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General Purpose and Administration Committee
Minutes
July 11, 2011
Minutes of a meeting of the General Purpose and Administration Committee held on
Monday, July 11, 2011 at 9:30 a.m. in the Council Chambers.
ROLL CALL
Present Were: Mayor A. Foster
Councillor R. Hooper
Councillor M. Novak
Councillor J. Neal
Councillor W. Partner
Councillor C. Traill
Councillor W. Woo
Also Present: Chief Administrative Officer, F. Wu
Manager of Infrastructure, R. Albright
Manager of Internal Audit, C. Carr
Director of Community Services, J. Caruana
Director of Planning Services, D. Crome
Director of Operations, F. Horvath
Director of Corporate Services & Human Resources, M. Marano
Director of Emergency & Fire Services, G. Weir
Deputy Clerk, A. Greentree
Committee Coordinator, J. Gallagher
Mayor Foster chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
There were no disclosures of pecuniary interest stated at this meeting.
ANNOUNCEMENTS
Councillor Novak announced that she attended the sod turning event for the Ontario
Power Generation Darlington Energy Complex on Wednesday, July 6, 2011. She
thanked all of staff who were involved in this project.
Councillor Hooper announced that he represented Mayor Foster in a 54km bicycle ride
in the Waterfront Trail Ride, sponsored by the Waterfront Regeneration Trust, on
Tuesday, July 5, 2011. Councillor Woo and Councillor Partner were also present during
a part of the Trail Ride.
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Councillor Hooper also attended the:
• Sod Turning event for the Ontario Power Generation Darlington Energy
Complex on Wednesday, July 6, 2011
• Grandview Kids Charity Golf at the Oshawa Golf and Curling Club on
Thursday, July 7, 2011
• Bryan Bickell Charity Classic Golf Tournament at the Black Diamond Golf
Club on Friday, July 8, 2011
• Grand Opening of 'Great Clips' hair salon on Saturday, July 9, 2011, in the
Bowmanville Smart Centre Plaza
• 'Marble Slab Creamery', a new business, also located in the Bowmanville
Smart Centre Plaza
• Newcastle's One of a Kind Art and Artisans Show and Sale, on Saturday,
July 9, 2011 at the Bond Head Beach Parkette
Councillor Woo announced that, on Tuesday, July 5, 2011, he and Councillor Partner
had toured the Port Granby long-term low level radioactive waste management site to
gain a perspective on the site and mitigation measures, including slope stabilization of
the cliffs. Councillor Woo also attended the:
• Newcastle's One of a Kind Art and Artisans Show and Sale, on Saturday,
July 9, 2011 at the Bond Head Beach Parkette
• Re-opening of 'Gift of Art' in Newcastle on Saturday, July 9, 2011. He
noted that Mayor Foster, Councillor Partner, Fred Horvath, and David
Crome were also in attendance
• Kawartha Pine Ridge District School Board strategic plan meeting on
Thursday, July 7, 2011
• Islamic Centre of Clarington Open House, on Sunday, July 10, 2011, with
Mayor Foster.
Councillor Woo added that the Canadian Nuclear Safety Commission will hold a one-
day public hearing on September 27, 2011 to consider the licence for the Port Hope
Area Initiative Port Granby Project. The hearing will be held at the Hope Fellowship
Church at 1685 Bloor Street in Courtice.
Mayor Foster announced that he and Pickering's Mayor Dave Ryan met with Minister
Duguid at Queen's Park on Tuesday, July 5, 2011. Mayor Foster noted that the
Province has stated that it is committed to the Nuclear New Build. Mayor Foster
announced that he had attended the:
• Sod Turning event for the Ontario Power Generation Darlington Energy
Complex on Wednesday, July 6, 2011
• Re-opening of 'Gift of Art' in Newcastle on Saturday, July 9, 2011
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• Islamic Centre of Clarington Open House, on Sunday, July 10, 2011. He
added that the group wishes to get involved in the community.
