HomeMy WebLinkAboutReport #1 07/18/2011 clarington
Leading the Way
REPORT #1
REPORT TO COUNCIL MEETING OF JULY 18, 2011
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, JULY 11, 2011
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) PSD-064-11 Energy From Waste Facility: Architectural Upgrades Under
Host Community Agreement
(b) ESD-011-11 Monthly Response Report — June, 2011
(c) ESD-012-11 Emergency And Fire Services — 2010 Annual Report.
(d) CLD-018-11 The Rick Hansen 25th Anniversary Relay
(e) COD-023-11 Joint Health and Safety Committee — 2010/2011 Summary
(f) CAO-007-11 "Connecting Clarington" - A Pilot Project to Improve
Communication with our Residents
2. REZONING APPLICATION TO FACILITATE THE SEVERANCE OF ONE
RESIDENTIAL LOT
APPLICANT: R. AND E. SOBCZAK
THAT Report PSD-061-11 be received;
THAT the application to amend Zoning By-law 84-63 to facilitate the severance of a
lot for a single detached dwelling be approved and that the Zoning By-law
Amendment contained in Attachment 2 of Report PSD-061-11 be passed;
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
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Report #1 - 2 - July 18, 2011
THAT a copy of Report PSD-061-11 and Council's decision be forwarded to the
Region of Durham Planning Department and the Municipal Property Assessment
Corporation (MPAC); and
THAT all interested parties listed in Report PSD-061-11 and any delegations be
advised of Council's decision.
3. APPLICATIONS TO AMEND THE CLARINGTON OFFICIAL PLAN AND ZONING
BY-LAW AND FOR A PROPOSED 4 STOREY APARTMENT DWELLING
CONTAINING 19 RESIDENTIAL UNITS
APPLICANT: 1351739 ONTARIO LIMITED
THAT Report PSD-063-11 be received;
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THAT the applications to amend the Clarington Official Plan (COPA 2011-0004)
and Zoning By-law 84-63 (ZBA 2011-0017) continue to be processed, including the
preparation of a subsequent report considering all agency comments and concerns
raised at the Public Meeting; and
THAT all interested parties listed in Report PSD-063-11 and any delegations be
advised of Council's decision.
4. MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT
FOR THE MEETING OF JUNE 30, 2011
THAT Report PSD-065-11 be received;
THAT Council concurs with the decisions of the Committee of Adjustment made on
June 30, 2011 for applications A2011-0013 and A2011-0023 to A2011-0025; and
THAT Staff be authorized to appear before the Ontario Municipal Board to defend
the decisions of the Committee of Adjustment.
5. APPLICATION FOR REMOVAL OF PART LOT CONTROL
APPLICANT: GAGE PARK DEVELOPMENTS INC.
THAT Report PSD-066-11 be received;
THAT the request for Removal of Part Lot Control with respect to Lots 1 to 18
inclusive, 20L, 23R, 27, Blocks 83, 84, and 86 to 94 inclusive of Plan 40M-2361 be
approved and that the Part Lot Control By-law contained in Attachment 2 of Report
PSD-066-11 be passed pursuant to Section 50 (7,1) of the Planning Act; and
THAT all interested parties listed in Report PSD-066-11 and any delegations and
the Regional Municipality of Durham Planning Department be advised of Council's
decision.
Report #1 - 3 - July 18, 2011
6. MITCHELL CORNERS PUBLIC INFORMATION CENTRE REPORT AND FIRNER
STREET DITCHES
THAT Report EGD-028-11 be received;
THAT any decision regarding improvements on Trulls Road be deferred until such
time that both the Municipality and the Province have assessed the potential
impacts that may arise from the phased extension of Highway 407;
THAT the $60,000 cost to construct a cul-de-sac at the west limit of Firner Street
and the filling in of ditches on Firner Street be considered in the 2012 Capital
Budget and Four Year Forecast;
THAT Staff report back on this matter once our discussions with the Province about
the phased extension of Highway 407 have progressed further from concept to
implementation; and
THAT all interested parties listed in Report EGD-028-11 be advised of Council's
decision.
7. WESTVALE SUBDIVISION PHASE 1, COURTICE, PLAN 40M-2178,
`CERTIFICATE OF ACCEPTANCE' AND `ASSUMPTION BY-LAW, FINAL
WORKS INCLUDING ROADS AND OTHER RELATED WORKS
THAT Report EGD-029-11 be received;
THAT the Director of Engineering Services be authorized to issue a `Certificate of
Acceptance' for the Final Works, which include final stage roads and other related
Works, constructed within Plan 40M-2178; and
THAT Council approve the by-law attached to Report EGD-029-11, assuming
certain streets within Plan 40M-2178 as public highways.
