Advisory Committee to add the
following words:
"Clarington's appointee on the Durham Active Transportation Committee be
appointed to the Clarington Active Transportation and Safe Roads Advisory
Committee as a voting member in addition to the resident appointees and the
Member of Council."
Page130
Municipality of Clarington Page 2
Report LGS-007-21
4. That the following members be appointed to the Clarington Active Transportation
and Safe Roads Advisory Committee for a term ending December 31, 2022 or until a
successor is appointed:
Jeanne Winters
Arnold Mostert
Rick Stockman
Bart Kreps
James Boate
Melissa Claxton-Oldfield
Richard Claxton-Oldfield
Councillor Janice Jones
5. That the following members, who recently resigned, be thanked for their
contributions:
Frank Barter
Angela Bramley
Jerry Petryshyn
6. That Staff be directed to advertise for the current vacancies; and
7. That all interested parties listed in Report LSD-007-21 and any delegations be
advised of Council's decision.
Page 131
Municipality of Clarington
Report LGS-007-21
Report Overview
To provide Members of Council with information on changes to the Clarington Active
Transportation and Safe Roads Advisory Committee, as requested by the Committee.
1. Background
Page 3
1.1 It has recently come to Staff's attention that the Clarington Active Transportation and
Safe Roads Advisory Committee's term ended December 31, 2020. Staff had planned
to bring this forward for consideration at the January 4, 2021 General Government
Committee (GGC) meeting. However, Staff subsequently heard that the Committee
may want to make other changes to the Terms of Reference, so the memo was pulled
from the GGC agenda and the Municipal Clerk attended a recent meeting of the
Committee.
1.2 Additionally, since the Terms of Reference indicate that number of members is "up to
10", there is no clarity on what constitutes a quorum.
2. Committee's Term
2.1 Arising out of Report EGD-001-18, Council established the Clarington Active
Transportation and Safe Roads Advisory Committee (ATSRAC) on January 15, 2018, at
which time Council also approved the Terms of Reference, which stated:
Considering that the initial formation of the Committee will occur in 2018 and only
two or three meetings might be held in advance of the 2018 municipal election, it
is recommended that the initial term of the Committee extend until the end of
2020. Subsequent appointments to the Committee will run concurrent with the
term of Council.
2.2 It is unclear why 2020 was chosen for the end date instead of 2022, considering the
actual Terms of Reference indicates:
Appointments will run concurrent with the term of Council or until their
successors are appointed.
2.3 Accordingly, the appointment letters were sent out, with 2020 as the end date, or until a
successor is appointed. The current members are operating on the "until a successor is
appointed" basis.
2.4 The ATSRAC considered staggering the terms and considered changing all the
members' terms to two-year terms, but the Committee is recommending no staggering
and four-year terms concurrent with the term of Council. This is consistent with the
current Terms of Reference and therefore no changes are required.
Page132
Municipality of Clarington Page 4
Report LGS-007-21
3. Committee's Composition
3.1 The current composition is:
The committee shall be comprised of up to 10 voting members who must be
Clarington residents, and one (1) voting member of Council.
3.2 In order to give clarity on quorum, the Committee discussed the composition and are
recommending a minimum of eight and maximum of ten community members, so that
the minimum can be used to determine quorum.
3.3 Since the Member of Council is a voting member, quorum is calculated on 9 members
with five being quorum.
4. Committee Crossover with Durham Active Transportation
Committee
4.1 The Committee expressed an interest in the Clarington appointee to the Durham Active
Transportation Committee also sitting on the Clarington Committee. Accordingly, the
Municipal Clerk contacted the appointee, Connie Kobelka (formerly Connie Gray), and
has confirmed that she agrees to sit on both Committees.
4.2 Staff are recommending that the Terms of Reference be changed to allow the Durham
appointee to be a voting member, without affecting the quorum of five members.
5. Committee Appointments
5.1 As a result of three recent resignations, there are currently seven community members
on the Committee. The current members have indicated a desire to continue.
Therefore, Staff are recommending the reappointment of the existing members and
advertising for the vacancies.
5.2 After Council ratification of the recommended change in composition, Staff will proceed
to advertise for three additional members to bring the Committee up to 10 resident
members, if there are enough applicants.
6. Committee's Mandate
6.1 The role of the ATSRAC is to:
"Advise Council on matters related to active transportation, trails, cycling
networks, pedestrian connectivity and transportation safety. The committee will
also provide input into the implementation of The Clarington Transportation
Master Plan and encourage, promote and participate in the planning of active
transportation policies, programs and facilities."
Page133
Municipality of Clarington Page 5
Report LGS-007-21
6.2 There are an additional 14 points explaining the scope of the Committee.
6.3 The ATSRAC recently considered the possibility of expanding the Committee's mandate
to include the review and recommendation of changes to road speeds, etc., a matter
brought forward to address a Member of Council's concerns. As a result of a full
discussion, for reasons outlined in their January 14, 2021 minutes, the Committee
passed the following recommendation:
Whereas there are several other Committees and organizations covering these
issues;
And whereas the Active Transportation and Safe Roads Advisory Committee has
a full mandate,
The Committee recommends to Council that there is not a need to take on further
mandate regarding traffic and speed issues.
7. Concurrence
This report has been reviewed by the Director of Public Works who concurs with the
recommendations.
8. Conclusion
It is respectfully recommended that Council provide staff direction on extending the
appointment of members; and that Council update the Terms of Reference to change
the composition.
Staff Contact: June Gallagher, Municipal Clerk, 905-623-3379 ext. 2102 or
jgallagher@clarington.net.
