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HomeMy WebLinkAbout07/11/2011 mull LwAq dv r General Purpose and Administration Committee Minutes July 11, 2011 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, July 11, 2011 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Manager of Infrastructure, R. Albright Manager of Internal Audit, C. Carr Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services & Human Resources, M. Marano Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. Greentree Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Novak announced that she attended the sod turning event for the Ontario Power Generation Darlington Energy Complex on Wednesday, July 6, 2011. She thanked all of staff who were involved in this project. Councillor Hooper announced that he represented Mayor Foster in a 54km bicycle ride in the Waterfront Trail Ride, sponsored by the Waterfront Regeneration Trust, on Tuesday, July 5, 2011. Councillor Woo and Councillor Partner were also present during a part of the Trail Ride. - 1 - General Purpose and Administration Committee Minutes July 11, 2011 Councillor Hooper also attended the: • Sod Turning event for the Ontario Power Generation Darlington Energy Complex on Wednesday, July 6, 2011 • Grandview Kids Charity Golf at the Oshawa Golf and Curling Club on Thursday, July 7, 2011 • Bryan Bickell Charity Classic Golf Tournament at the Black Diamond Golf Club on Friday, July 8, 2011 • Grand Opening of 'Great Clips' hair salon on Saturday, July 9, 2011, in the Bowmanville Smart Centre Plaza • 'Marble Slab Creamery', a new business, also located in the Bowmanville Smart Centre Plaza • Newcastle's One of a Kind Art and Artisans Show and Sale, on Saturday, July 9, 2011 at the Bond Head Beach Parkette Councillor Woo announced that, on Tuesday, July 5, 2011, he and Councillor Partner had toured the Port Granby long-term low level radioactive waste management site to gain a perspective on the site and mitigation measures, including slope stabilization of the cliffs. Councillor Woo also attended the: • Newcastle's One of a Kind Art and Artisans Show and Sale, on Saturday, July 9, 2011 at the Bond Head Beach Parkette • Re-opening of 'Gift of Art' in Newcastle on Saturday, July 9, 2011. He noted that Mayor Foster, Councillor Partner, Fred Horvath, and David Crome were also in attendance • Kawartha Pine Ridge District School Board strategic plan meeting on Thursday, July 7, 2011 • Islamic Centre of Clarington Open House, on Sunday, July 10, 2011, with Mayor Foster. Councillor Woo added that the Canadian Nuclear Safety Commission will hold a one- day public hearing on September 27, 2011 to consider the licence for the Port Hope Area Initiative Port Granby Project. The hearing will be held at the Hope Fellowship Church at 1685 Bloor Street in Courtice. Mayor Foster announced that he and Pickering's Mayor Dave Ryan met with Minister Duguid at Queen's Park on Tuesday, July 5, 2011. Mayor Foster noted that the Province has stated that it is committed to the Nuclear New Build. Mayor Foster announced that he had attended the: • Sod Turning event for the Ontario Power Generation Darlington Energy Complex on Wednesday, July 6, 2011 • Re-opening of 'Gift of Art' in Newcastle on Saturday, July 9, 2011 - 2 - General Purpose and Administration Committee Minutes July 11, 2011 • Islamic Centre of Clarington Open House, on Sunday, July 10, 2011. He added that the group wishes to get involved in the community. MINUTES Resolution #GPA-493-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on June 27, 2011, be approved. CARRIED PRESENTATIONS Ron Albright, Manager of Infrastructure, was present regarding Report EGD-030-11, Mill Street Pedestrian Tunnel, Newcastle Village. Mr. Albright made a verbal presentation to accompany a PowerPoint presentation. He reviewed the background on the tunnel project, the re-evaluation of alternative solution; the 2010 tendering process, and the recommended design. RECESS Resolution #GPA-494-11 Moved by Councillor Novak, seconded by Councillor Traill THAT the Committee recess for 10 minutes. CARRIED The meeting resumed at 10:43 a.m. DELEGATIONS Joey Neuhoff, Vice President, Covanta Energy Corporation, and Peter McMillan, Architect, McMillan Associates Architects were present regarding Report PSD-064-11, Energy from Waste Facility: Architectural Upgrades Under Host Community Agreement. Mr. McMillan made