8. MILL STREET PEDESTRIAN TUNNEL, NEWCASTLE VILLAGE
THAT Report EGD-030-11 be received;
THAT the Municipality waive the Purchasing By-law 2010-112 for the construction
of the Mill Street Pedestrian Tunnel and associated works to allow Canadian
National Railway to complete the project directly due to the complex and time
sensitive nature of the work to an upset limit of $4,100,000;
THAT a copy of this report be forwarded to the Canadian Transport Agency,
Transport Canada and the Canadian National Railway;
Report #1 - 4 - July 18, 2011
THAT Council express its intent to fund this project including debenture repayments
and financing to the extent allowable from future development charges;
THAT the Director of Finance be authorized to make application to the Region of
Durham for a debenture in the estimated amount of$3,800,000.00 plus debenture
costs to finance the balance of the costs of the Mill Street Pedestrian Tunnel; and
THAT the Mayor and Clerk be authorized to execute the agreement with the
Canadian National Railway in a form satisfactory to the Municipal Solicitor and the
Director of Engineering Services.
9. INA BROWN PARKETTE — GAZEBO BANDSTAND
THAT Report OPD-009-11 be received;
THAT Council approve the use of the Ina Brown Parkette grounds for the
construction of a gazebo bandstand; and
THAT a copy of Report OPD-009-11 and Council's resolution be forwarded to the -
Newtonville Hall Board.
10. COMMUNITY GARDENS
THAT Report OPD-006-11 be received;
THAT Council approve proceeding with a lease agreement for Community
Gardens;
THAT the Mayor and Clerk be authorized to execute the lease subject to any
amendments satisfactory to the Municipal Solicitor;
THAT Sher Leetooze be thanked for her efforts in Community Garden project; and
THAT all interested parties listed in Report OPD-006-11 be advised of Council's
decision.
11. SAMUEL WILMOT NATURE AREA MANAGEMENT ADVISORY COMMITTEE
THAT Report CLD-019-11 be received; and
THAT Melanie McArthur be appointed to the Samuel Wilmot Nature Area
Management Advisory Committee for a term concurrent with Council.
Report #1 - 5 - July 18, 2011
12. ANIMAL SERVICES QUARTERLY REPORT —April — June, 2011
THAT Report CLD-020-11 be received; and
THAT a copy of Report CLD-020-11 be forwarded to the Animal Alliance of
Canada.
13. CL2011-21, MILL STREET ROAD RECONSTRUCTION
THAT Report COD-024-11 be received;
THAT Kawartha Capital Construction, Peterborough, ON, with a total bid in the
amount of$632,777.94 (Net of HST Rebate), being the lowest responsible bidder
meeting all terms, conditions, and specifications of Tender CL2011-21, be awarded
the contract for Mill Street Road Reconstruction —Toronto Street to Clarke Street
as required by the Engineering Department;
THAT the funds required in the amount of $772,000.00 which includes $632,777.94
for Tender, contract administration, contingencies and net HST rebate be drawn
from the following account Mill Street Reconstruction capital account # 110-32-330-
83362-7401; and
THAT the Mayor and the Clerk be authorized to execute the necessary agreement.
14. CL2011-22, STRUCTURES REHABILITATION, VARIOUS LOCATIONS
THAT Report COD-025-11 be received;
THAT Clearwater Structures Inc., Ajax, ON with a total bid in the amount of
$503,984.87 (Net of HST Rebate), being the lowest responsible bidder meeting all
terms, conditions, and specifications of Tender CL2011-22, be awarded the
contract for 2011 Structures Rehabilitation, Various Locations as required by the
Engineering Department;
THAT the funds required in the amount of$697,000.00 which includes $503,.984.87
for Tender, design contract administration and contingencies and net HST be
drawn from the following accounts:
Structures Rehabilitation, Various Locations
Account # 110-32-330-83275-7401 $500,000.00
.Account # 110-32-330-83607-7401 $107,000.00
Account # 110-32-330-83338-7401 $ 90,000.00
and
THAT the Mayor and the Clerk be authorized to execute the necessary agreement.
Report #1 - 6 - July 18, 2011
15. ENERGY MANAGEMENT COMMITTEE — SOLAR PHOTOVOLTAIC (PV)
PROGRAM j
THAT Report CAO-008-11 be received;
THAT the requirement for formal competitive bidding in accordance with By-law
2010-112, Part 2 be waived for this initiative; and
THAT Staff, in conjunction with the Purchasing Division, be authorized to advertise j
for Expressions of Interest for the potential installation of solar panel systems on
selected municipal buildings.
16. CIVIL MARRIAGE SERVICES
WHEREAS on December 13, 2004, Council passed By-law 2004-253 to "opt in" to
providing civil marriage services;
AND WHEREAS the authority to provide the civil marriage services extended to
those services held Monday to Friday in the Municipal Administrative Centre only;
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AND WHEREAS the fee for civil marriages was set at $250 to cover the cost of
staff time and use of the Municipal Administrative Centre;
AND WHEREAS the Administrative Assistant to the Municipal Clerk has received a
request to perform a civil marriage service outside of the parameters set by
By-law 2004-253;
NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE
MUNICIPALITY OF CLARINGTON THAT the Municipal Clerk's designate be
authorized to perform a civil marriage service on Saturday, September 10, 2011 at
Elmhirst Resort, RR#1, 1045 Settlers Line, Keene, Ontario;
THAT the $250 fee be waived in this instance; and
THAT the appropriate by-law be forwarded to Council.
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