Attachments:
Not Applicable
Interested Parties:
The following interested parties will be notified of Council's decision:
Durham Active Transportation Committee
Clarington Active Transportation and Safe Roads Advisory Committee
Connie Kobelka
Page134
Clarington
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: January 25, 2021
Submitted By: Andrew C. Allison, CAO
File Number:
Report Subject: Strategic Plan Update
Recommendations:
1. That Report CAO-001-21 be received; and
2. That staff be directed to either,
Report Number: CAO-001-21
By-law Number:
Resolution#:
a. issue an RFP to retain a qualified firm (with an upset limit of $30,000) to help
develop a corporate brand; or
b. pursue no further action in relation to this strategic goal.
Page135
Municipality of Clarington
Report CAO-001-21
Page 2
Report Overview
This Report summarizes the actions taken to date to implement Clarington's Strategic Plan
2019 to 2022.
1. Background
1.1 The Clarington Strategic Plan 2019 to 2022 was approved by Council on June 10, 2019.
The Plan sets out the following five Strategic Priorities:
A. Engaged Communities
B. Strong Economy
C. Sustainable Infrastructure Growth
D. Legacy Projects
E. Environmental Sustainability
1.2 The Plan also identified a total of 17 specific goals. They are as follows:
A. Engaged Communities
A.1. Enhance two-way communication with the community
A.2. Establish and develop a unique Clarington brand for promoting our
community
B. Strong Economy
B.1. Complete the implementation of the Downtown Plans
B.2. Create partnerships in broadband expansion, working to achieve 100%
connectivity
B.3. Create partnerships to promote investment in infrastructure to make natural
gas more accessible
B.4. Expand our transportation network into commercial and industrial areas
B.5 Explore an economic development strategy/framework in collaboration with
the business community and other stakeholders
C. Sustainable Infrastructure Growth
C.1. Develop an Affordable Housing Policy
C.2. Develop a realistic strategy for infrastructure investment in employment
lands
C.3. Develop a realistic strategy for broader infrastructure investment
Page136
Municipality of Clarington
Report CAO-001-21
D. Legacy Projects
Page 3
D.1 Clearly articulate our plans for:
a) Courtice waterfront
b) Port Darlington waterfront
D.2 Pursue a final decision from Atomic Energy of Canada Limited (AECL) and
Canadian Nuclear Laboratories (CNL) respecting the disposition of lands for
the Port Granby Nature Reserve
D.3 Develop the concept, financing, project plan and potential construction
schedule for the South Bowmanville Recreation Centre for Council in 2019,
for consideration in the 2020 budget, with a design to follow
DA Articulate a vision of a Performing Arts space
D.5 Make a decision on Camp 30
E. Environmental Sustainability
E.1 Advance waste reduction initiatives by promoting the four Rs: Refuse,
Reduce, Reuse and Recycle
1.3 By Resolution #GC-417-19, Council directed that Staff provide quarterly updates to
Council on the progress of goals outlined in the Strategic Plan 2019 to 2022.
1.4 This Report summarizes the status of each of the 17 goals in the Plan as of January
2021.
2. Summary of Actions
A. Engaged Communities
Enhancing Communication
A.1. Enhance two-way communication with the community
Responsible Department: CAO's Office
2.1 COVID-19 has forced municipalities to rethink public engagement. In the era of physical
distancing and provincial lockdowns, engaging the public has gone virtual. Staff in
Clarington have worked hard to reimagine public consultation meetings and advisory
committee meetings. During the pandemic, many statutory meetings are held using
Microsoft Teams, Zoom or conference calls.
2.2 Moving forward, staff will create a tailored plan to expedite the development of an
internal engagement framework. This working document will be drafted based on best
practices and research gathered from other municipalities.
Page137
Municipality of Clarington Page 4
Report CAO-001-21
2.3 The framework will also synthesize comments gathered in other Clarington surveys
pertaining to residents' communications needs and preferences. Once drafted, the
proposed framework will be shared with internal staff and advisory committees for
comment and input. Based on the input gathered, the framework will be finalized and
used as an internal guiding document to focus staff as they plan any public engagement
initiatives.
2.4 The framework will ensure that the Municipality's engagement methods are well -
planned and well -executed with corresponding measures to determine success. This
made-in-Clarington framework will be founded on public participation principles
established by the leading international organization on this topic, the International
Association for Public Participation (IAP2).
Branding
A.2. Establish and develop a unique Clarington brand for promoting our community
Responsible Department: CAO's Office
2.5 As reported in Report CAO-016-20, the Communications Division developed Brand
Guidelines (see Attachment 1 to that report) that are now being utilized throughout the
entire corporation.
2.6 In September 2019 (Resolution #C-302-19), Council endorsed an initiative of the
Tourism Advisory Committee (TAC) to work in partnership with the Municipality to
"develop a comprehensive tourism branding strategy which is consistent with
Clarington's overall brand". The action taken by TAC respecting this initiative was
outlined in section 2.2 of Report CAO-013-20 (Service Delivery Review Update —
Tourism).
2.7 In Report CSD-011-20, Council was presented with some options for tourism oriented
directional signage. That report was referred to staff "to report back after consulting with
the Tourism Advisory Committee and the community" (Resolution #GG-400-20). The
directional signage decision was essentially put on hold.
2.8 At its meeting on December 2, 2020, TAC confirmed its desire to work with the
Municipality to help develop an overall corporate brand.
2.9 Staff have conducted some research and had discussions with the firm that helped
develop Prince Edward County's brand. Our research has led to the advice set out
below.
Page138
Municipality of Clarington Page 5
Report CAO-001-21
2.10 The focus of a municipal branding exercise should be on lifestyle and living over all else.
Everything around community or place branding will fall into place when the focus is on
lifestyle and living. Things like economic development, resident attraction, tourism, and
municipal services all center around these things.
2.11 Brand positioning is not necessarily a tagline. It's not mission, vision or values. It has
two sides. The first is external/public facing — things like tourism, living and doing
business. The second set of deliverables represents the internal perspective (inspiring
culture, motivation and behaviour within the organization).