a verbal presentation to accompany a PowerPoint presentation. He noted that Warren Fisher, Project Manager, Covanta and Gaston Haupert, Lead Engineer, Covanta were also in attendance. Mr. McMillan stated that his firm was asked to provide enhancements to the following architectural aspects of the project: offices and visitor centre, building amalgamation, bridge and canopy, cladding upgrade, roofing upgrade, site enhancements, and the stack. He discussed the details - 3 - General Purpose and Administration Committee Minutes July 11, 2011 of the architectural enhancements. Mr. McMillan and Mr. Neuhoff answered questions from Members of Council. Councillor Novak chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Application to Amend the Zoning By-law Applicant: Sobczak, Roman and Elzbieta Report: PSD-061-11 Bob Russell, Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. Roman Sobczak, the applicant, was present to provide the Committee with a background on the application. The intent is to build a small retirement home for he and his wife. (b) Subject: Application to Amend the Zoning By-law Applicant: Margaret and Wes Knapp Report: PSD-062-11 Carlo Pellarin, Manager Development Review, made a verbal and PowerPoint presentation to the Committee regarding the application. No one spoke in opposition to the application. Bradley MacArthur, local resident of ten years and customer of Mr. Knapp, spoke in support of the application. Mr. MacArthur stated that there are other neighbours who create more noise by cutting trees, etc. He stated that Mr. Knapp provides an important local service for the community and keeps his property in good order. Dan Zegers, lifelong local Orono resident and customer of Mr. Knapp, spoke in support of the application as it provides a local service. Mr. Zegers stated that Mr. Knapp's property is immaculate. Chris Lake, local resident, spoke in support of the application. She stated that, for the year that she has lived in the area, there have been no noise, mess or parking issues. Ms. Lake stated that there is more of a problem with parking on Main Street than there is on Cobbledick Road. - 4 - General Purpose and Administration Committee Minutes July 11, 2011 Al McMaster, local Orono resident, spoke in support of the application. He stated that Mr. Knapp provides a crucial service to the community. Mr. McMaster noted that Mr. Knapp is quite skilled and his prices are reasonable. He added that he believes that Mr. Knapp's business is not detrimental to the community, the place is well kept and noise has not been a problem. Mr. McMaster suggested that denying this application goes against Council's goal to promote economic development. Marcus Cook, local area resident, spoke in support of the application. He noted that he has been taking small engines to Mr. Knapp for approximately 27 years. Mr. Cook stated that he has never witnessed cars lined up on the road. He noted that he has not seen large machinery that could make unwarranted noise. Mr. Cook added that there is no visual indication that there is a business on the property. Diana Bramwell, local Orono resident, spoke in support of the application. She noted that she has lived in Orono for 18 years and has taken her business to Mr. Knapp for approximately 15 years. Ms. Bramwell stated that she was in agreement with the previous speakers. She noted that she walks her dog passed Mr. Knapp's house every day and has not witnessed any noise, nor has she seen any oil or other debris. John Pleasance, resident of Darlington Township, spoke in support of the application. Mr. Pleasance stated that he has known Mr. Knapp for approximately 30 years. He stated that Mr. Knapp keeps his place very clean. Mr. Pleasance added that he believes that Mr. Knapp is one of the best small engine repair businesses and added that it would be a loss to the community if this application were denied. Dennis Malley, local Orono resident, spoke in support of the application. Mr. Malley noted that he has known Mr. Knapp for approximately 40 years. He stated that he has been a local resident for 25 years. Mr. Malley stated that the shop is clean and Mr. Knapp is very knowledgeable and there is no visible evidence of business operations. Judith Allison, local resident, spoke in support of the application. She stated that she concurs with the previous speakers and has nothing more to add, but that Mr. Knapp