MINUTES
Resolution #GPA-493-11
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the minutes of the regular meeting of the General Purpose and Administration
Committee held on June 27, 2011, be approved.
CARRIED
PRESENTATIONS
Ron Albright, Manager of Infrastructure, was present regarding Report EGD-030-11, Mill
Street Pedestrian Tunnel, Newcastle Village. Mr. Albright made a verbal presentation to
accompany a PowerPoint presentation. He reviewed the background on the tunnel
project, the re-evaluation of alternative solution; the 2010 tendering process, and the
recommended design.
RECESS
Resolution #GPA-494-11
Moved by Councillor Novak, seconded by Councillor Traill
THAT the Committee recess for 10 minutes.
CARRIED
The meeting resumed at 10:43 a.m.
DELEGATIONS
Joey Neuhoff, Vice President, Covanta Energy Corporation, and Peter McMillan,
Architect, McMillan Associates Architects were present regarding Report PSD-064-11,
Energy from Waste Facility: Architectural Upgrades Under Host Community
Agreement. Mr. McMillan made a verbal presentation to accompany a PowerPoint
presentation. He noted that Warren Fisher, Project Manager, Covanta and Gaston
Haupert, Lead Engineer, Covanta were also in attendance. Mr. McMillan stated that his
firm was asked to provide enhancements to the following architectural aspects of the
project: offices and visitor centre, building amalgamation, bridge and canopy, cladding
upgrade, roofing upgrade, site enhancements, and the stack. He discussed the details
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of the architectural enhancements. Mr. McMillan and Mr. Neuhoff answered questions
from Members of Council.
Councillor Novak chaired this portion of the meeting.
PUBLIC MEETING
(a) Subject: Application to Amend the Zoning By-law
Applicant: Sobczak, Roman and Elzbieta
Report: PSD-061-11
Bob Russell, Planner, made a verbal and PowerPoint presentation to the Committee
regarding the application.
No one spoke in opposition to or in support of the application.
Roman Sobczak, the applicant, was present to provide the Committee with a
background on the application. The intent is to build a small retirement home for he and
his wife.
(b) Subject: Application to Amend the Zoning By-law
Applicant: Margaret and Wes Knapp
Report: PSD-062-11
Carlo Pellarin, Manager Development Review, made a verbal and PowerPoint
presentation to the Committee regarding the application.
No one spoke in opposition to the application.
Bradley MacArthur, local resident of ten years and customer of Mr. Knapp, spoke in
support of the application. Mr. MacArthur stated that there are other neighbours who
create more noise by cutting trees, etc. He stated that Mr. Knapp provides an important
local service for the community and keeps his property in good order.
Dan Zegers, lifelong local Orono resident and customer of Mr. Knapp, spoke in support
of the application as it provides a local service. Mr. Zegers stated that Mr. Knapp's
property is immaculate.
Chris Lake, local resident, spoke in support of the application. She stated that, for the
year that she has lived in the area, there have been no noise, mess or parking issues.
Ms. Lake stated that there is more of a problem with parking on Main Street than there
is on Cobbledick Road.
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Al McMaster, local Orono resident, spoke in support of the application. He stated that
Mr. Knapp provides a crucial service to the community. Mr. McMaster noted that Mr.
Knapp is quite skilled and his prices are reasonable. He added that he believes that Mr.
Knapp's business is not detrimental to the community, the place is well kept and noise
has not been a problem. Mr. McMaster suggested that denying this application goes
against Council's goal to promote economic development.
Marcus Cook, local area resident, spoke in support of the application. He noted that he
has been taking small engines to Mr. Knapp for approximately 27 years. Mr. Cook
stated that he has never witnessed cars lined up on the road. He noted that he has not
seen large machinery that could make unwarranted noise. Mr. Cook added that there is
no visual indication that there is a business on the property.