2.12 The positioning cannot be too safe. A brand personality must be carved out of this, so
the statements need to be a bit bolder and avoid using the same cliche words that
everyone else would use. We must get to the root of what's truly different about
Clarington versus the many municipalities and regions out there. Safe will fail.
2.13 Too often, municipal branding exercises fall short because there is greater concern
about being everything to everyone in the community as opposed to truly drawing the
line in the sand and standing for something.
2.14 Lastly, community branding is not entirely about physical assets that exist in the
community. It's not destination marketing, and it's not about just economic development
opportunities. As stated above, it is about living and lifestyle. When a community
focuses on the key attributes of living, and they define it well, success in all other
categories of growth will follow.
2.15 In terms of facilitation and engagement, staff were advised that ultimately a municipal
branding exercise needs to be facilitated in a way that has members of Council directly
involved in formulating and/or buying into key concepts, principles and benefits. This
would require that Council be engaged in at least one and possibly two facilitated
sessions. The goal would be to get concepts on the table and then pare them down and
gain consensus. Staff were also advised that some municipalities have created steering
committees made up of members of the community who can assist in formalizing
concepts, or vetting language that may be used in a brand positioning framework. Most
often, municipalities choose local individuals with a connection to branding and
marketing, allowing for qualified voices to be at the table. This, in essence, is why
advice was sought from TAC. Consideration could also be given to a public consultation
session.
Page139
Municipality of Clarington Page 6
Report CAO-001-21
2.16 Discovering the true essence or positioning of a municipal brand is challenging work. It
is beyond the scope of staff's expertise to facilitate the processes that are needed to
develop a corporate brand. A facilitated brand consultancy could identify what is
uniquely special and valuable about Clarington, based on the input of the community,
TAC and Council. The estimated cost of such work is $25,000 - $30,000. Accordingly, it
is recommended that staff be directed to either,
a. issue an RFP to retain a qualified firm (with an upset limit of $30,000) to help
develop a corporate brand; or
b. pursue no further action in relation to this strategic goal.
B. Strong Economy
Downtown Plans
B.1. Complete the implementation of the Downtown Plans
Responsible Departments: Public Works and Planning and Development Services
2.17 The streetscape plan for Downtown Bowmanville was completed in 2004/2005 which
included lighting, sidewalks, interlocking brick boulevards and street trees. Since that
time, Clarington has been reviewing options for the rehabilitation of the pavement and
curb through this area. Staff have met with the BIA on several occasions to discuss the
timing of the rehabilitation. The BIA asked that (a) the work be delayed for a year or two
to allow for an upswing in the economy as they have seen some sales reductions in the
last couple of years; and (b) consideration be given to scheduling this work during the
evening to reduce the impact to local businesses. Staff are currently working on the
rehabilitation design and will be consulting further with the BIA. It is anticipated that the
design work east of Liberty Street will completed in 2021 and Scugog Street to Liberty
Street in 2022.
2.18 Construction of accessibility and operational improvements at the intersection of Scugog
Street and King Street has commenced and will be finished this spring. Staff are also
working with the Region to upgrade the signals and curb ramps at the intersections of
King Street and Roenigk Drive and King Street and Temperance Street. This work will
be coordinated with the pavement rehabilitation.
2.19 Since the beginning of May 2020, Phase 2 of the LED street lighting conversion for the
decorative lighting has been ongoing. The replacement of the decorative lights in
downtown Bowmanville has now been completed.
Page140
Municipality of Clarington Page 7
Report CAO-001-21
2.20 Staff are developing a streetscape plan for Newcastle (King Avenue from North/Baldwin
to Brookhouse/Arthur). Based on budget restrictions, this project will be phased over
several years. Phase 1 has not been included in the 2021 budget. A small portion of the
overall plan was constructed at the intersection of Beaver Street and King Street in 2017
to address safety concerns at this location and to give the public an idea of what the
overall plan might look like. As part of the work to relocate the pedestrian crossing
associated with the Parkview seniors living project, staff incorporated the streetscape
theme developed for the corridor into the relocation project which was completed in
2020.
2.21 The following is a summary of the suggested phasing and associated costs (based on
2014 Newcastle Streetscape Master Plan):
Phase 1 — Baldwin/North Streets to Mill Street - $665,000 costs — $332,500 DC funded
and $332,500 from other funding (Taxy Levy, Gas Tax, Funding Program if available)
2022 year of construction
Phase 2 — Mill Street to Beaver Street - $470,000 costs - $235,000 DC funded and
$235,000 from other funding (Taxy Levy, Gas Tax, Funding Program if available) 2024
year of construction
Phase 3 — Beaver Street to Brookhouse/Arthur - $480,000 costs - $240,000 DC funded
and $240,000 from other funding (Taxy Levy, Gas Tax, Funding Program if available)
2026 year of construction
Total Cost off all phases = $1,615,000 - $807,500 DC funding and $807,500 other
funding sources.
2.22 Staff are in ongoing discussions with the Region as part of the Road Rationalization
review, and Main Street in Orono is one of the streets being considered for transfer to
the Municipality. The transfer of this road section will allow Clarington, in consultation
with the local BIA, to develop and implement a streetscape and infrastructure
improvement plan that should help with the attraction of more businesses to the
downtown. Staff anticipate bringing a report to the February 16, 2021 General
Government Committee meeting respecting this issue.
Page 141
Municipality of Clarington Page 8
Report CAO-001-21
2.23 Staff recognize the importance of Highway 2 in Courtice as a street that can help
provide unique identity for the area and as such have developed a strong secondary
plan for the corridor. The plan will aid in the transformation of the corridor from what it is
today to more of a "downtown" with a mix of uses from higher density residential to
personal service businesses and commercial retail that will appeal to a variety of
Clarington residents, businesses and visitors. In addition to the Secondary Plan, staff
have also identified just over $5.2M of streetscape works in the 2020/2021 Development
Charges by-law update that will aid in this transformation. The timing for this streetscape
work will be driven by local development but mainly by the development and
implementation of the Region's transit plans for the corridor which will require major
infrastructure investment in the future as the business case for the transit investment
makes sense. Staff have included plantings in the median on Highway 2 east of Trulls
Road in the 2021 budget.