has a very clean shop. Mr. Worboy, agent for the applicants, was present to provide the Committee with some background on the situation. He stated that Mr. Knapp has been in business for approximately 31 years. Mr. Worboy stated that 35% of Mr. Knapp's business is mobile (offsite). He stated that Mr. Knapp's property is kept very clean. Mr. Worboy informed the Committee that Mr. Knapp's business is not just small engine repair, but also does small appliance repair. Mr. Worboy noted that this application is a temporary use application, not a rezoning. He added that this temporary use application was made in order to provide Mr. Knapp time to assess his position. Mr. Worboy reminded Council that there is no noise because the work is done within the shop. He noted that Mr. Knapp stated that there is not more than 45 minutes of noise over three days. He - 5 - General Purpose and Administration Committee Minutes July 11, 2011 stated that there is parking for two cars in the driveway. Mr. Worboy stated that home based businesses are not unusual for Orono. He noted that Mr. Knapp was charged under the sign by-law one week after the temporary use application was made. Mr. Worboy concluded by asking the Committee for support of the application. (c) Subject: Applications to Amend the Zoning By-law and the Official Plan Applicant: 1351739 Ontario Limited Report: PSD-063-11 Anne Taylor Scott, Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. Donna Lanigan, local resident, spoke in opposition to the application. She stated that the whole neighbourhood was shocked to hear of this proposal as the land was zoned commercial for so long. Ms. Lanigan noted that today's daytime meeting, in the summer, has resulted in a lower turnout for today's meeting. She presented a petition with signatures from 70 homeowners, in opposition to the application. Ms. Lanigan stated that the application notice and signage were not clear. She noted that she is concerned about declining property values as a result of this proposal. Ms. Lanigan stated that the closest properties will be backing onto a concrete wall. She noted that there is already a great deal of traffic and noise, and this proposal will add to the traffic and noise. Ms. Lanigan stated that she is also concerned about the size of the building which will reduce sunlight and privacy on her property. She concluded that the plans for the building will not be in keeping with the area physical characteristics. Rebecca Regehr, local resident, spoke in opposition to the application. She stated that she is concerned with the height of the building, privacy, light pollution, shade and garbage issues. Ms. Regehr noted that the original zoning was in place to support the neighbourhood (i.e. commercial use would provide a service to the residents but an apartment building would not). Larry Williamson, local resident, spoke in opposition to the application. He stated that he does not see how the proposal will enhance the community. Mr. Williamson noted that the commercial zoning was known and a commercial building would be welcomed, but this proposal is not. He stated that there may be traffic concerns with overflow parking on the street, especially for emergency vehicles exiting from the fire hall across the street from the subject property. Patricia Long, local resident since 1964, spoke in opposition to the application. She stated that the prospect of facing the apartment building does not make her happy. Ms. Long noted that the original intent was for single family dwellings. She stated that she had no objection, a few years ago, when the property was rezoned from residential to commercial. However, she is not in favour of rezoning to allow an apartment building. Ms. Long noted that the water table is close to the surface in the area and she is - 6 - General Purpose and Administration Committee Minutes July 11, 2011 concerned about water. She stated that this proposal would erode her enjoyment of her property. Ms. Long noted that she is concerned about the look of the building and the prospect of rental housing. She added that she is concerned about the additional traffic impacting on the safety of the school children. Ms. Long concluded that she is not in favour of the proposal, especially the impact on her property values. Rodney Sturge, local resident, spoke in opposition to the application. He stated that his major concern is the