Diana Bramwell, local Orono resident, spoke in support of the application. She noted
that she has lived in Orono for 18 years and has taken her business to Mr. Knapp for
approximately 15 years. Ms. Bramwell stated that she was in agreement with the
previous speakers. She noted that she walks her dog passed Mr. Knapp's house every
day and has not witnessed any noise, nor has she seen any oil or other debris.
John Pleasance, resident of Darlington Township, spoke in support of the application.
Mr. Pleasance stated that he has known Mr. Knapp for approximately 30 years. He
stated that Mr. Knapp keeps his place very clean. Mr. Pleasance added that he
believes that Mr. Knapp is one of the best small engine repair businesses and added
that it would be a loss to the community if this application were denied.
Dennis Malley, local Orono resident, spoke in support of the application. Mr. Malley
noted that he has known Mr. Knapp for approximately 40 years. He stated that he has
been a local resident for 25 years. Mr. Malley stated that the shop is clean and Mr.
Knapp is very knowledgeable and there is no visible evidence of business operations.
Judith Allison, local resident, spoke in support of the application. She stated that she
concurs with the previous speakers and has nothing more to add, but that Mr. Knapp
has a very clean shop.
Mr. Worboy, agent for the applicants, was present to provide the Committee with some
background on the situation. He stated that Mr. Knapp has been in business for
approximately 31 years. Mr. Worboy stated that 35% of Mr. Knapp's business is mobile
(offsite). He stated that Mr. Knapp's property is kept very clean. Mr. Worboy informed
the Committee that Mr. Knapp's business is not just small engine repair, but also does
small appliance repair. Mr. Worboy noted that this application is a temporary use
application, not a rezoning. He added that this temporary use application was made in
order to provide Mr. Knapp time to assess his position. Mr. Worboy reminded Council
that there is no noise because the work is done within the shop. He noted that Mr.
Knapp stated that there is not more than 45 minutes of noise over three days. He
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stated that there is parking for two cars in the driveway. Mr. Worboy stated that home
based businesses are not unusual for Orono. He noted that Mr. Knapp was charged
under the sign by-law one week after the temporary use application was made. Mr.
Worboy concluded by asking the Committee for support of the application.
(c) Subject: Applications to Amend the Zoning By-law and the Official Plan
Applicant: 1351739 Ontario Limited
Report: PSD-063-11
Anne Taylor Scott, Planner, made a verbal and PowerPoint presentation to the
Committee regarding the application.
Donna Lanigan, local resident, spoke in opposition to the application. She stated that
the whole neighbourhood was shocked to hear of this proposal as the land was zoned
commercial for so long. Ms. Lanigan noted that today's daytime meeting, in the
summer, has resulted in a lower turnout for today's meeting. She presented a petition
with signatures from 70 homeowners, in opposition to the application. Ms. Lanigan
stated that the application notice and signage were not clear. She noted that she is
concerned about declining property values as a result of this proposal. Ms. Lanigan
stated that the closest properties will be backing onto a concrete wall. She noted that
there is already a great deal of traffic and noise, and this proposal will add to the traffic
and noise. Ms. Lanigan stated that she is also concerned about the size of the building
which will reduce sunlight and privacy on her property. She concluded that the plans for
the building will not be in keeping with the area physical characteristics.
Rebecca Regehr, local resident, spoke in opposition to the application. She stated that
she is concerned with the height of the building, privacy, light pollution, shade and
garbage issues. Ms. Regehr noted that the original zoning was in place to support the
neighbourhood (i.e. commercial use would provide a service to the residents but an
apartment building would not).
Larry Williamson, local resident, spoke in opposition to the application. He stated that
he does not see how the proposal will enhance the community. Mr. Williamson noted
that the commercial zoning was known and a commercial building would be welcomed,
but this proposal is not. He stated that there may be traffic concerns with overflow
parking on the street, especially for emergency vehicles exiting from the fire hall across
the street from the subject property.