2.24 In 2018, Clarington received funding from OMAFRA for Community Improvement Plan
enhancements. Council approved using this funding for public art initiatives in the four
downtowns. The proposal calls were issued in September 2019 and awarded in late
October 2019. The artists finalized their concepts and showcased them at the Mayor's
Love of Art Gala in February 2020. Due to COVID-19, OMAFRA extended the deadline
to October 31, 2020 to allow for the completion of the works in the different downtowns.
The art works have been completed and the signage has been requisitioned but has yet
to be installed.
2.25 In 2018, the Community Improvement Plans for Orono, Newcastle and Bowmanville
were renewed and refreshed with the addition of accessibility, to the existing grants for
fagade improvement, building code and signage plus change in eligibility criteria to allow
businesses to access funds a second time after 10 years. Council is the recipient of
annual reports on the CIP grants, the most recent being PSD-057-20. In 2018, Council
approved the usage of CIP funds to kick-start the outdoor patio program. In 2020,
additional measures were implemented to address COVID-19 restrictions and provide
additional outdoor seating areas. PDS-005-21 provided an overview of the outdoor patio
program.
Broadband
B.2. Create partnerships in broadband expansion, working to achieve 100% connectivity
Page142
Municipality of Clarington
Report CAO-001-21
Responsible Department: CAO's Office
Page 9
2.26 Broadband access and connectivity across Clarington are priorities for the Municipality.
We know how important internet access is especially during these difficult pandemic
times as many people are working from home, and children need real-time web access
for school purposes. Clarington is working with a variety of Internet Service Providers
(ISPs) to facilitate investment in our community and to try and fill in many of the gaps
that currently exist. It is important to note that the Municipality does not directly control
broadband infrastructure; we cannot start building cell towers or installing fibre optic
cabling or copper wire transmission. Our work focuses on assisting these ISPs and
facilitating their investment in our community.
2.27 Through our conversations, several ISPs have submitted applications to a variety of
government grant programs assist in the funding of broadband in non urban,
underserviced areas (help fund this type of investment). The Municipality has written
numerous letters of support to strengthen these applications and underline the
importance of this investment in our community. There may be individual applications
submitted by some service providers who have not sought help from Clarington. We
hope that by adding our community support to these applications will add weight to
these initiatives and increase the applicant's chances of receiving funding.
2.28 We hope that funding for some of these initiatives is approved and that we can get
some good news soon. As we work with these ISPs, we must maintain confidentiality on
many of these initiatives as they refer to proprietary market information that we cannot
share to maintain the trust and the integrity of our relationships with these providers.
2.29 While we await the results of these funding applications, we share our residents'
frustrations. We are working hard to improve connectivity across our community,
especially in rural areas. We want to ensure that our entire community has equal access
to this essential infrastructure and will continue to prioritize this issue by supporting
various service providers. We've gained a lot of ground over the past few years but have
lots of work to accomplish our goal of total connectivity.
2.30 On November 30, 2020, Council was provided with a confidential update regarding
some of the discussions that have taken place between staff and these ISPs. The
briefing was provided in closed session because the information was supplied to us by
the ISPs confidentially. Attached to this report is a memo (confidential in accordance
with subsection 239(2) of the Municipal Act, 2001) that provides insight into staff's
expectations for the broadband file in 2021.
Page143
Municipality of Clarington
Report CAO-001-21
Natural Gas
Page 10
B.3. Create partnerships to promote investment in infrastructure to make natural gas more
accessible
Responsible Department: CAO's Office
2.31 Staff continue to have discussions with Enbridge Gas regarding Provincial initiatives that
may help facilitate the expansion of natural gas into unserviced parts of Clarington.
2.32 In December 2019, the Government of Ontario announced its plans to further increase
access to natural gas by making financial support available for new expansion projects.
The stated purpose of the Province's Natural Gas Expansion Program is to offer an
opportunity to drive economic development and enhance the quality of life and
prosperity of families and businesses across Ontario.
2.33 By letter dated February 20, 2020, Enbridge asked for the Municipality's support to bring
natural gas to unserved areas within our community. Its specific request was that
Council endorse sending a letter in support of a project in North Clarington (Tyrone,
Haydon and Enniskillen). The North Clarington project has been previously assessed by
Enbridge and identified as being the most economically feasible of possible natural gas
expansion projects in Clarington, giving it the best chance to receive funding under the
Province's Natural Gas Expansion Program. Through Resolution #GG-162-20 passed
on March 24, 2020, Council provided its support for this proposed project. Due to
COVID-19, Enbridge's public consultation respecting this project was suspended.
Enbridge intends to restart its consultations as soon as the Province determines which
proposed projects will receive funding.
2.34 Enbridge Gas submitted our project, along with other proposed projects, to the Ontario
Energy Board (OEB). It was expected that the OEB would be reviewing project
submissions and providing a report to the Ministry of Energy, Northern Development
and Mines in late 2020 recommending potential natural gas expansion projects that the
Ontario government could consider as candidates for financial support. The Ministry of
Energy, Northern Development and Mines would then be reviewing the
recommendations of the OEB along with other considerations and issue a decision on
future natural gas expansion projects eligible to receive financial support. However,
decisions have been delayed due to COVID-19.