impact on his children and his privacy. Mr. Sturge noted that he knew that there would be a commercial development but is now concerned about the negative impact of the proposal on his property value. He concluded by stating that he is in agreement with some of the other speakers. June Trimble, local resident, spoke in opposition to the application. She stated that she agrees with the previous speakers. Lierre Dufresne, local resident, spoke in opposition to the application. She stated that she has lived in the area for two years. Ms. Dufresne stated that she is in agreement with the previous speakers. She noted that the proposal of a 19 unit apartment building results in 10 more dwelling units than if townhouses were built on the subject lands. Ann Arbour, local resident, spoke in opposition to the application. She stated that she does not want to see a four storey apartment building when she is standing on her front porch. She noted that she moved from Scarborough so that she would not have an apartment building in the neighbourhood. Glenn Genge, D.G. Biddle and Associates, agent for the applicant, was present requesting support for the application. Mr. Genge provided the Committee with an overview of the application. He noted that there is a need for affordable rental housing in Courtice, which is in line with the Municipal, Regional and Province's view of higher density residential units. Mr. Genge stated that there may be a six storey building across Trull's Road and that his client's proposal would provide a "transition" to the lower density. He spoke to the following issues in response to concerns raised by the earlier speakers: privacy, fencing, landscaping, garbage, parking, traffic, neighbourhood compatibility, shadowing and property values. Mr. Genge stated that he is not aware of any intention of the developer to rent the units as social assistance or low-income rentals. No one spoke in support of the application. - 7 - General Purpose and Administration Committee Minutes July 11, 2011 RECESS Resolution #GPA-495-11 Moved by Councillor Neal, seconded by Councillor Woo THAT the Committee recess until 2:30 p.m. CARRIED The meeting resumed at 2:31 p.m. PLANNING SERVICES DEPARTMENT REZONING APPLICATION TO FACILITATE THE SEVERANCE OF ONE RESIDENTIAL LOT APPLICANT: R. AND E. SOBCZAK Resolution #GPA-496-11 Moved by Mayor Foster, seconded by Councillor Neal THAT Report PSD-061-11 be received; THAT the application to amend Zoning By-law 84-63 to facilitate the severance of a lot for a single detached dwelling be approved and that the Zoning By-law Amendment contained in Attachment 2 of Report PSD-061-11 be passed; THAT a copy of Report PSD-061-11 and Council's decision be forwarded to the Region of Durham Planning Department and the Municipal Property Assessment Corporation (MPAC); and THAT all interested parties listed in Report PSD-061-11 and any delegations be advised of Council's decision. CARRIED - 8 - General Purpose and Administration Committee Minutes July 11, 2011 TEMPORARY USE REZONING APPLICATION FOR SMALL ENGINE REPAIR BUSINESS APPLICANT: WES AND MARGARET KNAPP Resolution #GPA-497-11 Moved by Councillor Partner, seconded by Councillor Traill THAT Report PSD-062-11, regarding a temporary use rezoning application for a small engine repair business, be tabled to the Council meeting of July 18, 2011. CARRIED APPLICATIONS TO AMEND THE CLARINGTON OFFICIAL PLAN AND ZONING BY-LAW AND FOR A PROPOSED 4 STOREY APARTMENT DWELLING CONTAINING 19 RESIDENTIAL UNITS APPLICANT: 1351739 ONTARIO LIMITED Resolution #GPA-498-11 Moved by Mayor Foster, seconded by Councillor Partner THAT Report PSD-063-11 be received; THAT the applications to amend the Clarington Official Plan (COPA 2011-0004) and Zoning By-law 84-63 (ZBA 2011-0017) continue to be processed, including the preparation of a subsequent report considering all agency comments and concerns raised at the Public Meeting; and THAT all interested parties listed in Report PSD-063-11 and any delegations be advised of Council's decision. CARRIED ENERGY FROM WASTE FACILITY: ARCHITECTURAL UPGRADES UNDER HOST COMMUNITY AGREEMENT Resolution #GPA-499-11 Moved by Mayor Foster, seconded by Councillor Traill THAT Report PSD-064-11 be moved to the end of the Planning Services Department section of the agenda. CARRIED - 9 - General Purpose and Administration Committee Minutes July 11, 2011 MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF JUNE 30, 2011 Resolution #GPA-500-11 Moved by Councillor Woo, seconded by Councillor Partner THAT Report PSD-065-11 be received; THAT Council concurs with the decisions of the Committee of Adjustment made on June 30, 2011 for applications A2011-0013 and A2011-0023 to A2011-0025; and THAT Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED APPLICATION FOR REMOVAL OF PART LOT CONTROL APPLICANT: GAGE PARK DEVELOPMENTS INC. Resolution #GPA-501-11 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report PSD-066-11 be received; THAT the request for Removal of Part Lot Control with respect to Lots 1 to 18 inclusive, 201_7 23R7 27, Blocks 83, 84, and 86 to 94 inclusive of Plan 40M-2361 be approved and that the Part Lot Control By-law contained in Attachment 2 of Report PSD-066-11 be passed pursuant to Section 50 (7.1) of the Planning Act; and THAT all interested parties listed in Report PSD-066-11 and any delegations and the Regional Municipality of Durham Planning Department be advised of Council's decision. CARRIED RECESS Resolution #GPA-502-11 Moved by Mayor Foster, seconded by Councillor Traill THAT the Committee recess for 2 minutes. CARRIED The meeting resumed at 2:42 p.m. - 10 - General Purpose and Administration Committee Minutes July 11, 2011 ENERGY FROM WASTE FACILITY: ARCHITECTURAL UPGRADES UNDER HOST COMMUNITY AGREEMENT (Continued) Resolution #GPA-503-11 Moved by Mayor Foster, seconded by Councillor Woo THAT Report PSD-064-11 be received for information. CARRIED Councillor Traill chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MITCHELL CORNERS PUBLIC INFORMATION CENTRE REPORT AND FIRNER STREET DITCHES Resolution #GPA-504-11 Moved by Councillor Novak, seconded by Mayor Foster THAT Report EGD-028-11 be received; THAT any decision regarding improvements on Trulls Road be deferred until such time that both the Municipality and the Province have assessed the potential impacts that may arise from the phased extension of Highway 407; THAT the filling in of ditches on Firner Street, which is a structurally adequate road, may not be fiscally appropriate in terms of Municipal priorities; THAT the $60,000 cost to construct a cul-de-sac at the west limit of Firner Street be considered in the 2012 Capital Budget and Four Year Forecast; THAT Staff report back on this matter once our discussions with the Province about the phased extension of Highway 407 have progressed further from concept to implementation; and THAT all interested parties listed in Report EGD-028-11 be advised of Council's decision. CARRIED AS AMENDED (See following motion) - 11 - General Purpose and Administration Committee Minutes July 11, 2011 Resolution #GPA-505-11 Moved by Councillor Neal, seconded by Councillor Hooper THAT the foregoing Resolution #GPA-504-11 be amended to delete paragraph #3 and to insert immediately before the words "be considered", the words "and the filling in of ditches on Firner Street", in paragraph #4. CARRIED The foregoing Resolution #GPA-504-11 was then put to a vote and carried as amended. WESTVALE SUBDIVISION PHASE 1, COURTICE, PLAN 40M-2178, `CERTIFICATE OF ACCEPTANCE' AND `ASSUMPTION BY-LAW, FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS Resolution #GPA-506-11 Moved by Councillor Novak, seconded by Councillor Neal THAT Report EGD-029-11 be received; THAT the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works, constructed within Plan 40M-2178; and THAT Council approve the by-law attached to Report EGD-029-11, assuming certain streets within Plan 40M-2178 as public highways. CARRIED MILL STREET PEDESTRIAN TUNNEL, NEWCASTLE VILLAGE Resolution #GPA-507-11 Moved by Councillor Woo, seconded by Councillor Partner THAT Report EGD-030-11 be received; THAT the Municipality waive the Purchasing By-law 2010-112 for the construction of the Mill Street Pedestrian Tunnel and associated works to allow Canadian National Railway to complete the project directly due to the complex and time sensitive nature of the work to an upset limit of $4,100,000; THAT a copy of this report be forwarded to the Canadian Transport Agency, Transport Canada and the Canadian National Railway; - 12 - General Purpose and Administration Committee Minutes July 11, 2011 THAT Council express its intent to fund this project including debenture repayments and financing to the extent allowable from future development charges; THAT the Director of Finance be