Patricia Long, local resident since 1964, spoke in opposition to the application. She
stated that the prospect of facing the apartment building does not make her happy. Ms.
Long noted that the original intent was for single family dwellings. She stated that she
had no objection, a few years ago, when the property was rezoned from residential to
commercial. However, she is not in favour of rezoning to allow an apartment building.
Ms. Long noted that the water table is close to the surface in the area and she is
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concerned about water. She stated that this proposal would erode her enjoyment of her
property. Ms. Long noted that she is concerned about the look of the building and the
prospect of rental housing. She added that she is concerned about the additional traffic
impacting on the safety of the school children. Ms. Long concluded that she is not in
favour of the proposal, especially the impact on her property values.
Rodney Sturge, local resident, spoke in opposition to the application. He stated that his
major concern is the impact on his children and his privacy. Mr. Sturge noted that he
knew that there would be a commercial development but is now concerned about the
negative impact of the proposal on his property value. He concluded by stating that he
is in agreement with some of the other speakers.
June Trimble, local resident, spoke in opposition to the application. She stated that she
agrees with the previous speakers.
Lierre Dufresne, local resident, spoke in opposition to the application. She stated that
she has lived in the area for two years. Ms. Dufresne stated that she is in agreement
with the previous speakers. She noted that the proposal of a 19 unit apartment building
results in 10 more dwelling units than if townhouses were built on the subject lands.
Ann Arbour, local resident, spoke in opposition to the application. She stated that she
does not want to see a four storey apartment building when she is standing on her front
porch. She noted that she moved from Scarborough so that she would not have an
apartment building in the neighbourhood.
Glenn Genge, D.G. Biddle and Associates, agent for the applicant, was present
requesting support for the application. Mr. Genge provided the Committee with an
overview of the application. He noted that there is a need for affordable rental housing
in Courtice, which is in line with the Municipal, Regional and Province's view of higher
density residential units. Mr. Genge stated that there may be a six storey building
across Trull's Road and that his client's proposal would provide a "transition" to the
lower density. He spoke to the following issues in response to concerns raised by the
earlier speakers: privacy, fencing, landscaping, garbage, parking, traffic,
neighbourhood compatibility, shadowing and property values. Mr. Genge stated that he
is not aware of any intention of the developer to rent the units as social assistance or
low-income rentals.
No one spoke in support of the application.
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RECESS
Resolution #GPA-495-11
Moved by Councillor Neal, seconded by Councillor Woo
THAT the Committee recess until 2:30 p.m.
CARRIED
The meeting resumed at 2:31 p.m.
PLANNING SERVICES DEPARTMENT
REZONING APPLICATION TO FACILITATE THE SEVERANCE OF ONE
RESIDENTIAL LOT
APPLICANT: R. AND E. SOBCZAK
Resolution #GPA-496-11
Moved by Mayor Foster, seconded by Councillor Neal
THAT Report PSD-061-11 be received;
THAT the application to amend Zoning By-law 84-63 to facilitate the severance of a lot
for a single detached dwelling be approved and that the Zoning By-law Amendment
contained in Attachment 2 of Report PSD-061-11 be passed;
THAT a copy of Report PSD-061-11 and Council's decision be forwarded to the Region
of Durham Planning Department and the Municipal Property Assessment Corporation
(MPAC); and
THAT all interested parties listed in Report PSD-061-11 and any delegations be advised
of Council's decision.
CARRIED
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TEMPORARY USE REZONING APPLICATION FOR SMALL ENGINE REPAIR
BUSINESS
APPLICANT: WES AND MARGARET KNAPP
Resolution #GPA-497-11
Moved by Councillor Partner, seconded by Councillor Traill
THAT Report PSD-062-11, regarding a temporary use rezoning application for a small
engine repair business, be tabled to the Council meeting of July 18, 2011.