Page 144
Municipality of Clarington Page 11
Report CAO-001-21
2.35 Separate and distinct from the application referred to in section 2.34 above, Enbridge
applied in early 2020 to the OEB for approval of several financial mechanisms (a
harmonized system expansion surcharge, a temporary connection surcharge and an
hourly allocation factor) that were intended to facilitate natural gas expansion or more
customer attachments for smaller projects (less than 50 customers). The application
(EB-2020-0094) was also intended to provide mechanisms that could help spread out
the cost of front -ending natural gas infrastructure to make it easier for specific projects
to proceed. Notice of this proceeding was provided to the Municipality and included in
the General Government Committee agenda on June 1, 2020. In a decision issued on
November 5, 2020 (and clarified in a Decision dated December 4, 2020), the OEB
approved Enbridge's application. The next step is for Clarington to work with Enbridge
to identify specific projects that could benefit from these new mechanisms.
Transportation Network
8.4. Expand our transportation network into commercial and industrial areas
Responsible Department: Public Works (in consultation with Active Transportation and Safe
Roads Committee)
2.36 The active transportation network has been expanded over the past year with the
addition of Soper Creek Trail Phase 2 and Farewell Creek Trail Phase 1. The contract
for the extension of the Bowmanville Creek Trail from Baseline Road to the Waterfront
Trail has been awarded and construction will start this spring. Phase 2 of the Farewell
Creek Trail from Phase 1 terminus to Townline Road is also in design and planned for
2021 construction. The construction of the Toyota Trail from Soper Creek to Lambs
Road will also add to our active transportation network. This work will be completed in
2021.
2.37 Clarington has also improved the active transportation network with the paving of the
waterfront trail in 2 locations, from Bowmanville Avenue to West Beach Road (2019-
2020) and from Cobbledick Road to Toronto Road (2019). The parkland development
as part of the Lakebreeze subdivision has added another section of Waterfront Trail
(see Section 2.75).
2.38 Staff plan to complete an Active Transportation Master Plan in the next year to provide
further guidance with strategic expansion of the active transportation network. The RFP
for the work is being prepared and will be issued in early 2021.
2.39 Staff continue to identify active transportation opportunities within new developments in
order to create more sustainable and walkable communities. Staff will also continue to
work with Active Transportation and Safe Roads Committee to identify ways to improve
and expand our active transportation network.
Page145
Municipality of Clarington
Report CAO-001-21
Page 12
2.40 Staff meet with DRT annually to review development proposals, completion of new
developments and new transportation network links and look at options for expanding
and improving transit servicing of Clarington.
2.41 In late 2019, the extension of Baseline Road to Bennett Road was completed and
greatly improves access to our Clarington Technology Business Park and will
accommodate improved access to the 401 for Toyota Canada's new East Parts
Distribution Centre on Lambs Road.
2.42 Staff will continue to look at transportation improvements in our business parks and will
be moving design work forward for the urbanization and servicing of these areas to be
able to respond to development requests as they come forward. Staff are currently
working with the Region to expedite construction of the Technology Park's sanitary trunk
sewer along with improvements to Baseline Road. There is also an area specific
development charge in our new DC By-law for the construction of the Technology Park's
stormwater management facility and flood control structure. Staff anticipate moving
ahead with the design of these works in 2021.
Economic Development Strategy
B.5 Explore an economic development strategy/framework in collaboration with the
business community and other stakeholders
Responsible Department: CAO's Office
2.43 This strategic goal needs to be addressed prior to the expiration of the term of the
Municipality's contract with the Clarington Board of Trade and Office of Economic
Development (CBOT) which is December 31, 2021.
2.44 As part of its review of the Municipality's Organizational Structure, Grant Thornton LLP
was requested to review different models for the delivery of economic development
services. They were not asked to provide any specific recommendations respecting a
best practice for Clarington because the scope of their retainer did not permit any
consultation or "collaboration with the business community and other stakeholders".
Table 2.0 in Grant Thornton's Final Report dated December 4, 2019 is titled "Key
Attributes of Internal and External Economic Development Service Delivery Models".
The information will be part of Council's consideration in 2021 of whether to renew the
CBOT contract or pursue a different economic development service delivery model.
2.45 In response to questions from Council relating to CBOT, the Director of Financial
Services provided a memo dated January 17, 2020 and the Director of Legislative
Services / Municipal Solicitor prepared confidential Report LGL-003-20 dated March 9,
2020. The information in these documents will help inform Council's decision on
whether to extend the CBOT contract.
Page146
Municipality of Clarington
Report CAO-001-21
Page 13
2.46 Sections 3.107 through 3.112 of Report CAO-006-20 described some of the service
improvements that have been made regarding communication between Municipal staff
and CBOT.
2.47 In October 2020, Council approved the COVID-19 Community Improvement Plan (CIP)
developed to support Clarington's small business community as it worked to safely
reopen or continue to safely operate amid the ongoing pandemic. The COVID-19 CIP
was developed in consultation with the local business owners, Clarington's existing
downtown CIP Liaison Groups, and the CBOT. The valuable input received from the
local business stakeholders helped to shape our COVID-19 CIP's suite of grant funding
programs, which provide qualifying businesses with financial support for physical
modifications to adapt to COVID-19 related requirements and recommendations.
Eligible projects include hygiene barriers to protect staff and customers, signage to
encourage spacing, changes to improve ventilation, and costs related to the creation of
outdoor seating areas. A staff report on the implementation of the COVID-19 CIP to date
will be brought forward for Council's consideration in the first quarter of 2021.
2.48 At the January 4, 2021 meeting of the General Government Committee, Resolution
#GG-437-20 regarding the appointment of Department Liaisons was passed. Included in
this Resolution was a Liaison for Economic Development. At its January 18, 2021
meeting, Council referred a memo on the issue from the CAO to the June 21, 2021
meeting of the General Government Committee.
2.49 In order to engage the business community and other stakeholders, staff will (a) attempt
to conduct personal interviews with representatives from CBOT, Clarington's Business
Improvement Areas, the Tourism Advisory Committee, the recently created Building
Industry Liaison Team (BILT), Durham's post secondary institutions, the Region's
Planning and Economic Development Department, and the various economic
development service providers in Durham's local municipalities; and (b) create and
promote a portal on our webpage that will allow all stakeholders to provide comments
on the different municipal economic development service models.