authorized to make application to the Region of Durham for a debenture in the estimated amount of $3,800,000.00 plus debenture costs to finance the balance of the costs of the Mill Street Pedestrian Tunnel; and THAT the Mayor and Clerk be authorized to execute the agreement with the Canadian National Railway in a form satisfactory to the Municipal Solicitor and the Director of Engineering Services. CARRIED RECESS Resolution #GPA-508-11 Moved by Mayor Foster, seconded by Councillor Hooper THAT the Committee recess for 10 minutes. CARRIED The meeting resumed at 3:51 p.m. Councillor Woo chaired this portion of the meeting. OPERATIONS DEPARTMENT INA BROWN PARKETTE — GAZEBO BANDSTAND Resolution #GPA-509-11 Moved by Councillor Partner, seconded by Councillor Hooper THAT Report OPD-009-11 be received; THAT Council approve the use of the Ina Brown Parkette grounds for the construction of a gazebo bandstand; and THAT a copy of Report OPD-009-11 and Council's resolution be forwarded to the Newtonville Hall Board. CARRIED - 13 - General Purpose and Administration Committee Minutes July 11, 2011 ALTER THE AGENDA Resolution #GPA-510-11 Moved by Councillor Partner, seconded by Councillor Hooper THAT the agenda be altered to consider Report OPD-006-11, listed on the Agenda under Unfinished Business, at this time. CARRIED COMMUNITY GARDENS Report OPD-006-11 was considered at the General Purpose and Administration meeting of June 27, 2011 and tabled to this meeting. Resolution #GPA-511-11 Moved by Councillor Partner, seconded by Councillor Neal THAT Report OPD-006-11 be lifted from the table. CARRIED The following resolution was now before the Committee for consideration with two friendly amendments. Resolution #GPA-478-11 Moved by Councillor Hooper, seconded by Councillor Traill THAT Report OPD-006-11 be received; THAT Council approve proceeding with a lease agreement for Community Gardens; THAT the Mayor and Clerk be authorized to execute the lease subject to any amendments satisfactory to the Municipal Solicitor; THAT Sher Leetooze be thanked for her efforts in Community Garden project; and THAT all interested parties listed in Report OPD-006-11 be advised of Council's decision. CARRIED Councillor Hooper chaired this portion of the meeting. - 14 - General Purpose and Administration Committee Minutes July 11, 2011 EMERGENCY AND FIRE SERVICES DEPARTMENT MONTHLY RESPONSE REPORT —JUNE, 2011 Resolution #GPA-512-11 Moved by Councillor Novak, seconded by Councillor Neal THAT Report ESD-011-11 be received for information. CARRIED EMERGENCY AND FIRE SERVICES — 2010 ANNUAL REPORT Resolution #GPA-513-11 Moved by Mayor Foster, seconded by Councillor Novak THAT Report ESD-012-11 be received for information. CARRIED COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Partner chaired this portion of the meeting. CLERK'S DEPARTMENT THE RICK HANSEN 25TH ANNIVERSARY RELAY Resolution #GPA-514-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report CLD-018-11 be received for information. CARRIED SAMUEL WILMOT NATURE AREA MANAGEMENT ADVISORY COMMITTEE Resolution #GPA-515-11 Moved by Mayor Foster, seconded by Councillor Neal THAT Report CLD-019-11 be received; and - 15 - General Purpose and Administration Committee Minutes July 11, 2011 THAT Melanie McArthur be appointed to the Samuel Wilmot Nature Area Management Advisory Committee for a term concurrent with Council. CARRIED ANIMAL SERVICES QUARTERLY REPORT—April — June, 2011 Resolution #GPA-516-11 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report CLD-020-11 be received; and THAT a copy of Report CLD-020-11 be forwarded to the Animal Alliance of Canada. CARRIED Mayor Foster chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT JOINT HEALTH AND SAFETY COMMITTEE — 2010/2011 SUMMARY Resolution #GPA-517-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report COD-023-11 be received for information. CARRIED CL2011-21, MILL STREET ROAD RECONSTRUCTION Resolution #GPA-518-11 Moved by Councillor Woo, seconded by Councillor Partner THAT Report COD-024-11 be received; THAT Kawartha Capital Construction, Peterborough, ON, with a total bid in the amount of $632,777.94 (Net of HST Rebate), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2011-21, be awarded the contract for Mill Street Road Reconstruction —Toronto Street to Clarke Street as required by the Engineering Department; - 16 - General Purpose and Administration Committee