CARRIED
APPLICATIONS TO AMEND THE CLARINGTON OFFICIAL PLAN AND ZONING
BY-LAW AND FOR A PROPOSED 4 STOREY APARTMENT DWELLING
CONTAINING 19 RESIDENTIAL UNITS
APPLICANT: 1351739 ONTARIO LIMITED
Resolution #GPA-498-11
Moved by Mayor Foster, seconded by Councillor Partner
THAT Report PSD-063-11 be received;
THAT the applications to amend the Clarington Official Plan (COPA 2011-0004) and
Zoning By-law 84-63 (ZBA 2011-0017) continue to be processed, including the
preparation of a subsequent report considering all agency comments and concerns
raised at the Public Meeting; and
THAT all interested parties listed in Report PSD-063-11 and any delegations be advised
of Council's decision.
CARRIED
ENERGY FROM WASTE FACILITY: ARCHITECTURAL UPGRADES UNDER HOST
COMMUNITY AGREEMENT
Resolution #GPA-499-11
Moved by Mayor Foster, seconded by Councillor Traill
THAT Report PSD-064-11 be moved to the end of the Planning Services Department
section of the agenda.
CARRIED
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MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR
THE MEETING OF JUNE 30, 2011
Resolution #GPA-500-11
Moved by Councillor Woo, seconded by Councillor Partner
THAT Report PSD-065-11 be received;
THAT Council concurs with the decisions of the Committee of Adjustment made on
June 30, 2011 for applications A2011-0013 and A2011-0023 to A2011-0025; and
THAT Staff be authorized to appear before the Ontario Municipal Board to defend the
decisions of the Committee of Adjustment.
CARRIED
APPLICATION FOR REMOVAL OF PART LOT CONTROL
APPLICANT: GAGE PARK DEVELOPMENTS INC.
Resolution #GPA-501-11
Moved by Councillor Hooper, seconded by Councillor Woo
THAT Report PSD-066-11 be received;
THAT the request for Removal of Part Lot Control with respect to Lots 1 to 18 inclusive,
201_7 23R7 27, Blocks 83, 84, and 86 to 94 inclusive of Plan 40M-2361 be approved and
that the Part Lot Control By-law contained in Attachment 2 of Report PSD-066-11 be
passed pursuant to Section 50 (7.1) of the Planning Act; and
THAT all interested parties listed in Report PSD-066-11 and any delegations and the
Regional Municipality of Durham Planning Department be advised of Council's decision.
CARRIED
RECESS
Resolution #GPA-502-11
Moved by Mayor Foster, seconded by Councillor Traill
THAT the Committee recess for 2 minutes.
CARRIED
The meeting resumed at 2:42 p.m.
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ENERGY FROM WASTE FACILITY: ARCHITECTURAL UPGRADES UNDER HOST
COMMUNITY AGREEMENT (Continued)
Resolution #GPA-503-11
Moved by Mayor Foster, seconded by Councillor Woo
THAT Report PSD-064-11 be received for information.
CARRIED
Councillor Traill chaired this portion of the meeting.
ENGINEERING SERVICES DEPARTMENT
MITCHELL CORNERS PUBLIC INFORMATION CENTRE REPORT AND FIRNER
STREET DITCHES
Resolution #GPA-504-11
Moved by Councillor Novak, seconded by Mayor Foster
THAT Report EGD-028-11 be received;
THAT any decision regarding improvements on Trulls Road be deferred until such time
that both the Municipality and the Province have assessed the potential impacts that
may arise from the phased extension of Highway 407;
THAT the filling in of ditches on Firner Street, which is a structurally adequate road, may
not be fiscally appropriate in terms of Municipal priorities;
THAT the $60,000 cost to construct a cul-de-sac at the west limit of Firner Street be
considered in the 2012 Capital Budget and Four Year Forecast;
THAT Staff report back on this matter once our discussions with the Province about the
phased extension of Highway 407 have progressed further from concept to
implementation; and
THAT all interested parties listed in Report EGD-028-11 be advised of Council's
decision.