2.50 In June of this year, staff will bring a report to Council that will list the pros and cons
associated with different municipal economic development service models and
summarize the comments received.
C. Sustainable Infrastructure Growth
Affordable Housing
C.1. Develop an Affordable Housing Policy
Responsible Department: CAO's Office (in consultation with Clarington Task Force on
Affordable Housing)
Page147
Municipality of Clarington
Report CAO-001-21
Secondary Plan Policies
Page 14
2.51 The Planning and Development Services Department is currently working closely with
partners to complete Secondary Plans across Clarington and find ways to include a mix
of housing options, inclusive of those in the affordable category. The development
community has been receptive to the concept and is working to find creative solutions.
2.52 At the December 7, 2020 Planning and Development Committee meeting, the
Southeast Courtice Secondary Plan was recommended for adoption. It included policies
to support the provision of affordable housing units. Council ratified the Committee's
decision at its December 14-15 meeting. The Secondary Plan has been forwarded to
the Region for approval.
2.53 The Secondary Plan includes policies that require the Landowners Group for the
Secondary Plan area to provide at their choice either land or a contribution of funds to
the Municipality for the development of affordable, public or non-profit housing in the
community. More specifically, the land to be conveyed must be approximately 1.5
hectares in size, fully serviced and gratuitously conveyed free and clear of
encumbrances. The contribution of funds, through a contribution agreement, will be
calculated at a rate of $400.00 per unit in the Secondary Plan area. It is anticipated that
this policy framework will be patterned over to other secondary plans moving forward.
2.54 The Landowners Group has agreed to contribute funds in lieu of the conveyance of
land. As such, an affordable housing fund will need to be created. Advice will be sought
from the Clarington Task Force on Affordable Housing with respect to the use of these
funds prior to coming to Council for direction. The Affordable Housing Toolkit can be
updated to establish funding parameters.
Page148
Municipality of Clarington
Report CAO-001-21
Inclusionary Zoning
Page 15
2.55 There is another opportunity to address affordable housing through the Major Transit
Station Areas around the two proposed GO Train stations. Under provincial legislation,
these areas can be subject to Inclusionary Zoning (IZ). This allows local governments to
mandate a certain amount of affordable housing within that designated area. This tool
has not been widely used as a policy option. It requires further analysis — but it is an
option. Regional and Municipal planning staff are working to explore this further as part
of the Municipal Comprehensive Review of the Region's Official Plan.
MZO
2.56 In October 2019, a Ministerial Zoning Order was approved for the Durham Christian
Homes Long -Term Care facility on the lands donated to them on Boswell Road. This
new facility will ensure the additional allocation of 120 beds and redevelopment for the
existing bed allocation at their other sites in Bowmanville.
Recent Developments
2.57 As Council is aware, we have two facilities in Clarington that have received joint
government funding and either recently opened (1505 Bowmanville Avenue) or are
under construction (Parkview).
Spry Avenue RFP
2.58 At a meeting held on November 2-3, 2020, Council directed staff "to offer the Municipal
property, located on Spry Avenue, for sale" (Resolution #GG-382-20).
2.59 Staff in Financial Services (Purchasing), Planning and Development Services, and the
CAO's Office drafted and released an RFP that would not only sell the land, but also
promote the development of affordable housing units on the site.
2.60 As of January 11, 2021, the RFP had been downloaded by 16 entities. The RFP is set
to close on February 5, 2021.
2.61 Staff have briefed the Clarington Task Force on Affordable Housing on this important
initiative and will liaise with them throughout the process.
Page149
Municipality of Clarington Page 16
Report CAO-001-21
Investment in Employment Lands
C.2. Develop a realistic strategy for infrastructure investment in employment lands
Responsible Departments: Public Works, Financial Services and CBOT
2.62 Report EGD-009-19 dated May 6, 2019 described our initiatives to partner with the
Region and the private sector to bring water and wastewater services to Courtice Court.
Staff have finalized the design, tender and legal agreements with the landowners and
have scheduled the work approved in Report COD-010-20. The work is being done in
two phases. Phase 1 servicing is complete with roadworks to be done in the spring.
Staff are working with the property owners and hope to complete Phase 2 this year.
Other employment lands in South Courtice will be serviceable upon completion of the
Courtice Trunk Sanitary Sewer and Water infrastructure which we anticipate being
complete in 2022.
2.63 Report #2019-EDT-15 dated September 3, 2019 was prepared by the Region's
Commissioner of Planning and Economic Development for the Region's Planning and
Economic Development Committee. It describes the steps that are being taken to
advance servicing of employment lands throughout the Region. Municipal staff and
CBOT have been asking that the Region recognize and prioritize Regional pre -servicing
of Clarington's Technology Business Park and Courtice Main Street projects (Highway 2
from Sandringham Drive to Courtice Road).
2.64 Report #2020-COW-23, "Regional Pre -Servicing of Designated Employment Areas",
was included in the Region's September 16, 2020 Committee of the Whole agenda.
This report reviewed opportunities for servicing of employment land in all Durham area
municipalities.
2.65 For Courtice Main Street, Report #2020-COW-23 recommended that the Region
continue to work with Clarington to maximize the use of the capacity in the existing
sanitary systems south of Highway 2.
2.66 For the Technology Business Park, the report recommended that Regional staff
continue to advance the detailed design and approvals work for the sanitary sewer (for
which they already have $1.7M in approved budget). The specific resolution read as
follows:
That Staff continue to expedite the terms of reference for the detailed design of
the proposed sanitary sewer on Port Darlington Road and Simpson Avenue in the
Municipality of Clarington, funded from the 2020 budget.