Minutes July 11, 2011 THAT the funds required in the amount of $772,000.00 which includes $632,777.94 for Tender, contract administration, contingencies and net HST rebate be drawn from the following account Mill Street Reconstruction capital account # 110-32-330-83362-7401; and THAT the Mayor and the Clerk be authorized to execute the necessary agreement. CARRIED CL2011-22, STRUCTURES REHABILITATION, VARIOUS LOCATIONS Resolution #GPA-519-11 Moved by Councillor Hooper, seconded by Councillor Partner THAT Report COD-025-11 be received; THAT Clearwater Structures Inc., Ajax, ON with a total bid in the amount of $503,984.87 (Net of HST Rebate), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2011-22, be awarded the contract for 2011 Structures Rehabilitation, Various Locations as required by the Engineering Department; THAT the funds required in the amount of $697,000.00 which includes $503,984.87 for Tender, design contract administration and contingencies and net HST be drawn from the following accounts: Structures Rehabilitation, Various Locations Account # 110-32-330-83275-7401 $5007000.00 Account # 110-32-330-83607-7401 $1077000.00 Account # 110-32-330-83338-7401 $ 90,000.00 and THAT the Mayor and the Clerk be authorized to execute the necessary agreement. CARRIED FINANCE DEPARTMENT There were no reports to be considered under this section of the Agenda. SOLICITOR'S DEPARTMENT There were no reports to be considered under this section of the Agenda. - 17 - General Purpose and Administration Committee Minutes July 11, 2011 CHIEF ADMINISTRATIVE OFFICER "CONNECTING CLARINGTON" - A PILOT PROJECT TO IMPROVE COMMUNICATION WITH OUR RESIDENTS Resolution #GPA-520-11 Moved by Councillor Hooper, seconded by Councillor Partner THAT Report CAO-007-11 be received for information. CARRIED ENERGY MANAGEMENT COMMITTEE — SOLAR PHOTOVOLTAIC (PV) PROGRAM Resolution #GPA-521-11 Moved by Councillor Woo, seconded by Councillor Partner THAT Report CAO-008-11 be received; THAT the requirement for formal competitive bidding in accordance with By-law 2010-112, Part 2 be waived for this initiative; and THAT Staff, in conjunction with the Purchasing Division, be authorized to advertise for Expressions of Interest for the potential installation of solar panel systems on selected municipal buildings. CARRIED UNFINISHED BUSINESS Report OPD-006-11 was considered earlier in the meeting, during the Operations Department section. OTHER BUSINESS CIVIL MARRIAGE SERVICES Resolution #GPA-522-11 Moved by Councillor Hooper, seconded by Councillor Neal WHEREAS on December 13, 2004, Council passed By-law 2004-253 to "opt in" to providing civil marriage services; - 18 - General Purpose and Administration Committee Minutes July 11, 2011 AND WHEREAS the authority to provide the civil marriage services extended to those services held Monday to Friday in the Municipal Administrative Centre only; AND WHEREAS the fee for civil marriages was set at $250 to cover the cost of staff time and use of the Municipal Administrative Centre; AND WHEREAS the Administrative Assistant to the Municipal Clerk has received a request to perform a civil marriage service outside of the parameters set by By-law 2004-253; NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE MUNICIPALITY OF CLARINGTON THAT the Municipal Clerk's designate be authorized to perform a civil marriage service on Saturday, September 10, 2011 at Elmhirst Resort, RR#1 1045 Settlers Line, Keene, Ontario; THAT the $250 fee be waived in this instance; and THAT the appropriate by-law be forwarded to Council. CARRIED COMMUNICATIONS CORRESPONDENCE FROM RONALD F. WORBOY, REPRESENTING WESLEY AND MARGARET KNAPP, REGARDING THE KNAPP'S TEMPORARY USE REZONING APPLICATION FOR SMALL ENGINE REPAIR BUSINESS Resolution #GPA-523-11 Moved by Councillor Novak, seconded by Councillor Neal THAT the correspondence from Ronald F. Worboy, representing Wesley and Margaret Knapp, regarding the Knapp's temporary use rezoning application for small engine repair business be referred to the Director of Planning Services to be considered as part of the application review process. CARRIED CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. - 19 - General Purpose and Administration Committee Minutes July 11, 2011 ADJOURNMENT Resolution #GPA-524-11 Moved by Councillor Novak, seconded by Councillor Hooper THAT the meeting adjourn at 4:44 p.m. CARRIED A MAY 'DEPUTY CLERIC - 20 -