CARRIED AS AMENDED
(See following motion)
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Resolution #GPA-505-11
Moved by Councillor Neal, seconded by Councillor Hooper
THAT the foregoing Resolution #GPA-504-11 be amended to delete paragraph #3 and
to insert immediately before the words "be considered", the words "and the filling in of
ditches on Firner Street", in paragraph #4.
CARRIED
The foregoing Resolution #GPA-504-11 was then put to a vote and carried as amended.
WESTVALE SUBDIVISION PHASE 1, COURTICE, PLAN 40M-2178, `CERTIFICATE
OF ACCEPTANCE' AND `ASSUMPTION BY-LAW, FINAL WORKS INCLUDING
ROADS AND OTHER RELATED WORKS
Resolution #GPA-506-11
Moved by Councillor Novak, seconded by Councillor Neal
THAT Report EGD-029-11 be received;
THAT the Director of Engineering Services be authorized to issue a `Certificate of
Acceptance' for the Final Works, which include final stage roads and other related
Works, constructed within Plan 40M-2178; and
THAT Council approve the by-law attached to Report EGD-029-11, assuming certain
streets within Plan 40M-2178 as public highways.
CARRIED
MILL STREET PEDESTRIAN TUNNEL, NEWCASTLE VILLAGE
Resolution #GPA-507-11
Moved by Councillor Woo, seconded by Councillor Partner
THAT Report EGD-030-11 be received;
THAT the Municipality waive the Purchasing By-law 2010-112 for the construction of
the Mill Street Pedestrian Tunnel and associated works to allow Canadian National
Railway to complete the project directly due to the complex and time sensitive nature of
the work to an upset limit of $4,100,000;
THAT a copy of this report be forwarded to the Canadian Transport Agency, Transport
Canada and the Canadian National Railway;
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THAT Council express its intent to fund this project including debenture repayments and
financing to the extent allowable from future development charges;
THAT the Director of Finance be authorized to make application to the Region of
Durham for a debenture in the estimated amount of $3,800,000.00 plus debenture costs
to finance the balance of the costs of the Mill Street Pedestrian Tunnel; and
THAT the Mayor and Clerk be authorized to execute the agreement with the Canadian
National Railway in a form satisfactory to the Municipal Solicitor and the Director of
Engineering Services.
CARRIED
RECESS
Resolution #GPA-508-11
Moved by Mayor Foster, seconded by Councillor Hooper
THAT the Committee recess for 10 minutes.
CARRIED
The meeting resumed at 3:51 p.m.
Councillor Woo chaired this portion of the meeting.
OPERATIONS DEPARTMENT
INA BROWN PARKETTE — GAZEBO BANDSTAND
Resolution #GPA-509-11
Moved by Councillor Partner, seconded by Councillor Hooper
THAT Report OPD-009-11 be received;
THAT Council approve the use of the Ina Brown Parkette grounds for the construction
of a gazebo bandstand; and
THAT a copy of Report OPD-009-11 and Council's resolution be forwarded to the
Newtonville Hall Board.
CARRIED
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ALTER THE AGENDA
Resolution #GPA-510-11
Moved by Councillor Partner, seconded by Councillor Hooper
THAT the agenda be altered to consider Report OPD-006-11, listed on the Agenda
under Unfinished Business, at this time.
CARRIED
COMMUNITY GARDENS
Report OPD-006-11 was considered at the General Purpose and Administration
meeting of June 27, 2011 and tabled to this meeting.
Resolution #GPA-511-11
Moved by Councillor Partner, seconded by Councillor Neal
THAT Report OPD-006-11 be lifted from the table.
CARRIED
The following resolution was now before the Committee for consideration with two
friendly amendments.