Page150
Municipality of Clarington Page 17
Report CAO-001-21
2.67 Staff are updating the Courtice Waterfront and Energy Park Secondary Plan to reaffirm
the vision for the Energy Park and address the future development of the Courtice
Waterfront. The Secondary Plan will support the OPG expansion and other energy
related businesses in the area. Some of the required works have been included in our
Development Charge By -Law. Meetings with OPG staff on preliminary layouts began in
January 2021 to ensure they meet their anticipated construction date.
2.68 Staff are preparing the Secondary Plan for the Courtice Employment lands together with
the proposed GO Station that will drive future Regional and Municipal infrastructure in
support of transit -oriented development in the employment lands in Courtice.
Strategy for Infrastructure Investment
C.3. Develop a realistic strategy for broader infrastructure investment
Responsible Departments: Financial Services, Public Works and Planning and Development
Services
2.69 In April 2019, the Municipality approved an Asset Management Policy, as required by
provincial regulation, which guides the Municipality in developing and following an asset
management policy. Report FND-010-19 provides all of the details. The 2020 budget
started the process of aligning the capital budget forecast and the asset management
plan to ensure that there is proper planning for financial requirements as related to
infrastructure investment.
2.70 In fall of 2019, the Municipality began the Development Charge Study and Community
Benefit Study for July 1, 2020 rates. While these studies have been completed, the
Province has allowed for the extension of the existing DC by-law, due to COVID-19,
which the Municipality took advantage of. The DC Study and new By-law were approved
by Council on January 18, 2021. Development Charges and Asset Management are
integral in determining required funding levels for growth -related projects and the
development of a long-term financial strategy to address growth and maintain
infrastructure.
2.71 In December 2020, the Financial Services Department reorganized to create the
position of Budgeting and Financial Planning Coordinator. This role will act as a
resource to complete a long-term financial plan, taking into account all financial plans of
the Municipality.
Page 151
Municipality of Clarington Page 18
Report CAO-001-21
D. Legacy Projects
Courtice Waterfront
D.1 Clearly articulate our plans for a) Courtice waterfront
Responsible Departments: Planning and Development Services and Public Works
2.72 Through Report PSD-033-19, Council approved an expansion to the Courtice Energy
Business Park Secondary Plan area to include the Courtice waterfront. The Secondary
Plan is underway. Ideas generated during the public engagement process which have
been taking place will help inform a land use concept for this area that will create a
premium Municipal -wide park along the Courtice waterfront. The waterfront park this
project is exploring will have opportunities for tourism. Plans for the Courtice waterfront
will support the development of an energy employment cluster in the nearby Clarington
Energy Business Park. In the Fall of 2021, staff will bring the emerging vision and
preliminary development options back to the public for further consultation and
refinement. This will lead to the selection of a final development option that will guide
the creation of an updated Secondary Plan for the Courtice Waterfront and Energy Park.
Port Darlington Waterfront
D.1 Clearly articulate our plans for b) Port Darlington waterfront
Responsible Departments: Public Works and Planning and Development Services
2.73 Along the Port Darlington waterfront, we have existing parks on both sides of the
Bowmanville Creek. Port Darlington West Beach Park Phase 1 was completed in 2012.
The park continues to expand in size as we acquire additional properties along the
lakefront. The next phase of development in our long-range forecast is planned for
2027. It will include additional trails, boardwalk, seating areas and shelters.
2.74 Port Darlington East Beach Park Phase 1 was completed in 2014. We have a second
phase of development in our long-range forecast for 2024. It will include additional
parking and a lakefront shelter. There are village/commercial lands located along the
north side of Port Darlington Road opposite the park which Clarington Council has
declared surplus and authorized staff review options to have these lands developed,
starting with rezoning the lands prior to listing them on the real estate market.
2.75 As part of the Lakebreeze subdivision development, the Municipality took ownership of
a long section of linear parkland along the waterfront. The linear park and waterfront
were dedicated to MOC with the registration of the subdivision plans in 2018. The park
is under development and includes trails, viewing areas, interpretive signage and
shelters. Much of the infrastructure will be built by the developer at their cost.
Page152
Municipality of Clarington
Report CAO-001-21
Page 19
2.76 The developer commenced works on the trails, entry points and landscaping in 2020.
The entire west side of the site had the trail completed in late 2020 landscaping and site
furnishings will be installed in the spring of 2021.
Port Granby Nature Reserve
D.2 Pursue a final decision from Atomic Energy of Canada Limited (AECL) and Canadian
Nuclear Laboratories (CNL) respecting the disposition of lands for the Port Granby
Nature Reserve
Responsible Departments: Planning and Development Services and Public Works
2.77 This strategic initiative is progressing well. Municipal staff and AECL have been meeting
with First Nations. More recent meetings have included representatives from AECL,
First Nations, Port Hope and GRCA, and a facilitator to advance the governance
framework for the nature reserve. The consultation with First Nations is a requirement of
the Federal "duty to consult". Clarington staff are assisting in providing background and
clarification about the proposed future ownership, legal restrictions to ensure it stays a
Nature Reserve, planting, stewardship and management of the lands. The next meeting
of the Port Granby Discussion Group will be in February this year.
2.78 On January 14, 2021, Public Works issued the Notice of Study Commencement for the
"Port Granby Project End Use Transportation Network" Environmental Assessment.
This EA will investigate how the local transportation network can best serve the
community as the Port Granby Project enters end use operations.
South Bowmanville Recreation Centre
D.3 Develop the concept, financing, project plan and potential construction schedule for the
South Bowmanville Recreation Centre for Council in 2019, for consideration in the 2020
budget, with a design to follow.
Responsible Department: Community Services
2.79 A report from the Financial Services Department addressing this strategic goal will be
on the February 1, 2021 Special General Government Committee agenda.