Resolution #GPA-478-11
Moved by Councillor Hooper, seconded by Councillor Traill
THAT Report OPD-006-11 be received;
THAT Council approve proceeding with a lease agreement for Community Gardens;
THAT the Mayor and Clerk be authorized to execute the lease subject to any
amendments satisfactory to the Municipal Solicitor;
THAT Sher Leetooze be thanked for her efforts in Community Garden project; and
THAT all interested parties listed in Report OPD-006-11 be advised of Council's
decision.
CARRIED
Councillor Hooper chaired this portion of the meeting.
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EMERGENCY AND FIRE SERVICES DEPARTMENT
MONTHLY RESPONSE REPORT —JUNE, 2011
Resolution #GPA-512-11
Moved by Councillor Novak, seconded by Councillor Neal
THAT Report ESD-011-11 be received for information.
CARRIED
EMERGENCY AND FIRE SERVICES — 2010 ANNUAL REPORT
Resolution #GPA-513-11
Moved by Mayor Foster, seconded by Councillor Novak
THAT Report ESD-012-11 be received for information.
CARRIED
COMMUNITY SERVICES DEPARTMENT
There were no reports to be considered under this section of the Agenda.
Councillor Partner chaired this portion of the meeting.
CLERK'S DEPARTMENT
THE RICK HANSEN 25TH ANNIVERSARY RELAY
Resolution #GPA-514-11
Moved by Councillor Novak, seconded by Councillor Hooper
THAT Report CLD-018-11 be received for information.
CARRIED
SAMUEL WILMOT NATURE AREA MANAGEMENT ADVISORY COMMITTEE
Resolution #GPA-515-11
Moved by Mayor Foster, seconded by Councillor Neal
THAT Report CLD-019-11 be received; and
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THAT Melanie McArthur be appointed to the Samuel Wilmot Nature Area Management
Advisory Committee for a term concurrent with Council.
CARRIED
ANIMAL SERVICES QUARTERLY REPORT—April — June, 2011
Resolution #GPA-516-11
Moved by Councillor Hooper, seconded by Councillor Novak
THAT Report CLD-020-11 be received; and
THAT a copy of Report CLD-020-11 be forwarded to the Animal Alliance of Canada.
CARRIED
Mayor Foster chaired this portion of the meeting.
CORPORATE SERVICES DEPARTMENT
JOINT HEALTH AND SAFETY COMMITTEE — 2010/2011 SUMMARY
Resolution #GPA-517-11
Moved by Councillor Novak, seconded by Councillor Hooper
THAT Report COD-023-11 be received for information.
CARRIED
CL2011-21, MILL STREET ROAD RECONSTRUCTION
Resolution #GPA-518-11
Moved by Councillor Woo, seconded by Councillor Partner
THAT Report COD-024-11 be received;
THAT Kawartha Capital Construction, Peterborough, ON, with a total bid in the amount
of $632,777.94 (Net of HST Rebate), being the lowest responsible bidder meeting all
terms, conditions, and specifications of Tender CL2011-21, be awarded the contract for
Mill Street Road Reconstruction —Toronto Street to Clarke Street as required by the
Engineering Department;
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THAT the funds required in the amount of $772,000.00 which includes $632,777.94 for
Tender, contract administration, contingencies and net HST rebate be drawn from the
following account Mill Street Reconstruction capital account # 110-32-330-83362-7401;
and
THAT the Mayor and the Clerk be authorized to execute the necessary agreement.
CARRIED
CL2011-22, STRUCTURES REHABILITATION, VARIOUS LOCATIONS
Resolution #GPA-519-11
Moved by Councillor Hooper, seconded by Councillor Partner
THAT Report COD-025-11 be received;
THAT Clearwater Structures Inc., Ajax, ON with a total bid in the amount of $503,984.87
(Net of HST Rebate), being the lowest responsible bidder meeting all terms, conditions,
and specifications of Tender CL2011-22, be awarded the contract for 2011 Structures
Rehabilitation, Various Locations as required by the Engineering Department;
THAT the funds required in the amount of $697,000.00 which includes $503,984.87 for
Tender, design contract administration and contingencies and net HST be drawn from
the following accounts:
Structures Rehabilitation, Various Locations
Account # 110-32-330-83275-7401 $5007000.00
Account # 110-32-330-83607-7401 $1077000.00
Account # 110-32-330-83338-7401 $ 90,000.00
and
THAT the Mayor and the Clerk be authorized to execute the necessary agreement.
CARRIED
FINANCE DEPARTMENT
There were no reports to be considered under this section of the Agenda.
SOLICITOR'S DEPARTMENT
There were no reports to be considered under this section of the Agenda.
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CHIEF ADMINISTRATIVE OFFICER
"CONNECTING CLARINGTON" - A PILOT PROJECT TO IMPROVE
COMMUNICATION WITH OUR RESIDENTS
Resolution #GPA-520-11
Moved by Councillor Hooper, seconded by Councillor Partner
THAT Report CAO-007-11 be received for information.
CARRIED
ENERGY MANAGEMENT COMMITTEE — SOLAR PHOTOVOLTAIC (PV) PROGRAM
Resolution #GPA-521-11
Moved by Councillor Woo, seconded by Councillor Partner
THAT Report CAO-008-11 be received;
THAT the requirement for formal competitive bidding in accordance with By-law
2010-112, Part 2 be waived for this initiative; and
THAT Staff, in conjunction with the Purchasing Division, be authorized to advertise for
Expressions of Interest for the potential installation of solar panel systems on selected
municipal buildings.
CARRIED
UNFINISHED BUSINESS
Report OPD-006-11 was considered earlier in the meeting, during the Operations
Department section.
OTHER BUSINESS
CIVIL MARRIAGE SERVICES
Resolution #GPA-522-11
Moved by Councillor Hooper, seconded by Councillor Neal
WHEREAS on December 13, 2004, Council passed By-law 2004-253 to "opt in" to
providing civil marriage services;
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General Purpose and Administration Committee
Minutes
July 11, 2011
AND WHEREAS the authority to provide the civil marriage services extended to those
services held Monday to Friday in the Municipal Administrative Centre only;
AND WHEREAS the fee for civil marriages was set at $250 to cover the cost of staff
time and use of the Municipal Administrative Centre;
AND WHEREAS the Administrative Assistant to the Municipal Clerk has received a
request to perform a civil marriage service outside of the parameters set by
By-law 2004-253;
NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE MUNICIPALITY OF
CLARINGTON THAT the Municipal Clerk's designate be authorized to perform a civil
marriage service on Saturday, September 10, 2011 at Elmhirst Resort, RR#1
1045 Settlers Line, Keene, Ontario;
THAT the $250 fee be waived in this instance; and
THAT the appropriate by-law be forwarded to Council.
CARRIED
COMMUNICATIONS
CORRESPONDENCE FROM RONALD F. WORBOY, REPRESENTING WESLEY
AND MARGARET KNAPP, REGARDING THE KNAPP'S TEMPORARY USE
REZONING APPLICATION FOR SMALL ENGINE REPAIR BUSINESS
Resolution #GPA-523-11
Moved by Councillor Novak, seconded by Councillor Neal
THAT the correspondence from Ronald F. Worboy, representing Wesley and Margaret
Knapp, regarding the Knapp's temporary use rezoning application for small engine
repair business be referred to the Director of Planning Services to be considered as part
of the application review process.
CARRIED
CONFIDENTIAL REPORTS
There were no items considered under this section of the Agenda.
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General Purpose and Administration Committee
Minutes
July 11, 2011
ADJOURNMENT
Resolution #GPA-524-11
Moved by Councillor Novak, seconded by Councillor Hooper
THAT the meeting adjourn at 4:44 p.m.
CARRIED
A
MAY 'DEPUTY CLERIC
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