Page153
Municipality of Clarington Page 20
Report CAO-001-21
Performing Acts Space
DA Articulate a vision of a Performing Arts space
Responsible Departments: CAO's Office, Planning and Development and Community
Services
2.80 Staff are not aware of any immediate opportunities respecting a potential location for
performing arts space. It is possible that through the preparation of one or more of the
secondary plans that are currently being developed that a site could be identified (as an
example, the Courtice waterfront or the Bowmanville East Urban Centre that includes
the former Goodyear property). COVID has had a major impact on the performing arts
sector and opportunities to partner to provide a performing arts space are extremely
limited at this time.
Camp 30
D.5 Make a decision on Camp 30
Responsible Department: Planning and Development Services
2.81 Report PSD-041-19 set out a proposed Official Plan Amendment for Special Policy Area
F which includes the Camp 30 lands. The report was tabled at the October 22, 2019
Planning and Development Committee meeting and lifted on June 15, 2020 at Council.
The report was then referred to the June 29, 2020 Planning and Development
Committee meeting. Council received Report PSD-051-20 as an update on requests
from the developer for a senior assisted living facility (on the interior of the ring road) as
part of an overall seniors housing development. Council rejected the concept of private
residential development within the ring road and directed staff to work with the
developer and consultant for the Soper Hills Secondary Plan area as per Resolution #C-
492-20.
E. Environmental Sustainability
Reduction Initiatives
E.1 Advance waste reduction initiatives by promoting the four Rs: Refuse, Reduce, Reuse
and Recycle
Page154
Municipality of Clarington
Report CAO-001-21
Page 21
Responsible Departments: CAO's Office, Planning and Development Services, Community
Services and Public Works
2.82 Expanded organic waste pickup at recreation facilities will commence at such time as
buildings resume more normal operations. Our enhanced recycling program is ready to
implement when services resume. Funding for both programs has been included in the
2021 budget.
2.83 In January 2020, Clarington staff received notice of success in its first application to the
Zero Emissions Vehicle Infrastructure Program (ZEVIP 1) for the installation of
community Electric Vehicle (EV) charging stations. Throughout 2020, staff have been
preparing detailed design plans of the EV station sites and coordinating procurement
with the Region of Durham. In November 2020, work was completed on the installation
of EV stations at Fire Hall 1. The remaining EV charge station installation work for
ZEVIP1 will be completed spring 2021.
2.84 In anticipation of the installation of municipal EV charging stations, in October 2020 staff
completed the development of an EV Charging Station Corporate Policy to guide the
design, operation and maintenance of municipally owned and operated EV chargers for
public and fleet use. The policy was distributed to all Durham area municipalities and
the Region of Durham, to serve as a template for the Region and Area Municipalities to
adapt and adopt as they see fit, with the intention of creating a common EV station user
experience across the Region.
2.85 In October 2020, staff also worked to update the Clarington Fee By-law 2010-142 to
include fees for the use of municipally owned EV charging stations. The fees collected
from the use of the charging stations will be used to cover all associated operational
costs, including but not limited to repair and maintenance, replacement and upgrades,
data management, snow removal and administration. Any excess revenues will be
deposited into a reserve fund annually to fund future needs or shortfalls.
2.86 As outlined in Report PSD-020-20, staff have collaborated on a second application
intake for the Zero Emissions Vehicle Infrastructure Program (ZEVIP 2), focused on EV
infrastructure for workplace and fleet use. In December 2020, staff received notice that
Clarington was successful in its ZEVIP 2 application. A portion of the Municipality's
contribution toward this award has been included into Clarington 2021 budget ask for
EVs for building inspectors. Staff will submit a request to council for the remainder
municipality's portion of the award following further conversations with Natural
Resources Canada.
Page155
Municipality of Clarington
Report CAO-001-21
Page 22
2.87 As outlined in Report CAO-011-19, the Municipality has been collaborating with Trent
University Durham Campus to develop a community EV recommendations report. The
EV report was completed in November 2020. The report highlights municipal best
practices related to the adoption of EVs and EV charging infrastructure in the
community. The findings in the report will be used to inform ongoing conversations
about the uptake of community EVs and EV infrastructure.
2.88 Currently, the Interdepartmental Climate Change Working Group (ICCWG) is
completing phase 3 (planning and design) of the Clarington Corporate Climate Action
Plan (CCCAP). The CCCAP is scheduled to go to Council in February 2021 and will
contain corporate greenhouse gas emissions reduction targets and actions for the
municipality to adapt to and mitigate climate change. Once approved by Council, staff
will begin work on an Action Implementation Guide and begin designing and
implementing climate change actions.
3. Conclusion
It is respectfully recommended that Council receive this report for information and
provide direction respecting the strategic goal of developing a corporate brand.
Staff Contact: Andrew Allison, CAO, 905-623-3379 x2002 or aallison@clarington.net.
Attachment:
Attachment 1 — Confidential Broadband Update Memo dated January 25, 2021
There are no interested parties to be notified of Council's decision.
Page156
MUNICIPALITY OF CLARINGTON
GENERAL GOVERNMENT COMMITTEE
RESOLUTION #
DATE January 25, 2021
MOVED BY Councillor Janice Jones
SECONDED BY Councillor Joe Neal
That Staff be directed to report back at a future General Government Committee
meeting regarding options for insurance and park permits for events on Municipal
Land including outdoor skating rinks.
Page157
MUNICIPALITY OF CLARINGTON
GENERAL GOVERNMENT COMMITTEE
RESOLUTION #
DATE January 25, 2021
MOVED BY Councillor Joe Neal
SECONDED BY
That Council receive a full line by line budget book.
Page158
MUNICIPALITY OF CLARINGTON
GENERAL GOVERNMENT COMMITTEE
RESOLUTION #
DATE January 25, 2021
MOVED BY Councillor Joe Neal
SECONDED BY
That Garbage cans be installed at postal boxes; and
That Staff be directed to review the fines for depositing dog waste on municipal
and private property, and report back to GG committee.
Page159